Tsinghua University Library Practice of Collection Development in Tsinghua University Library 清华大学图书馆资源建设的工作与思考 Dongman Wu （吴冬曼） Oct.21,2010

Tsinghua University Library

Practice of Collection Development in Tsinghua University Library

清华大学图书馆资源建设的工作与思考

Dongman Wu （吴冬曼）

Oct.21,2010


Brief Introduction to Tsinghua University and its Library

Collection Development and the Organization Print and Electronic Resource Cataloging Trends in Collection Development My Remarks on Things Learned at CUL

Outline


Brief Introduction to Tsinghua University

Tsinghua Universtiy :

founded in 1911


Basic facts about Tsinghua University

◆ 15 colleges ; 55 departments

◆Faculty members and staff 7186 Faculty members 2,923 professors 1,262◆Students in school 36,305 Undergraduates 14,608 Master candidates 14,445 Ph.D candidates 7,252 Students overseas and international students 2,179

Source: http://www.tsinghua.edu.cn/qhdwzy/detail.jsp?seq=1011&boardid=1205

http://www.tsinghua.edu.cn/qhdwzy/detail.jsp?seq=1011&boardid=1205


About Tsinghua University Library

The new building( 新馆 )built in 1991

21,000 m²User seats: 1,600



The old building （老馆）built in 1912enlarged in 1931

7,700 m²



What's new? Peking University Cat 北大哲学猫

Tsinghua Library Cat清华图书馆猫


◆Registered readers: 50,535

◆ Library visits: 1,342,000 93.8 % students 3.0 % faculty 3.2 % temporary visits◆ Total circulations: 879,000 volumes

◆ Inter-Library Loan: 35,872(borrow) 8,780(loan)

--From library main statistics in 2009



Use of e-collection:

◆Foreign journal full text 3,779,757 article◆ Foreign E-book: 316,337 titles ◆ Chinese journal full text: 6,390,924 article ◆ Chinese E-book: browsing or download 2,001,450 titles

--from library main statistics in 2009



Use of e-collection◆Library homepage visits: 7,072,044, or 807 every

hour.◆ OPAC searches: 11,237,454, or 18.7% increase compared to that in

2008◆ Uses of gateway of scholarly resources: 3,250,000

--from library main statistics in 2009



New building of Humanities & Social Science Library

Designed in 2008 ； completed in 2010 ； open in 2011

with areas of 20,000 m².



New building◆ The main library will be expanded after 2011



Branch Libraries


Name of branches

Administrative relationship

acquisition cataloging

Economics and management library

attached to college independent by main library

Architecture library

Law library

Humanities and Social Science library

Arts library attached to main library

independent independent

Medical library by main library

by main library


About collection in THU Library

year Chinese Books

Foreign Books Chinese Journals Foreign Journals Electronic Collection

2005 26,133 titles60196 volumes

2655 titles3601 volumes

3423 titles 1074 titles 322 databases

2006 28285 titles65250 volumes




2618 titles3275 titles










Structure of Expenditures (2009)

16%

11%

3%

8%59%

3%

Chi nesebooks

forei gnbooks

Chi neseJournalsforei gnj ournalsE-col l ecti onmedi acol l ecti on

Chinese Books: 16%Foreign Books: 11%Chinese Journals: 3%Foreign Journals: 8%E-Collection: 59%Media Collection: 3%


Development of Collection in Last Five Years


Changes of E-Collection Expenditure in Total Expenditure

20%

35%

50%

65%

2005 2006 2007 2008 2009

时间

百分

比

percentage




Outline


Collection Development and the Organization

Overall Missions and Recent Tasks in Collection Development

◆While meeting basic needs of teaching and research, systematic and complete collection will be developed for some key subjects;

◆ While keeping the traditional strength in technology of humanities and social science collections will be added.

◆ Develop E-collection greatly, and increase the efficiency of the collection and the expenditure

◆ Develop a system of collaboration, coordination, and resource- sharing in the campus, and develop 3-level assurance system of collection by main library, branch libraries and department libraries◆ share the collections of the entire university, promote the free loan and free return in anyone of the libraries. 10 branch libraries are in planning.



Library Organization Chart


LibraryAffair CommitteeDeputy director of the library

Library/Collection development committee

Director /deputy director

Group for Chinese Books

Group for Foreign books and e-collection

Group for serials


Personnel and Division of the Department

15 members

among them ：

13 full-time 1 from database company 1 student


My colleagues


Workflow of Book Acquisition

For example: foreign language bookacquisition workflow




Outline


About cataloging department

◆Classification, cataloging, subject indexing, authority file, processing and new arrival promotion;

◆ Cataloging of Chinese and foreign books for 8 branches;

◆ Develop retrospective bibliographic databases, base on the overall plan of the library;

◆ Send bibliographic data and collection data to cataloging center of CALIS.

CALIS --China Academic Library & Information System, the largest union of Chinese university libraries developed in 1998

Print and Electronic Resource Cataloging


Personnel of the Department ◆15 librarians◆ 5 groups under the director◆INNOPAC(1996) 1,200,000 records 2,750,000 items

Ms. Yanghui,[email protected]



What’s new?

Outsourcing of cataloging: 2 persons from a data company, copying the cataloging data, 40,000 titles every year ( 60,000 cataloging records in 2009)

The Books from CUL: cataloging was finished by data company staff in the summer of 2010, all the books will be put in use in the new humanities and social science library.


Many thanks to

Xin LiBarbara EdenJoan BrinkJohn Marmora and many, may other CUL friends.

What’s new?


Cataloging for E-resources

What we have done: Cataloging for E-resources began in 1998. At that time, detailed cataloging was made

according to rules of MARC, but it is too slow, and could not meet the rapid increase of e-resources.

In recent years, data provided by vendors or other systems were used actively, which went batch processing, and then revised by staff.



Cataloging for E-resources

What we have done:


Categories of the collection

Number cataloged Number not to be cataloged

e-books about 1,210,000 titles about 1,263,000 titles

E-journals 33,500 titles

9,000 titles were detailed cataloged;

The others were simple

cataloged

Theses andDissertations

31,000 titles （ 2003--present ）

10,000 titles (before 2002 ）




Outline


Trends in Collection Development

Are you satisfied with the library?Asked this question to Professor Cohen and professor Mei

Asked this question to my son



Are you satisfied with the library?

C-4 spaces and Seats

A-3 new materials

A-7 reserves

D-5 personal care and attention

Areas most dissatisfactory （ gaps ）


Collection Pattern: from print dominated to e-dominated

e-first e-only online-only digital-only

John Hopkins University: the collection will become approximately 90%

digital by 2011. ( http://www.welch.jhmi.edu/about/action_plan_summary.doc)

Standford Library’: Years of Transition and Development (2010-2020) : with the completion of initial collection moves into the SEQ2 Library, efforts

will turn toward next steps in migrating to a completely digital collection.

(http://library.stanford.edu/about_sulair/SEQ2_library_vision.html)


http://www.welch.jhmi.edu/about/action_plan_summary.doc



Development Pattern:

from purchases to resource-sharing Open more channels with publishers,

vendors, and other libraries group purchasing, shared cataloging,

and in Inter-library Loan and document delivery



Organization Pattern:

from acquisition to knowledge organization integration of the resources navigation of the web resources exploitation of hidden resources organization of open access resources


Development of Contents:

from documents to information and knowledge. up-to-date and easy access information and data structured knowledge analysis tools grey literature information from preprint, from digital repositories, or

even from blogs



Business Process:

re-engineering of the operations

acquisition should be the shared responsibilities of acquisition librarians and subject librarians.




Integration of collection development with user services

Collection development is a part of the service chain, and permeates in every kind of user service.



From collection development to knowledge asset management

The library is playing more and more roles in intellectual property, in digital preservation, in management of all the knowledge assets.




Outline


User-centered value and practice,dedicated staff

My Remarks on Things Learned at CUL


Good organizational culture of the library Decision-making is efficient and

transparent



Difficulties and challenges Do the users still use the library? Who use the library?

Change is constant! Anne stressed on the library

positioning. From “maintaining relevance” to being indispensable

Xin Li call it a urgency for survival



Cooperation between our two libraries

The best practices at CUL are always the model for us to learn from



Conclusions:

What is a best library? This is a question with no answer.

“ there is no best, rather, there is only better”.

Let’s do our best!


Thank you ！谢谢！ questions ？

Dongman Wu （吴冬曼） [email protected] 10-21-2010

mailto:[email protected]

Documents

Tsinghua University Library Practice of Collection Development in Tsinghua University Library 清华大学图书馆资源建设的工作与思考 Dongman Wu （ 吴冬曼 ） Oct.21,2010

Tsinghua University Library Practice of Collection Development in Tsinghua University Library 清华大学图书馆资源建设的工作与思考 Dongman Wu （吴冬曼） Oct.21,2010