UDTime Misc. Wage and UG Students Employees paid by the hour 1
2013 University of Delaware Summer 2013
Slide 2
Welcome to UDTime a new online system It will accurately
capture and calculate earned time off It will record time at work
for those who already clock-in or enter time
Slide 3
Contents UDTime Impact on UD Employee Groups4 UDTime Employee
Group Chart....5 Why UDTime...6 Clocking in and out of UDTime... 8
Multiple assignments ..11 Viewing timesheet..14 Checking
hours.....15 Other helpful information on timesheet.......16 Home
Page UDTime Dashboard.17 Exceptions tab...18 Results tab.19 Work
Study tab..20 Alternative if no computer is available.....21 3
Slide 4
UDTime will impact: Academic faculty - very limited interaction
Fiscal faculty limited interaction All benefited staff limited
interaction Undergraduate student employees full interaction
Miscellaneous wage employees full interaction AFSCME employees full
interaction Supervisors/timekeepers of AFSCME, misc. wage and
student employees full interaction 4
Slide 5
UDTime by Employee Group: 5
Slide 6
Why UDTime? All benefited employees - vacation, sick time and
comp time Time off balances will be current and online Centralizing
time off usage and balances Hourly employees Replacing 20-year old
system Time worked recorded accurately and paid correctly All
bi-weekly pay will be on same pay cycle and use the same system No
more TRFs, Excel spreadsheets, or Scheer time & attendance
6
Slide 7
Training Agenda Misc. Wage/UG Student employees (15 minutes)
Clocking-in/out Multiple Assignments Viewing timesheets Alternative
when a computer is unavailable 7
Slide 8
Clocking in and out of UDTime 8 Misc. Wage and Students 1 1 3 3
2 2 Make this a Favorite
Slide 9
Clocking IN to UDTime 9 Misc. Wage and Students 4 4 4a 4 4
Start of work: Click In Click Logout to leave UDTime NOTE: System
will log you out automatically after 30 seconds of inactivity.
Start of work: Click In Click Logout to leave UDTime NOTE: System
will log you out automatically after 30 seconds of inactivity.
06/25/2013 04:13:00 pm
Slide 10
Clocking OUT of UDTime 10 Misc. Wage and Students 5 5 5a 5 5
End of work: Log-in to UDTime Click Out Click Logout to leave
UDTime End of work: Log-in to UDTime Click Out Click Logout to
leave UDTime 06/25/2013 04:21:00 pm
Slide 11
If you have multiple assignments, you will see this box before
clocking-in or out 11 Misc. Wage and Students 1 1 2 2 3 3 This is a
list of your active jobs. Click the one for you which want to
clock-in. This is a list of your active jobs. Click the one for you
which want to clock-in. 1 1
Slide 12
FYI Additional jobs are added by Additional Assignments webform
completed by your HR Liaison 12 Misc. Wage and Students Sam,
Yosemite (88888) Wascaly Wabbit Studies (07777) 3028319999 Enter
employees UD ID and click Next Step
Slide 13
FYI Additional Assignments webform 13 Misc. Wage and Students
Wascaly Wabbit Studies (07777) This is the text that will appear in
the Choose Assignment window, along with department. (Limit is 30
characters) This is the text that will appear in the Choose
Assignment window, along with department. (Limit is 30
characters)
Slide 14
Viewing your timesheet* 14 Misc. Wage and Students Log-in at
the CAS screen as usual 1 1 2 2 3 3 Hours shows in/out times Hours
shows in/out times Total shows calculated hours Total shows
calculated hours * If you work multiple assignments, you will have
a timesheet for each job.
Slide 15
Checking your hours on your timesheet 15 Misc. Wage and
Students FYI - You cannot edit your own timesheet (hours, rate,
etc.). You must alert your supervisor about any problems. FYI - You
cannot edit your own timesheet (hours, rate, etc.). You must alert
your supervisor about any problems. For example: No hours are
showing for Sun. 10/28 because you forgot to clock-in and -out. For
example: No hours are showing for Sun. 10/28 because you forgot to
clock-in and -out. Click the Employee Comments box tab. EMPLOYEE
COMMENTS Im missing my hours on 10/28. I forgot to clock-in at 9:05
on Sunday morning and clock out at 1:45. Im sorry, Doug Type your
message to your supervisor with the relevant details, then click
the comment tab to close it. Note: The Comment tab arrow turns
green to indicate a comment is present Finally, click the Save
button if you added a Comment.
Slide 16
Other helpful information on your timesheet 16 Misc. Wage and
Students Show all weeks checkbox allows you to view one or both
weeks of the pay period. HOUDINI, HARRY (43210) ---- Student W List
View button lets you select to see your timesheet by: List, Day or
Table. Home button takes you to the UDTime Dashboard and a link to
the WebClock View prior period timesheet by clicking the
arrow.
Slide 17
17 Home Page - Dashboard Click Enter My Hours to go to your
timesheet Click Go to Web Clock to clock-in or clock-out.
Slide 18
Exceptions tab 18 Misc. Wage and Students Dates with problems
are marked with a pin. The color corresponds to the severity of the
issue See the Exceptions tab for details about the issue. Dates
with problems are marked with a pin. The color corresponds to the
severity of the issue See the Exceptions tab for details about the
issue. Exceptions tab Red ones indicate hours that wont be paid you
must contact your supervisor. Exceptions tab Red ones indicate
hours that wont be paid you must contact your supervisor. 6/18 and
6/19 are both missing Clock-out times. white yellow red
Slide 19
Results tab 19 Misc. Wage and Students Results tab displays a
summary of your timesheet for this pay period. 33.00 0.00 15.75
35.25 84.00 Estimated pay amount Total hours Hourly rate This rate
defaults from the rate set on the JED or Additional Assignment
form. Hourly rate This rate defaults from the rate set on the JED
or Additional Assignment form.
Slide 20
Work Study tab 20 Misc. Wage and Students Work Study tab shows
(if any) your work study award balance Work Study tab shows (if
any) your work study award balance Work Study Bank Initial Balance
award amount at the beginning of the current pay period Credits
additions to your award Debits current pay amount deducted for this
pay period (so far) Ending Balance estimated award balance at the
end of the current pay period Work Study Bank Initial Balance award
amount at the beginning of the current pay period Credits additions
to your award Debits current pay amount deducted for this pay
period (so far) Ending Balance estimated award balance at the end
of the current pay period 785.50 63.00 722.50 0.00
Slide 21
Alternative when a computer is unavailable 1.Employee records
In and Out Times manually on a paper timesheet
2.Supervisor/Timekeeper a)Log-in to UDTime b)Enter In and Out Times
c)Example Mon. 6/24 d)Save 21 Misc. Wage and Students