POSITION TITLE Ringa Whakahaere – Mahi

BUSINESS GROUP Strategy Managment Group

REPORTS TO Pou Whakahaere ā motu

DIRECT REPORTS Nil

DELEGATIONS Financial – Nil.

LOCATION Wellington

About Te Kohanga Reo Trust BoardTe Kōhanga Reo National Trust Board was established in 1982 and formalised as a charitable trust in 1983. The Mission of the Trust is the protection of te reo, tikanga me ngā āhuatanga Māori by targeting the participation of mokopuna and whānau into the Kōhanga Reo movement and its vision is to totally immerse Kōhanga mokopuna in te reo, tikanga me ngā āhuatanga Māori.

Since the opening of the first kōhanga reo in 1982 the organisation has made a significant contribution to the revitalisation of te reo Māori and mokopuna and whānau development. There are more than 450 Kōhanga Reo across the New Zealand with nearly 8000 mokopuna enrolled.

The Trust Board, as the governing body, has therefore had a key role in providing the support needed by Kōhanga Reo. This support has involved specific investment in mokopuna, whānau, and their cultural infrastructure of language, kinship, relationship management, whānau learning, and whānau decision-making.

Te Kōhanga Reo National Trust is implementing a culture in the workplace that reflects Health and Safety awareness for all; according to the Health and Safety at work Act 2015.

Position Purpose

The Ringa Whakahaere – mahi is a new position reporting to the Pou Whakahaere ā motu and is part of the Strategic Leadership Group. It is established to support the Pou Whakahaere ā motu with operational functions to ensure needs are evidenced based with appropriate resources allocated and all compliance matters (fiscal, legal and mandatory) are realized, according to expectation, standard and contractual conditions.

This new function is specific to delivery services that directly support the efficient and effective management of Kohanga Reo day-to-day operations. The Ringa Whakahaere – mahi shall take responsibility for analyzing data and the translation of such data into meaningful and effective information, which will support evidence, based utilization of resources.

The Ringa Whakahaere – mahi is expected to provide daily updates to the Pou Whakahaere ā motu on all operational matters; as appropriate. Where there is a need to elevate matters of risk to the organisation and its business this must be treated as a priority, on a ‘no-surprises’ basis.

Business Group Purpose

The Strategic Leadership Group is responsible for building efficiency and effectiveness throughout the organisation. To ensure the leadership structure is well maintained, members of this team will be forward looking thinkers who are highly skilled and capable of working at a strategic level. The Ringa Whakahaere – mahi will be able to provide well-considered advice and support on a range of service deliverables and organisational growth.

Key Accountabilities

Accountabilities Requirements Performance IndicatorsStrategic ability and agility

Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can paint credible pictures and vision possibilities and likelihoods; can create competitive and breakthrough strategies and plans.

Ensure the Pou Whakahaere ā motu is well supported and able to deliver the programme outlined in the strategic objectives.

Monitoring risk and performance against strategic objectives.

Informs and advises against business objectives to assist the Board set strategic priorities.

Provides enhanced reports against the business plans and strategic priorities

Managing vision and purposes

Understands the vision and purpose of the Trust

Practises the vision and purpose of the kaupapa of Te Kōhanga Reo

Vision and purpose of the trust is positively and clearly articulated

Creates a positive environment within the finance and accounting team

Integrity and trust Is widely trusted; is seen as a direct,truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidence; admits mistakes doesn’t misrepresent him/herself for personal gain

Has open and honest communiation with others.

Models integrity and Trust.

People Management Effective leadership through championing high performance and service delivery excellence in the team

Contributes to building service excellence within the team and across the organisation within Te Kōhanga Reo National Trust

Complete annual performance appraisals on time.

Regularly audit workstations and the office environment to ensure health and safety requirements are met.

Report monthly on people management.

Financial Management Support the Strategic Leadership Group in developing projects for long term diversification of revenue streams.

Board reports prepared in a timely manner.

Recognise and find solutions to Kohanga financial breaches

Enhanced board reporting.Maintaining and improving effective and consistent financial management systems, policies, standards and reporting requirements including:

Ensure financial risk and exposure are identified and corrected

Stakeholder and relationship management

Build effective relationships and networks to support the organistion. Identify key groups to engage with. Maintain links with strategic partners. Introduce staff to key clients to develop their networking opportunities.

Successful relationships with stakeholders demonstrated by achieving strategic goals.

Health and Safety Promotes the management of health and safety in the work place.

Encourages a safe working environment at all times

Safe working practices are maintained

Team complete Health and Safety training

Information Technology Communications

Use Te Kōhanga Reo National Trust information systems and IT networking environment including: Recommend changes to IT systems to

advance the efficiency and effectiveness of the systems

Regular IT systems reviews completed.

Recommendations reported to the Pou Whakahaere ā motu

Operational Effectiveness

Contribute to the continual refinement of smarter systems, centralised information, and increased financial and operational performance.

Ensure all decisions are based on evidence and sound research.

All systems are fit for purpose.

Attention to Detail Is able to provide attention to detail to all aspects of a task or process.

Takes a methodical approach when attending to a task or process.

Systems are implemented and monitored to ensure errors are minimised

Behavioural Competencies

Māori Language

Demonstrates Māori Language proficiency in

communications

Level 1Uses basic Māori language

greetings and simple sentences. Able to pronounce

Māori words correctly.

Level 2Māori language is the main medium of communication.

Confident using Māori day to day, may have some grammatical errors.

Level 3Proficient speaker of Māori language. Role models and

inspires others to speak Māori.

Kōhanga Focus

Demonstrating Kōhanga focus is about acting with the

customer in mind (internal or external) and ensuring

kōhanga are at the centre of everything we do

Level 1Responds quickly to kōhanga

request for information. Is able to provide timely advice

when required.

Level 2Builds effective relationships with kōhanga. Ensures best practice is maintained in all

dealings with kōhanga. Provides evidence based

responses to kōhanga queries.

Level 3Seeks kōhanga input to

improve outcomes. Ensures best outcomes for kōhanga

are at the centre of all decision made. Resolves all kōhanga queries in a timely

and supportive way.

Demonstrates a commitment to the principles of Kōhanga

Reo

Level 1Has a good understanding of ngā pou e whā, Te Korowai

and Te Whāriki.

Level 2Able to correctly articulate the

principles that underpin kōhanga. Has a good

Level 3Able to demonstrate a

commitment to the principles of kōhanga. Able to provide

understanding of the history of kōhanga reo. Able to

demonstrate commitment to Kōhanga.

leadership on matters pertaining to ngā pou e whā, Te Korowai, Te Whāriki and

Te Ara Tūāpae.

Key Working RelationshipsInternal

Chief Executive Corporate Services Team Strategic Leadership Group

External IT Team Legal & HR

Candidate Requirements

The ideal Candidate will possess the following experience and qualifications

Qualifications Relevant tertiary qualification or extensive and comparable relevant experience.

Experience A minimum of 5 years relevant work experienceSkills and knowledge • Degree qualified

strong analytical and critical thinking skills; A strategic approach to organisational management Advanced communication skills(written and verbal) Strong planning and organisational skills An understanding of the Kaupapa of Kohanga Reo The ability to communicate in Te Reo Maori both written and oral would be

an advantage.

Personal Attributes • A strong people leader with an engaging style and a genuine focus on the development of staff

• Credibility with the ability to maintain relationships with key stakeholders at all levels

• Excellent communication and presentation skills

• Real team player with requisite skills matched with humility and strong EQ skills