Republic of the Phitippines

DEPARTME.IT OF TI{E INTERIORAND LoCAt GOVERNMEI{TDILG-NAPoLcoM center, EDSA corner euezon Avenue, west rriangre, euezon city

www.dilq.qov.oh

CENTRAL OFFICE BIDS AND AU/ARDS COMMITTEE

BID BT]ITUIIN NO. OI

wn,mrs

_ - Tis Bid Bulletin dated July 27, 2015 issued to modifil or amend certain instructions as contained ir rhe Bid Documents for publicBidding for the r€ase-to-own / Lease Purcbase of Barcode System for Asset Msnagenent (Software ald Hardware with Consumables)under COBAC IB No. 014 (c) s. 2015. Ihis Bid Bulletin shall form an integrat part of the Bid Documents.

Page

No.SubjectMatter

ItemNo.

Original Specffications/ Instructions Amended Specifications & Instructions

67 Schedule

ofRequirem

ents

30 days upon receipt of Notice to proceed Barcode Hardware w/consumables

Thircy (30) days upon receipr ofthe Notice to Proceed

Barcode Sofrware(Application System)

Thirry (30) days upon receipt ofthe Notice to Proceed, and mustbe completed and turned-over tothe DILG within six (6) monrhs.

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ACTTVTTY DeliverablesEstimated

PeriodProject Initiation andPlannine

Inception Report

l monthAnalysis of business

and user

requirements

Business DesignReports/Technical

Reports

System

CustomizationPrototype of the

system3 months

Testing on the test

environment

Test Plan, Test Results

& User AcceptanceTesting Documents,

and Management Plan

l monthInstallation ofapproved./accepted

application system tothe workingenvironment. Parallelrun of the System

Source codes, SoftwareLicense, System

AdministrationManual/User's

Manual, and System

Configuration Manual,drivers & plug-ins.

Migration of user's

existing data to thenew system

Migration Plan

l monthTraining for ISTMS

personnel and PASpersonnel on system

administration and

Training Plan &Training Materials

Page 2 of 1l

seryerconfiguration/trouble

Payment

TermsThe supply and delivery of Barcode System(software and hardware dconsumables)shall be payable to the selected Supplier forsix (6) months

The supply and delivery of Barcode System for AssetManagement (software and hardware dconsumables) shall bepayable to the selected Supplier for six (6) equal monthlyPaymenr.

The Bidder must have completed, at leastfwo (2) years, a single contract that issimilar to this Project, equivalent to at leastfifty percent (50olo) of the ABC.

For this purpose, similar contracts shall referto Procurement of Corporate Anti-virus.

The Bidder must have completed, at least nvo (2) years, asingle contract that is similar to this Project, equivalent to atleast fifty percenr (50o/o) of the ABC.

For this puq)ose, similar contracts shall refer to Lease-to-Own/ lease Purchase ofBarcode Svstem

12.1 (a) The Bidder shall submit the followingEligibility and Technical Documentsarranged, numbered and tabbed as

enumerated below.

(a) Eligibiliry Documents-

Class "A" Documents:

1) Registration certificate fromthe Securities and Exchange

(a) Eligibility Documents-

Class "A" Documents:

1. Registration certifi.cate from the Securities andExchange Commission (SEC) including Articlesof Incorporation, Department of Trade and

The Bidder shall submit the fotlowing Eligibility and

to tab. as enumerated below.

Page 3 of 11

2)

3)

Articles of Incorporation,Department of Trade andIndustry (DTI) for sole

proprietorship, orCooperative DevelopmentAuthority (CDA) forcooperatives, or any proof ofsuch registration;

Mayor's permit issued by thecity or municipality wherethe principal place ofbusiness of the prospectivebidder is located.

Statement of tltebidder of aII ie ongoinggovernment and priuatecontacts. induding contacEawarded but not yet started,if *y, whether similar ot notsimilar in aature andcomplexity to the coatact tobe bid, within tIrc releuaatperiod as prouided in theBidding Documents. Thestatement shall include, foreach contract, the following:

Cooperative Development Authority (CDA) forcooperatives, or any proof of such registration;

Valid and current Mayor's Permit issued by thecity or municipality where the principal placeof business of the prospective bidder is located.

If the Mayor's Permit consists of t'woor more pages, all pages (including the backportion thereof) must be submitted.

If the validity of the Mayor's Permitis subject for compliance to certain conditions andother requirements, proof of compliance (e.g.

FSIC, BIR Certificate of Registration, SSS

Clearance) must also be attached.

c. Recently expired Mayor's Permit shall be

provisionally accepted provided that the same isaccompanied by an ofEcial receipt for itsapplication for renewal pursuant to GPPB CircularNo 01-2015 dated January 20,2015.

Statement of the prospective bidder of aII its ongoinggovernment and priuate connac&. including contacBawarded but not yet started, if *y, whether similar ornot similar in nature and complexity to the contact to

b.

Page 4 of 11

t,

(a)

o)

(")

(d)

and value ofoutstanding contracts;

(u) Date of delivery; ifdelivered; and

S ta tem en t i d en tifying thebidderb single largestcompleted conmct similar tothe contact to be bid, except

under conditions prouided inSection 23.5.1.3 of this IRR,

within the releuantperiod as

prouided ia the BiddingDocumeaB in the case ofgood. The statement shall

include, for each contract,

the following:

(0 Name of contract;

(e) Date and status of the

Name of contract;

Date and status of thecontract;

Kinds of Goods;

Amount of contract

be bid, within the releuant period as prouided in the

Bidding Documeats. The statement shall include, foreach contract, the following:

G) Name of contract;

(b) Date and status of the contract;

(c) Kinds of Goods;

(d) Amount of contract and value ofoutstanding contracts ;

(e) Date of delivery; if delivered;

Sample Statement format is hereto attached forreference.

Statement identifying the bidderb single largest

completed connact similar to the confract to fu bid,

except under conditionsprouided in Section 23.5.1.3 ofthis IRR, within the last two (2) yean asprouided inthe Bidding Documeno in the case ofgoods.Tltestatement shall include, for each contract, the

following:

(0 Name of contract;

(g) Date and status of the contract;

Page 5 of 1l

/N

contract;

(h) Kinds of Goods;

(i) Amount of contractand value ofoutstanding contracts;

(i) Date of delivery; and

(k) Copy/s of end user's

acceptance or officialreceipt/s issued for thecontract, if completed

Audited financial statements,

stamped "received" by theBureau of Internal Revenue

(BIR) or its duly accredited

and authorized institutions,for the preceding calendaryear, which should not be

earlier than two (2) years

from bid submission;

NFCC computation at least

equal to ABC in accordance

with ITB Clause 5;

Tax Clearance per Executive

4)

s)

6)

(h) Kinds of Goods;

(i) Amount of contract and value ofoutstanding contracts ;

(i) Date of delivery; and

(k) Copy/s of end user's acceptance

offrcial receipt/s issued for the contract;

Sample Statement format is hereto attached forreference.

Audited financial statements, stamped "received" bythe Bureau of Internal Revenue (BIR) or its dulyaccredited and authorized institutions, for thepreceding calendar year, which should not be earlierthan rwo (2) years from bid submission.

The Certified Public Accountant/s (CPA/s) preparing

zuch AFS must indicate therein his Board ofAccountancy (BOA) accreditation number and BIR

accreditation number, and their respective validityperiod.

5. NFCC computation at least equal to ABC in accordance

with nB Clause 5;

4.

Page6ofll

Order 398, Series of 2005GPPB Resolution No, 2l-2013

Class "B" Document:

7) If applicable, the fVA in case

of the joint venture is alreadyin existence, or drlynotarized statements from allthe potential joint venturepartners stating that they willenter into and abide by theprovisions of the fVA in theinstance that the bid issuccessful;and

Technical Documents

8) Bid securiry in accordancewith GPPB Circular 0L-201,4

dated 23 May 2014;

The prospective bidder shallbe given the option to post aBid Securing Dedaration(BDS) OR any other form

6.Valid Tax Clearance per Executive Order 398, Series of2005 GPPB Resolution No, 2l-2013.

Class "B" Document:

7. If applicable, the IVA in case of the joint ventureis already in existence, or duly notarizedstatements from all the potential joint venturepartners stating that they will enter into andabide by the provisions of the fVA in the instancethat the bid is successful; and

Technical Documents

8. Bid securiry in accordance with GppB Circular0l-2014 dated 23 May 20L4;

The prospective bidder shall be given theoption to post a Bid Securing Declaration (BDS)OR any other form of bid security of thefollowing forms, thus:

(") cashier's/manager's check issued by "Universal or Commercial

(b) a bank drafr/

Page 7 ofll

t

40 BDS 13.1 The Bidder shall submit the followingFinancial Prooosal documents arraneed.numbered and tabbed as enumeratedbelow:

(a) Duly accomplished and signed BidForm;

(b) Duly accomplished and signed PriceSchedule.

The Bidder shall submit the following Financial Proposal

documents as enumerated below:

(a) Duly accomplished and signed Bid Form;

(b) Duly accomplished and signed Price Schedule.

4l BDS 19.4 The bid, except for unamended printedliterature, sItaII be signd. and eaclt aadeverv Dase thereof sItaII be initialed. bv tlte

AII pages for the three copies, i.e. original, copie I and Zshall be originaily sigaed by the bidder or hi,s/her dulyau tlt oriz e d repres en tati ve.

duly authorized representative/s of tltebidder.

This requirement of affixing a signarureand,/or initial on the Bidding Docameatsnecessarily includes tlte Bid, Techaical DataSheet and Technical Specifications, aadnon-compliance with this reouirementshall be a sround for disoualification.

4l BDS 20.3 Each Bidder shall zubmit one (I)origtraland two (2) copies of the first and second

components of its bid.

All machine cooies in the oripinal

Each Bidder shall submit one (1) original and two (2) copiesof

the first and second components of its bid.

enrrelopes e.q. Mayor's Permic SECT\T'T. 'T^* t^l^^-^-^^ ^+a

Page l0 of I I

For further information, please call the BAC Secretariat at Telephone/Fax No. 926-6256.

For the information and guidance of all concerned.

*ffi

shall be certified as true coov and sisned bvthe bidder or hislher authorized

71 TechnicalSpecificati

ons

6 Warrantya. The Supplier shall provide I year

wilranty after the installation of theBarcode System.

Warranty forsoftware/application system

due to programming bugs.

Warranty for hardware

ftarcode scanner and printer)on parts and services due tofactory defects.

Warrantya. The Supplier shall provide 1 year wiuranty after the

acceptance of the Barcode System by the end user.r Warranty for software/application system due

to programming bugs.

' Warranty for hardware (barcode scanner and

printer) on Parts and senrices due to factory

defects.

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