BQ NONG NGHItP CQNG HoA xAHQI CHU NGHiA VItT NAM vA PHAT TRIEN NONG THON DQc lip - TV do - H~nh phuc

s6: 2829 IQD-BNN-VP Hii N9i, ngiiy29'hang 11 nam 2013

QUYETDINH V~ vi~c ban hanh Quy ch~ quan Iy, sir dung Van phong di~n tir dung chung

cua co quan BQ Nang nghi~p va Phat tri~n nang than

"

BQ TRUONG BQ NONG NGHI~P vA PIlAT TRIEN NONG THON

Can cu Nghi dinh s3 01/2008/ND-CP ngay 03/01/2008 cua Chinh phu quy dinh chirc nang, nhiem vu, quyen han va co cau t6 chirc cua BQ Nong nghiep va Phat triSn nong then va Nghi dinh s6 75/2009/ND-CP ngay 10/9/2009 cua Chinh phu ve sira d6i Dieu 3 Nghi dinh s3 01/2008/ND-CP;

Can cu Quyet dinh s6 484/QD-BNN-VP ngay 12/3/2012 cuaBQ tnrong BQ Nong nghiep va Phat triSn nong thon ban hanh BQ Quy chS cong vu cua BQ Nong nghiep va Phat triSn nong thon;

Can cu Quyet dinh s3 2958/QD-BNN-KHCN ngay 29/10/2010 cua BQ tnrong BQ Nong nghiep va Phat triSn nong thon phe duyet dir an " (Jng dung Van phong di~n tir phuc vu chi dao dieu hanh cua kh6i co quan BQ Nong nghiep va Phat triSn nong thon";

Theo de nghi cua Chanh Van phong BQ,

QUYETDINH:

Di~u 1. Ban hanh kern theo Quyet dinh nay Quy chS quan ly, sir dung Van phong di~n tir dung chung cua co quan BQ Nong nghiep va Phat triSn nong thon,

Di~u 2. Can cu vao Quy chS nay, Thu tnrong cac co quan, dan vi thuoc BQ co trach nhiem:

1. True tiSp chi dao viec sir dung Van phong di~n tir trong thuc hien nhiem vu cong tac chi dao, dieu hanh hoat dQng chuyen men nghiep vu va xir Iy cong vi~c hang ngay cua co quan, dan vi.

2. Quyet dinh cac bi~n phap nh~m t6 chirc thuc hien co hieu qua viec sir dung Van phong di~n tir tai co quan, dan vi dS hB tro cong tac quan ly, chi dao, dieu hanh, trao d6i thong tin, chia se du lieu nham giam thieu s6 hrong van ban gidy, tiSt kiem chi phi, dat hieu qua, gop phan cai each thu tuc hanh chinh ....

3. Quyet dinh vS t6 chirc, can bQ chuyen trach cong nghe thong tin, quan tri Van phong di~n tir trong h~ thong t6 chirc cua don vi dS dam bao v~ hanh thong suot, dAng bQ, an toan cho co sa ha tang cong nghe thong tin noi chung va Van . phong di~n tir noi rieng,

f)i~u 3. Quyet dinh nay co hieu lire thi hanh kS ill ngay ky ban hanh, Cac quy dinh truce day trai voi QuySt dinh nay dSu baj bo

f)i~u 4. Chanh Van phong BQ, Thu twang cac co quan, don vi thuoc BQ chiu trach nhiem thi hanh Quyet dinh nay.!.

Nui nhlin: - Nhu Di€u 4; - BQ tnrong (d€ b/e); - Cac d/c.Thrr tnrong; -Liru VT, TH..

BONONG NGHIEP CQNG HOA xA HQI CHU NGHiA VI$T NAM " ,. :l ". "VAPHAT TIDEN NONGTHON DQc L~p - TV do - H\lnh phuc

QUYCHE

Quiin Iy, sir dung Van phong di~n tfr dung chung ciia coo quan BQ Nong nghi~p va Phat tri~n ndng thdn

(Ban hanh kern thea Quyit dinh s6282 gtQD-BNN ngay29thdng 11 ndm 2013 cua B9 trutrng B9 Nang nghi?p va Phdt tridn nang than)

Clnrong I QUY DINH CHUNG

Di~u 1. Pham vi di~u chinh, dAi tuong ap dung

1. Quy chS nay quy dinh trach nhiem, quyen han trong viec qUID ly, su dung Van phong di~n tu dung chung cua co quan BQ Nong nghiep va Phat trien nong thon d~ phuc vu cong tac chi dao, diSu hanh va xu 1y cong viec chuyen mon, nghiep vu,

2. Quy chS nay ap dung d6i voi cac dan vi, t6 chirc, ca nhan thuoc BQ Nong nghiep va Phat trien nong thon dircc quyen su dung Van phong di~n nr dung chung cua co quan BQ Nong nghiep va Phat trien nong thon,

Di~u 2. Giiii thlch tir ngif

Trong Quy che nay, cac tlr ngtt diroi day diroc hieu nhu sau:

1. Van phong di~n nr: 1aphan mem tin hoc hoat dQng tren h~ thong mang may tinh hoac cac loai thiSt bi co kSt n6i mang Internet, thuc hien cac chirc nang phuc vu cong tac chi dao diSu hanh,

2. Phan h~: Ia cac module rieng biet cua h~ thong phan mem van phong di~n nr, tlnrc hien cac chirc nang cu th~ trong hoat dQng cua phan mem,

3. Thanh vien Van Phong di~n nr (goi chung la thanh vien): 1a can bQ, cong chirc, vien chirc va nguoi lao dQng duoc quyen troy nhap va str dung Van phong di~n tu cua co quan BQ Nong nghiep va Phat trien nong thon,

4. Quan tri Van phong di~n tu: Ia ngiroi diroc giao nhiem vu quan 1y Van phong dien tu cua co quan BQ va tai cac dan vi.

Thanh vien Quan tri g6m: Quan tri h~ thong (quan tri tren toan h~ thong VPDT) va Quan tri VPDT dan vi (quan tri VPDT t~i dan vi).

Bi~u 3. Van phong di~n til' dung chung ciia coo quan BQ Nang nghi~p va Phat tri~n nang than

Van phong di~n nr dung chung cua Co quan BQ Nong nghiep va Phat trien nong thon (sau day goi chung Ia Van phong di~n tir, viSt t~t Ia VPDT) co ten miSn Ia http://vpdt.mard.gov.vn, do BQ Nong nghiep va Phat trien nong then th6ng nhat quan ly, su dung dS phuc vu cong tac quan Iy, chi dao, diSu hanh cua BQ va cac dan vi thUQC BQ.

Van phong di~n tU g6m cac phan h~ chinh:

1. Van ban dSn: Quan ly thong tin, du lieu, xu Iy Van ban dSn cua BQ va cac dan vi.

2. Van ban di: Quan ly thong tin, du lieu, xu ly van ban phat hanh cua BQ va cac dan vi.

3. Lich cong tac: Quan Iy lich cong tac cua cac thanh vien.

4. Tin nhan: trao d6i thong tin, tai lieu gitra cac thanh vien,

5. Giao ban tuful: c~p nhat kSt qua thuc hien nhiem vu BQ giao cac dan vi trong tuful, t6ng hop bao cao giao ban tuful cua BQ.

6. Giao ban thang: c~p nhat kSt qua thuc hien nhiem vu BQ giao cac dan vi trong thang, t6ng hop bao cao giao ban thang cua BQ.

7. Tai lieu di~n nr: dang nhap, luu gift, troy nh~p su dung tai lieu dung chung.

8. Thong bao, tin nrc: Thong bao tin nrc chung cua BQ, dan vi, diSm bao hang ngay.

9. Quan ly phong hQP: Dang ky su dung, quan ly thong tin su dung phong hop do Van phong BQ quan ly.

10. Quan ly xe: Dang ky su dung, quan Iy thong tin tinh hinh su dung xe 0 to do Van phong B9 quan lY.

11. Thuong true bao v~: Thong tin vS ca tnrc, khach ra, vao co quan BQ tai s6 2 Ngoc Ha - Ba Dinh - Ha NQi.

12. Quan tri mang: phuc vu quan tri h~ thong ph~n mem cua thanh vien quan tri dan vi va quan tri h~ th6ng.

13. Danh ba: Danh ba di~n thoai cua cac thanh vien VPDT.

14. LUll trfr: Luu trfr thong tin van ban.

15. Huang dfin su dung: Huang dfin sir dung cac irng dung trong VPDT.

Bi~u 4. Quy djnh chung cho cac thanh visn

1. Quyen han cua thanh vien:

a) Dtroc cap till khoan troy nhap vao VPDT g6m "ten dang nh~p" va "m~t khau" ban d~u',

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b) Duoc su dungvan phong di~n tU de phucvu xU ly cong vi~c theo thfun quySn dugc giao.

c) Dircc phep khai thac va su dung thong tin, rei li~u tren Van phong di~n ill.

2. Nhiem vu cua thanh vien:

a) Sau khi dang nhap lful dAu tien bkg "m~t khau" do Quan tri Van phong di~n ill cung cftpphai tiSn hanh d6i "m~t khau";

b) Khi lam viec tai co quan, phai thuong xuyen dang nhap vao VPDT, it nhftt 3 lfuv ngay (dAu gio sang, dAu gio va cu6i gio chieu) de tiSp nhan va xu ly thong tin, cong viec;

c) Khai thac va kip thai xu ly thong tin, c~p nh~t dAy du dft lieu theo yeu cAu thUQC thb quyen va trach nhiem duoc giao cua m6i thanh vien trong cac phan h~;

d) Khi phat hien co str c6 hoac sai sot thong tin, tai li~u trong VPDT phai kip thci thong bao cho Quan tri VPDT dan vi hoac quan trih~ th6ng.

DiSu 5. Phfln h~ bit bUQc sir dung, khuyen khich sir dung

1. Cac phan h~ bAt buoc su dung: Van ban dSn; Van ban di; Lich cong tac; Tin nhan; Giao ban tuful; Giao ban thang; Luu tnr; Quan trio

2. Cac phan h~ khuyen khich str dung: Thong bao, tin tire; Tai Iieu di~n tu; Quan ly phong hop; Danh ba di~n tu; Huang dful su dung,

3. Cac phan h~ su dung rieng: Thuong tnrc bao v~; Quan ly xe.

DiSu 6. Quan ly tid khoan

1. Cftp moi tai khoan: thanh vien moi diroc tuyen dung, diSu dQng vS dan vi va diroc phan cong nhiem vu theo quyet dinh cua thu tnrong dan vi.

2. Xoa tai khoan tai dan vi: thanh vien duoc diSu dQng thuyen chuyen di dan vi khac, di hoc dai han, khong diroc phan cong nhiem vu tai dan vi.

3. Xoa tai khoan trong h~ thong: cac thanh vien da: chuyen cong tac, nghi chS dQ, ... khong con m6i lien h~ cong viec trong VPDT qua 06 thang,

4. Thay d6i quyen sir dung: khi thanh vien co su thay d6i chirc vu, thay d6i nhi~m V\l, thay d6i t6 chuc trong dan vi.

DiSu 7. Nhfrng diSu khong dU'Q'c lam

1. SU d\IDg Van phong di~n tu vao m\lc dich khac ngoai ph\lc V\l cong tac quan ly, chi d~o cua dan vi va thl,fC hi~n nhi~m V\l cong V\l dugc giao.

2. Dang tai, trao d6i, luu gift van ban, thong tin, tai li~u co nQi dung thuQc danh m\lc bi m~t nha nu6c, tin bai chua dugc nguai co trach nhi~m duy~t, cho phep ho~c khong thuQc trach nhi~m dugc giao.

3. Dung tai khoan cua thanh vien khac ho~c d@ nguai khac su d\lng tai khoan cua minh truy nh~p vao VPDT, tm truang hgp theo yeu cAu nhi~m V\l.

4. Can tra ho~c ngan ch~ trai phep qua trinh xu ly, truySn, gui va nh~ thong tin dft li~u cua dan vi, ca nhan tren VPDT.

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5. Thay d6i, xoa, huy, sao chep, tiSt IQ, hi~n thi, di chuyen mot ph~n ho~c toan bQ thong di~p du lieu khong thuec thfun quyen duoc giao.

DiSu 8. Bao v~ thong tin

1. T~t ca thanh vien khi su dung VPDT phai thirc hien d~y du cac quy dinh vS an toan mang may tinh cua BQ. Phai bao dam cac yeu cAu ky thuat vS an toan su dung di~n, vS phong chong hoa hoan, thien tai. Quan Iy tai khoan cua thanh vien; kiBm soat chat che viec cai d~t cac ph~n mem moi co lien quan dSn VPDT tren may chu va cac may tram,

2. Cac thanh vien phai bao v~ m~t khAu va khoa bi m~t (Chfr ky sB) trong VPDT do bQ phan Quan tri cung c~p. Khong cung c~pkhoa bi m~t cho nguoi khac khi chua co S\l cho phep cua Lanh dao dan vi.

3. Truong hQ'P m~t khAu bi lQ phai nhanh chong d6i m~t khdu, khoa bf m~t bi m~t phai bao cho Quan tri Van phong di~n tu tai dan vi dB diroc c~p lai,

4. Cac du li~u thong tin truyen tai tren VPDT duoc dinh ky sao chep luu trU di~n tu thea quy dinh.

D· }.. 9 X" I' J.leu . u y 811 co

1. Khi co sir cB h~ thong (m~t di~n, 16i mang truy cap, 16i phan mem, sua chua, bao hanh...) trong toan h~ thong, quan tri h~ thong co trach nhiem thong bao cho quan tri dan vi.

Khi nhan dtroc thong bao su cB cua quan tri h~ thong hoac sir cB C\lC bQ tai dan vi, quan tri dan vi co trach nhiem thong bao dSn cac thanh vien thuoc dan vi, d6ng thai thong bao dSn quan tri h~ thong d~ phoi hQ'P khac phuc.

NQi dung thong bao phai neu ra vS nguyen nhan sir cB, thai gian co th~ duoc khoi phuc;

2. Khi co sir cB C\lC bQ tai may tinh ca nhan d~n dSn khong truy c~p hoac khong xu ly diroc thong tin tren VPDT, thanh vien phai kip thai thong bao dSn quan tri dan vi dB diroc h6 tro khac ph\lc.

3. Trong thai gian co S\l cB, thanh vien tiSp t\lc xu Iy cong vi~c c~ thiSt bfulg cac phuang ti~n khac, d6ng thai ghi nh~ qua trinh, kSt qua xu ly dB c~p nh~t thong tin, du li~u cAn thiSt van phan mSm thea quy dinh ngay sau khi S\l cB duQ'c kh~c ph\lc.

DiSu 10. ChS dQ bao tri, nang cip

1. Duy tri, cai tiSn, nang c~p, rna rQng ph~n mSm dung chung dBi v6i cac dan vi trong h~ th6ng

Van phong BQ co trach nhi~m dam bao duy tri ho~t dQng thuang xuyen cua VPDT; dS xu~t cai tiSn, nang c~p, rna rQng cac phan h~ trong h~ thBng ph~ mSm VPDT khi c~ thiSt.

Kinh phi d~ duy tri, cai tiSn, nang c~p, rna rQng ph~n mSm dung chung trong h~ thBng duQ'c dam bao til kinh phi hanh chinh cua BQ. Van phong BQ co trach nhi~m l~p d\l tm kinh phi, t6ng hQ'P chung trong kS ho~ch hang nam.

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2. Duy tri, cai tien, nang c~p, rna r9ng cac phan h~ theo yeu cAu rieng cua dan vi trong h~ thong

Cac dan vi co trach nhiem dam bao duy tri hoat d9ng thuong xuyen cua VPDT tai dan vi; de xu~t cai tiSn, nang c~p, rna r9ng cac phan h~ theo yeu cAu rieng d6i voi dan vi khi cAn thiSt.

Khi co nhu cAu cai !iSn, ,nang c~p, rna r9ng cac phan h~ theo yeu cAu rieng cua dan vi, dan vi phai de xuat yeu cau, giai phap va phai dircc Van phong B9 thong nh~t, chap thuan.

Kinh phi dS cai tiSn, nang c~p, rna r9ng cac phan h~ theo yeu cAu rieng cua dan vi do dan vi b6 tri.

Chuong II 1 , _ , A

QUYEN H~N, TRACH NHlt:M THANH VIEN , A _?

TRONG CAC PHAN H:t: CUA VPDT

Di~u 11. Quy~n han va trach nhi~m trong phan h~ Van ban d~n

1. Thanh vien la Lanh dao dan vi:

a) Diroc biSt toan b9 thong tin qua trinh tiSp nhan, xu Iy van ban dSn; tinh hinh xu Iy van ban noi chung, van ban A, B cua dan vi;

b) KiSm tra, giam sat, don d6c xu Iy van ban noi chung, van ban dSn han, qua han cua dan vi noi rieng;

c) c~p nh~t kSt qua xu Iyvan ban do ca nhan Ianguoi true tiSp xu ly;

d) Khuyen khich nhap tnrc tiSp y kien giao xu Iy, giao van ban cho ca nhan, dan vi tnrc thuoc xu IY.

2. Thanh vien Ia Truong phong, t6, b9 phan (sau day goi chung la Phong):

a) Diroc biSt toan b9 thong tin qua trinh tiSp nhan, xu ly van ban dSn cua Phong va tinh hinh xu ly van ban noi chung, van ban A, B cua Phong noi rieng;

b) KiSm tra, giam sat, don d6c, nhac nho xu Iy van ban noi chung, van ban dSn han, qua han cua Phong;

c) C~p nh~t kSt qua xu Iy van ban do ca nhan la ngiroi true tiSp xu Iy;

d) TIVc tiSp nhap y kiSn chi dao, giao van ban cho ca nhan thuoc Phong, Truong hop cAn thiet, co thS giao cho c~p pho hoac nguoi dai dien nhap tin tren phan mem theo quy dinh.

3. Thanh vien Ia can b9, cong chirc, vien chirc va ngiroi lao d9ng:

a) Duoc biSt toan b9 thong tin qua trinh tiep nhan, xu Iy van ban dSn Phong va van ban ca nhan duoc giao xu ly;

b) Diroc yeu cAu Van thu dan vi hieu chinh thong tin van ban duoc giao xu Iy;

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c) Phai nhap thong tin k8t qua xu ly (k8t qua xu ly van ban A,B; chuyen van ban cho nguoi khac; tra lai van ban...) d6i voi van ban diroc giao xu ly;

4. Thanh vien la Thu ky, giup viec Lanh dao BQ: co trach nhiem C?P nhat kip thai Ykien cua Lanh dao BQ ngay sau khi nhan duoc van ban tir Lanh dao BQ chuyen tra, Don d6c viec xu Iy van ban d5i voi ca nhan, dan vi duoc lanh dao BQ giao.

f)i~u 12. Quy~n han va trach nhi~m trong phfin h~ Van ban di

1. Thanh vien la Lanh dao dan vi:

a) Diroc bi8t toan bQ thong tin qua trinh xu ly van ban di do dan vi soan thao trinh;

b) Khuyen khich nhap y ki8n xu Iy van ban cua cac dan vi, ca nhan tnrc thuoc trinh d5i voi tnrong hop ca nhan soan thao nhap tin, kern ban dV thao,

2. Thanh vien la Lanh dao Phong:

a) Diroc bi8t toan bQ thong tin qua trinh xu Iy van ban di do Phong soan thao;

b) Khuyen khich nhap tin xu Iy van ban cua cac ca nhan thuoc Phong trinh trong tnrong hop ca nhan soan thao nhap tin, kern ban du thao.

3. Thanh vien la can bQ, cong chirc, vien chirc va ngiroi lao dQng:

a) Diroc bi8t toan bQ thong tin qua trinh xu 1y van ban di do Phong, ca nhan soan thao trinh;

b) Duoc yeu cau Van thu dan vi hieu chlnh thong tin van ban diroc giao xu ly;

c) Khuyen khich viec nhap tin trinh kern ban dtr thao van ban tren VPDT d6i voi van ban do minh Ia ngiroi chu tri soan thao.

f)i~u 13. Quy~n va trach nhi~m trong phfin h~ Lich cong tac

1. L~p lich cong tac

Cac thanh vien phai I~p, diSu chinh lich cong tac hang tuan, ngay cua ca nhan; L~p lich cong tac cho ca nhan khac thuoc dan vi; duyet (chfip nhan hoac khong, chuyen thanh vien khac) d6i voi lich cong tac do lanh dao, ca nhan khac I~p cho minh... NQi dung, cong viec cAn I~p Iich cong tac thea yeu cau cua Thu tnrong dan vi.

2. Xem lich cong tac

Cac thanh vien dtroc xem lich cong tac cua: Lanh dao BQ, Lanh dao dan vi, cac thanh vien cua Phong; d5i voi lanh d~o dan vi dugc xem lich cong tac cua cac thanh vien thuQc quySn. Thanh vien cfip du&i co trach nhi~m thvc hi~n nQi dung Ijch cong tac co lien quan cua Lanh d~o va cua thanh vien khac.

f)i~u 14. Quy~n h\ln va trach nhi~m trong phan h~ Tin nhAn

1. Cac thanh vien dugc gui, nh~n Tin nhfut tren VPDT; co thS gui Tin nhfut qua DTDD, thong bao tin nhfut gui qua DTDD.

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2. Chi giri Tin nh~n qua D'I'Df), thong bao tin nhan gui qua D'TDf) trong mQt s6 tnrong hop cAn thi@t theo quy dinh:

a) Lanh dao BQ, Lanh dao dan vi tnrc thuoc BQ sir dung dich vu nay trong cac tnrong hop hoa t6c;

b) Cac thanh vien khac chi duoc sir dung dich vu nay trong cac tnrong hop cAn bao cao, truyen dat thong tin hoa tilc theo yeu cAu cua lanh dao dan vi.

f)i~u 15. Quy~n va trach nhi~m trong mQtsa phan h~ khac

1. Danh ba di~n tir

Cac thanh vien co trach nhiem cung cap thong tin ca nhan d@ thi@t l~p Danh ba di~n tir theo yeu cAu cua phan mem,

Duoc quyen truy c~p tim thong tin cua cac thanh vien thuoc h~ thong trong Danh ba di~n tiro

2. Tai lieu di~n tir

Cac thanh vien dtroc quyen tao l~p thong tin, tai li~u dung chung cho dan vi, Phong, bQ phan phuc vu thuc hien nhiem vu cua dan vi.

3. Thong bao, tin nrc

Cac thanh vien ducc xem, tao l~p tin tire cAn thong bao d@ dang tren phAn mem theo quy dinh cua dan vi.

4. Huang dfut sir dung

Cac thanh vien co quyen khai thac, sir dung tai lieu "Huang dfut sir dung phAn mem VPflT" dircc dang tai, Khuyen khfch viec trao d6i thong tin, tham gia gop y dS hom thien tai lieu.

Yeu cAu nghien CUu ky tai li~u truce khi thirc hien thao tac tren VPDT hoac khi co kho khan, virong m~c trong qua trinh sir dung,

f)i~u 16. Nhfrng quy djnh trong cac phfin h~ khac

1. Quan 1y Phong hop Van phong BQ quan ly:

Khuyen khich cac thanh vien sir dung phAn mem dS dang ky sir dung phong hQP do Van phong BQ quan 1Y.

Van phong BQ co trach nhiem theo d5i, xir ly va thong bao k@t qua xir 1y khi co thanh vien dang ky sir dung phong hQP qua phAn mem.

C~p nhat dAy du thong tin sir dung phong hop tren phAn mern d@ cung cAp thong tin tren cac bang tin di~n ur; t6ng hop, th6ng ke, cung cAp bao cao khi co , yeu cau,

2. Quan 1y xe (xe 0 to do Van phong BQ quan ly):

Khuyen khich cac thanh vien thuoc cac dan vi co kinh phi hanh chinh do Van phong quan 1y dang kY sir d\lIlg xe 0 to ph\lc V\l cong tac cua dan vi.

Van phong BQ co trach nhi~m theo d5i, xir 1y va thong bao k@t qua xir 1y khi co thanh vien dang kY sir d\lIlg xe 0 to qua VPflT; c~p nh~t dAy du thong tin

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su dung xe 0 to tren phAn mem d@ co th@ t6ng hQP, thong ke, cung c~p bao cao khi co yeu cAu.

3. Quan 1y thuong tnrc, bao v~:

Phuc vu cho vi~c quan ly, theo d5i tinh hinh thtrong true, Bao v~ Co quan BQ do Van phong BQ chiu trach nhiem,

Thanh vien lam nhiem vu thuong tnrc, bao v~ co quan BQ co trach nhiem c~p nhet d~y du thong tin trong ca tnrc tren ph~n mem d@ co th@ t6ng hop, thong ke, cung c~p bao cao khi co yeu c~u.

Chuang III.

TRACH NHI~M CVA THANH VIEN CHUYEN TRA.CH

Ili~u 17. Trach nhi~m cua thanh vien Quan tr]

1. Trach nhiem cua Quan tri h~ thong:

a) Quan 1y ban quyen, toan bQ co sa dtr lieu, tao l~p nguyen t~c phan quyen chung trong h~ thong;

b) ThiSt l~p, diSu chinh, sua d6i, b6 sung h~ thong t6 chirc cac don vi tnrc thuoc BQ trong h~ thong ph~n mem tren VPDT; xoa tai khoan thanh vien tren h~ thong;

c) Thong nh~t quy dinh thiSt l~p thong tin ca nhan thanh vien. H6 tro, hu6ng d~n cac thanh vien trong qua trinh thuc hien;

d) Xu 1y tinh huong, S1)' cd trong qua trinh hoat dQng cua VPDT. Thong bao kip thai S1)' cd, vu6ng m~c dSn Quan tri cac dan vi hoac cac thanh vien khi c~n thiSt;

e) D~u mdi tiSp nhan thong tin, t6ng hQ'P bao cao tinh hinh hoat dQng cua cac dan vi trong h~ thong;

g) DS xu~t chu tnrong, kien nghi vS cai tien, mo rong irng dung VPDT cua cac dan vi va ca h~ thong;

h) Thong bao kip thai dSn thanh vien co lien quan khi co S1)' thay d6i, diSu chinh, b6 sung nQi dung, thao tac trong cac pharr h~ cua VPDT.

2. Trach nhiem cua Quan tri VPDT dan vi:

a) ThiSt l~p, diSu chinh, sua d6i, b6 sung h~ thong t6 chirc tnrc thuoc dan vi trong phAn mem;

b) ThiSt l~p thong tin ca nhan thanh vien; c§.p tai khoan ban dAu cho cac thanh vien theo quyet dinh tuyen dung, diSu dQng hoac van ban dS nghi cua cac phong trong dan vi; diSu chinh, sua d6i thong tin ca nhan thanh vien khi co S1)'

thay d6i; khoa quySn su d\lng, xoa ten thanh vien trong t6 chuc cua dan vi theo quy dinh;

c) Phan quySn su d\lng cho timg thanh vien theo quySt dinh b6 nhi~m, vi tri cong tac; diSu chinh, b6 sung quySn cua cac thanh vien theo quySt dinh phan

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cong nhiem vu cua thu tnrong dan vi d6i voi thanh vien. H6 tro, huang dful cac thanh vien thuoc dan vi trong qua trinh thuc hien;

d) Xu ly tinh huong, sir c6 tai dan vi trong qua trinh hoat dQng, su dung phan mem, Thong bao kip thoi su c6, virong m~c vS Quan tri h~ thong;

e) D§.u m6i tiSp nhan thong tin, t6ng hop bao cao tinh hinh hoat dQng cua h~ thong tai dan vi;

g) DS xufit chu truang, kiSn nghi vS cai tiSn, rna rQng img dung phan mem tai dan vi;

h) Thong bao kip thai dSn thanh vien co lien quan khi co sir thay d6i, diSu chinh, b6 sung nQi dung, thao tac trong cac phan h~ cua VPDT.

f)i~u 18. Trach nhi~m ella thanh vien tang hQ'p

1. Thanh vien T6ng hop la thanh vien diroc giao nhiem vu thuc hien phan h~ "Giao ban tuan", "Giao ban thang" gAm thanh vien T6ng hop chung va thanh vien T6ng hop dan vi.

Thanh vien T6ng hop chung (thuoc Van phong BQ, t6ng hop bao cao cua BQ) va Thanh vien T6ng hop dan vi (thuoc dan vi, t6ng hop bao cao cua dan vi)

2. Trach nhiem cua Thanh vien T6ng hop chung:

a) C~p nhat kip thai, d§'y du cac thong tin nhiem vu duoc Lanh dao BQ giao cho cac dan vi thirc hien,

b) Don d6c, ra soat, hieu chinh bao cao kSt qua thirc hien cua cac dan vi.

c) T6ng hop, hoan chinh bao cao phuc vu giao ban tu§.n, thang cua BQ.

d) Dang tai bao cao giao ban, kSt luan cua Lanh dao BQ trong giao ban tuan, thang cua BQ tren phan h~ "Tin nrc, thong bao",

3. Trach nhiem cua Thanh vien T6ng hop dan vi

a) Theo doi thirong xuyen, kip thoi, d§'y du cac thong tin nhiem vu dircc Lanh dao BQ giao cho dan vi thuc hien tren phan mem.

b) Don d6c, ra soat, bao cao tom t~t kSt qua thuc hien cua dan vi.

c) Theo doi bao cao giao ban, kSt lu~ cua Lanh dao BQ trong giao ban tuful, thang cua BQ tren phan h~ "Tin nrc, thong bao".

f)i~u 19. Trach nhi~m ella thanh vien Van thu

1. Thanh vien Van thu thirc hien nghiep vu van thu trong VPDT gAm Van thu BQ, Van thu dan vi true thUQC BQ, Van thu dan vi true thuoc T6ng C\lC.

2. Trach nhiem cua Thanh vien Van thu trong phan h~ quan ly van ban dSn:

a) Van thu BQ nh~p tin van ban dSn:

- C~p nh~t d§'y du thong tin van ban dSn thea yeu c§.u tren phful mSm.

- Ch\lp (scan) va g~ file van ban tren phful mSm d6i v6'i van ban A duqc trinh Lanh d~o BQ.

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- C~p nh~t YkiSn chi dao, chuyen giao van ban cua Lanh dao Van phong

- Kiem tra, theo doi thong tin, don ddc, huang dful qua trinh c~p nh~t thong tin tren phfut rnem cua van thu, thanh vien cac dan vi. Hieu chinh thong tin khi phat hien co sai sot. T6ng hop, cung c§.p thong tin xu ly van ban theo yeu c~u cua Lanh dao dan vi.

- In Danh sach van ban (S6 van ban dSn) dS l~p h6 sa luu theo quy dinh,

b) Van thu dan vi tIVC thuoc BQ:

- c~p nh~t d~y du thong tin van ban dSn theo yeu c~u.

D6i voi van ban til Van thu BQ chuyen dSn: kS thira nQi dung thong tin do Van thu BQ da nhap; kiem tra thong tin da co, b6 sung thong tin theo yeu c~u.

D6i voi van ban do dan vi nhan tIVC tiSp: nhap d~y du thong tin theo yeu cfiu phfin mem,

C~p nh~t YkiSn chi dao, phan phdi van ban cua Lanh dao dan vi.

- Chup (scan) va gfu1 file van ban tren phan mem theo yeu c~u cua Thu tnrong dan vi.

- Theo doi, kiem tra thong tin, don ddc, huang dful qua trinh c~p nh~t thong tin tren phfin mem cua cac bQ phan, thanh vien thuoc dan vi. Hieu chinh thong tin khi phat hien co sai sot.

- In Danh sach van ban (S6 van ban dSn) dS l~p h6 sa luu theo quy dinh,

b) Van thu dan vi tnrc thuoc T6ng C\lC:

- c~p nh~t dfiy du thong tin van ban dSn theo yeu c~u.

+ Ddi voi Van ban til Van thu T6ng C\lC chuyen dSn: kS thira nQi dung thong tin do Van thu T6ng C\lC da nhap, kiem tra thong tin, nhsp b6 sung thong tin theo yeu c~u.

+ Ddi voi van ban do dan vi nhan tnrc tiSp: nh~p d~y du thong tin theo yeu cfiu phfut mem,

+ C~p nh~t YkiSn chi dao, phan phdi van ban cua Lanh dao dan vi.

- Chup (scan) va gfu1 file van ban tren phan mem theo yeu c~u cua Thu tnrong dan vi.

- Theo doi, kiem tra thong tin, don ddc, huang dful qua trinh c~p nh~t thong tin tren phfin mem cua cac bQ ph~ thucc dan vi. Hieu chinh thong tin khi phat hien co sai sot. T6ng hop, cung c§.p thong tin xu ly van ban theo yeu c~u cua Lanh dao dan vi.

- In Danh sach van ban (S6 van ban dSn) dS l~p h6 sa luu theo quy dinh,

2. Trach nhiem cua Van thu trong phan h~ quan ly van ban di:

a) Van thu dan vi tnrc thuoc T6ng C\lC:

- C~p nh~t d~y du thong tin van ban di theo yeu cfiu.

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+ D6i voi van ban do lanh dao dan vi ky phat hanh: kiem tra thong tin da co, nhap dAy du thong tin thea yeu cAu phAn mem; chup (scan) va gfuI file van ban tren phan mem thea yeu cAu cua Thu tnrong dan vi.

+ D6i voi van ban do lanh dao dan vi ky thira l~nh, thira uy quyen T6ng C\lC tnrong: Nhdp dAy du thong tin h6 sa da ky thea yeu cAu tren phAn mem tnroc khi chuyen Van thu T6ng C\lC lam thu tuc phat hanh,

+ D6i voi van ban trinh Lanh dao T6ng C\lC ky ban hanh va van ban trinh Lanh dao BQ: Nhap du thong tin thea yeu cAu tnroc khi chuyen Van thu T6ng C\lC trinh Lanh dao T6ng C\lC.

Truong hQ'P van ban da duoc chuyen vien soan thao nhap thong tin ban dAu khi soan thao, Van thu dan vi phai kS thira thong tin de nhap b6 sung thong tin thea qua trinh xu ly van ban.

- Theo doi thong tin, qua trinh c~p nhat thong tin tren phAn mem; hieu chinh thong tin khi phat hien co sai sot.

- In Danh sach van ban (S6 van ban di) de l~p h6 sa luu thea guy dinh hoac in de bao cao lanh dao dan vi thea yeu du.

b) Van thu T6ng C\lC:

- C~p nh~t dAy du thong tin van ban di thea yeu cAu.

+ D6i voi van ban Van thu dan vi true thuoc da nhap tin: KS thira thong tin h6 sa do Van thu dan vi tnrc thuoc da nhap, kiem tra thong tin da co, nhap b6 sung thong tin van ban da ky, phat hanh thea yeu cAu.

Truong hop Van thu dan vi tnrc thuoc chua nhap thong tin, Van thu T6ng C\lC phai nhap dAy du thong tin van ban thea yeu cAu.

+ D6i voi van ban lanh dao t6ng C\lC ky ban hanh: Nhap dAy du thong tin thea yeu cAu tren phAn mem. Chup (scan) va gfut file van ban tren phAn mem thea yeu cAu cua Thu tnrong dan vi.

+ D6i voi van ban do dan vi soan thao trinh lanh dao T6ng C\lC ky thira uy quyen BQ tnrong: Nhap dAy du thong tin h6 sa da ky thea yeu cAu tren phAn mSm tnroc khi chuyen Van thu BQ de phat hanh,

+ D6i voi van ban do dan vi soan thao trinh lanh dao T6ng C\lC ky trinh l~ dao BQ ky ban hanh: l'lli~p dAy ~u thong tin h6 sa trinh ky thea yeu cAu tren phan mem tnroc khi chuyen ho sa den Van thu BQ trinh kyo

- Theo doi thong tin, qua trinh c~p nhat thong tin, qua trinh xu ly van ban cua Van thu BQ; dS nghi hieu chinh thong tin khi phat hien co sai sot.

- In Danh sach van ban (S6 van ban di) de l~p h6 sa luu thea guy dinh hoac in de bao cao lanh dao dan vi thea yeu cAu.

c) Van thu cac dan vi tf\IC thuQc BQ (khong bao g6m Van thu T6ng C\lc)

- C~p nh~t dAy du thong tin van ban di thea yeu cAu.

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+ D6i voi van ban do lanh dao dan vi IcY phat hanh: nhap d&y dli thong tin thea yeu cAu phdn mem; chup (scan) va gfut file van ban tren phdn mem thea yeu cAu cua Thu tnrong dan vi.

+ D6i voi van ban do lanh dao dan vi IcY thira I~nh, thira uy quyen BQ tnrong: Nhap dAy du thong tin h6 so da kY thea yeu cAu tren phAn mem truce khi chuyen h6 so d~n Van thu BQ lam thu tuc phat hanh.

+ D6i voi van ban do dan vi soan thao, lanh dao dan vi ky trinh lanh dao BQ ky ban hanh: Nhap dAy dli thong tin h6 so trinh ky theo yeu cAu tren phdn mem truce khi chuyen h6 so d~n Van thu BQ lam thu tuc trinh kyo

Truong hQP van ban da diroc chuyen vien soan thao nhap thong tin ban dAu khi soan thao, Van thu dan vi phai k~ thira thong tin dS nhap b6 sung thong tin thea qua trinh xu Iy van ban thuQc thfim quyen cua dan vi.

- Theo d5i thong tin, qua trinh c~p nhat thong tin tren phdn mern; hieu chinh thong tin khi phat hien co sai sot.

- In Danh sach van ban (S6 van ban di) hang thang de I~p h6 so hru thea quy dinh ho~c in dS bao cao lanh dao dan vi thea yeu cAu.

d) Van thu BQ ti~p nhan h6 so trinh Ianh dao BQ ky:

- C~p nhat dAy du thong tin h6 sc van ban trinh ky thea yeu cAu.

+ D6i voi h6 so van ban trinh Lanh dao BQ ky ban hanh: K~ thira thong tin h6 so van ban do Van thu dan vi tIVC thuoc da nhap, kiem tra thong tin, nh~p b6 sung thong tin van ban tnroc khi lam thu tuc trinh ky thea yeu cAu.

Truong hQP Van thu dan vi tIVC thuoc BQ chua nhap thong tin, Van thu BQ phai nhap dAy du thong tin h6 so van ban thea yeu cAu.

- Theo d5i thong tin, don dBc va huang dful Van thu cac dan vi c~p nh~t thong tin, qua trinh xu Iy h6 so. Hieu chinh thong tin khi phat hien co sai sot. Cung cfip thong tin qua trinh xu ly h6 so cho ca nhan soan thao, dan vi soan thea ho~c lanh dao khi co yeu cAu.

- In Danh sach, thong tin ve h6 so trinh ky van ban dS bao cao khi co yeu, cau,

e) Van thu BQ phat hanh van ban

- Theo d5i thong tin, qua trinh c~p nh~t thong tin tren phan mem; hieu chinh thong tin khi phat hien co sai sot.

+ D6i voi van ban do lanh dao dan vi tnrc thuoc kY thira l~nh, thira uy quyen BQ tnrong: K@ thira thong tin h6 so do Van thu dan vi tIVC thuoc da nhap dS nhap b6 sung thong tin van ban da ky, phat hanh thea yeu cAu tren phdn memo TruOng hQP Van thu dan vi tIVC thuQc chua nh~p thong tin, phai nh~p d&y dli thong tin van ban thea yeu cAu.

+ DBi v6i h6 sO" van ban trinh Lanh d~o BQ IcY ban hanh: K@ thua thong tin h6 sO" van ban do Van thu dan vi trvc thuQc ho~c Van thu ti@p nh~ h6 sO" trinh BQ da nh~p, kiem tra thong tin, nh~p b6 sung thong tin van ban da ky

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chuyen phat hanh theo yeu cAu tren phdn mem, Truong hop Van thu don vi true thUQC ho~c Van thu ti8p nhan hB so trinh BQ chua nh~p thong tin, phai nh~p dAy du thong tin van ban theo yeu cAu.

- In Danh sach van ban (S6 van ban di) d8 l~p hB so luu theo quy dinh ho~c in thong tin van ban d8 bao cao lanh dao don vi theo yeu cAu.

ChU'O'Ilg IV

TO CHUC THVc HI~N

f)i~u 20. Trach nhiem thi hanh. 1. Van phong BQ chiu trach nhiem ph6 bien, huang dfut thuc hien, kiem

tra viec tlnrc hien Quy ch8 nay.

Quan ly va xdy dung k8 hoach nang cap phdn mem Van phong di~n tu cho phil hop voi di8u kien thirc t8.

Ph6 bien, huang dfut d8n cac don vi khi co S\l di8u chinh, thay d6i cac img dung trong phdn mem VPDT.

2. Thu tnrong cac don vi co trach nhiem ph6 bien, t6 clnrc tri8n khai toi tat ca cac don vi true thuoc, cac thanh vien thuoc don vi d8 thuc hien dBng bQ k8 ill ngay 01/01/2014.

T6 clnrc ph6 bien Quy ch8 va huang dfut sir dung cac nQi dung co lien quan v8 VPDT dBi voi cac thanh vien moi dircc tuyen dung, di8u dQng v8 don vi ngay khi diroc giao nhiem vu,

4. Cac thanh vien VPDT theo chirc nang nhiem vu diroc giao, co trach nhiem thuc hien dAy du, nghiem nic Quy ch8 nay.

S. K8t qua thuc hien VPDT la rnQt trong cac can cu xern xet, danh gia mire dQ hoan thanh nhiem vu, xet thi dua khen thuong dBi voi t~p th8, ca nhan hang nam.

f)i~u 21. Sua dBi, bB sung quy ch~

Trong qua trinh thirc hien, n8u co virong rn~c va cdn sua d6i, b6 sung, d8 nghi co quan, t6 chirc, cac nhan la thanh vien cua Van phong di~n tU phan anh v8 Van phong BQ Nong n~i~l? va Phat tri8!1 nong thon d8 nghien ciru, trinh Lanh dao BQ xern xet sua doi, bo sung quy che nay.!.

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