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www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
Your Online Afterlife:Getting Your Digital Ducks in a Row
Stephanie HeacoxCEO, OrderlyEstates.com
Presented at:Senior Law Day, Boulder CountyAugust 6, 2016
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
Understanding the processMost of us know the basics
◦ You will need:
◦ A will
◦ If not, the state (and the probate court) will decide what happens to your estate
◦ Costly and time-consuming
◦ An executor
◦ Also referred to as a “Personal Representative”
◦ Their job it is to carry out your (documented) wishes
◦ An executor checklist
◦ Allows your executor to more easily fulfill your wishes
◦ Leaving the process to chance means that things will likely be missed.
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
What does an executor do?◦ They process paperwork
◦ Death certificate
◦ Coroner release
◦ IRS and Social Security notifications
◦ They take care of funeral and/or memorial arrangements◦ These instructions may or may not be included in your will
◦ They locate beneficiaries◦ Important that current contact information be available
◦ They distribute the estate assets, per your wishes
◦ They “close out” every aspect of your life, including your online life
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
Choosing an executorWhat makes a good executor?
◦ Detail-oriented and patient◦ There is a lot of information to track
◦ Executors have a personal fiduciary responsibility to the estate
◦ Documentation is key
◦ Excellent communication and people skills◦ Many hours on the phone and dealing with bureaucracies
◦ Good research skills◦ Often it is challenging to find correct and up to date information
◦ Neutral◦ Family members can be put in difficult positions
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
The Executor ChecklistWhat should an executor checklist include?
◦ Personal and contact information◦ Your basics, including parent info for death certificate◦ Friends and family◦ Relevant professionals (lawyer, doctors)
◦ Legal paperwork◦ Estate paperwork◦ Real estate titles◦ Funeral instructions, if not in will◦ Location◦ Ability to access (e.g., key to safe or safe deposit box)
◦ Financial accounts◦ Credit and Loans◦ Bank◦ Investments◦ insurance
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
The Executor Checklist (cont.)◦ Ecommerce accounts
◦ Tech Devices◦ Computers and tablets
◦ Phones
◦ What to do with content, then with device
◦ Digital assets (detail to follow)◦ Acquired digital content
◦ Personal digital content
◦ Social networks
◦ Digital afterlife
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
How to store this informationAlways have multiple locations
◦ Use a secure app like eWallet, StickyPassword, Dashlane, LastPass (DON’T FORGET PASSWORD!)
◦ Local digital copy◦ On your pc or flash drive
◦ Encrypt for extra security, using apps TrueCrypt or even 7-zip
◦ Share a copy with lawyer, executor (and key, if encrypted)
◦ Cloud copy◦ Secure cloud file storage, such as Dropbox or backup like Carbonite (again, encrypt for extra security)
◦ Use secure cloud encryption service like CryptSync, Boxcryptor or the like
◦ Share key with lawyer, executor
◦ Paper copy◦ Store with estate paperwork, secured
◦ Share a copy with lawyer, executor
◦ Hard to keep up to date
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
A few words about home safes Most home safes are not certified for media storage
◦ A safe to store devices with memory must have a rating of 125 or lower◦ Internal temp will never exceed 125 degrees (for 30 minutes)
◦ Humidity below 85%
◦ Usually those safes are also waterproof, but make sure
◦ UL and/or ETL certified
◦ Don’t put it where it could be unretrievable in case of fire (i.e., buried)
◦ Don’t drill holes, as that could compromise waterproofing
◦ Make sure at least one other person has access◦ Not only your spouse, in case something happens to both of you
◦ If you get a biometric safe, make sure that you have multiple fingerprints registered
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
Digital decisions to make nowIt is as important to provide instructions for digital assets as physical ones
◦ Disposition of acquired digital content◦ Music
◦ Movies
◦ Books
◦ Disposition of your personal digital content◦ Photos/Videos
◦ Are there any you want destroyed?
◦ Writings
◦ Policy and options
◦ Gmail Inactive Account Manager
◦ Personal websites
◦ Business sites should be part of business succession planning
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
Decisions to make now (cont.)◦ Your social network presence
◦ Facebook: Close or memorialize?
◦ Name a Legacy Contact (under Settings > Security), who can
◦ Download a copy of your shares
◦ Pin an announcement at the top of memorialized page
◦ Respond to new friend requests
◦ Update your profile and cover photos
◦ Twitter only allows for deactivation, no longer allows content download
◦ Don’t forget business social sites like LinkedIn and any employment sites
◦ Some digital memorial options
◦ Bcelebrated.com
◦ Online-Legacy.com
◦ Lifenaut.com
◦ Create an avatar, content, timeline to live on after you
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
Digital Afterlife Services◦ Digital Asset Assignment
◦ DataInherit.com
◦ Passwordbox.com
◦ Personal (app)
◦ Entrustet.com
◦ Chronicleoflife.com
◦ Trigger Services◦ Ifidie.org
◦ Deadmansswitch.net
◦ Deathswitch.com
◦ Miscellaneous◦ DigitalEstateServices.com
◦ Breaks in to your locked down technology
◦ Webcease.com
◦ Research to locate someone's digital accounts
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
This is hard to do!◦ We know we should do this, but there are obvious roadblocks
◦ It involves addressing our mortality
◦ The list can be daunting
◦ How to get past the roadblocks
◦ Do this in bite-sized chunks
◦ Know yourself and what will best motivate you
◦ Enlist support of friend or family member
◦ Set up a rewards system
◦ If you can’t do it yourself, hire someone
www.OrderlyEstates.comORDERLY ESTATES: EXECUTORS FOR HIRE. WE GET YOUR DUCKS IN A ROW.
Q&ADigital copies of this presentation are available on the event website.
Contact Information:
Stephanie Heacox, CEO
(855) 51-ESTATE (855) 513-7828
www.OrderlyEstates.com
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