Hokkaido University
2 March 2016
Trevor Lane, PhD Kate Harris, PhD
Author Success Workshop: Effectively Communicating Your Research
S
Be an effective communicator
Your goal is not only to publish, but also to be widely read and cited
Publish ethically Promote your research to the journal
editor and reviewers Promote your research to others
Adhere to publication ethics
Section 1
Customer Service Publication ethics Good publication ethics
Submissions
Plagiarism
Data manipulation
Authorship
Submit to only one journal at a time; do not republish the same paper; no salami
Paraphrase and cite all sources
Do not fabricate or falsify data; do not manipulate parts of images
All authors are true authors, approve of final manuscript, approve of target journal
Funding & COIs Disclose any funding and financial/personal
relationships
Safety Humans: Approval, signed consent, privacy;
animal and environmental safety
Committee on Publication Ethics, COPE
Customer Service Publication ethics Four criteria for authorship
1. Substantial contribution to study design, or data collection/analysis/interpretation
2. Writing or revising the manuscript
3. Approval of final version
4. Responsible for all content (accuracy and integrity)
http://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html
Customer Service Publication ethics Gift/ghost authorship
Making someone an author when they do not deserve it (friends, colleagues, etc.)
Gift authorship
• Try to make paper more prestigious by adding a “big name” • Adding the department head to every paper from their department • Thanking someone for a contributed material
Not making someone an author when they do deserve it
Ghost authorship • Hide conflict of interest by excluding an author (e.g., company
employee); hide contribution by junior members (e.g., students) [People who helped write the paper should be included in the Acknowledgements or else they are “ghost writers”]
Customer Service Publication ethics Acknowledgements
Nugraha et al. Biomaterials. 2011; 32: 6982–6994.
Thank those who have made positive contributions
Funding agencies (some journals have a
separate Funding section)
Customer Service Publication ethics
What are they?
Conflicts of interest (COIs)
Financial or personal relationships that may bias your research
Being objective is essential in scientific research
Customer Service Publication ethics Personal COIs
You are researching a new drug, and your spouse works for the drug company
Biased for personal reasons
You are writing a review on animal research, and you are an active member of PETA*
*People for the Ethical Treatment of Animals
Customer Service Publication ethics Financial COIs
You are researching a new material, and…
• an author works for the company making the material
• the company funded your study
• an author owns stock in the company
Biased for financial reasons
Customer Service Publication ethics
A company is funding your research
Avoiding conflicts of interest
What should you do?
• State the company’s role in the study design • State the company’s role in data analysis • State the company’s role in manuscript writing • Should be disclosed in the cover letter
Some journals will ask you to include a statement such as: “I had full access to all of the data in this study and I take complete responsibility
for the integrity of the data and the accuracy of the data analysis”*
*http://www.icmje.org/recommendations/browse/roles-and-responsibilities/ author-responsibilities--conflicts-of-interest.html
Customer Service Publication ethics
An author works at the company
Avoiding conflicts of interest
What should you do?
• Ensure study design not unfairly manipulated • Ensure author is blinded during data analysis • Restrict role of the author in manuscript writing • Should be addressed BEFORE study begins! • Should be disclosed in the cover letter
Customer Service Publication ethics Does disclosing COIs lead to rejection?
No! It makes the journal editor aware of the COIs and confident that you were not biased in your study
Not declaring a COI during submission may lead to the rejection or retraction of your paper
Journal editors may or may not publish these COIs along with your article
Customer Service Publication ethics Sequential submissions
Author Editor Reviewer 1 wk
4 wks 2 wks
Total ~2 months
3 journals = over 6 months!
Customer Service Publication ethics Multiple submissions
Author Editor2 Reviewer2
3 journals = ~2 months!
Editor1 Reviewer1
Editor3 Reviewer3
You must submit your manuscript to only one journal at a time
Customer Service Publication ethics Why is it unethical?
Wastes editors’ time & resources
• After first acceptance, have to withdraw submission from the others
• Damages your reputation with publishers
Duplicate publication • It will be noticed in the field; copyright problems • One or both articles may be retracted • Wastes time and damages your reputation with both
the publisher and your peers
Customer Service Publication ethics
You can submit to another journal only if:
You have been rejected by the first journal You have formally withdrawn the submission
When can you submit to another journal?
Customer Service Publication ethics Can you publish a paper translated into English?
What do you need to do?
1. Obtain permission from the first publisher
2. Tell journal editor of English journal: – You already obtained permission to re-publish – Why necessary to publish in English
3. Cite the original publication
Note: many journal editors will not be interested in publishing non-original articles
Customer Service Publication ethics Salami publishing
Don’t slice your research to increase your
publication output!
One study
4 publications
Why unethical? Readers will not have access to all the relevant information to
critically evaluate the study
Customer Service Publication ethics Salami publishing
One study
4 publications
Same sample population Same controls Experiments concurrent Dependent results
Distinct populations Different controls Experiments sequential Independent results
One larger paper will have more impact in the field and more citations!
Customer Service Publication ethics
Makes readers think others’ words or ideas are your own
Copying published text (even with a citation)
Stating ideas of someone else without citing the source
Plagiarism
Customer Service Publication ethics
Copying text that you have written and published before into your manuscript
Self-plagiarism
May violate copyright
Makes readers think you are presenting something new
Customer Service Publication ethics
Expressing published ideas using different words
Paraphrasing
Tips on paraphrasing:
• Write the text first into another language, and then later translate back into English
• Verbally explain ideas to a colleague • Name a published method and cite it • Consider text location
– Introduction vs. Discussion
Customer Service Publication ethics Paraphrasing tips
Vary sentence structure to avoid patchwriting or listing Vary sentence structure to avoid patchwriting or listing
Change voice, rhythm, style
Separate/join sentences
Discourse markers Coincidentally; Also in agreement; Indeed
Join 2 sentences (semicolon, colon for a reason/list, or by subordination); alternate short/long sentences
Active to passive, or passive to active; negative to positive, or positive to negative;
invert word or sentence order
Sentence logic Either/or; neither/nor; not only, but also
Introductory phrase According to X’s method,…; In X’s study,…; X
showed/reported…; When X…
Change word class An altered direction -> A directional change
Customer Service Publication ethics Good paraphrasing
24. Li et al. PLoS ONE. 2013; 8: e68372.
“The magnitude of the change in carbon storage depends on how physical, chemical, or biological processes are altered over time under different land uses.”
The size of the carbon storage change depends on how physical, chemical, or biological processes are changed over time under different land uses.24
Temporal changes in biological, chemical, or physical processes under different land uses can influence the size of the carbon storage change.24
Please see Activity 1 in your Workbook
Activity 1: Publication ethics
Select the best journal
Section 2
Journal selection
Increase impact
High quality research
Logical, engaging, useful message
Original and novel research
Well-designed, well-reported,
transparent study News value, importance, timeliness
What editors want
High scientific & technical quality, appropriate & clear methods,
sound research & publication ethics
High readability & interest; clear, real-
world relevance
Impact factor (past 2 years) = No. of citations / No. of articles
Journal selection Choose your journal early!
Author guidelines • Manuscript structure • Word limits, References • Procedures, Copyright
Aims and scope • Topics • Readership • Be sure to emphasize
• Learn journal writing style • Check relevant references • Check originality, importance & usefulness!
Journal selection Evaluating impact
How new/important are your findings? How strong is the evidence?
Incremental or large advance? Low or high impact journal
Novelty
Assess your findings honestly & objectively
Create new algorithm for detecting and filtering spam • Medium to high impact factor journal Improve the accuracy and efficiency of an existing spam filter • Low to medium impact factor journal
Journal selection Evaluating impact
How broadly relevant are your findings? International or regional journal
General or specialized journal
Relevance/Application
Aims & scope, Readership
Assess your findings honestly & objectively
Journal selection Factors to consider when choosing a journal
Aims & scope, Readership
Publication speed/frequency
Online/Print, Open access
Indexing, Rank, Impact factor
Acceptance rate/criteria
Article type / evidence level
“Luxury” / Traditional / Megajournal
Online first, Supplemental materials, Cost
Cascading review; Fast track
Journal selection Publication models
Subscription-based
• Mostly free for the author • Reader has to pay
Open access • Free for the reader • Author usually has to pay
Hybrid • Subscription-based journal • Has open access options
Journal selection Open access models
Green
• Can self-archive accepted version in personal, university, or repository website
• May allow final version to be archived
• May have embargo period before self-archiving is allowed
Gold • Free for public on publication • Author might keep © but may
pay (e.g., US$1000–3000)
Journal selection Open access myths
Open access (OA) is expensive and low quality
• Not all OA journals charge a fee
• Many research grants and universities pay for OA fees
• Journals may offer waiver for authors who cannot afford it
• OA journals are peer reviewed
• Impact factors may be lower partly because they are newer
Journal selection Predatory journals
Some Open Access journals are not good
Easy way to get money from authors
• Promise quick and easy publication • Often ask for a “submission/handling” fee • May copy name of real journal; false IF • May not exist, or may be of low quality • Beware of spam e-mails!
If you are ever unsure, please check Beall’s List of Predatory Publishers
http://scholarlyoa.com/2015/01/02/bealls-list-of-predatory-publishers-2015/
Journal selection
Reputable publisher Springer, Elsevier, Wiley, PLoS, etc.
Editorial board International and familiar
Indexed Indexed by common databases
Authors Do you recognize the authors?
Fees Paid only after acceptance
Trustworthy journals
Journal selection
THINK Trusted and appropriate?
SUBMIT Only if OK
thinkchecksubmit.org
CHECK Do you know the journal?
Trustworthy journals
Journal selection Journal Selector www.edanzediting.co.jp/journal_selector
Insert your proposed abstract or keywords
Journal selection Journal Selector www.edanzediting.co.jp/journal_selector
Filter/sort by: • Field of study • Impact factor • Indexed in SCI • Open access • Publishing frequency
Journal’s aims & scope, IF, and publication frequency
• Author guidelines • Journal website
Similar abstracts
Please see Activity 2 in your Workbook
Activity 2: Journal Selection
Make a good first impression with your
cover letter
Section 3
Coverage and Staffing Plan
Communicating with journals
First impression for journal editors
Timeliness, Uniqueness, Relevance
Writing style Interesting to their readers?
Why your work is important!
Cover letters
Coverage and Staffing Plan
Communicating with journals
Dear Dr Struman,
Please find enclosed our manuscript entitled “Evaluation of ICT in Glasgow prognostic scoring in patients undergoing curative
resection for liver metastases,” which we would like to submit for publication as an Original Article in the International Medical
ICT Journal.
The Glasgow prognostic score (GPS) is of value for a variety of tumours. Several studies have investigated the prognostic value of the GPS in patients with metastatic breast cancer, but few studies have performed such an investigation for patients undergoing liver resection for liver metastases. Furthermore, there are currently no studies that have examined the prognostic value of the modified GPS (mGPS) using an ICT platform in these patients. The present study evaluated the mGPS using ICT in terms of its prognostic value for postoperative death in patients undergoing liver resection for breast cancer liver metastases.
A total of 318 patients with breast cancer liver metastases who underwent hepatectomy over a 15-year period were included in this study. The mGPS was calculated using ICT based on the levels of C-reactive protein and albumin, and the disease-free survival and cancer-specific survival rates were evaluated in relation to the mGPS. Prognostic significance was retrospectively analyzed by univariate and multivariate analyses. Overall, the results showed a significant association between cancer-specific survival and the mGPS and carcinoembryonic antigen level, and a higher mGPS was associated with increased aggressiveness of liver recurrence and poorer survival in these patients. This study is the first to demonstrate that the preoperative mGPS via a simple ICT tool is a useful prognostic factor for postoperative survival in cancer patients undergoing curative resection. This information is immediately clinically applicable for surgeons as well as hospital information and patient record systems and health care protocol developers. As a premier journal covering ICT in health care, we believe that the International Medical ICT Journal is the perfect platform from which to share our results with all those concerned with ICT use in cancer management.
Give the background to the research
What was done and what was found
Interest to journal’s readers
Cover letter to the editor
Editor’s name Manuscript title
Article type
Declarations on publication ethics Suggested reviewers Contact information
Coverage and Staffing Plan
Communicating with journals Cover letter to the editor
However, …an alternative approach… …presents a new challenge …a need for clarification… …a problem/weakness with… …has not been dealt with… …remains unstudied …requires clarification …is not sufficiently (+ adjective) …is ineffective/inaccurate/inadequate/inconclusive/incorrect/unclear Few studies have… There is an urgent need to… There is growing concern that… Little evidence is available on… It is necessary to… Little work has been done on…
Key phrases: Problem statement (para 2)
Coverage and Staffing Plan
Communicating with journals Cover letter to the editor
Highlight recent issues in the media
“Given the considerable attention climate change has received worldwide, it will be important to…”
Highlight recent policy changes
“Recently, the Japanese government has implemented new incentives to promote entrepreneurship …”
Highlight recently published articles in
their journal
“It has recently been reported in your journal that wind turbines produce the cleanest form of energy. However, their efficiency still remains a problem…”
Highlight current controversies
“Currently, there is disagreement on the maximum efficiency of solar cells. Our study aims to address this controversy…”
Coverage and Staffing Plan
Communicating with journals Cover letter to the editor
This study is the first to demonstrate that the preoperative mGPS via a simple ICT tool is a useful prognostic factor for postoperative survival in cancer patients undergoing curative resection. This information is immediately clinically applicable for surgeons as well as hospital information and patient record systems and health care protocol developers. As a premier journal covering ICT in health care, we believe that the International Medical ICT Journal is the perfect platform from which to share our results with all those concerned with ICT use in cancer management.
Why interesting to the journal’s readership (para 4)
Target your journal – keywords from the Aims and Scope
Conclusion
Relevance
Coverage and Staffing Plan
Communicating with journals Cover letter to the editor
We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal. All authors have approved the manuscript and agree with submission to the International Medical ICT Journal. This study was funded by the Japanese Ministry of Health, Labour and Welfare. The authors have no conflicts of interest to declare.
Must include:
Declarations related to publication ethics Source of funding Conflicts of interest
Ethics
Funding
Conflicts of interest
Coverage and Staffing Plan
Communicating with journals Special cover letters
Reason for Fast Track
Timeliness, broad importance for society, urgency Interest to broad community Novelty, originality, high quality Contribution to field/literature, new insights/ideas Separate letter, or statement in cover letter? Statement within article (25–250 words)? Include statement in Abstract? Can sometimes be followed by “full paper”
Fast track…e.g., peer review in 2–5 weeks, but limitations on word count/figures
Coverage and Staffing Plan
Communicating with journals Special cover letters
Combined declaration + rapid review request
We confirm that this manuscript is original, has not been published elsewhere, and is not under consideration by another journal other than International Medical ICT Journal. Our ICT-linked algorithm is the first one to be used prognostically in oncology. No other studies have been published on ICT as a prognostic factor for postoperative survival in cancer patients undergoing curative resection.
[Details of specific features]…We thus believe our article would make an immediately useful contribution to the literature and to clinical practice, and to readers of International Medical ICT Journal.
Ethics
General features
Specific features & call to action
Declarations related to publication ethics Reason for rapid review
Coverage and Staffing Plan
Communicating with journals
Recommending reviewers
Where to find them?
From your reading/references, networking at conferences
How senior? Aim for mid-level researchers
Who to avoid? Collaborators (past 5 years),
researchers from your university
International list: 1 or 2 from Asia, 1 or 2 from Europe, and 1 or 2 from North America
Choose reviewers who have published in your target journal
Coverage and Staffing Plan
Communicating with journals
Be careful who you recommend!
Please see Activity 3 in your Workbook
Activity 3: Cover letters
Navigating peer review
Section 4
Customer Service Peer review Peer review process
Submission Peer
review Revision Publication
~1 week 4–6 weeks 0–8 weeks ?
How can I make the process quicker?
3–12 months
• Follow author guidelines • Prepare a cover letter • Recommend reviewers
• Fully revise manuscript • Respond to all comments • Adhere to deadlines; ask
for extensions in advance
• Evaluation • Finding
reviewers
Customer Service Peer review Peer review models
Blinded/ masked?
• Single-blind: Reviewers’ names not revealed to authors
• Double-/Triple-blind: Anonymous • Open: All names revealed • Transparent: Reviews published
with paper • Fast Track: Expedited if public
emergency
Customer Service Peer review Peer review models
Other models
• Portable/Transferable/Cascading: Manuscript & reviews passed along
• Collaborative: Reviewers (& authors) engage with each other
• Post-publication: Online public review
• Pre-submission: Reviews may be passed to editor
http://arxiv.org: Preprints in Physics, Mathematics, Computer Science, Quantitative Biology, Quantitative Finance, Statistics; may later go to a peer-reviewed journal
Customer Service Peer review What reviewers are looking for
The science
The manuscript
Relevant hypothesis Good experimental design Appropriate methodology Good data analysis Valid conclusions
Logical flow of information Manuscript structure and formatting Appropriate references High readability ……Peer review is a positive process!
Customer Service Peer review
Group similar comments together
Organize the reviewers’ comments
Reviewer 1: “Redraw the chemical formulae as Lewis structures.”
Reviewer 3: “Redraw the chemical formulae as skeletal (line-angle) formulae.”
Note: the comments of one reviewer may affect the comments of another
• Lewis structures: no stereochemistry • Skeletal formulae: stereochemistry
Intro/Discussion Methods/Results References
Customer Service Peer review Decision letter
Ideas are not logically organized; Poor presentation
Purpose and relevance are unclear
Topics in the Results/Discussion are not in the Introduction
Methods are unclear (variables, missing data)
Not discussed: Negative results, limitations, implications
Discussion has repeated results; Conclusions too general
Cited studies are not up-to-date
Common reviewer complaints
Customer Service Peer review Decision letter
“Slush pile” desk review: Rejection (not novel, no focus or rationale, wrong scope or format) / Resubmit
Peer review: Accept / Accept with minor or language revisions / Revise & resubmit / “Reject”
Hard rejection (“decline the manuscript for publication”) Flaw in design or methods Major misinterpretation, lack of evidence
Soft rejection (“cannot consider it further at this point”) Incomplete reporting or overgeneralization Additional analyses needed Presentation problem
Interpret the decision letter carefully (& after a break)
Customer Service Peer review Decision letter 1
10 January 2015
Dear Dr. Wong,
Manuscript ID JOS-11-7739: “Prediction of the largest peak nonlinear seismic response of asymmetric structures under bi-directional excitation”
Your manuscript has been reviewed, and we regret to inform you that based on our Expert reviewers’ comments, it is not possible to further consider your manuscript in its current form for publication in the Journal of Seismology.
Although the reviews are not entirely negative, it is evident from the extensive comments and concerns that the manuscript, in its current form, does not meet the criteria expected of papers in the Journal of Seismology. The results appear to be too preliminary and incomplete for publication at the present time.
The reviewer comments are included at the bottom of this letter. I hope the information provided by the reviewers will be helpful to revise your manuscript in future. Thank you for your interest in the journal.
Decision
Reason
Comments
Customer Service Peer review
The Reviewer comments are not entirely negative.
It is not possible to consider your manuscript in its current form.
I hope the information provided will be helpful to revise your manuscript in the future.
I regret that the outcome has not been favorable at this time.
Editor may be interested in your work
Customer Service Peer review
We cannot publish your manuscript
Your study does not contain novel results that merit publication in our journal.
We appreciate your interest in our journal. However, we will not further consider your manuscript for publication.
We wish you luck in publishing your results elsewhere.
Editor is not interested in your work
Customer Service Peer review Decision letter 2
10 January 2015
Dear Dr. Wong,
Manuscript ID JOS-11-7739: “Prediction of the largest peak nonlinear seismic response of asymmetric structures under bi-directional excitation”
Your manuscript has been reviewed, and we believe that after revision your manuscript may become suitable for publication in Journal of Seismology. The reviewer concerns are included at the bottom of this letter.
You can submit a revised manuscript that takes into consideration these comments. You will also need to include a detailed commentary of the changes made. Please note that resubmitting your manuscript does not guarantee eventual acceptance, and that your resubmission may be subject to re-review by the reviewers before a decision is made.
To revise your manuscript, log into https://www.editorialmanager.com/JSeis/ and enter your Author Center, where you will find your manuscript title listed under "Manuscripts with Decisions." Under "Actions," click on "Create a Revision." Your manuscript number has been appended to denote a revision.
…
Decision
How to re-submit
Customer Service Peer review Decision letter 2
…You will be unable to make your revisions on the originally submitted version of the manuscript. Instead, revise your manuscript using a word processing program and save it on your computer. Please also highlight the changes to your manuscript within the document by using bold or colored text. Once the revised manuscript is prepared, you can upload it and submit it through your Author Center.
When submitting your revised manuscript, you will be able to respond to the comments made by the reviewer(s) in the space provided. You can use this space to document any changes you make to the original manuscript. In order to expedite the processing of the revised manuscript, please be as specific as possible in your response to the reviewer(s).
IMPORTANT: Your original files are available to you when you upload your revised manuscript. Please delete any redundant files before completing the submission.
Because we are trying to facilitate timely publication of manuscripts submitted to JSE, your revised manuscript should be uploaded by 10 May. If it is not possible for you to submit your revision in a reasonable amount of time, we may have to consider your paper as a new submission.
Once again, thank you for submitting your manuscript to Journal of Seismology and I look forward to receiving your revised manuscript.
How to respond
Due date for resubmission
Customer Service Peer review Reviewer response letter
Respond to every reviewer comment
Easy for editor & reviewers to
see changes
• Revise and keep to the deadline; be polite • Restate reviewer’s comment • Refer to line and page numbers
Use a different color font
Highlight the text
Strikethrough font for deletions
Customer Service Peer review Reviewer response letter
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results.
Response: We agree with the Reviewer’s assessment of the analysis. Our tailored function, in its current form, makes it difficult to tell that this measurement constitutes a significant improvement over previously reported values. We describe our new analysis using a Gaussian fitting function in our revised Results section (Page 6, Lines 12–18).
Agreement
Revisions Location
Why agree
Customer Service Peer review
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare with previous results.
Response: Although a simple Gaussian fit would facilitate comparison with the results of other studies, our tailored function allows for the analysis of the data in terms of the “Pack model” [Pack et al., 2015]. Hence, we have explained the use of this function and the Pack model in our revised Discussion section (Page 12, Lines 2–6).
Disagree with evidence
Revisions
Location
Reviewer response letter
Customer Service Peer review
Reviewer comment: Currently, the authors’ conclusion is based on multiple imputation calculations for 50 proteins but with incomplete expression data. They should do additional imputations after comparing 500 proteins based on a prior case-control study.
Reasons why reviewers might make these comments
Current results are not appropriate for the scope or impact factor of the journal
Reviewer is being “unfair”
“Unfair” reviewer comments
Customer Service Peer review
What you should do
First, contact the journal editor if you feel the reviewer is being unfair
Do the experiments, revise, and resubmit • Prepare point-by-point responses • Include the original manuscript ID number
Formally withdraw submission and resubmit to a journal with a different scope or lower impact factor • Revise & reformat according to the author guidelines
“Unfair” reviewer comments
Please see Activity 4 in your Workbook
Activity 4: Peer review
Promote your research after publication
Section 5
Coverage and Staffing Plan
Publicize your work
When should you present your work?
Before you publish?
After you publish?
Conferences, Seminars, Lab Meetings, Journal Clubs
Conferences, Seminars, Press Conferences, Media Enquiries, Media Interviews,
Social Media, Open Days, Public Education
Coverage and Staffing Plan
Publicize your work
Presenting after you publish
Advantages
Actively promote your article
Advice on future directions
Networking with researchers/media
Networking with journal editors
Coverage and Staffing Plan
Publicize your work Publicizing your article
Increase the impact of your research after publication
• Conferences • Web, email • Social media • Media • Newsletters • Reports
Respect news embargo
Report clearly and accurately
Respect access/archive policies
Respect copyright/CC licenses
Respect journal publication policy
Check conference guidelines
Coverage and Staffing Plan
Publicize your work Your multiple audiences
Everyone evaluates your study…and you
Pre- and post-publication impact
• Journal editors & reviewers • Readers, opinion/policy makers • Students, researchers, industry • Employers, schools, interest groups • (Science) Media, public, politicians • Conference/journal panels • Review boards, funders, donors
Quality, Impact & Relevance
Why your work is important!
Coverage and Staffing Plan
Publicize your work Match your audience
Pre- and post-publication impact
IMRaD research article
(journals,
posters, slides)
Hard news
(conclusion as “lede”)
(press
releases)
Hard news, delayed
lede
Hard news + kicker
Soft news/
Feature story
(news-letters)
Hard news, delayed lede + kicker
Only after journal publication!
Coverage and Staffing Plan
Publicize your work Match your audience
Writing for the public
Hard news
Newsworthiness: why care? PITCH…
• Proximity • Impact • Timeliness • Conflict • Human interest (e.g., unexpectedness)
Coverage and Staffing Plan
Publicize your work Match your audience
Writing for the public
Hard news
Heading
• Can say “new”; can use subheading • Name the source/people
Conclusion first (lede/top line) • Name the source/people • Implications or importance as a quote
Results before Methods; use bullets Background last End with a quote
Coverage and Staffing Plan
Publicize your work Match your audience
Writing for the public
Hard news
6WHs
• Who? • What? • Where? • Why? • When? • How?
Keep the lede short (15-20 words) 300-400 words; short paragraphs Background info in Notes
Coverage and Staffing Plan
Publicize your work Match your audience
Elements of a press release
Hard news
FOR IMMEDIATE RELEASE (or Embargo date) Dateline, city name Quotes on insights, from named experts; no
repetition! Include keywords Contact info in Notes Include full citation; name journal / evidence
level in the text End with END or ENDS or ### or -30-
Coverage and Staffing Plan
Publicize your work Match your audience
Who to target
Hard news
International media (traditional, online) International news agency National media Local media (local community) Specialist news agency/hub (e.g., EurekAlert) Specialist media (practitioners) Consumer media Institution / academic society Interest group / social media / blogs
Please see Activity 5 in your Workbook
Activity 5: Publicizing your work
Thank you!
Any questions?
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Trevor Lane: [email protected] Kate Harris: [email protected]
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