Download pdf - 2017 Preparedness Grants Roll-out

RHODE ISLAND EMERGENCY MANAGEMENT AGENCYRHODE ISLAND EMERGENCY MANAGEMENT AGENCY

FY 17 DHS / FEMAPreparedness Grants

Kick-off Meeting

July 5 and 7, 2017


2017 Preparedness Grant Programs

– Opening Remarks– Overview EMPG and SHSP programs– Projects for Consideration– Core Capabilities / Priorities– Application Review Process– How to Apply– Project Management– Environmental and Historical Preservation (EHP)– Technical Assistance– Grant Administration– From the Director– Contact Information– Questions and Answers

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Agenda


Preparedness Grants Overview

• To build, sustain, and deliver core capabilities to achieve the National Preparedness Goal of a secure and resilient Nation

• Gaps are identified during the Threat and Hazard Identification and Risk Assessment (THIRA) process and assessed in the State Preparedness Report (SPR)

• Funding sustains current capability levels and fills identified gaps in Planning, Organization, Equipment, Training, and Exercise activities in order to prevent, protect against, mitigate, respond to, and recover from acts of terrorism or catastrophic events


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EMPG FY 17 Overview

These funds are used at RIEMA for staffing, State EOC, warehouse, mobile command center, preparedness conference, training, and exercises.

State and Local Assistance (SLA) program allocation:

Used to support local emergency management efforts including

personnel, EOCs, capability enhancement.


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EMPG FY 17 Milestones

• Pre-screening Applications Due: 7/21/2017

• Selected pre-screened applicants to submit

formal grant request: 8/15/ 2017 thru 9/8/17

• Period of Performance Start: 10/1/2016

• Period of Performance End: 9/30/2018

• 50/50 – Match Required (hard or soft match)


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SHSP FY 17 Overview• Supports efforts such as Fusion Center, CBRNE/WMD, HAZMAT, MCI

response teams, planning, training, exercise, critical infrastructure protection, cybersecurity, continuity of operations, and target hardening.

• RIEMA has specific investment justifications (IJ’s) designed for State and Local units of Government to apply for funding that include:

– Target Hardening – Camera’s, door security systems and other projects that harden access to official buildings (no construction).

– RISCON Communications Projects

– Community Involvement (e.g.; CERT)

– There MUST be a nexus to TERRORISM for your project

No cost share / No match Required


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SHSP FY 17 Milestones

• Pre-screening Applications Due: 7/21/2017

• Selected pre-screened applicants to submit

formal grant request 8/15/ 2017 to 9/8/17

• Period of Performance Start: 10/1/2017

• Period of Performance End: 12/31/2018


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• Projects for consideration need to meet RIEMA’s vision for a well-prepared whole community participation in planning, response, recovery and mitigation through addressing state priorities.

• Priorities are derived through the 2016 Threat Hazard Identification Risk Assessment (THIRA) and the State Preparedness Report (SPR).

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Our State Priorities as derived from the THIRA process:

• Access Control and Identity Verification • Risk Management for Protection Programs and Activities• Threats and Hazards Identification• Long-term Vulnerability Reduction • Operational Coordination (Fusion Center)• Cybersecurity• Planning• Infrastructure Systems• On-scene Security and Protection • Operational Communications


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How to Apply

• RIEMA is moving to a portal system for grant applications.

• This is similar to the Department of Homeland Securities application process requirements for States.

• This system will:

Better track and maintain applications for funding;

Ensure applicants receive proper notification whether or not a grant will be awarded; and

Assist applicants by ensuring the applicant meets all prerequisites in order to receive federal funds.

• Applicants must submit a pre-screening form for each project. Each projectmust have a budget figure included. All fields must be completed in order tosubmit. No pre-applications will be accepted after the portal closes.

• A pre-screening process will be used to review projects that fit in theEmergency Preparedness Program/State Emergency Management Strategy

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• Selected applicants will receive a notification and a formal application package containing detailed forms that fully depict the scope of the project and:– POETE– Budget– Goals– Project implementation– Project Management requirements– Assurance forms, to include EHP information and other

requirements

• Note: EMPG formal applications must show documentation of Match, e.g. letter from City Controller indicating amount of salary for match

How to Apply (cont.)

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Sample Pre-application Form

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EMPG/SHSP Pre-application Process

Preparation

• June 30, 3017

•RIEMA loads dormant Pre-application form on RIEMA website.

July 5 and July 7, 2017 10:00 am and 2:00 pm

RIEMA hosts VTC/ Conference Call with

State and Local partners announcing

process for prescreening.

PowerPoint to accompany brief.

July 7, 2017 RIEMA opens Pre-application form in portal.

•RIEMA posts power point on website for review.

•RIEMA furnishes POC phone/email for questions regarding application process .

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EMPG/SHSP Application Process

• July 21, 2017 - RIEMA Closes application portal.

July 24 - August 4, 2017 RIEMA reviews pre-applications and selects projects for full application process.

August 7 - August 14, 2017 applicants notified they must submit formal application to RIEMA for approval (POETE/Work plan model).

August 15 - September 8, 2017, RIEMA accepts formal applications and begins award process.

October 1, 2017, awards letters with related grant packages sent to partners.

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National Preparedness Goal: 32 Core Capabilities

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Environmental and Historic Preservation (EHP)

DHS/FEMA is required to consider the effects of its actions on the environment and/or historic properties

• including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities

• involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation

• documentation required includes GPS coordinates, ground level and overhead photographs (screenshot from web-based map program), and detailed drawings

• any project with construction or installation related work must undergo EHP review – from mounting television monitors on walls to installation of a generator

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Technical Assistance Available

RIEMA• Communications Networks• Critical Infrastructure Protection• Cybersecurity assessments• Planning for All-Hazards• EHP Compilation• Training and Exercise• Risk assessments• Floodplain management and mitigation

FEMA• Technical Assistance Catalog

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Application Review – RIEMA & Partners

A Collaborative & Transparent Process

All applications will be reviewed and scored by:

• Representatives of Interoperable Communications Committee

• Representatives of RI Association of Emergency Managers

• Representatives of Senior Advisory Committee (SAC)

• RIEMA Grants Division

• RIEMA Director


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From the Director…. “Move the Needle”

1. Federal level-funding is a win; don’t count on increased amounts (FY18-19 Cuts)

2. Resources are limited, competition is high

3. Not all projects can be funded, even great ones

4. No partially-funded projects

5. Past funding does not guarantee future funding

6. If you have closed a gap, you could be a victim of your own success (see # 5)

7. If the funding disappears next cycle, what is your plan to sustain what you have? (see # 1)

8. Ensure that your applications for funding align with the THIRA!

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From the Director…. “P is for Performance”

1. Readiness: There is no State Readiness without Local Readiness!

2. FEMA Requirements:a) NIMS Trainingb) Independent Study (IS) 100, IS 200, IS 700, and IS 800c) Shall complete either the Independent Study courses

identified in the Professional Development Series or the National Emergency Management Basic Academy

d) Shall participate in no fewer than 3 exercises in a 12-month period

3. State Requirements:a) 80% of your application can be Sustainmentb) 20% must be a tangible Readiness Project

4. EMPG Match: 50/50

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Questions?


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Rhode Island Emergency Management Agency

645 New London Avenue

Cranston, RI 02920

24-hour Phone: (401) 946-9996

Fax: (401) 944-1891

More information at: http://www.riema.ri.gov

Questions may be directed to: (401) 462-7114, or, [email protected]


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http://www.riema.ri.gov/