Download docx - Due by March 25, 2018€¦ · Web view– Submit a 50 word max description describing your ... Booth area of 2½’ x 8 ... Additional exhibitor representatives at a cost of $336

EXHIBITOR APPLICATION2018 OCEA Spring Conference

Due by March 25, 2018

ONTARIO COOPERATIVE EDUCATION ASSOCIATION (OCEA)ASSOCIATION DE L’ÉDUCATION COOPÉRATIVE DE L’ONTARIO (AÉCO)

APPLICATION INSTRUCTIONS It is your responsibility to know and abide by the contract and conditions in the 2018 EXHIBITOR CONTRACT AND CONDITIONS. This will aid greatly in ensuring a successful presence at the Conference.

TIMELINES25-March – Application submission and accompanying payment information must be received;

25-March – Submit a 50 word max description describing your organization’s services and or products. Include organization name, organization web address, and logo to be used. Logo should be both in English and French if application. Logo will be used for print and web and should be in JPG format. Multiple copies of logo may be submitted;

27-March – Place hotel reservation by this date. Inform hotel you are participating in the OCEA Conference;

06-April – Delegate bag content must be received;

22-April – Draw Prizes and Other Prizes hand delivered at start of conference to registration desk;

22-April - 1:30 PM – Booth setup completed;

24-April - 1:30 PM – Booth take down commences.

SELECTING EXHIBITOR BOOTH PARTICULARS1. One booth consists of the following:

a. One exhibitor representative with one meal plan and one Sunday Banquet ticket;b. Booth area of 2½’ x 8’;c. One table – table cloth and skirting;d. One chair per representative / booth staff;e. One electrical outlet – 800 watts, 120 volts;f. No power cords and no power bars will be provided;

2. The following can be added to the exhibitor booth:a. Additional exhibitor representatives at a cost of $336/individual (includes HST);

i. Price includes one meal plan (Sunday to Tuesday) and one Sunday Banquet ticket.

BINDING AGREEMENTUpon receipt of this form and full payment, you will be notified by email that your exhibitor booth has been reserved. This constitutes a binding agreement, as described in the 2018 Exhibitor Contract and Conditions document, between you, the Exhibitor, and the Ontario Cooperative Education Association (OCEA). The Conference Planning Team operates on a first come, first served basis, with space priority offered to sponsors.

2018 OCEA Spring Conference Page 1 | 4 Exhibitor Application Form




EXHIBITOR INFORMATIONPrint using CAPITAL letters. It makes a difference!

Exhibitor Organization Name Organization Website

Organization Address City

Province Postal Code Phone Fax

Organization Contact (if applicable) Phone & Email (if applicable)

Exhibitor Representative 1 Email

Title Dietary Needs


Title Dietary Needs


Title Dietary Needs

Note: There are charges for additional exhibitors. See below.

CONFERENCE EXHIBITOR SELECTION

_____ Full Conference Exhibiting – Three Days: April 22, 23, 24, 2018

ITEM INVESTMENT HST ENHANCEDBooth [$1165] $1026.55 $133.45 $1160.00

Additional Exhibitor Rep [$336] $297.35 $38.65 $__________

Additional Exhibitor Rep [$336] $297.35 $38.65 $__________

________________________ $__________ $________ $__________

________________________ $__________ $________ $__________

________________________ $__________ $________ $__________

Subtotal $__________

HST $__________

TOTAL $__________





PAYMENT OPTIONS____Cheque____Request an invoice for payment – Send invoice request to Carol Madsen-Tapley by email____Visa – Send card information to Carol Madsen-Tapley by email at [email protected]____MasterCard – Send card information to Carol Madsen-Tapley by email at [email protected]

Payment Notes1. Carol Madsen-Tapley can be reached at [email protected] .2. No other credit cards are accepted. Thank you for your cooperation.

Credit Card Details

Credit Card Number - __________ - __________ - __________ - __________

Expiry Date: MM/YY - _______/_______ __________ - 3 Digit Security Code on back of credit card

Name on Card - ___________________________________ Signature - _________________________

SENDING COMPLETED APPLICATION1 . Completed copy of Exhibitor's Application form with payment made payable to OCEA (Ontario

Cooperative Education Association) by March 25, 2018.2. Do not send cover page. 3. Add following memo to cheque – 2018 OCEA Conference Exhibitor4. Mailing address is:

OCEA (Ontario Cooperative Education Association)c/o 35 Reynar DriveQUISPAMSIS, NB E2G 1J9

5. Fax: 506-849-8375 Email: [email protected]

EXHIBITOR AND SPONSORSHIP COORDINATOR Conference details are always available online at ocea.on.ca/calendar/conferences.Should you require additional information, please contact:

Jenny GarrettExhibitor & Sponsorship [email protected] Co-operative Education Teacher St. Gabriel Adult Learning Centre (DPCDSB)3750 Brandon Gate Drive, Mississauga, ON L4T 3M8


mailto:[email protected]

https://ocea.on.ca/calendar/conferences/








DELEGATE BAGS | PRIZES | OTHER ITEMSThe following are valuable ways to promote your organization and participate further in the Conference. Consider this participation by contributing to one or more of the following

1) _____ Delegate Bags Content

1. Item(s) to be included in Delegate Bags must be received by April 06, 2018.2. Minimum quantity is 400 items.3. Send delegate bag items to

Marie GabrielOCEA 2018 Conference Planner48 Hinkley Trail, Newcastle, ON L1B 1P3

2) _____ Draw Prize

Specify item: ______________________________________________________Bring item(s) to the Conference Registration Desk upon arrival at the Conference.

3) _____ Other

Specify item: _____________________________________________________Bring item(s) to the Conference Registration Desk upon arrival at the Conference.
