IPAC 2012 in NEW ORLEANSHosted by Louisiana State University
andCenter for Advanced Microstructures and
Devices
(CAMD)
Presented by Victor Suller (CAMD Director for Accelerators)
Conference dates
May 20 - 25
2012Sunday thru Friday
Convention Center
Nearest hotels
Conference Chair – Victor Suller (CAMD)Scientific Program Chair – Jeff Corbett (SSRL)Local Organizing Committee Chair – Kevin Morris (CAMD Head of Mech/Vacuum)
Conference Organization
Industry Exhibition Toby MillerPoster Sessions Daren LauneyIT & Web Paul Jines + 2Administrator Craig StevensEditor Kathy Ayberger (ANL)Companion Program Mel DockeryAdvisors Chris Petit-Jean “” Marion White (ANL) “” Steve Holmes (FNAL)
360 Poster boards85 Industry booths64 Coffee tables384 Chairs
Bank account is now set up with a loan from IEEE
Draft budget has been approved by the sponsors:-IEEE Nuclear & Plasma Sciences Society;American Physical Society DPB;
May 06 2009 IPAC2012 Budget Estimate
INCOME Heads $IEEE early registration @ $475 200 95,000IEEE late registration @ $550 75 41,250Full early registration @ $525 525 275,625Full late registration @ $600 200 120,000Students/retirees/single days @ $200 200 40,000
Subtotal 1200 571,875
Industrial Exhibitors @ $ 3,250 60 195,000One full and one part registration each
Subtotal 195,000
Institutional Sponsorships 25,000Companion Banquet tickets 250 x $100 25,000IEEE/APS loan 50,000
Total Income 866,875
EXPENDITURERegistration Expenses 10,000
Badges 3,000Promotion Announcement and posters 5,000
Industrial exhibition Booth rental and decoration 37,500Technical digest Conference booklet 10,000
Abstracts memory stick 5,000Proceedings CD Rom 10,000
Shipping 5,000Conference local Audio/visual 75,000
Signs 10,000On-site temps 15,000Security 25,000Medical service 10,000Convention center rent 40,000Poster boards and drapery 10,000
Food and Beverage Reception 40,000Banquet 150,000Cofee breaks 50,000
Conference admin Credit card fees 5,000Bank fees 1,000Student grants 50,000Accelerator awards prizes 10,000Insurance 10,000Print/copying 10,000Postage 2,500Office supplies 5,000Staff travel 15,000Computer rental 10,000
Committee Dinner & meetings 20,000Social event 5,000
Audit Fees 0.6% 4,000Loan Repayment 50,000
Future Conference Expenses 20,000Miscellaneous Misc expenses 15,000
Total Expenses 743,000
Management Reserve 123,875
New Orleans is a great conference venuewith excellent facilities
We are anticipating a successful conference
1,000,000 sq ft of sub-dividable exhibition space
We need 75,000 sq ft for combined posters and Industry Exhibition
New Orleans Hotels
30,000 hotel rooms from economy to luxury20,000 rooms within 10 minutes walkMajor hotels quote $120 to $200
Convention Center
The nearby French Quarter is world famous for Jazz, live entertainment and fine dining
New Orleans Dining and Entertainment
Companion Tours
City Tours (French Quarter, Garden District)
River boats
Art Galleries
Antiques
Jazz/Cajun Music
Swamp Tours
Plantation HomesCivil War
Wildlife
308 Poster boards96 Industry booths55 Coffee tables330 Chairs
An example of exhibition space showing dividing walls
Where are New Orleansand
Baton Rouge?
New Orleans on the Mississippi river
Baton Rouge is 1 hour from New Orleans
Facts and figures about Louisiana State University
9 Senior Colleges, 4 Schools, Several Centers, Institutes
Founded in 1853 in Baton Rouge
30,000 students, (1600 International)
5000 Graduate students1200 Full time Faculty and 3,000 Staff
New Orleans has Excellent Facilities
Convention CenterHotelsInternational AirportRestaurantsEntertainmentCulture
Centrally located. Large capacity (25,000). Comprehensive facilities
New Orleans Convention Center
Facts and Figures about CAMD
CAMD Synchrotron Light SourceCommissioned 199215 BeamlinesAbout 50 Staff
1.3 GeV 4 cell Chasman-Green55.2 m circumference; emittance 150 nm.rad250+ mA; Injection 200 MeVWiggler 7 Tesla
CAMD electron storage ring