SIS School Year 2018 Processing at a Glance

Student Starts Attending School Submit Student Demographics Enrollment data

Birth to 3 K-12

Submit Student Demographics, Enrollment and Early Childhood data Pre-K

Submit Early Childhood Outcomes Entry Rating for Pre-K students with IEPs Submit EL Screener Submit EL Submit Homeless Submit Immigrant Data Submit Student Outside Course Assignments (9-12 only) Review and correct Assessment Pre-ID data for students in grades 3 – 8, &

11 Submit Prenatal Data Submit Service Provider (Students receiving IDEA Services only) Submit Student Address (Students receiving IDEA Services only) Submit Student Course Assignments without End Date/Final Grade (Pre-K-

12) Submit Teacher Course Assignment Entry Records (Pre-K-12)

Student Stops Attending School Submit Birth to 3 data Submit Caregiver Demographic (Birth to 3 students) Submit Early Childhood Outcomes Progress Rating for students that are

Pre-K IEP and do not have an updated rating less than 6 months old Submit EL information Submit EL Screener Submit Homeless data Submit Immigrant data Submit Outside Course Assignments (9-12 only)

ISBE Student Information Services (SIS) Rev. March 2018

SIS School Year 2018 Processing at a Glance

Submit Prenatal data Submit completed Student Course Assignments Submit Teacher Course Assignment Exit Records Submit Student Address (IDEA Services only) Submit Student Discipline Submit RSSP Verify accuracy of:

Adjusted Cohort Graduation Rate data Advanced Coursework data Birth to 3 data Caregiver Demographic data (Birth to 3) College Course Assignments Early Childhood data Early Childhood Outcomes Entry and Progress Rating for Pre-K

students with IEPs EL Information EL Screener Freshman On Track Homeless data Immigrant data Outside Course Assignments (9-12 only) Percent 8th Graders Taking Algebra I Prenatal data Regional Safe School Program (RSSP) data Service Provider data (Students receiving IDEA Services only) Student Address data (Students receiving IDEA Services only) Student Course Assignments (Pre-K-12) Teacher Course Assignments (Pre-K-12)

Submit Exit Enrollment

Beginning and End of Term 1st Day of Term

ISBE Student Information Services (SIS) 2 Rev. March 2018

SIS School Year 2018 Processing at a Glance

Submit Student Course Assignments without End Date/Final Grade Submit Teacher Course Assignment Entry Records

End of Term Submit completed Student Course Assignments Submit Teacher Course Assignment Exit Records

Sample School Year Students Registration

Parents Complete Home Language Survey 1st Day of School – Fall Term Enroll students into SIS

o Submit Student Demographics Enrollment datao Birth to 3o Pre-K

Submit Early Childhood Outcomes Entry Rating for Pre-K students with IEP’s

o K-12 Fall Key Dates

o September 22, 2017□ ACCESS Last Day of Corrections for the Purpose of

Accountability and School Report Card for SY 2017□ DLM-AA Last Day of Corrections for the Purpose of

Accountability and School Report Card for SY 2017□ PARCC Last Day of Corrections for the Purpose of

Accountability and School Report Card for SY 2017□ SAT Last Day of Corrections for the Purpose of Accountability

and School Report Card for SY 2017o September 29, 2017

□ ACCESS Site File and Testing Window dueo October 13, 2017 by 4:00 p.m.

□ School Year 2018 Fall Enrollment submissions due

ISBE Student Information Services (SIS) 3 Rev. March 2018

SIS School Year 2018 Processing at a Glance

□ Service Provider data due (Students receiving IDEA Services only)

□ Student Addresses due (Students receiving IDEA Services only)

o October 27, 2017 by 4:00 p.m.□ Eligible for Immigrant Education Program data due and

Extracted from SIS for funding eligibility and allocation calculations

o November 10, 2017□ DLM-AA Pre-ID file sent to Vendor

o November 16, 2017 by 4:00 p.m.□ School Year 2018 Fall Enrollment/Evidence Based Funding

Final Deadlineo November 17, 2017 by 4:00 p.m.

□ ACCESS Label File sent to Vendoro December 22, 2017 by 4:00 p.m.

□ PARCC Pre-ID file send to Vendor for Braille orderso December 29, 2017 by 4:00 p.m.

□ Fall Student Course Assignments due without End Date/Final Grade

□ Fall Teacher Course Assignment Entry Records due End of Fall Term

Submit any completed Fall Student Course Assignments Submit any completed Fall Teacher Course Assignment Exit Records

1st day of Spring Term Submit any new Student Course Assignments without End Date/Final

Grade Submit any new Teacher Course Assignment Entry Records

Spring Key Dateso January 26, 2018 by 4:00 p.m.

ISBE Student Information Services (SIS) 4 Rev. March 2018

SIS School Year 2018 Processing at a Glance

□ PARCC file sent to Vendor. (PARCC Pre-ID Labels for paper tests, test materials for paper tests, paper manuals quantities and testing windows)

□ SAT file sent to Vendor for printing labels and determining test booklet and manual quantities

o February 9, 2018 by 4:00 p.m.□ Last SIS Upload sent to DLM-AA Vendor

o February 14, 2018□ DLM-AA Data Lockdown in KITE

o February 28, 2018 by 4:00 p.m.□ Last SIS Upload sent to PARCC Vendor

o March 5, 2018□ PARCC Testing – Earliest Start Date

o March 6, 2018□ Last Day of ACCESS Testing

o March 7, 2018□ First Day of ACCESS Correction Window (No Test Results)

o March 14, 2018□ DLM-AA Testing – Earliest Start Date

o April 10, 2018□ SAT Initial Test Date

o April 11, 2018□ First Day of SAT Correction Window (No Test Results)

o April 12, 2018 by 4:00 p.m. □ EL Data due for the Population of the eGMS Ceiling Calculator

o April 20, 2018□ PARCC Testing – Latest End Date (PARCC Correction Window

will open the day after the last day of testing)o May 7, 2018

□ ACCESS Preliminary Scores posted in SISo May 9, 2018

ISBE Student Information Services (SIS) 5 Rev. March 2018

SIS School Year 2018 Processing at a Glance

□ DLM-AA Testing – Latest End Dateo May 10, 2018

□ First Day of DLM-AA Correction Window (No Test Results)o May 14, 2018

□ School Year 2018 Spring Enrollment Counts Deadline End of Spring Term

Submit completed Student Course Assignments Submit Teacher Course Assignment Exit Records

Submit data and verify accuracy of: Adjusted Cohort Graduation Rate data Advanced Coursework data Birth to 3 data Caregiver Demographic data (Birth to 3) College Course Assignments Early Childhood data Early Childhood Outcomes Entry and Progress Rating for Pre-K

students with IEPs EL Information EL Screener Freshman On Track Homeless data Immigrant data Outside Course Assignments (9-12 only) Percent 8th Graders Taking Algebra I Prenatal data Regional Safe School Program (RSSP) data Service Provider data (Students receiving IDEA Services only) Student Address data (Students receiving IDEA Services only) Student Course Assignments (Pre-K-12) Teacher Course Assignments (Pre-K-12)

Submit Exit Enrollment if not attending Summer School

1st day of Term 3 (Summer School)

ISBE Student Information Services (SIS) 6 Rev. March 2018

SIS School Year 2018 Processing at a Glance

Submit Student Course Assignments without End Date/Final Grade Submit Teacher Course Assignment Entry Records Summer Key Dates

End of Term 3 (Summer School) Submit completed Student Course Assignments Submit completed Teacher Course Assignment Exit Records Exit All Enrollments for 2018 School Year/Finalize Records

□ Late June, 2018 Posting of preliminary DLM-AA results in SIS Posting of preliminary PARCC results in SIS

□ Early July, 2018 Corrected DLM-AA data sent to Vendor for Individual

Score Reports Corrected PARCC data sent to Vendor for Printing of

Individual Student Reports□ Mid July, 2018

Posting of preliminary SAT results in SIS□ July 31, 2018

ACCESS last Day of Assessment Corrections□ July 31, 2018

Winter/Spring/Summer – Student and Teacher Course Assignments data due

ACCESS Final Scores posted in SIS□ July 31, 2018 - Exit Enrollments for 2018 School Year

Birth to 3 data submissions Caregiver (Birth to 3) data submissions College Course Assignment data submissions Early Childhood data submissions Early Childhood Outcomes data submissions EL data submissions EL Screener data submissions Homeless data submissions Immigrant data submissions

ISBE Student Information Services (SIS) 7 Rev. March 2018

SIS School Year 2018 Processing at a Glance

Outside Course Assignments data submissions Prenatal data submissions RSSP data submissions Service Provider data submissions Student Address data submissions Student Course Assignments data submissions Student Discipline data submissions Teacher Course Assignments data submissions

Review 2018 Report Card and Accountability Reports□ August 15, 2018 by 4:00 p.m.

Adjusted Cohort Graduation Rates due Advanced Coursework Finalized Freshman on Track Finalized Percent 8th Graders Taking Algebra I Finalized

□ August 31, 2018 by 4:00 p.m. ACCESS Last Day of Corrections for the Purpose of

Accountability and School Report Card for SY 2018 DLM-AA Last Day of Corrections for the Purpose of

Accountability and School Report Card for SY 2018 PARCC Last Day of Corrections for the Purpose of

Accountability and School Report Card for SY 2018 SAT Last Day of Corrections for the Purpose of

Accountability and School Report Card for SY 2018

ISBE Student Information Services (SIS) 8 Rev. March 2018