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Planning Powerful Visual Aids

授課老師：任維廉教授報告人：林韋任

報告日期： 2010/06/15

Kushner, M.

Presentations for Dummies , 2004

Outline

Understanding the power of visuals

Checking out chars and graphs

Selecting slides and overheads

Using a flip chart

Determining whether handouts will help

Preparing great props

2010/6/152 NCTU 運管系碩一林韋任


Visual aids don’t automatically improve a presentation


about visual aidsAllatia Harris said

they should be visible and aids

There are two biggest mistakesthey use aids that are so small and poorlythey allow visual aids to take over their presentation instead of just supporting it



Some pros and cons


The consA distracted audience

Talking to visual aids

Equipment worries


The prosGain attention

help your audience remember key pointshelp to understand the flow of presentation

Save a lot of time for descriptions

They can replace presentation notes

Ensure that the entire audience receives your message in a uniform way


Checking out chars and graphs

Some Tips and Tricks


Common typesBar graphs

Flow charts

Line graphs

Organization charts

Pie chars

Tables of numerical data


Tips and TricksLimit the data

Size pie slices a accurately

Make absolutely sure that the numbers are correct

Avoid three-dimensional bars

Jazz them up


Selecting slides and overheads

Common and Uncommon Knowledge


When to use slidesAdvantage

Highlight your key pointsAdd variety to your presentationCapture audience attention

DisadvantageRequire to darken the room for projectothe order is inflexibleRequire a photo lab to process them Run through slides too rapidly


When overheads work bestAdvantage

You can projecting them without turning down the room lights

You can write notes to yourself on the cardboard frames around the transparencies

You can change their order

It’s easier to create than slides (by copy machines or printer)

DisadvantageOnly work well for small audience


How to work with designers and production people

Let the designer design

Give the designer your bullet points

Be decisive

Let the designer know what’s coming

Don’t forget about imaging time


Neat ideas for slides and overheads

Using cartoonswww.cartoonbank.comLicense cartoon photo

Creating headlines of the future

Rearranging images


How to work with an overhead projector

Overhead basicsUse a projector with two bulbsBring an extension cord and an adapterAvoid projector glareUse fewer overhead by showing only part of them

Where to stand

Talking to the visual

Using two overhead projectors


Using a flip chart

Some Tips and Tricks


When to use a flip chartAdvantage

easy to usealways operates properlyeasy to transportvery inexpensive

DisadvantageNot effective for audiences larger than 50 people


Avoiding common flip-chart mistakesToo many words

Covering the entire sheet

Tiny writing

Skinny writing

Colors that are difficult to see

Too many colors


Tips and Tricks (1/2)Use flips charts with paper divided into small squares

Correct mistakes with correction fluid

Write secret notes on the flip-chart pages

Sketch out things you need to write or draw as you present

Use human figures

Draw picture from coloring books


Tips and Tricks (2/2)

Leave two blank sheets between each sheet you use

Save your flip-chart pages

Bring a roll of white duct tape


Determining Whether Handouts Will Help

Making handouts that get a handMake them look goodThe Handouts represent you

Including the right informationPresentation notes and outlinesRelevant articlesChecklists (include agenda)personal information


Knowing when to give them outCommon knowledge

People read them instead of listening to you

Uncommon knowledge After presentation summarize your points and present supplemental

information

Before presentation audience-participation exercises

Allatia Harris print them 25 to 50 percent pages, not full-pages


Preparing Great PropsUsing simple props for fancy effects

Gag item

Hats

Magic tricks

Newspapers富士康事件


The do’s and don’s of using propsDo use them yourself if you want others to use them

Don’t milk it

Don’t force it


My opinionsIt is necessary to have effective tools to do good work

“ One picture is worth a thousand words ”

PowerPoint presentation

Intellectual Property Rights, IPR

Clothes 、 Microphone voice


Q & A

Thanks for your attention~
