eTech@Noon - Tips and Tools For Working on the Go

Jon GoodellUAMS Library

Todd McKeeDonald W. Reynolds

Department of Geriatrics

Please note: Google Docs and Dropbox cannot be used for work that contains UAMS related confidential information. They are not for PHI and they are not HIPAA compliant.

What if you always had access to your documents?Would it change...

    where you work?     how you work?     how you collaborate?

Multiple WorkstationsWork office

Home office

Laptop / Netbook

Mobile phone

Multiple Ways of Accessing WorkOffice computer

Remotely using Citrix and Remote Desktop

Sharepoint

Shared drives - G drive

Web applications like Google Docs and Dropbox

Google Docs lets you create and edit...    Documents     Presentations     Spreadsheets     Forms     Drawings

Document    Like Microsoft Word

    Saves revisions

    Collaborate in real time

    Great for policy drafting and grant applications

    

Presentation    Like Microsoft PowerPoint     Add images, videos, and formatting     Simultaneous viewing and editing     Publish and embed in websites     Download and save as .ppt, .pdf, .txt

Spreadsheet    Like Microsoft Excel

    Simultaneous entry and review of data

    Download and save as .xls, .pdf, .txt

Form    Like forms in Microsoft Access     Data entry into Google Docs Spreadsheet

Drawing    Like Microsoft Paint     Drawings can be inserted into Documents

    Download and save as .png, .jpg, .pdf

Shortcomings    Privacy and security - Not for PHI and not HIPAA compliant

    Dependent upon external provider

    Fewer features than conventional office suites

Benefits

    Free since creation in 2005/2006     Real-time collaboration

    No need to keep track of multiple files - Writing groups?     Revision history saved 

    Unplanned note taking

    Access via login or URL via email

Thank you

Try Google Docs at http://google.com/docs                                               Jon Goodell                                        UAMS Library                                        jgoodell@uams.edu

Please remember: Google Docs and Dropbox cannot be used for work that contains UAMS related confidential information. They are not for PHI and they are not HIPAA compliant.