GOOGLE DOCSPrepared by Shane C.

WHAT IS GOOGLE DOCS?

• Web 2.0 Tool• 4 Productivity Tools

o Word Processingo Spreadsheeto Presentationo Drawingo Forms (surveys or quizzes)

• Share or Collaborate• Online Storage of any file type

• Think of MS Office…but online, and FREE!

WHY USE GOOGLE DOCS

• Access your files from anywhere• Share in the work load• Show complete writing process – revision history• Upload and Download files in various formats• Platform is not important (no Mac vs PC)• Create a collaborative environment

o Asynchronouso Synchronous

• It’s FREE

Google Docs vs Google Drive

Docs refers to the web-based editors to create, edit, and share Google documents, spreadsheets, presentations, drawings, and forms.

These online documents are tightly integrated with other Google Apps services and provide very powerful real-time collaboration features.

Drive is a single place to manage all your files, including Google Docs. Think of Google Drive as your personal stash of files and folders that follows you wherever you go - it lets you keep everything and share anything. Access files, folders, and Google Docs from a web browser or any device where you've installed your Google Drive.  

You can use Google Drive to store all file types, including documents, presentations, music, photos, and videos.

Docs Looks Like….

Drive Looks Like….

Take advantage of Drive by downloading Google Drive to your hard drive. You can then access all your docs offline.

Shared with me – holds items others have created and shared with you.

My Drive – holds items you upload or create.

Accessing Google Docs Offline

Once you install Google Drive on your hard drive, you will have a folder where all your files will be synced.

Adding your existing documents to Google Drive is as easy as dragging a file to a folder.

GOOGLE DRIVE ENVIRONMENT

Change Settings & Views

Docs you have created or that are shared with you

Create new content or upload existing content

Folders to help organize

WHAT CAN YOU DO?1 2 3 4 5 6 7 8

1 – Share selected files

2 – Create a new folder to organize your files

3 – Delete selected files

4 – Preview a selected file without opening it

5 – More… effects selected files

6 – Sort your documents

7 – View your documents in list or icon view

8 – Settings for your documents account

Sort files

CREATING A NEW DOCUMENTCreate content from scratch by clicking the Create button.

Upload content from an existing file by clicking on the Upload button – looks like an up arrow.

Connect more apps – allows you to add other tools to your Drive account, such as mind mapping tools or graphing calculators

NEW WORD PROCESSING & SPREADSHEET

Click here to name your file

Notice your menus look similar to the menus in popular productivity tools

TIP: No need to click SAVE…your files are auto-saved

NEW WORD PROCESSING & SPREADSHEET

You now have the ability to create new files from inside an existing document.

Go to File > New…

Want to use the template gallery, you will find that option ONLY from inside a document.

DOWNLOADING A DOCUMENT: WORD PROCESSING

When you choose Download As…from the File menu, you can choose from a variety of file choices to export your document.

DOWNLOADING A DOCUMENT: SPREADSHEET

NOTE: Forms results are stored in a spreadsheet

document, so the download options are the same.

DOWNLOADING A DOCUMENT: PRESENTATION & DRAWING

Presentation

Drawing

UPLOADING A DOCUMENT

Using Google Drive installed onto your hard drive, you can upload files by simply dragging them from a folder on your hard drive to the Google Drive folder

From inside Google Drive, click on the Upload button. You can upload a single file, multiple files or an entire folder of files.

SHARING A DOCUMENT

From the Drive Home:1. Click on the doc you want to share2. Choose the Share option from the More

menu

From Inside a Document:1. Click on the Share button2. Choose an option

INVITE PEOPLE

Add by email address

Choose access level

See who already has access Allow invitees permissions

Share web link with those who have access

WHAT THE EMAIL LOOKS LIKE

When someone shares a Google Doc with you, you receive an email that looks like this

You can click on the link to open the document from inside your email or go to your Google Drive to see the document.

EMAIL AS AN ATTACHMENT

You can also share a document through your File menu•Click Share•Click Email as attachment

PUBLISH DOCUMENTS TO THE WEB

1. Choose Publish to the web from the File menu2. Control your publishing & click Start Publishing

PUBLISH DOCUMENTS TO THE WEB

1. Share link2. Embed into your web page3. Publish on a social site

PRINTING A DOCUMENT

Do NOT use your browsers print option…this will print all external information and waste paper.

DO use the print icon from your File menu or the main Formatting menu

WORKING WITH FORMS

To add questions or input items into your form, click on the Add Item menu.

Add character to your form by using themes.

Set preferences for this form here.

WORKING WITH FORMS

More actions allows you to embed your form directly into a web-based tool such as a blog or web page. It also allows you to edit the confirmation page your recipients will view upon completing the form.

After you have collected input, you can see the responses in a summary style report or a spreadsheet.

Make sure you save your form.

Publish your form using Google + or email it to recipients.

WORKING WITH FORMS – THE QUESTIONS

WORKING WITH FORMS – THE QUESTIONS

When you choose different types of questions, they will show up on the finished form as shown here.

WORKING WITH FORMS – THE QUESTIONS

When you choose different types of questions, they will show up on the finished form as shown here.

WORKING WITH FORMS – THE QUESTIONS

USING FORMS – COLLECTING RESPONSES

1 2 3

1. Publish your form through Google +

2. Email form

3. Embed form into web site (more actions)

4. Share link from inside the results file

4

USING FORMS – ANALYZING DATA

Google Form icon

Google Spreadsheet icon

When you open a Google Form file inside Drive, it looks exactly like a spreadsheet file with one

exception…a Form menu has been added to let you work with the Form.

From the Form menu, you can edit the online form, push out the form for recipients, see a

summary of responses, and stop accepting responses.