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OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010 Presentation Tools Jen Riehle

Presentation Tools

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Page 1: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Presentation Tools Jen Riehle

Page 2: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Why do we need presentation tools?

! Organize presentation content

! Use visual aids to convey key messages

! Keep participants engaged

! Share presentation content easily

! Manage participant expectations

Page 3: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Why does this slide work?

! You can read the text ! Size ! Color

! Shortened bullet points

! Relevant visuals

! Useful presentation information

Page 4: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Use the Tools!

! Charts and graphs

! Outline and Notes Views

! Handouts

! Presentation Interaction

! Sharing the presentation

Page 5: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Charts and Graphs 1.

EXPLAIN Explain what’s being displayed; make sure it’s legible!

2.

HIGHLIGHT Highlight the key concepts

3.

DISCUSS Discuss the relevance

Page 6: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Outline

Page 7: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Notes

Page 8: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Handouts

! Slides per page ! 1, 2, 3, 4, 6, 9

! Outline view

! Notes view

! Exporting

Page 9: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Presentation Interaction

Page 10: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Presentation Interaction

Page 11: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Presentation Interaction

Page 12: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

“Sharing” your presentation

! Think about intellectual property

! Include notes. Or don’t. Your call.

! Format of the presentation

Page 13: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

ACTUALLY Sharing your Presentation

! Formats ! As a PDF ! As a native file (.PPT, .PPTX, .KEY)

! Emailing the presentation

! Putting it online

! Slideshare.net

Page 14: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Keeping their Attention

Page 15: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Use the Right Stuff

! What do you need to present? ! Lots of visuals? ! Lots of interaction? ! Formal? Casual? ! Easy access? Reusing the presentation?

Page 16: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Use the Right Stuff

! Choose the right presentation for your audience, environment and availability needs ! PowerPoint ! Keynote ! Google Docs ! PDF

Page 17: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

41%

32%

13%

8% 4%

2%

Most Annoying Things About Presentations

Speaker reads slides

Poor font choices

Bullets too long

Too much flying slides and text Overly complex diagram and charts Annoying use of sounds

Page 18: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

In Conclusion !  Use the right tool for your audience

!  Know your presentation

!  Keep their interest, but don’t make them hate you

!  Back-up your presentation; make it available in case of emergency

! Consider sharing your presentation

!  Recap your important messages

Page 19: Presentation Tools

OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010

Thanks for your time! Questions?