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A presentation on choosing and using technology to deliver and share better presentations
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OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Presentation Tools Jen Riehle
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Why do we need presentation tools?
! Organize presentation content
! Use visual aids to convey key messages
! Keep participants engaged
! Share presentation content easily
! Manage participant expectations
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Why does this slide work?
! You can read the text ! Size ! Color
! Shortened bullet points
! Relevant visuals
! Useful presentation information
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Use the Tools!
! Charts and graphs
! Outline and Notes Views
! Handouts
! Presentation Interaction
! Sharing the presentation
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Charts and Graphs 1.
EXPLAIN Explain what’s being displayed; make sure it’s legible!
2.
HIGHLIGHT Highlight the key concepts
3.
DISCUSS Discuss the relevance
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Outline
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Notes
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Handouts
! Slides per page ! 1, 2, 3, 4, 6, 9
! Outline view
! Notes view
! Exporting
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Presentation Interaction
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Presentation Interaction
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Presentation Interaction
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
“Sharing” your presentation
! Think about intellectual property
! Include notes. Or don’t. Your call.
! Format of the presentation
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
ACTUALLY Sharing your Presentation
! Formats ! As a PDF ! As a native file (.PPT, .PPTX, .KEY)
! Emailing the presentation
! Putting it online
! Slideshare.net
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Keeping their Attention
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Use the Right Stuff
! What do you need to present? ! Lots of visuals? ! Lots of interaction? ! Formal? Casual? ! Easy access? Reusing the presentation?
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Use the Right Stuff
! Choose the right presentation for your audience, environment and availability needs ! PowerPoint ! Keynote ! Google Docs ! PDF
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
41%
32%
13%
8% 4%
2%
Most Annoying Things About Presentations
Speaker reads slides
Poor font choices
Bullets too long
Too much flying slides and text Overly complex diagram and charts Annoying use of sounds
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
In Conclusion ! Use the right tool for your audience
! Know your presentation
! Keep their interest, but don’t make them hate you
! Back-up your presentation; make it available in case of emergency
! Consider sharing your presentation
! Recap your important messages
OIT Lunch & Learn: Presenting Presentations Feb. 18, 2010
Thanks for your time! Questions?