Job Analysis

Objectives General Purpose:

Review & Record requirements of a job Determine task, duties, responsibilities in a job Identify skills & competencies required

Gather information regarding Equipment Facilities Materials

Provide job related information Recruitment Selection

Objectives Ascertain relative worth of a job Assign fair remuneration package Facilitate categorisation Fix standards of performance Spot training gaps

Process 1. Organisation & planning for the programme

Decide who is in charge -> make him responsible Prepare time schedule & budget

2. Obtaining current job design information-> obtain info from Job description Job specification Procedure manual System flow chart

Process 3. Conducting needs research

Process 4. Establishing priorities

Identify jobs to be analysed Priority of jobs

5. Collecting job data -> established techniques 6. Redesign jobs-> if necessary 7. Preparing Job Description and job specification

Techniques/ Methods of job analysis1. Job Performance

2. Personal observation

3. Critical Incidents Techniques1. Ask incidents

2. Collect info

3. Classify

4. PAQ (Position Analysis Questionnaire)

widely used and structured

5. Panel of experts-> senior job incumbents with experience

6. Interview

Techniques/ Methods of job analysis7. Diary method

8. Functional Job Analysis

Produces standard job info

Specific- work & worker

BenefitsMatch right people -- right jobs

1. Info obtained -> enables to make proper constitution & arrangements of jobs & positions

2. Info abt demands for a job & attributes req for a job

3. Estimate worth of jobs - appropriate pay system

4. Job standards can be developed -effective appraisal of performance

5. Pinpoints T & D needs

6. Draws attention to hazardous jobs for preventive measures

Job Description

Job Description defined..

Job description is a written statement that defines the duties, relationships and results expected of anyone in the job.

It is an overall view of what is to be done in the job. It is based on objective information furnished by job analysis

Job Description components Job title Job Summary Job locations Duties and responsibilities Machines tools and materials Working conditions Nature of supervision Relation to other jobs

Why ? Serves as basis for

recruitment and selection Interviewing candidates Orienting new employees Evaluation of job performance

Helps management to know how critical a job is and its relationship with other jobs

Helps to resolve employee discontent

Why ? clarifies role of job Job incumbent’s expected accomplishment Forms the ground work for an agreement between the supervisor and

incumbents Formal method of communicating work planning & feedback

Helps an organization to identify areas of weakness of incumbents and focus on T&D

Provide clear and written expectation of performance &skills Job scope and nature->> valuable for recruitment Database of job description-> understand and appreciate contributions

from a job Forms basis for effective job evaluation

Benefits Better understand experience and skills needed for

effectively discharging tasks in a position Helps in Recruitment & selection Clearly state skills required-> select suitable candidates Help to resolve employee discontent More productive org-> emp understand their resp Basis for job evaluation Improves morale Formal method of communicating work planning and

feed back

Job Specification

Job Specification is an analysis of the kind of person it takes to do the job, that is to say, it lists the qualifications.

Written statement of qualifications and abilities required to enable the job to be performed satisafactorily.

Job Specification continued….

Job description typically includes:

Degree of education Desirable amount of previous experience in similar work Specific Skills required Health Considerations

Job Specification continued….PERSON SPECIFICATION

JOB TITLE : Web Production Manager LOCATION : Newport based. Regional Role

Essential

Desirable

Qualification / Education / Training

Design or web/related qualification

Skilled in the use of photo-shop

Good working knowledge of Microsoft Office

Sound knowledge of HTML

Awareness of dynamic languages such as PHP

A management qualification

Communication

Internal External Phone Face to face Email In writ ing

Skills

Team player Good listener Ability to talk to people

of differing technical expertise

Attention to detail Fantastic organisation

skills Ability to work under

pressure and to deadlines

Interpret data Positive outlook Man management skills A great balance of

technical, commercial and people skills

Negotiation skills

Knowledge

Awareness of the latest web technologies including video, podcasting etc.

Newspaper knowledge