OCIMF OVID

NLCK-8936-6660-3975

OCIMF OVID

OVMSA Document

Publication Date

OVMSA Document

OVID Operator

26 Jan 2016

Petrolog Limited

YesShore management sets company standards and performs assessments to verify theirimplementation.

3.1

Petrolog LimitedNLCK-8936-6660-3975 26 Jan 2016

Element 1. Management, Leadership and Accountability

Comments: Petrolog Limited has a class approved and implemented Safety Management System, which is in place andrunning, with clear statement on his Section 01 its mission and vision through it policies and procedures, where is itmentioned under Objectives, Application, Safety Management System Functional Requirements and Policies thereincontained in Petrolog's SMS Section 01-1.2, 1.3, 1.4 and 1.5 Where WE BELIEVE THAT ALL ACCIDENTS ARE AVOIDABLE.MAKING A DIFFERENCE IN HSEQ MEANS WE MUST LIVE OUR HSEQ COMMITMENT ON A 24/7 BASIS BY:Acting in a safeand responsible mannerLeading by example and promoting trustIntervening and welcoming intervention fromothersStopping any activity we feel is unsafe or where control is being lostAccept responsibility for ouractionsContribute to continual improvementOur Vision is that PETROLOG LIMITED will be the safest places to work. Toachieve this we must all work together and take personal responsibility for the safety of everyone

YesManagement commitment is clearly defined in documentation that includes mission and visionstatements, policies and procedures.

1.1

Comments: The Company management has implemented through its SMS proper reporting, investigation and analysisof all non-conformities, accidents, near misses and hazardous situations. Management always provide appropriatecorrective action which must be analyzed and put into action in order to bring about improvements in HSE. Procedureshave been established and implemented for achieving these objectives. See SPA 09.All non-conformities, accidents,incidents and hazardous occurrences on board must be reported by the Master to DPA. Details, such as probable causeand outcome, place, reason for the incident, damage to the environment and property, what action was taken and anysuggestions for improvement must be included in the Report.Any deviation from SMS procedures (non-conformity)must be documented.The effectiveness of the corrective and preventative actions must be verified by the Master andthe DPA. Sections (9.0, 9.1, 9.2)

YesSenior management demonstrates a clear commitment to implementing the safety managementsystem.

1.2

Comments: Safety and environmental excellence is achieved by implementing, enforcing and documenting all aspectsof our HSE policy i.e. Risk Management procedures where the Risk Management Procedure shall apply to all activities,products, services and vessels under the control and Management of Petrolog Limited.The purpose of the RiskManagement procedure is to establish a uniform and consistent method for the identification, evaluation and controlof the Health, Safety, Environmental, Occupational and Disease Control hazards and Environmental aspects within theactivities and vessels managed by the Company (Petrolog Limited.). This shall ensure that the appropriatemethodology is adopted as well as documenting sharing the lessons learnt among the fleet and shore basedpersonnel.SP-A 04 Sections 1.0 -2.0

YesSafety and environmental excellence are fully understood and supported by vessel and shore-basedmanagement teams.

2.1

Comments: The Master will ensure that aboard his vessel, safe practices concerning navigation, operations and otheractivities will be followed including the Company HSE Policy. The Master will ensure that PPE will be worn by allpersonnel when on duty. The Master will ensure that a monthly Safety Meeting will be held (form SP-02/01). Duringthe meeting HSE issues affecting the vessel and crew, ie safety flashes, JHA, circulars, incidents, emergency proceduresetc., might be discussed. A copy of the monthly Safety Meeting will be sent to the Company DPA. Internal audits areperiodically carried out where the DPA is responsible for ensuring that a yearly ISM Internal Audit is carried out in theCompany office and on board the ships managed by the Company The internal audits shall be carried out by the DPA,Vessel Manager or nominated by him person. The Internal Auditors shall have attended and successfully completed anISM and Petrologs, respectively.SP - A12 1.0, 4.0, 5.0

YesAll company personnel can describe what safety and environmental excellence mean in practice.2.2

Comments: Any Company ship involved in an emergency situation will send a message via radio telephone, Inmarsat,telex or by mobile telephone to the office with detailed information on the ships circumstances. Depending upon thetype of emergency, the vessel will follow the procedure as stated in the VCP. The initial call shall be made to the DPA. Ifthe DPA is not available, the Vessel Manager, shall be contacted.Whoever receives the call will immediately contact theVessel Manager, who as Team Leader will decide if ERT should be convened.The Vessel Manager shall inform theManaging Director of the emergency situation and advise on suitable course of response action. In the absence of theVessel Manager, his deputy the Marine Technical Manager will be acting as a Team Leader.If the situation warrants it,the ERT will assemble as per the OCP Manual.SP - A08

YesManagement strives to improve performance in the areas of safety and environmental performanceat all levels throughout the company

2.3

2/41© Copyright OCIMF 2016


Comments: The Company manages a fleet of vessels. The Company has ensured that all the salient details of vesselswhether, managed or chartered have been lodged with the respective Flag States and such details are available fromthe DPA.The responsibility and authority of those Company personnel who manage outcomes affecting HSE are definedand documented.The interrelationship and lines of communication between various personnel in the Company officeare indicated in the Organogram.SAFETY MANAGEMENT MANUAL (SMM) SECTION 03 ; 3.1 : 3.2 : 3.3 : 3.4 and SP A03

Comments: All steps required to achieve safety and environmental excellence are clearly defined by Health, Safety,Environment & Quality Policy.SAFETY MANAGEMENT MANUAL (SMM)SECTION : 021. Health, Safety, Environment &Quality Policy2. ENVIROMENTAL POLICY3. STOP WORK POLICY4. Drug and Alcohol Policy5. NO SMOKING POLICY6.COMPANY SECURITY POLICY7. Medical and Harmful Dieses Policies

YesThe steps required to achieve safety and environmental excellence are clearly defined bymanagement.

3.2

Comments: PETROLOG LIMETED recognizes that protection of the environment is our responsibility.SAFETYMANAGEMENT MANUAL (SMM) SECTION : 021. Health, Safety, Environment & Quality Policy2. ENVIROMENTALPOLICY

YesVessel and shore-based management teams promote safety and environmental excellence.3.3

Comments: Safety and environmental targets and objectives are discussed due to Vessel Monthly Safety Meeting (SP-A02-01) and Vessel Minutes Of Meeting (SP-A02-05)7_SPF - STANDARD PROCEDURES FORMSPART ASP-A02 (MonthlySafety Meeting,Hours of rest)

YesSafety and environmental targets and objectives are discussed, at least quarterly, at managementmeetings onboard and ashore.

4.1

Comments: Safety and environmental performance targets are monitored against KPIs and are reported on a weekly,monthly and quarterly base to management on the findings and ensure that corrective action plan is implemented. KPIused for this statistics board are: Fatality(FAT), Lost Time Incident(LTI), Lost Workday Case(LWC), Restricted WorkdayCase (RWDC), Medical Treatment Case (MTC), First Aid Case (FAC), Marine Transport Accident, Equipment Damage,Unsafe Act/Unsafe Condition,Fire Incident, Near-Miss, Drill, HSE Meeting, Incident/External Audits, Safety Observationcard, toolbox Talk, Risk assessment, total recordable Incident rate, Permit to work and Man-hour work.

YesSafety and environmental performance targets are monitored against KPIs.4.2

Comments: Shore base Managers give clear direction on safety issue and ensure that the vessel personnel implementall safety issues.Vessel and Shore personnel shows strong commitment to safety and environmental issue throughfollowing safety work procedure when carrying out the task. Vessel personnel ensure that the attend toolbox talk andcarry-out risk assessment before the start of any job while shore base personnel respond to safety need of the vesseland its personnel.

YesAll vessel and shore personnel demonstrate their commitment to safety and environmentalexcellence.

4.3


YesThe company can demonstrate that it is taking measures to comply with known future regulationsand legislation.

3.4


Element 1A. Management, Leadership and Accountability

Comments: Management ensures that policies cover all the activities undertaken by the company and effectively andsystematically implementation of policies and procedures. SAFETY MANAGEMENT MANUAL (SMM) and IMSDOCUMENT STRUCTURE shows clear direction of policies.

YesManagement ensures that policies cover all the activities undertaken by the company.1.1

Comments: Polices are review during management review meeting yearly and sometime policies could be review tocorrect an incident. Petrolog Management review meeting is chaired by the managing director with attendance ofVessel manager, Technical Manager, DPA( Designated Person Ashore) and other personnel as decided by the Managingdirector.

YesPolicies are reviewed through processes described in formal procedures and instructions.1.2

Comments: Procedures and instructions are readily available.Electronic or hard copies of these are easily accessible toall personnel onboard and ashore.SMM - SAFETY MANAGEMENT MANUALSection 12 - Company Verification, Review &Evaluation 12.0-12.7SPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine operationsSP A12 and SPA13

YesProcedures and instructions are readily available to all personnel onboard and ashore.1.3

Comments: Our document Control Supervisor ensure that only current management system manual last revised areavailable to the work staff both on-board and ashore personnel. We have a procedure of code new revise documentand our document control supervisor manage all document.

YesA formal document control system is in place to ensure that the current management systemdocumentation is available for use at all locations onboard and ashore.

1.4

Comments: Petrolog have established procedures which ensure that all shipboard personnel receive relevantinformation in English Language and that individuals are able to communicate effectively in the execution of theirduties. Petrolog limited, Marine/Personnel department ensures through the company's procedures explained in theHSE management systems, instructions/checklists/information packs that shipboard personnel are aware of theirindividual responsibility for safe ship operation and overall protection of the environment.

YesInstructions and procedures are written in plain language and contain sufficient detail to ensure thattasks can be completed correctly and consistently.

2.1

Comments: During the Management Review meetings, details of Company policies and objectives, internal safety auditfindings, reports and analyses of non-conformities - together with corrective action taken, performance of the SMS andmonthly vessel inspection reports etc. are discussed in detail and possible preventive actions worked out for potentialnon-conformities. SAFETY MANAGEMENT MANUAL (SMM)COMPANY VERIFICATION, REVIEW, AND EVALUATION 12.0-12.7Standard Procedures SP A12 and SP A13

YesPeriodic meetings to review or amend current procedures or propose new ones take place on aregular and timely basis, and are formally recorded.

2.2

Comments: The master reports all non-conformities, accidents or incidents onboard the vessel which is analysed by theDPA ( Designated Person Ashore), Port Captain and Senior Management. The result of the feedback are used to initiategeneral corrective action on that Ship and other fleet Ships and also amend the safety management system to preventrecurrence.

YesThe safety management system encourages proactive feedback3.1

Comments: Petrolog Limited have adopted a process for surveying involving workforce and management to develop aworking procedure in accordance with international and national requirement. This process has identified system andequipment which could fail resulting

YesInstructions and procedures covering shore and vessel operations are developed in consultation withthose who will have to implement them.

3.2

Comments: The Managing director is responsible for all the activities of Petrolog limited including Safety andenvironmental protection. Managers of each department ensure the implementation of policies, objectives andprocedures which the head of department are held accountable. The marine manager ensures that all marineshipboard safety and environmental policies are carried out in accordance with international regulations and companyprocedures.

YesManagers are clearly held accountable for achieving the objectives established for them.3.3



Comments: The Vessel master is responsible for the vessel document and data control and ensuring compliance withinternational regulation and legislation. The Vessel Manager maintains the master list of documents (regulations andlegislation) indicating the revision status and distribution of all the documents under the document control system. TheVessel Masters are responsible for maintaining the master list of records used on board.The Manager Directorestablishes retention period for each type of record (regulations and legislation) after the expiration of retentionperiod, the vessel Manager identify and implement the new regulation and legislation.

Comments: We benchmark our Safety Management system with International Standard code and best practices suchas ISM Code, OHASA, SOLAS, MLC etc. Our benchmark act as an improvement index in our process. Petrolog LimitedHealth, Safety and Environmental Management system describes the company's management system for the safeoperation of vessels and for pollution prevention. its contents have been reviewed and indicate conformity with therequirements of I.M.O resolution A741/18-The international Safety Management Code.

YesBenchmarking is used to identify further improvements to the safety management system.4.1

Comments: There is a procedure describing the method of scheduling, planning and conducting internal Safety audit inthe office and onboard the vessel. The DPA (Designated Person Ashore) is responsible for ensuring that a quarterly ISMinternal audit (HSE Management System) carried out. The internal Verification or audit are usually carried out by theDPA, Vessel Manager, HSE Manager and nominated personnel. After the internal audit and verification, another auditwill be conducted by an independent auditor. During the audit, the auditor will gather information to verify thecompliance with ISM code and HSE Management System standards. The auditor will measure and check documentsand records in relation to international standard and best practise. The audit summary report will include the overallfindings and recommendations which will be reviewed by the Senior Management.

YesMeasurements are carried out regularly according to a comprehensive verification plan.4.2

Comments: DPA (Designated Person Ashore) ensures overall conformity with the Safety Management System asdefined in our Safety Management System. DPA is responsible for effective implementation and maintenance of thecompany's HSE Management System. The following mechanism are in place to verify the effectiveness of key areas inour Safety management System. 1) Investigating reported non-conformances with Ship masters and port engineers. 2)Programming system review meetings and keeping records of the same. 3) Ensuring that HSE Management system isunderstood by sea staff and office employees and monitor the implementation. 4) Review of the ship/shorecontingency plans covering emergency situations. 5) Monitoring the implementation of rules, regulations, codes andguidelines.

YesSenior managers have a mechanism in place to verify the effectiveness of key areas of the safetymanagement system.

4.3


YesThe company provides adequate resources to implement the safety management system effectively.3.2


Element 2. Recruitment and Management of Shore-Based Personnel

Comments: Procedures and instructions are readily available.Electronic or hard copies of these are easily accessible toall personnel onboard and ashore.SPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine operationsSP-A03 Communication Responsibility and AuthoritySP-A05 Crew Recruitment ProcedureSPM Part F - DP OperationsSPM-F01 - Dynamic Positioning Procedure

YesA documented job description is in place for every role in the organisation.1.1

Comments: The Procedure defines the method of recruitment of crew for on ships Managed by the Company. Itspurpose is to ensure that qualified, medically fit and properly certificated crew, who satisfy the STCW Code and MLC2006 are employed.SPM part A-Standard Marine operationsSP-A05 Crew Recruitment Procedure

YesThe pre-recruitment process should include checks that applicants have the appropriatequalifications and experience.

1.2

Comments: The Crewing Department has the responsibility to locate suitably qualified, competent and trained officersand crew who satisfy the requirements of the STCW Code for the Company managed ships. Authority to employ restswith the Technical and Vessel Manager.SPM - STANDARD PROCEDURES MANUALSPM part A-Standard MarineoperationsSP-A05 Crew Recruitment Procedure4.0. RESPONSIBILITY AND AUTHORITY.5.0. PROCEDURE.

YesThe recruitment process includes verification that the qualifications of new recruits are genuine.1.3

Comments: Process of training and familiarization of staff employed on board vessels managed by Integrated MarineServices Inc.SPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine operationsSP-A06 Training &Familiarisation Procedure SP-06/01 Office Attendance Form SP-06/02 Officers FamiliarizationForm SP-06/03 Masters Handover .SP-06/04 Chief Engineers Handover SP-06/12 Training form SP-06/13 Document Familiarization list SP-06/14 Crew Familiarization FormSP A05 StandardProcedure

YesThere is a formal familiarisation process in place for newly recruited shore-based staff.1.4

Comments: Appraisal system ensures that key staff members undergo a performance assessment.SPF - STANDARDPROCEDURES FORMSPART ASP-A06 (Familiarisation, Handover, Appraisals)SP-06/05 Crew PerformanceAppraisal SP-06/08 Chief Officer Appraisal Form SP-06/10 Masters Appraisal Form SP-06/11 Chief Engineer Appraisal Form

YesA formal staff appraisal system ensures that key staff members undergo a performance assessmentat least annually.

2.1

Comments: MASTER, CH/ENG & MANAGEMENT APPROVAL: For the off shore employee the Master or Ch/Engineer willapprove and propose or delegate the trainer. If the training requires third party or office personnel the managementwill approve and propose the trainer and trainer provider. For office personnel the management will propose theperson or third party to conduct the training required.STANDARD PROCEDURES MANUALPART ATRAINING ANDFAMILIARISATION PROCEDURE SP-A06

YesThe recruitment process identifies any training needed to ensure that personnel have the requiredskills and capabilities.

2.2

Comments: The HOD will be responsible for reviewing the level of competence of employees under his control, andidentifying the training needs of his employees. The Crewing Department will be responsible for coordinating thetraining needs of personnel, including new staff, where applicableSPM - STANDARD PROCEDURES MANUALSPM part A-Standard Marine operationsSP-A06 Training & Familiarisation ProcedureTopic 5.9. 5.10.

YesThe company maintains up-to-date records of qualifications, experience and training coursesattended for all key shore-based staff.

2.3

Comments: The employee retention rate in Petrolog for key staff is above 70% in spite of the downtime in the Oil andGas industry we have being able to manage our workforce through diversification in other area of energy.

YesThe average job retention rate for key staff is greater than 70% over a two year period, other thanplanned attrition.

2.4

Comments: Key Staff and Contractor Staff undergoes training, refresher training and participate in industrial forums inother to be meet the industrial requirement.

YesKey staff retain core technical skills through new training, refresher training and participation inindustry forums, seminars and conferences.

3.1



Comments: Company provides adequate resources for all the activities including the safety and environmentalprotection. The resources provided for Safety Management system are reviewed annually.

Comments: Company support personnel going for trainings and courses relevant to their field, these practise hasimprove the productivity of the company. Petrolog has made it mandatory for staff to improve themselves by going forhigher education.

YesThe company encourages and supports personnel taking higher education courses to improve theirvalue to the company and their possibilities for promotion within the organisation.

4.1

Comments: The Management ashore plan a rotation system that will make onboard personnel more productive andfocus on their job activities.

YesSenior onboard personnel are rotated through office assignments.4.2

Comments: Petrolog limited ensures that it staff undergoes interpersonal training on brainstorming, negotiating skills,team contribution and team building.

YesThe company promotes appropriate interpersonal skills training.4.3


YesSelection, recruitment and promotion procedures ensure appropriate staff placement withdocumented appointment records.

2.4


Element 3. Recruitment and Management of Vessel Personnel

Comments: The Vessel Manager and the Crewing Department set job description for each job role and marine crew areselected base on the candidates previous training, experience, possible training needs to meet the requirements of anew ship type or trade, new type of equipment or new rules and regulations.See our, STANDARD PROCEDURESMANUALCOMMUNICATION, RESPONSIBILITY AND AUTHORITYShipboard PersonnelCrew Recruitment ProcedureDPOperationsDynamic Positioning Procedure

YesA documented job description is in place for every member of the marine crew.1.1

Comments: The Petrolog recruitment procedure defines the method of recruitment of crew for all ships Managed bythe Company. Its purpose is to ensure that qualified, medically fit and properly certificated crew, who satisfy the STCWCode and MLC 2006 are employed.The Crewing Department has the responsibility to locate suitably qualified,competent and trained officers and crew who satisfy the requirements of the STCW Code for the Company managedships. Authority to employ rests with the Technical and Vessel Manager.Find attached this Procedures.STANDARDPROCEDURES MANUALSP - A05 CREW RECRUITMENT PROCEDURE

YesManagement has a defined system of selection, recruitment and promotion procedures.1.2

Comments: Crew Request Form (SP-A05/09) are in place to screen officers and crew and are forwarded to the crewingagencies specifying requirements such as qualification, experience and training as per the STCW Code and theproposed salary.In the case of engine room staff, details of experience on types and size of engines/machinery are alsospecified.See our STANDARD PROCEDURES MANUALIntegrated Safety Management SystemSPM part A-StandardMarine operationsSP-A05 Crew Recruitment Procedure

YesA process is in place to screen new crew members for job competence.1.3

Comments: Medical certificate of crew are forwarded by agents before placement and are thoroughly vetted by theCrewing Department and Management using STCW Verification Checklists: SP-05/01 to SP-05/07, as necessary.See ourSTANDARD PROCEDURES MANUALSP - A05 CREW RECRUITMENT

YesMedical checks are conducted as a part of the selection and recruitment process.1.4

Comments: The Crewing Department has the responsibility to locate suitably qualified, competent and employeewithout any criminal record. Petrolog has a Security Plan in place which is in accordance with ISPS.

YesA process is in place to ensure that appropriate security checks are undertaken for all employees.1.5

Comments: Petrolog has a policy which state that:it is an offence for any employee of Petrolog Limited to be under theinfluence of alcohol or in possession of or under the influence of any non-prescription drug such as cocaine,amphetamine, marijuana, hashish Or other illegal or controlled substance while working in its office or residing on anyjob site.Any person taking medication prescribed by a doctor which may impair their performance or ability to operatemachinery (including driving), must advise the Master or their Line Manager as appropriate. Senior Management mayrequire any employee, Officer or Rating to submit to random alcohol and/or drugs testing where cause exists to suspectalcohol or drug abuse as a contributing factor to any accident or incident. Senior Management will implement arandom drug and alcohol-testing regime, in accordance with OCIMF guidelines and applicable law.HEALTH, SAFETY,AND ENVIRONMENTAL PROTECTION POLICIESDrug and Alcohol Policy.

YesA formal drug and alcohol policy is implemented and a system is in place to monitor it on a regularbasis.

1.6

Comments: Appraisal Process is done quarterly to verify the competence of Crew onboard.

YesAn appraisal process is in place for all vessel staff.2.1

Comments: If the crew members qualification, experience and training are found to be satisfactory, a proformacontract specifying salary, length of contract and length of probation is sent to the agent for signature to sign-in crew.Petrolog and manning agent has procedures that complies with the best practise.

YesThe vessel operator verifies that manning agents, where employed, ensure that crew qualityrequirements are consistently met.

2.2

Comments: The Crewing Department has the responsibility to locate suitably qualified, competent and trained officersand crew who satisfy the requirements of the STCW Code for the Company managed ships. STANDARD PROCEDURESMANUALSP - A05 CREW RECRUITMENT

YesThe company has an enhanced recruitment and interview process for senior officers.2.3



Comments: Crew who satisfy the requirements of the STCW Code for the Company managed ships are selected.Authority to employ rests with the Technical and Vessel Manager.

Comments: It is the policy of PETROLOG LIMITED to segregate all wastes resulting from its activities on Vessels, offices,jetties, workshops and work sites, and thereafter dispose appropriately as stated in our waste management plan.TheProcedure is applicable to all vessels managed by the Company.STANDARD PROCEDURES MANUAL (SPM) PARTAHEALTH MANAGEMENT

YesThe company promotes hygiene awareness within the safety management system.2.5

Comments: Appraisal system ensures that key staff members undergo a performance assessment.SPF - STANDARDPROCEDURES FORMSSP-A06 (Familiarisation, Handover, Appraisals)SP-06/08 Chief Officer Appraisal Form

SP-06/10 Masters Appraisal Form SP-06/11 Chief Engineer Appraisal Form

YesThe company operates an enhanced appraisal process for senior officers.3.1

Comments: The Procedure defines the On-Board Complains Procedure for the fair, effective and expeditious handling ofSeafarer complaints alleging breaches of the requirements of the MLC 2006.

YesThe company has a documented disciplinary process.3.2

Comments: The internal audits of manning agent is carried out by the DPA, Vessel Manager or nominated person withexperience. The Internal Auditors shall have attended and successfully completed an ISM and IMS, respectively, internalAuditors training course provided by third party. During the Audit the Auditor will gather information to verify that themanning agent complies with ISM and / or HSE Management System standards.

YesManning agencies used by the company are audited annually to ensure their practices meet thevessel operator’s selection and recruitment procedures.

3.3

Comments: Petrolog Management Conduct an annual review of crew selection process. In this process the manningagent is involved.

YesVessel operators conduct an annual review of the crew selection and recruitment process to ensurethat it complies with their policies and procedures.

3.4

Comments: Health awareness campaign are done regularly to ensure that crew and ashore personnel understandHealth risk of their work activities.

YesThe company implements health awareness campaigns.3.5

Comments: computer-based training or psychometric are used in selection of key staff.

YesThe company conducts pre-employment assessment for job competence and training for officers andratings.

4.1

Comments: Officers and crew are recruited on a contract basis from many nationalities appointed either directly, orthrough selected Crewing Agencies. Crew Request Form (SP-A05/09) for officers and crew are forwarded to thecrewing agencies specifying requirements such as qualification, experience and training as per the STCW Code and theproposed salary. In the case of engine room staff, details of experience on types and size of engines/machinery arealso specified.Curriculum Vitae along with copies of the seamans book, qualification and endorsements, training andmedical certificate are forwarded by agents and are thoroughly vetted by the Crewing Department and Managementusing STCW Verification Checklists: SP-05/01 to SP-05/07, as necessary. If the crew members qualification, experienceand training are found to be satisfactory, a proforma contract specifying salary, length of contract and length ofprobation is sent to the agent for signature by the crew member.

YesThe company has a documented planning process to ensure that future manning needs can be met.4.2

Comments: Management Written Policy is available.STANDARD PROCEDURES MANUALPART F5.0 ResponsibilitiesTopic5.0; 5.3; 5.4; 5.5; 7.0 Manning Levels and TrainingTopic 7.2

YesThe management’s written policy is to operate vessels with senior officers who have appropriateexperience and training on the particular type and size of vessel.

4.3

Comments: The purpose of the Health Risk Management procedure is to establish a uniform and consistent method forthe identification, evaluation and control of the Health, Occupational and Disease Control hazards and Environmentalaspects within the activities and vessels managed by the Company (Petrolog Limited.). SMM - SAFETY MANAGEMENTMANUALSection 2- Health, Safety,& Environmental Protection PoliciesSTANDARD PROCEDURES MANUALPart C SP-C05HAZARDOUS SUBSTANCES MANAGEMENT PROCEDURE

YesThe company undertakes vessel health-risk assessments on a rolling basis.4.4

Comments: Appraisal and Competence development processes are link to future training. if any deficiency is discoveredduring the appraisal process, the crew will be send to training to close-up such deficiency.

YesAppraisal and competence development processes for vessel personnel are linked to future trainingand promotion requirements.

4.5



Element 3A. Recruitment and Management of Vessel Personnel

Comments: Petrolog Shore management provides resources needed by crew on the vessel.SP-A05 Crew RecruitmentProcedure

YesShore management provides adequate resources to ensure the well-being of crews.1.1

Comments: SP-A02-03 RECORD OF HOURS OF WORK REST OF SEAFARERS

YesThere are procedures to ensure that the working and rest hours of all personnel are in line withSTCW or relevant authority guidelines for the vessel trade and are being accurately recorded.

1.2

Comments: All employees are assessed against the relevant Job description & Competence requirements in order toidentify training required for them. The Master will be responsible for identifying the training needs of his Crew withregard to their duties. For crew training purposes, the vessel will follow the Annual Training program as applicable.SP-A06 Training & Familiarisation Procedure

YesThere are procedures in place to ensure that, where crew training is required, it is undertaken withina specific time.

1.3

Comments: 5.3. All newly recruited Masters, Chief Officers, Chief Engineers and Second Engineers, prior tojoining a Companys ship for the first time, will attend a Familiarization course held by the DPA in the Company offices.The course see Form SP-A06/01 covers a range of subjects, including the Companies objectives, HSE Policy and anoverview of the Company HSE Management system. Additionally the Master and Chief Engineer are required tocomplete Form SP-06/02 which confirms that they are familiar with applicable rules and regulations and CompanyPolicy. The completed form will be filed on board and a copy sent to the Company DPA.SP-A06-07 Identified Training.

YesThe company provides initial and refresher training for all ranks.2.1

Comments: The HOD will be responsible for reviewing the level of competence of employees under his control, andidentifying the training needs of his employees. Management monitor all training record and effectiveness of thetraining.SP-A06 Training & Familiarisation Procedure

YesManagement monitors and records training results and effectiveness.2.2

Comments: Training needs will be identified from the results of appraisals (Crew Performance Appraisal SP-06/05,08,09,10,11), internal audits and management reviews, or resulting from the request of a Head of Departmenton board.SP-A06 Training & Familiarisation ProcedureSP-A06-05 Crew Performance Appraisal

YesThe company has procedures to identify additional training requirements.2.3

Comments: Crew Training uses video materials, chat, signs and Presentations.

YesCrew training includes the use of audiovisual training aids and/or computerbased training.2.4

Comments: Where a junior(s) has been identified has deficient, the Crewing Department will arrange necessarytraining through a training institute approved by the Flag State or Clients.

YesCompany policy provides career development for junior officers and aims to promote senior officersfrom within the company, where possible.

3.1

Comments: Retention rate is 80% for Management staff over the past two years now. The company has able tostabilize it senior work staff by incentives and encouragement.

YesThe company achieves an 80% retention rate for senior officers over a two-year period.3.2

Comments: Company holds seminar, conferences and workshop for senior officer in other to brainstorm.

YesThe company organises senior officer seminars to promote, emphasise and enhance the company’ssafety management system.

3.3

Comments: As per Flag requirements in accordance with STCW Chapter VI/5 and VI/6, requires all persons servingonboard to have a certificate of proficiency that relates to the security training or instruction appropriate to theirassigned shipboard duties. Required to complete the Security Familiarisation form (SP-A06/02 Officers Familiarisation& SP-A06/14 Crew Familiarisation).SP-A06 Training & Familiarisation ProcedureSP-A06-05 Crew PerformanceAppraisal (Additional Training Field)

YesTraining for seafarers exceeds the minimum requirements of the STCW or of the relevant authorityfor vessel trade.

3.4

Comments: Once the training is completed, the company career policy provides for the HOD, Master to evaluate theeffectiveness of the training, this can be done through interview, observation, analysis of the results and feedback fromcolleagues & clients.

YesCompany policy provides career opportunities for officers by providing shore-based assignments.4.1



Comments: Retention for officer is over 80% retention rate.

YesManagement achieves an officer retention rate greater than 80% over a two-year period.4.2

Comments: A register of seminar run by the company is maintained, the register shall record the course name, thename of the delegate who attend, the trainers name or the name of external training organization.

YesAll officers attend company run seminars at least once every two years.4.3



Element 4. Reliability and Maintenance Standards

Comments: The Master, through the Chief Engineer and the Chief Officer, will make certain that all maintenance onboard will be carried out with consideration for the health and safety of the crew, and the protection of theenvironment. This means that strict attention will be paid to the provisions found in the HSE Ships Operations Manual(SOM) in particular Part 2: General Safety Rules and Part 3: Health Hazards. In addition, the promotion of theprinciples of Risk Management via the use of Risk Registers, Permits to Work (PTWs), Tool-Box Meetings, Job-HazardAnalyses (JHAs) must be foremost in their minds when preparing for maintenance work aboard Company managedvessels.The Technical and Vessel Managers are responsible, for ensuring that appropriate corrective action or Plannedmaintenance is taken once the reports are received. He must ensure that all vessels are adequately maintained as perprevailing Company, Statutory and Classification requirements. 6_PMS - PLANNED MAINTAIN

YesEach vessel in the fleet is covered by a planned maintenance and defect reporting system.1.1

Comments: The vessel will be inspected at least once every year by the Vessel Manager and management using VesselInspection Form SP-A10/02.The vessel will be inspected on a monthly basis by the Master and Chief Engineer using theMonthly Inspection Form SP-A10/01.

YesCompany management regularly reviews the vessel and fleet maintenance activity.1.2

Comments: The Condition of class received from the ship will be reviewed and analysed by the Technical / VesselManager and his team and a decision made, conforming to the Companys and vessel owners strategic and operationalplans, whether to add to or delete from the proposed list of work.

YesThe company ensures that condition-of-Class (CoC), or equivalent, items are monitored and closedout as soon as possible.

1.3

Comments: Petrolog Certificates Tracker and Certificate Status List

YesThere is a verification process in place to monitor the accuracy of all vessel certificates, in addition tothe monitoring system onboard the vessel.

2.1

Comments: The Marine Technical Manager ensure that adequate engineering support and expertise necessary fordevelopment, monitoring and support of the maintenance of the ships and equipment is available at all times to thevessels under the Companys management with a standardised format using photograph as evidence of thecondition.6_PMS - PLANNED MAINTAINENCE SYSTEM

YesAll compartments onboard are regularly inspected to ensure their integrity is maintained. Recordsare location specific and made on a standardised format that may include photographs as evidenceof the space’s condition.

2.2

Comments: The Maintenance report is analysed by the Technical Manager and subsequently move to the VesselManagers for further corrective action if necessary.Subsequent follow-up will be done through physical examination ofmachinery onboard.

YesResponsible managers follow up on all required maintenance.2.3

Comments: In addition to the Monthly Inspection form referred to in 5.4, Technical Supervisor carries out auditmaintenance and any defect or damage will be reported to the Marine Technical Manager by the Master or ChiefEngineer on the Defect / Damages Report Form SP-A10/03. Immediate action, if possible, must be employed toremedy the defect or damage by the ships personnel before it reaches a hazardous level.

YesResponsible managers visit vessels to audit maintenance and defect correction plans.2.4

Comments: The Chief Engineer will ensure that the technical integrity of all plant and equipment will be maintained tothe highest standards demanded by the manufacturers specifications and manuals. The following information will berecorded and maintained:Make of plant/equipment.Date of purchase.Specifications.Working hours.Dates of overhaulsand maintenance.Major failures and or defects. All non-conformities with reference to the equipment or plant underwarranty, must be logged and reported immediately to the Vessel Manager. Other performancemeasures.Maintenance and defect alert will be sent to the ashore base management for prompt action.6_PMS -PLANNED MAINTAINENCE SYSTEM

YesThe maintenance and defect reporting system alerts the staff responsible for maintenance onboardand ashore when items become due.

2.5

Comments: Petrolog management ensure that adequate engineering support and expertise necessary fordevelopment, monitoring and support of the maintenance of the ships and equipment is available at all times usingComputer-base maintenance system. 6_PMS - PLANNED MAINTAINENCE SYSTEM

YesA common, computer-based maintenance system onboard each vessel records all plannedmaintenance.

3.1



Comments: The scope of work and details of repairs, overhauls, additions, cleaning, painting and any of the many jobsto be done during dry-docking, must be started at least 6 months before the event takes place. Form SP-A10/04 will befilled in by the Chief Engineer and Chief Officer, confirmed by the Master and sent to the Technical and VesselManagers for scrutiny.SP-A10-04 Dry-dock Job List & Repair Form

YesThere is a formal shipyard repair list maintained onboard and/or ashore.3.2

Comments: There is a optimum spare part inventory record on a computer data base.

YesThe company policy is to maintain an optimum spare parts inventory or system redundancy for allvessels.

3.3

Comments: The Master, supported by the Chief Engineer and Chief Officer, is responsible for making timeous reports ofall defects and damages to the ship and for monitoring and verifying the corrective action and also monitor the sparesneed correct.6_PMS - PLANNED MAINTAINENCE SYSTEM

YesThe maintenance and defect reporting system also monitors the vessel’s spares inventory andhighlights any shortages.

4.1

Comments: The Vessel maintenance and defect report system received from the ship will be reviewed and analysed bythe Technical and the Marine manager. As the dry-docking date approaches, the list will be firmed updated.

YesThe vessel’s maintenance and defect reporting system tracks all outstanding repair items, includingdry-dock work lists.

4.2

Comments: The critical equipment is identified while taking into account the vessels layout, machinery arrangementsand the nature of the operating services. It is identified for each vessel managed by the Company and highlighted inred in the ships Planned Maintenance file.

YesThere is a company system that tracks ALL fleet wide outstanding maintenance and defect items.4.3

Comments: In addition any vessel and / or project equipment and machinery not forming part of the vessel day to dayoperations within the project engagements will be test run at regular intervals. The test run intervals are defined whiletaking into account the manufacturers recommendation, operating weather and sea condition, class, flag and otherapplicable rules, but will not exceed the maximum period of three months. This is our proactive measures.

YesThe maintenance plan includes proactive measures.4.4



Element 4A. Reliability and Maintenance Standards (Critical Equipment)

Comments: The critical equipment is identified while taking into account the vessels layout, machinery arrangementsand the nature of the operating services. App 2 PMS Identification of Components Critical to SafetySP-A18-06 - CriticalEquipment Aknowledgement WeeklySP-A18-05 - Critical Equipment (ISM)

YesCritical equipment and systems are defined and identified within the safety management system.1.1

Comments: Some of the Critical equipmentLSA Equipment Checklist LSAInspection ReportFFA Equipment ChecklistFFA Inspection ReportEmergency Engine Work Report

Engine Logbook Abstract Main EngineEmergency ValvesME & AESafety Chemical like absorbent Lubricant

Inventory Equipment Critical to Safety

YesCritical equipment and systems are identified in the vessel’s planned maintenance system.1.2

Comments: The Planned Preventative Maintenance Schedule for our critical system is tested at regular intervals andstand-by equipment and systems that are not in continuous use are also tested. Such equipment includes, but is notlimited to: Emergency generator. Emergency fire pump. Emergency steering gear. Bilge eductor system.

YesThere are clear reporting requirements when critical systems, alarms or equipment becomedefective or require planned or unplanned maintenance.

2.1

Comments: If the team considers that there are insufficient independent control measures available or that they areunlikely to be effective against that particular hazard, then the risk must be judged to be unacceptable. In this instancethe work should be cancelled or postponed until further thought has been given as to how the risks can further bereduced in order that the work activity can be performed safely.

YesMaintenance on critical equipment should follow defined procedures that include a risk assessmentwhich requires approvals at the appropriate levels of management before the equipment is shutdown.

3.1

Comments: Petrolog management team advise for further risk assessment to mitigate all hazard identified.

YesIf the agreed shutdown period for critical equipment or systems is to be exceeded, any extension oralternative actions will require review by shore management.

3.2

Comments: Testing and Performance data for Critical equipment are done regularly.

YesThe vessel operator gives special attention to recording test and performance data for all criticalequipment and systems.

3.3

Comments: The Master has the responsibility, as part of his responsibility to interact with shore base management, ofensuring that their rights are satisfactorily protected and Competency standard are maintained for Critical items. Thiswould fall under Due Diligence and might cover such areas as Utmost Despatch where the warranted speed must bemaintained. Therefore maintenance and upkeep, in this instance, of the main engines are of prime importance.

YesThe vessel operator identifies and documents competency standards with regard to criticalequipment and systems.

3.4

Comments: Levels of Maintenance for Petrolog company managed ships will comply with all applicable Rules andRegulations.

YesNo incidents or out-of-service times are attributable to a failure in managing the maintenance ofcritical equipment or systems and associated alarms.

4.1

Comments: Petrolog Critical equipment and system are treated as priority items during fleet;s planned maintenancesystem.

YesCritical equipment and systems should be treated as priority items in the fleet’s plannedmaintenance systems.

4.2



Element 4B. Reliability and Maintenance Standards (Close-Out Performance)

YesThe number of outstanding planned maintenance tasks of non-critical equipment for individualvessels and the fleet as a whole is expressed as a percentage of the total number of monthly plannedmaintenance tasks.

1.1


2.1


3.1


4.1



Element 5. Navigational Safety

Comments: CL PART A-Standard Marine operations

YesThe safety management system includes navigational procedures.1.1

Comments: Pre-Departure Check List CL A01Navigation In Restricted Visibility CL A02Pre-BunkeringCheck List CL A03Operations in Heavy Weather CL A04Bridge Watch Hand-Over Check List CLA05Anchor Check List CL A06Coastal Navigation CL A07Pre Arrival in port CL A08ER Pre-departure CL A09ER Pre-arrival CL A10Passage Planning CL A11Entry to Confined Space CL A12Pilot Card CL A13DPField Arrival Trials CL F01DP Set Up Check List CL F02Pre entry 500m Check list CL F03DPAnomaly Status Report CL F04DPO Familiarisation Checklist CL F05DP 6 Hrs Check list CL F06Engine Room FieldArrival CL F07Engine Room Six Hour DP CL F08Pre Dive Check List CL F09Permission to ROV Dive CheckList CL F10Permission to Dive Check List CL F11DP Faults Record CL F12DP HIPAP BeaconCharging CL F13DP HIPAP Beacon Handing Over CL F14

YesThe vessel operator has procedures that achieve effective bridge resource management.1.2

Comments: The Master and Mate shall make use of the navigation aids with which his vessel is provided such as DPsystems, Radar, as aids for navigation.In order to check the accuracy and reliability of such aids, the results obtained bytheir use shall check at every opportunity with result obtained by or visual observations. A record covering each aidshall be maintained in which instrument errors are to be recorded.

YesThe vessel operator has identified shore-based staff who are responsible for maintaining navigationalstandards onboard vessels.

1.3

Comments: The Master shall advise Head Office promptly of any defect in navigation aids, and when the servicing ofan instrument is required and a corrective action is put in place.

YesAll navigational equipment, including electronic systems, lights, compass, communications andsignalling equipment, is maintained fully operational. The company documents all defects andcorrective actions.

1.4

Comments: The Master is responsible for ensuring that the navigation audit conducted and radio equipment is checkedand maintained regularly and according to the PMS.SP-A18 Bridge Routines Procedures.

YesNavigational procedures include a requirement for the Master to conduct audits, which are formallyrecorded, to ensure that all officers are complying with applicable navigational regulations andcompany procedures and are familiar with the vessel's navigation equipment and are using itproperly.

1.5

Comments: Navigation in restricted visibility checklist (Form CL-A02)

YesThe company has a documented process to conduct onboard navigational audits by shore personnel.2.1

Comments: The Master is responsible to ensure all Deck Officers are familiar with the ICS Bridge Procedure Guide,Bridge Team Management by undergoing training.

YesThe vessel operator has a formal programme to ensure that deck officers receive appropriate shiphandling training.

2.2

Comments: Monitored and requested by Navigational Officer on Board.

NoChart supply is automated under a contract with a recognised chart agent.3.1

Comments: The Master will ensure that all new deck and engine staff will also be given the necessary training andfamiliarization of bridge procedures (Form SP-06/02) completed and filed.

YesVessel operators provide bridge resource management training courses for all deck officers. Thesecourses follow a set format.

3.2

YesElectronic charts are in use onboard company vessels.4.1

Comments: The Audit Summary Report will include the overall findings (positive and negative) and will include any non-conformity raised during the Audit and a recommendation for improvement.

YesAudit reports from the fleet are analysed and actions taken to improve procedures.4.2

Comments: Petrolog arranges a third party to carry-out navigation review which is normal supervised by ABS(American Bureau of Shipping).

YesThe vessel operator arranges independent, random navigational reviews across the fleet to checkgeneral navigational competence.

4.3

Not ApplicableThe vessel operator ensures that each deck officer attends approved ECDIS training.4.4



YesDeck officers undertake periodic bridge resource management simulator training at a recognisedshore establishment.

4.5



Element 6. Offshore Operations (General)

Comments: The Master is overall responsible for ensuring mooring management according to international rules andregulations.

YesThe vessel operator has a documented procedure to ensure mooring equipment and practicescomply with statutory regulations and industry best practices.

1.1

Comments: This procedure shall provide Masters/OIM/Vessel Manager with a description of day-to-day safe access tothe vessel that are recognized as good practice for its personnel and its operational equipment.

YesProcedures state that the Master/OIM is responsible at all times for the provision of safe access tothe vessel and include guidance on how this may be achieved

1.10

Comments: The Procedure describes the process of training and familiarization of staff employed on boardvessels/ashore managed by Petrolog Limited on testing, inspection of access equipment.

YesProcedures include the requirements for the inspection, testing and certification of accessequipment, including man-riding systems, and the training and competence of personnel.

1.11

Comments: Petrolog has a manning procedure and operate with MLC 2006 regulations.

YesProcedures exist to manage and control personnel numbers onboard the vessel at all times.1.12

Not ApplicableThe company has procedures that address the operation of the vessel in ice or severe sub-zerotemperatures.

1.13

Comments: The Vessel Marine Manager is responsible for selecting a reputable helicopter operator to ensure thatsatisfactory standards of safety are maintained. If the helicopter company has not previously worked for Petrolog thenthe Operations Manager is responsible for arranging an Aviation audit of the company.SP-A19 Helicopter OperationsProcedureSSM-02 - Helideck Operations Manual

YesThe company has procedures in place that address helicopter operations, including winching and/orlanding, as applicable.

1.14

Comments: Petrolog is in compliance with IATA dangerous good handling principle which state the minimum fuel stocksto carry.

YesThe company has a documented procedure that defines appropriate minimum fuel stocks to becarried onboard.

1.15

Comments: SSP-09 - 4 PT Mooring WinchCL-A14 Anchor Plan (4 point mooring)

YesWhere vessels are equipped to be spread moored, procedures are available that addressrequirements for mooring plans.

1.2

Comments: SPM part E-Lifting operations

YesThe vessel operator has procedures to address the control of lifting operations and the competenceand training of personnel involved.

1.3

Comments: E05 Examination and inspection of lifting equipment

YesThe vessel operator has a documented procedure to ensure that records are maintained of theinspection and replacement dates of wires, ropes, shackles and other gear used in lifting, rigging,mooring, securing, anchor handling, towing and other offshore applications.

1.4

Comments: The stability of the vessel must be monitored on a regular basis. If the stability is not sufficient the vesselitself will be at risk, together with all the personnel onboard. These procedures cover all aspects of the stability of thevessel.For the calculation methods, stability criteria, tanks, centre of gravity etc. see the approved Trim & StabilityBooklet (Flag State Authorities).The Stability Booklet covers loading, discharging and on voyage requirements andcontains the following: general data; capacities of tanks; hydrostatic particulars; cross curvesor KN curves; maximum allowable deck-loading; loading conditions examples; lightweightdata (inclining experiment); record of alterations to lightweight.SP-A15 Vessel Stability Procedure.

YesThere are documented procedures for the planning and execution of cargo, ballast and bunkeringoperations. Simplified stability information is provided if no stability computer is available onboard.

1.5

Comments: Procedures to ensure compliance is assigned to DPA

YesProcedures include the requirement for a suitably qualified person (designated officer/ PIC) to beresponsible for ensuring compliance with the documented cargo, bunker and ballast plan.

1.6

Comments: Documented procedures to showing hose fitness and specification before purchase.

YesThe vessel operator has a documented procedure to ensure that hoses provided by the vessel are fitfor purpose.

1.7



Comments: Routine checking of cargo spaces prior to and during cargo handling operations.Duty Officer to ensure thatall of the cargo space are checked before commencement of the cargo and during loading so that no suspected packetsitems or activities are taking place which may pose a security threat.STANDARD PROCEDURES MANUAL PART ASPA15VESSEL STABILITY PROCEDURE

YesProcedures clearly define how cargo should be checked against manifests and the process fordetermining suitability for carriage and for rejecting unsuitable items or products.

1.8

Comments: STANDARD PROCEDURES MANUAL PART ASP A15VESSEL STABILITY PROCEDURETopic 8.4 Deck CargoSecuring Arrangements

YesThe company has procedures in place that address the stowage, segregation and securing of deckcargo.

1.9

Comments: Compliance with the stability criteria does not ensure immunity against capsizing regardless of thecircumstances or absolve the Master from his responsibilities. Master should, therefore, exercise prudence and goodseamanship, having regard to the season of the year, weather forecasts and the navigational zone and should take theappropriate action as to speed and course warranted by the prevailing circumstances.

YesThe vessel operator has a documented procedure to ensure that unpredicted changes inenvironmental conditions and traffic movements are monitored to prevent the vessel breaking outfrom her moorings.

2.1

Comments: In this procedure the Master is responsible for the overall management of helicopter operations on thehelideck layout and if there is any change in the layout an independent third party comes for an audit. Clearance forspecific helicopter operations and permission for the helicopter to land onboard are at the discretion of the Master. Hemay stop or curtail the operation at any time for any reasons of ship safety. In this event, the helicopter must moveclear of the vessel immediately. The Master and helicopter pilot should, if possible, discuss appropriate further action.

YesThe company has procedures that recognise and address necessary changes to helideck layout andequipment when changing from one operational area to another.

2.10

Comments: Petrolog has a Mooring plan.

YesThe company has formal procedures that require shore management oversight of spread mooringplans and operations.

2.2

Comments: STANDARD PROCEDURES MANUALPART ELIFTING OPERATIONS

YesThe vessel operator has a lifting gear control programme that includes all lifting gear available on thevessel.

2.3

Not ApplicableLiquid bulk cargo, ballast and bunkering procedures ensure independent monitoring of tank levels inaddition to the primary gauging system.

2.4

Not ApplicableStability computers, where fitted, are regularly tested against Class-approved test data to ensureoperational accuracy and test records are maintained.

2.5

Not ApplicableThere is a documented system in place to ensure that the company audits cargo, bunker and, whereapplicable, ballast plans.

2.6

Comments: Petrolog develops procedures and measures that it vessel should adopt if the vessel is at a higher securitylevel than that applying to a port facility. This procedures identifies equipment necessary to prevent the unauthorizedaccess to the ship whether by access ladders, access gangways, access doors, windows and portholes, mooring linesand anchor chains, cranes and hoisting gear.

YesProcedures define limiting criteria, for the differing means of access, based on formal riskassessments.

2.7

Comments: Ship Security Office ensure that the persons assigned to the gangway duty are checking the identity of allpersons seeking to board the ship and confirming their reasons for doing so by checking, for example, joininginstructions, boarding passes, work orders etc.

YesProcedures exist to ensure that the identity and personal details of all persons onboard aredocumented both onboard and ashore.

2.8

Not ApplicableThe company has procedures that require vessels that operate in ice or severe sub-zerotemperatures to have a winterisation notation issued by a Classification Society.

2.9

Comments: STANDARD PROCEDURES MANUALPART ELIFTING EQUIPMENT RULESSTANDARD PROCEDURES MANUALPART ARISK MANAGEMENT PROCEDURESPF - STANDARD PROCEDURES FORMSPART ASP-A04

YesProcedures require that routine risk assessments are undertaken to demonstrate that mooring andlifting equipment is operated to ensure the safety of vessel personnel.

3.1

Not ApplicableA process exists that requires additional independent verification of plans for spread mooring.3.2



Comments: STANDARD PROCEDURES MANUALPART EEXAMINATION AND INSPECTION OF LIFTING EQUIPMENTSP E05

YesThe vessel operator has an enhanced lifting gear control programme that involves the routinereplacement of all loose lifting and rigging gear on the vessel.

3.3

Not ApplicableThere is a documented system in place to ensure that junior officers/relevant vessel staff are activelyinvolved in the planning and execution of cargo, bunker and ballast operations.

3.4

Not ApplicableWhere large numbers of personnel are involved, on a flotel for example, the company hasintroduced an enhanced personnel tracking system.

3.5

NoThe company is actively involved with equipment manufacturers in the development of innovativetechnology.

4.1

Not ApplicableOfficers attend shore-based courses that provide interactive computer simulation training to ensurefamiliarity with operational and emergency procedures.

4.2


YesThe company only employs qualified deck officers as DPOs.3.2


Element 6A1. Offshore Operations (Specialised Activities - DP Operations)

Comments: STANDARD PROCEDURES MANUALDynamic Positioning Procedure SPM F01

YesThe company has procedures that address DP operations.1.1

Comments: These DP procedures serve as guidance for the operation of the vessel when operating on DP. Theprocedures are based on the guidelines given in the "Guidelines for the Design and Operation of DynamicallyPositioned Vessels" 1995 issued by the DP Vessel Owners Association (DPVOA).STANDARD PROCEDURES MANUALPARTFDP OPERATIONAL PROCEDURESSPM F02Operational Capability of DSV VinniceAt all times during the vessel's DPoperations, the vessel will be required to operate within the limits of her capabilities. This effectively means that thecalculated capability plots of the vessel's performance provide the basis for the operating parameters. The results fromthe capability plots are theoretical.The vessel's operating parameters may be amended from time to time on the basisof data acquired from DP Footprint Plots

YesProcedures include a documented process to validate DP capability1.2

Comments: Vessel Manager---Ensure operations are carried out safely at all times.DP Operators---Ensure vessel is incorrect location. Ensure adequate reference systems are available at all times.Monitor vessel position at all times.Liaise with ROV/survey control and move vessel as requested,providing it is safe to do so.

YesThe vessel operator has identified shore-based staff responsible for maintaining DP standardsonboard vessels.

1.3

Comments: The history of all DP equipment is to be kept in a planned maintenance system and service engineersreports filed. This system will enable the auditor to determine repairs, replacements and modifications that have takenplace since the last Annual DP Trials.

YesThe company has a policy that requires FME(C)A renewal at intervals not exceeding 5 years andprocedures that address earlier revision following significant upgrades or modification to the DPsystem or its components.

1.4

Comments: The Petrolog (DSV Vinnice) is fitted with a visual DP alert system, as follows:Green Light - indicates thevessel is controlled by the DP system and indicates normal operational status, and that the alarm system isfunctioning.Red Light - indicates a DP emergency.The DP Alert system is manually activated at the DP control positionon the bridge.The following actions shall be taken in the event of a Red Alert - Emergency Status:The ROV/subseaequipment shall be recovered immediately.The DP Operator shall use all means available to maintain the vessel inposition. The Master and Vessel Superintendent shall be informed as soon as possible.STANDARD PROCEDURESMANUALPART FSP-F03EMERGENCY DP PROCEDURES

YesManagement procedures require that all DP incidents are reported and investigated1.5

Comments: STANDARD PROCEDURES MANUALPART FDP OPERATIONAL PROCEDURESSPM F02Field ArrivalProcedureField Arrival Procedure - Specific Responsibilities

YesThe vessel operator has procedures for developing Field Specific Operating Guidelines (FSOGs).2.1

Comments: Manning LevelsDepending on the duration and kind of work to be done during the DP operation thefollowing minimum positions shall be manned with qualified personnel:Officer on watch : 1 x Chief Mate/SDPOand 1x Mate/DPO;DP Control desk 1 x Unlimited DP Operator;Engine Control Room: 2 Engineers + 1Motorman.STANDARD PROCEDURES MANUALPART FDynamic Positioning ProcedureSPM F01Topic 7.0

YesCompany procedures specify minimum manning requirements for DP operations.2.2

Comments: STANDARD PROCEDURES MANUALPART FDynamic Positioning ProcedureSPM F01Topic 7.2

YesThe company ensures that DPOs undergo conversion training, where appropriate2.3

Comments: Management using the standard DP incident IMCA reporting form.

YesManagement actively shares DP incident reports with the IMCA.2.4

Comments: Our Company has a DP program that offer great flexibility to fit a wide range of training objectives,including DPO Simulator certification. These simulators have the necessary fidelity and realism required for engineeringand mission planning, as well as assessment of existing or new crews, where various challenging operations can beevaluated, studied and optimised safely in the simulator.

YesThe company has a programme that actively promotes and trains their own personnel for DPoperations.

3.1



Comments: STANDARD PROCEDURES MANUALPART FDynamic Positioning ProcedureSPM F01Responsibilities 5.0Topic5.1; 5.4; 5.5

Comments: SPF - STANDARD PROCEDURES FORMSPART ASP-A18SP-A18-12 - DP-Trial AcknowledgementSP-A18-13 -FMEA Acknowledgement

YesThe company ensures that all DP personnel take an active part in both annual and FME(C)A trials.3.3

Comments: DP, Basic (limited task DP simulatorDP, Advanced (multi task DP simulator)DP, Manoeuvring (full missionDP simulator)

YesThe company provides DP personnel with additional training using simulators.4.1



Element 6A2. Offshore Operations (Specialised Activities - Anchor Handling & Towing)

Comments: Before commencing work within an anchor pattern, the Master shall plan the operation / process takinginto consideration all factors affecting the vessel and her ability to maneuver.Extreme caution shall be exercised incases where the approach instructions include crossing of the anchor wires or maneuvering in vicinity of anchor buoys.When working with a pipe laying barge, the Master must be aware of the anchor handling tugs and the frequentrepositioning of the barges anchors.When operating alongside a barge, platform or another vessel, the master shallconsider also the affect that his own thrusters / main propulsion, or force when alongside may have over the positionkeeping of the above mentioned platform, barge or a vessel.

YesThe vessel operator has documented procedures covering anchor handling and towing operations.1.1

Comments: Our Minimum manning requirement is in compliance with flag administration and MLC 2006 regulation

YesMinimum manning requirements and experience levels for operations are defined and documented.1.2

Comments: Anchorage handling Operation.

YesContingency plans are available covering all anchor handling and towage operations.1.3

YesManagement has a procedure in place to verify that proposed tasks are within the capability ofnominated vessels.

2.1

Not ApplicableDocumented procedures are in place addressing anchor handling operations in deep water.2.2

YesThe company provides specific training for the crew in anchor handling and towing operations.2.3

YesThe company utilises simulator training as a development and competency assessment tool forvessel personnel involved in anchor handling and towing operations.

3.1



Element 6A3. Offshore Operations (Specialised Activities - Geophysical & Geotechnical)

NoThere is a documented procedure for the conduct of geophysical and/or geotechnical operations.1.1

Comments: Pre-Launch Checks1. Work Boat proper secured to the Crane hook2. Painter secures on theBow and Stern of the Work Boat.3. Painter recovery line ready for use by the Deck crew.4. Pilot Laddersecured to the Starboard Side rescue zone 5. Bring the Work boat to the Starboard side rescue zone sealevel.6. Control position of the Work boat by the Painter line. Boarding Procedure1. Dive Supervisor to ensurecrew are ready, 2. All the Work Boat diving team will board. 3. Work boat Driver to start engines, makesure all is OK and he has control of Work boat.4. Disconnect crane hook.5. Painter lines will pass from Petrolog tothe Work boat.6. When the Work boat is clear of the ships side, advise bridge by VHF Launched and clearOffBoarding and Recovery Procedure1. When the Work Boat is clear of the ships side, the Crane Operator is positionedthe hook at Rescue zone sector 3 meter above the waterline.2. When the Work boat comes alongside the Dive 1 and2 pass the pain

YesProcedures are in place to address the launching, recovery, safe access and use of work boats.1.2

Comments: We have a SIMOPS Procedure that guild different operation take place at the same time.

YesThe company has a documented procedure to address Simultaneous Operations (SIMOPS) and closeproximity work.

1.3

Comments: We have brigde document that interface with Contractor's document such as the HSE Management Planfor a specific project.

YesProcedures require a bridging document to be in place prior to mobilisation when the survey crew isnot contracted by the vessel operator.

1.4

Not ApplicableThe company has procedures to ensure compliance with marine sound regulations for geophysicaland appropriate geotechnical surveys.

1.5

Comments: Bunkering Operation Procedure is avaliable

YesProcedures are in place to address bunkering operations when under way, if applicable.2.1

Comments: The purpose of the procedure is for the development of safe work practices relative to the task oftransferring personnel to-and-from offshore vessels using support craft. To proactively modify or supplement personnelwith additional beneficial practices or procedures, which may be more appropriate for the company equipment orenvironmental conditions with the use of craft for transfer.

YesCompany procedures cover support craft activities that include routine and emergency operations.2.2

NoThe company has a process to conduct risk assessments to determine the impact of sound on marinelife and protected species.

2.3

NoThe company has procedures aimed at minimising the effects of survey operations on marine lifethat exceed regulatory requirements.

3.1

NoThe company has a policy requiring the use of solid/gel-filled streamers.3.2

YesThe company uses technology to monitor the level and consequence of audible noise experienced bymarine life and protected species.

4.1



Element 6A4. Offshore Operations (Specialised Activities - Heavy lift operations)

Comments: Following Risk Assessment a formal, written document is created to detail the method to be employed toundertakethe lifting operation this should identify personnel and equipment required and how the lift will be carriedout.

YesProcedures are in place for the formal planning of all heavy lifts and their transportation, whetherusing crane, A-frame or lift vessel.

1.1

Comments: Petrolog has a procedure to appoint a designated individual that conforms to a minimum physicalcondition, level of competence, and has a documented trail issued by an accepted and recognized authority, satisfyinglegal and Company requirements and demonstrating the aforementioned and is deemed qualified to performoperations safely.Qualified personnel must have successfully attended a specific training course that meets therequirement of national standards and must be trained on the specific equipment type.Where the national standardqualification and competence / skill requirements are inadequate one of the accepted codes shall be used to developthe lifting and hoisting competence requirements.

YesThe company has procedures to address the competence and training of personnel involved in thespecialist roles of the vessel.

1.2

YesFor lift vessels, the company has access to skilled naval architects and engineers to develop stowageand sea fastening plans and calculations.

1.3

Comments: When no cargo is carried by the ship, the later becomes light in weight, which can affect its stability. Forthis reason, ballast water is taken in dedicated tanks in the ship to stabilize it. Tanks are filled with ballast water withthe help of high capacity ballast pumps and this process is known as Ballasting, which when lifting affect the vesselstability and if FME(C)A is not carried-out there is a high risk.

YesWhere the lift is carried out by ballasting or de-ballasting the vessel, procedures require an FME(C)Ato be in place covering bilge and ballast systems.

1.4

Comments: Every item of lifting equipment must be thoroughly examined and, where necessary, tested by independentvarification companyBefore it is used for the first time.Before it is used after substantial alteration or repair.Everytwelve months for lifting appliances and for accessories.*A competent person whose activities are managed byPetrolog. will normally undertake these examinations. Checklists for all types of lifting equipment are available onboard the ships and barges managed by PETROLG.All rigging wire ropes, rigging components and lifting appliancesshould be visually inspected on a regular (e.g. weekly) basis and a record of inspection made.All lifting equipmentassociated with man-riding assemblies should be inspected on a regular basis when being used for this purpose, and arecord of inspection made. (Note: man-riding equipment should be re-certified every 6 months)

YesThe company requires independent validation of calculations associated with heavy lift operations.2.1

Comments: Petrolog weather routing develops an optimum track for ocean voyages based on forecasts of weather,seaconditions, and a ships individual characteristics for a particular transit.

YesCompany utilises weather forecasting and routeing services.2.2

Comments: Petrolog utilises simulator training and competency assessment tools for the crane operators under his/hercontrol.

YesThe company utilises simulator training as a development and competency assessment tool forvessel personnel involved in lifting and transportation operations.

3.1

YesThe company has access to transportation analysis on a continuous basis.3.2

YesThe company’s calculations include an assessment of the effect of transportation loads on the cargo.4.1

YesThe company’s vessels have ‘live’ vessel motion sensing capability.4.2



Element 6B. Offshore Operations (Management of Contractors)

Comments: This procedure describes the activities to be carried out during procurement, maintenance and themanagement of the contract until the contractors achieves the same HSE standard of the company and contractors areselected and evaluated base on their standard.

YesThe company has a process in which its contractors are evaluated and selected using defined criteria.1.1

Comments: All contractors and their employees working for Petrolog Limited are required to manage and comply withHSE policy of the company. All contractors and subcontractor scope of work must be clear and inline with Petrologpolicies.

YesThere is a mechanism in place to ensure that the scope of work is defined clearly to contractors andsub contractors.

1.2

Comments: A formal agreement to complete a service or carry out a specified activity to maintain an equipment. Thetype of contracts will depend on the level of financial risk, the duration of the contract and the value of the contract.

YesThe company defines and communicates requirements for the provision of suitable equipment.1.3

Comments: Contract Supervisors are responsible for ensuring that its employees have some knowledge of occupationalhealth and safety as it applies to the work being undertaken and have appropriate training for this procedure.

YesThe company defines and communicates requirements for the provision of personnel resources.1.4

Comments: Monitoring contractor safety performance is a critical requirement in contractor management. It sends aclear message to contractors that safety issues are a priority and ensures that health and safety legislation, codes ofpractice and standards are met.

YesThe company defines and communicates requirements for contractor working practices.1.5

Comments: The project manager shall be responsible for organising an occupational health and safety induction beforethe contractor/s begins work, view all hazards that can be associated with the project.Each contractors role andresponsibilities will be well stated.

YesWhere a client appoints contractors, the company has a documented process to ensure that theroles and responsibilities of all parties are agreed and defined.

1.6

Comments: Contractors activities are monitors and assesses while feedback showing deficiencies are treated.

YesThe company monitors and assesses the HSE performance of contractors.2.1

Comments: A formal process of providing information on safety requirements prior to commencement of work.

YesThe company only uses contractors that have safety management systems that meet definedrequirements.

2.2

Comments: Working in accordance with relevant Petrolog Limited Policies and procedures, ensuring all of theContractors employees and subcontractors who will be directly involved in the contract works have received inductionprior to the commencement of any work.

YesPlans for project or technical requirements are jointly developed with the contractor.2.3

Comments: Petrolog Limited project shall be responsible for conveying to contractors the importance of occupationalhealth and safety through:Contractor selection, assessment and engagementImplementing contractor occupationhealth and safety procedures and ensuring complianceMonitoring health and safety standards during thecontractDocumentation

YesThe company requires that contractors have a process for self measurement, continuousimprovement and reporting of agreed KPIs to the company.

3.1

Comments: when working with the Contractor to ensure that specified safety systems and risk control measures areimplemented throughout the duration of the contract is align with Petrolog safety management system.

YesThe company requires that contractors’ standard operating procedures are fully aligned with thecompany’s SMS.

4.1



Element 7. Management of Change

Comments: The process for managing change is provided in flow chart form. The process to be adopted for eachcriticality level of change is provided in expand flow charts.It is recognised that this MOC procedure is primarily writtenfor the use of Petrolog employees and Petrolog projects, thus some categories of personnel identified and system ofMOC may not be relevant for some areas of work. Additionally some clients may require an MOC procedure specific tothe project or for use with their management controls and procedures. In this case all specific MOC shall bedocumented within the Bridging Document.STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OFOPERATIONAL CHANGE PROCEDURE

YesThe vessel operator has a documented procedure for management of change.1.1

Comments: There are three levels of criticality which the onsite Petrolog Representative / Employee in conjunction withthe Project Manager have responsibility to assess. The criteria are specified below:- MinorChanges are well within thescope of normal operations (no unique process) and would be covered by generic procedures and risk assessments. Thework task is well within the capability and competence of the people undertaking the work.If changes are to be madeto a control method, the original risk assessment stage 1 for the task prior to controls being specified (that is before theresidual risk was assessed), must have been in the Low Risk sector of the risk assessment severity / probabilitymatrix.SignificantChanges deviate from normal operations to some extent but in general would be covered by genericprocedures and generic risk assessments. The assessment of the work task is deemed to be within the capability andcompetence of people on the work site.If change

YesThe management of change process clearly defines the level of authority required for the approvalof a change.

1.2

Comments: STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OF OPERATIONAL CHANGEPROCEDURETopic 5.0 PROCEDURETopic 5.1.3 Hazard identification and risk assessment

YesThe company uses risk assessment to evaluate the impact of proposed changes.2.1

Comments: Any change to these approved project or company documented procedures equipment or work processesmust be subject to a rigorous process of evaluation and approval.

YesThe system ensures that training needs arising from changes to equipment or procedures areidentified and documented.

2.2

Comments: Management of change in order to track any temporary measures put in place.

YesManagement of change records are kept for verification purposes.2.3

Comments: SPF - STANDARD PROCEDURES FORMSPART ASP-A06 (Familiarisation, Handover, Appraisals)SP-A06-03Masters HandoverSP-A06-04 Chief Engineers HandoverSP-A06-05 Officers Handover

YesThe vessel operator has documented staff handover procedures for both shore-based personnel andvessel crews.

2.4

Comments: SPF - STANDARD PROCEDURES FORMSPART ASP-A06 (Familiarisation, Handover, Appraisals)SP-A06-02Officers FamiliarisationSP-A06-08 Document familiarisation listSP-A06-09 Crew FamiliarisationSP-A06-13 VisitorFamiliarizationSP-A06-14 Engineers Familiarisation

YesThe vessel operator has a documented familiarisation process for both shore-based personnel andvessel crews.

2.5

Comments: Historical record of modification are kept with the DPA, which are made reference to when any change isto be implemented.

YesThe system ensures that drawings, procedures and other technical documents are updated followingthe inclusion of any additional equipment, changes or modifications.

3.1

YesProcedures include provisions for the familiarisation of shore-based managers and crew with newlyacquired vessels, or major modifications to existing vessels, entering into the fleetownership/management.

3.2

YesThere is a documented annual review of the impact of all changes to ensure objectives have beenmet.

4.1

YesFor major changes to the shore organisation, the management of change procedure should require adetailed review of the impact on the organisation and on the management system.

4.2



Element 7A. Management of Change

Comments: STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OF OPERATIONAL CHANGEPROCEDURETopic 3.0 DEFINITIONSCompany Petrolog LimitedIMCA International MarineContractors AssociationHAZID Hazard IdentificationCR ChangeRequestMOC Management of Operational Change

YesThe vessel operator has a management of change process that ensures all temporary and permanentchanges to procedures or equipment onboard the vessel are subject to risk assessment.

1.1

Comments: STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OF OPERATIONAL CHANGEPROCEDURETopic 4.0 RESPONSIBILITIES

YesThe system ensures that the documentation supporting a change includes the reason for the change,a clear understanding of the safety and environmental implications, and the appropriate level ofapproval.

2.1

Comments: STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OF OPERATIONAL CHANGEPROCEDURETopic 5.0 PROCEDURE5.1.6 Communicate and implement approved activities/procedures

YesThe management of change process ensures that any changes made are communicated to personnelaffected by the change.

3.1

Comments: STANDARD PROCEDURES MANUALPart CSP- C08MANAGEMENT OF OPERATIONAL CHANGEPROCEDURETopic 5.0 PROCEDURE5.1.3 Hazard identification and risk assessment

YesThe system ensures that the potential consequences of a change are identified, together with anyrequired risk-reduction measures.

3.2

YesThe management of change system also ensures that temporary changes do not exceed the initialauthorisation for scope or time without review and re-approval by the appropriate level ofmanagement.

4.1

YesThe system ensures that changes not carried out within the proposed timescale are reviewed andrevalidated.

4.2



Element 8. Incident Investigation and Analysis

Comments: STANDARD PROCEDURES MANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUSOCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS

YesThe fleet operator has procedures that ensure prompt reporting and investigation of all incidents,accidents and near misses.

1.1

Comments: The Procedure defines the methods for ensuring that all near-misses, safety observations, Accidents, andhazards are properly reported, investigated, analyzed and evaluated. Appropriate preventative or corrective actionmust be put into action in order to enhance the Companys future ability to handle safety and risk and bring aboutpossible improvements to the Safety, Health and Environment.The Procedure also defines the method of managementand prevention of non-conformities in the Companys Operations and Management System.STANDARD PROCEDURESMANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUS OCCURRENCES. MANAGEMENT OFNON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS

YesThe vessel operator has procedures that ensure the fleet is rapidly notified of urgent safety-relatedinformation.

1.2

Comments: STANDARD PROCEDURES MANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUSOCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONSTopic 3.0.DEFINITIONS.

YesThe reporting procedure ensures any breaches of regulations are identified.1.3

Comments: STANDARD PROCEDURES MANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUSOCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS5.0. Procedure forreporting Accidents and Near misses6.0 Procedure for Investigating Accidents and Near misses

YesThe vessel operator has a procedure that defines responsibilities for reporting an incident,conducting the investigation and taking subsequent actions.

2.1

Comments: STANDARD PROCEDURES MANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUSOCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS4.5 ManagingDirector

YesThe person appointed to lead the investigation is not connected with the incident.2.2

Comments: Investigation revealed a number of failures, particularly with reference to routine or repetitive tasks, andidentified a number of questions that project and vessel management teams could ask themselves. A procedure andrisk assessment for the recovery operation was managers and supervisor.

YesThe vessel operator uses the conclusions from the investigation to reduce the risk of any recurrenceor related incidents.

2.3

Comments: STANDARD PROCEDURES MANUALPART ASP-A09REPORTS AND ANALYSIS OF, ACCIDENTS AND HAZARDOUSOCCURRENCES. MANAGEMENT OF NON-CONFORMITIES, CORRECTIVE AND PREVENTIVE ACTIONS6.0 Procedure forInvestigating Accidents and Near missesLevel of Investigation and Accident / Near miss actual Severity Matrix

YesThe incident-investigation process ensures that the root causes and factors contributing to anincident or accident are clearly identified.

3.1

Comments: Incident lessons learnt are shared across among staff and in similar industries.

YesThe incident analysis process ensures that the lessons learnt from an incident or near miss areshared across the fleet.

3.2

Comments: we share information with flag administration and class societies.

YesThe vessel operator has procedures to share lessons with industry groups, where appropriate.4.1

Comments: Quality Assurance department shares document with Z-drive to all staff and mail all clients

YesThe vessel operator has procedures to share lessons with the marine quality assurance departmentsof clients and charterers.

4.2



Element 8A. Incident Investigation and Analysis (Training)

Comments: Investigation leader/team has being trained in incident investigation reporting i.e a list of NCRs, will beprepared by the Vessel / Technical manager to monitor the status of non-conformities in the Company.

YesThe appointed investigation leader/team has been trained in incident investigation.1.1

Comments: Classification Societies trains shore base personnel.

YesExternal training in incident investigation techniques, including root-cause analysis, is given to atleast one of the shore-based management teams.

2.1

Comments: The Procedure defines the methods for ensuring that all near-misses, safety observations, Accidents, andhazards are properly reported, investigated, analyzed and evaluated by trained personnel. Appropriate preventative orcorrective action must be put into action in order to enhance the Companys future ability to handle safety and risk andbring about possible improvements to the Safety, Health and Environment.

YesThere is a documented procedure to ensure that, where possible, practical experience in incidentinvestigation is obtained.

3.1

YesWhen relevant staff are recruited or appointed, they receive appropriate incident investigationtraining.

3.2

Comments: The company has a training program specialized for refreshment training.

YesProcedures require that incident investigation refresher training takes place after an appropriateperiod.

4.1


YesThe risk assessment processes should include response elements to limit the impact of anyunplanned occurrences.

3.2


Element 9. Safety Management (Shore-Based Monitoring)

Comments: Petrolog shore-based managers shall regularly visit the vessel at less every six months.

YesShore-based managers arrange regular onboard visits to monitor the safety standards and trainingacross the fleet. A formal record of these visits is kept within the office.

1.1

Comments: The DPA will be responsible for the organisation of the Management Meeting, much of the content and forensuring that the recommendation for improvement are circulated throughout the Company and the vessels managedby the Company.

YesFollowing vessel visits, recommendations for improvement are made to senior management.1.2

Comments: Safety Meeting are conducted with officers and crew during shore management visit. SP-A02-01 VesselMonthly Safety Meeting Record

YesFormal safety meetings are conducted with officers and crew during shore management visits tovessels.

1.3

Comments: The identification of hazards and evaluation of the associated risks is carried out by the HAZID (HazardIdentification) team, which comprises the senior ships personnel, Marine Manager, HSE, or managementrepresentative where applicable, the Head of the relevant department, DPA and stake holders.The team systematicallyfocuses on the particular aspects of all jobs within a project or operation. The main advantage is that the riskassessors will be able to investigate specified hazards and risks one by one and thereby become conversant with thereference publications and the appropriate safety standards. This helps to ensure a consistent approach to a particularhazard or risk across all of the vessel marine operations as well as the project activities. The risk in this type ofapproach is evaluated as combination of potential severity of the outcome and the likelihood of occurrence.SP-A04 RiskManagementSP-04-04 Risk Assessment Matrix

YesThe vessel operator’s procedures include a documented risk assessment process to systematicallyidentify potential hazards and manage operational risks fleetwide. The risk assessment process alsoincludes provision for assessing new or non-routine tasks.

1.4

Comments: The Master, through the Chief Engineer and Chief Officer, has overall responsibility for ensuring that thePTWs are correctly filled in and the controls complied with. However, so critical are these permits that all personnelhave a responsibility for their application. SP-A07 (Permits)

YesThe vessel operator has a documented permit to work and isolation system.1.5

Comments: Petrolog records all valid risk assessment in and. Priority must be given to those Risks which affect largenumbers of people and/or could result in serious Harm. SP-A04 Risk Management

YesRecords of all valid/current risk assessments are maintained at relevant locations.2.1

Comments: All Preventive measures/Precautions in place must be recorded. Priority must be given to those Risks whichaffect large numbers of people and/or could result in serious Harm. The principles below should be applied whentaking further action, if possible in the following order:1. Eliminate the hazard. Provide equipment/facilitiesfor remedial action (e.g. washing facilities for removal of contamination)2. Reduce the risk3. Isolate thepeople, property from the hazard using fencing or guards4. Organise work activities to control and reduce thecontact, or exposure to the Hazard5. Ensure PPE is available6. Ensure compliance with the rules and followingproceduresSP-04-04 Risk Assessment Matrix

YesPreventive measures and alternative methods of work to ensure safe completion of work areidentified and documented in the risk assessment process.

2.2

Comments: Petrolog re-evaluate the remedial act with control measures in place. Identify if further control measurescan be applied and re-evaluate the risk with the further control measures in place.If the team considers that there areinsufficient independent control measures available or that they are unlikely to be effective against that particularhazard, then the risk must be judged to be unacceptable. In this instance the work should be cancelled or postponeduntil further thought has been given as to how the risks can further be reduced in order that the work activity can beperformed safely.

YesRemedial action plans are developed that contain details of the closing-out of the preventivemeasures identified in the initial risk assessment.

2.3

Comments: Shore-based management review the validity of the risk assessment identified.

YesShore-based management regularly reviews the validity of risk assessments and ensures that anycommon risk assessments are applied across the fleet.

3.1



Comments: SP-A04 Risk Management

Comments: Safety campaigns are supported by management.

YesSenior management establishes and supports proactive safety campaigns.3.3

Comments: Company representative visit to carry-out audit and inspection of LSA and FFA

YesAppropriate company representatives make extended visits to all vessels within the fleet to verifysafety standards and ensure that safety training programmes are effectively implemented.

3.4

Comments: SP-A04 Risk Management

YesCompany management reviews and collates all onboard risk assessments to check that standards areconsistent.

4.1

Not ApplicableThe company issues periodic (at least quarterly) safety-related bulletins/publication(s).4.2


YesThe company actively seeks modern safetytraining material and courses that can be used foronboard and shore based training.

4.2


Element 9A. Safety Management (Fleet Monitoring)

Comments: STANDARD PROCEDURES MANUALPART ASP - A03COMMUNICATION, RESPONSIBILITY ANDAUTHORITYTopic 5.2 Shipboard Personnel

YesThe responsible person onboard conducts safety inspections at scheduled intervals and the resultsare recorded

1.1

Comments: Non-Conformity, Corrective and Preventive Action ReportSP-09-05 Non-Conformity Report,

YesSignificant safety deficiencies that cannot be rectified by vessel staff are immediately reported tocompany management.

1.2

Comments: SP-A02 (Monthly Safety Meeting,Hours of rest)FORM:SP-A02/01MONTHLY SAFETY MEETINGS RECORD

YesOnboard safety meetings are held at least monthly and as soon as possible after any serious incidentor accident within the company.

1.3

Comments: SP-A04 Risk Management.

YesThere is a formalised system onboard to identify hazards during work planning.1.4

Comments: Safety meetings are conducted monthly with vessel-based personnel.

YesAt monthly safety meetings, the agenda includes safety monitoring and confirmation that all vessel-based safety procedures are being complied with.

2.1

Comments: Drills will be carried on board ships in accordance with the annual Emergency drill Programme (see form SP-A08/10)Drills will be recorded using the appropriate form (See forms SP- A08/01 to SP-A08/11) and analyzed by themaster on board with the view to identify crew and officers training requirements.The Master will plan and / or adjustthe drills frequencies and scenarios accordingly in order to ensure that the training needs of ships crew and officershave been adequately met and satisfactory response and performance have been achieved.The records and analysis ofthe drills held on board will be reviewed by the DPA and the information taken into consideration during vessel auditsand inspection.Where necessary, the DPA will also make recommendations towards scenarios, performance targetsand frequencies of a drill programme specific to a vessel. SPF - STANDARD PROCEDURES FORMSSP-A08 (Drills)

YesDrills and safety exercises are used to determine and record the training needs of individualemployees and records are maintained onboard and/or ashore.

2.2

Comments: The identification of hazards and evaluation of the associated risks is carried out by the crew members whoare trained, which comprises the senior ships personnel, Marine Manager, HSE, or management representative whereapplicable, the Head of the relevant department, DPA and stake holders are also involved in risk assessment.SP-A04Risk ManagementSP-04-04 Risk Assessment Matrix

YesThe vessel operator has a formal documented risk-assessment process onboard, and relevant crewmembers have been trained in hazard identification and risk assessment.

2.3

Comments: Petrolog Limited recognizes the importance of employees safety at work. The project safety supervisor issaddle with the responsibility of enforcing and creating awareness about the use of personal protective equipmentswhile at work.

YesThe vessel’s management team promotes a strong, proactive safety culture onboard and all crewmembers are encouraged to be involved in proactive safety campaigns and work methods.

3.1

Comments: Company safety policy are champion my senior management and managers.

YesCompany safety policy requires that senior officers and managers always lead by example in safetyrelated issues.

3.2

Comments: Safety courses are placed as priority in the yearly training program.

YesThe company sends officers and crew on safety training courses in excess of statutory requirements.3.3

Comments: Good safety practise identified in one vessel is transfer to the other fleets.

YesSafety best practice identified on individual vessels is transferred across the fleet.3.4

Comments: The Procedure circumscribes the responsibility, authority and interrelationship of all Company personnelwho manage, perform and verify work involving Safety, Health and Environmental activities.

YesThere is a system in place for vessel staff to communicate ideas for improving safety to shoremanagement.

4.1



Comments: The company interact with similar companies in the industry to seek for training available that couldimprove the safety awareness of its employees.



Element 10. Environmental Management

Comments: It is the policy of PETROLOG LIMITED to provide working conditions, and to maintain a safe and pollution-free operating practice that complies with national and international regulations and relevant standards andguidelines. The PETROLOG LIMITED Safety Management Manual describes the Company's management system for thesafe operation of vessels and for pollution prevention. Its contents have been reviewed and indicate conformity withthe requirements of I.M.O. Resolution A741/18 The International Safety Management Code.

YesAn environmental policy has been developed, signed by senior management and distributed/madeavailable to all within the company.

1.1

Comments: The International Convention for the Prevention of Pollution from Ships (MARPOL) is the main internationalconvention covering prevention of pollution of the marine environment by ships from operational or accidental causes.

YesThe company has processes in place aimed at ensuring all effluent discharges are within permittedlevels or are prohibited.

1.2

Comments: Petrolog sets limits on sulphur oxide and nitrogen oxide emissions from vessel exhausts and prohibitsdeliberate emissions of ozone depleting substances; designated emission control areas set more stringent standards forSOx, NOx and particulate matter.

YesAll sources of marine and atmospheric pollution attributable to company activities have beensystematically identified.

1.3

Comments: Petrolog has a system that identifies and monitor effluent release.

YesThe company has systems to identify emerging requirements for environmental protection.1.4

Comments: It is the policy of PETROLOG LIMITED to reduce all wastes resulting from its activities on Vessels, offices,jetties, workshops and work sites, and thereafter dispose appropriately as stated in our waste management plan.

YesPlans to minimise or further reduce marine and atmospheric pollution attributable to companyactivities are under development with defined priorities and a timescale for action.

2.1

Comments: Petrolog complies with flag and Class regulations. We are register with international Marine organisationthat releases new regulations.

YesThe vessel operator has a system to identify the actions needed to comply with new regulations.2.2

Comments: PETROLOG Ltd recognizes that environmental concerns are of critical importance. PETROLOG encouragesits employees to join in full acceptance of and compliance with this policy. We will create procedures that fully complywith federal, state and local regulations. We will provide adequate training to our employees to ensure our workersare aware of these procedures and are capable of following them. We designate a person to monitor and enforceenvironmental regulations.

YesThe company has clearly assigned management responsibility for each environmental issue.2.3

Comments: This procedure describes the method of scheduling, planning and conducting Environmental Audits in theCompany Office and on board all Company managed ships to establish with documentary evidence, the effectiveness ofthe operation / implementation of Environment Management system to reduce pollution.

YesThe vessel operator has a system for auditing and reporting progress on pollutant reduction.3.1

Comments: Petrolog employ practical measures to protect the environment. We conserve and protect the water, air,and land resources we use. We strive to eliminate any releases to land, air or water that may harm human health orthe environment. Continuous improvement in our environmental performance will be a principal objective.

YesPollutant reduction targets are set in the company business plan.3.2

YesThe company has an environmental action plan.4.1

Comments: The vessels Internal environmental Audit schedule (SP-A12/01) will be prepared by the DPA at thebeginning of the year showing approximate dates for conducting the audit in the office and aboard the ships.

YesThe company has developed and maintains a long term (a five-year minimum) environmentaloperations and business plan.

4.2

Comments: We benchmark our environmental performance with Offshore/marine industry and regulator bodies.

YesEnvironmental performance is benchmarked across the fleet and against the offshore/marineindustry as a whole.

4.3



Element 10A. Environmental Management

Comments: Petrolog monitors and reduces waste, disused parts, and surplus materials to removed them from workareas daily and at the end of each job/task sent to approved disposal sites, Port, base, or office for disposal, reuse orstorage as required.SP-C06 Waste Management

YesThe vessel operator has a system to monitor and reduce waste onboard all vessels in the fleet.1.1

Comments: SP-C06 Waste ManagementTopic 5.0 PROCEDURE

YesThe company has identified areas of performance that will improve environmental care and hasdeveloped appropriate action plans.

1.2

Comments: The compliance monitoring shall be carried out by the DPA and Vessel Manager. Any non-conformitydiscovered during monitoring shall have a timeline to close.

YesThe vessel operator has fleet-wide systems to monitor and ensure compliance with existing companypolicy.

1.3

Comments: SP-C06 Waste ManagementTopic 6.0 WASTE MANAGEMENT RECORDS

YesThe company has management systems to ensure environmentally critical equipment is reliable andthat adequate levels of spares are carried.

2.1

Comments: Our ballast water management plan is essential to control trim, list, draught, stability, or stresses of theship. However, ballast water may contain aquatic organisms or pathogens which, if introduced into the sea includingestuaries, or into fresh water courses, may create hazards to the environment, human health, property or resources,impair biological diversity or interfere with other legitimate uses of such areas.

YesWhere applicable, each vessel has a ballast water management plan.2.2

Comments: Our policy ensures that facilities and improvements of existing operations, will use processes designed tominimize the environmental effects of our operations and will incorporate functional pollution control equipment.

YesThe vessel operator has a policy to ensure purchase and supply activities continue to be moreenvironmentally protective.

2.3

Comments: Petrolog maximises Energy Efficiency to minimise CO2 emissions on-board its vessels through an auditable.Energy Management Policy, and takes appropriate action to ensure effective on-board implementation.

YesThe company maximises energy efficiency to minimise CO2 emissions onboard its vessels.3.1

YesThe company can demonstrate that it is taking measures to comply with known future regulationsand legislation.

3.2

Comments: Petrolog support recycling programs where practical and we use environmentally safe treatment anddisposal practices for waste that is not eliminated at the source or recycled.STANDARD PROCEDURES MANUALPartCWASTE MANAGEMENT PROCEDURESP-C06

YesWaste reduction management is undertaken throughout the fleet and on all voyages.3.3

YesImprovements that enhance environmental performance are included into new-build design andvessel operating practices.

4.1

Comments: Continuous improvement in our environmental performance will be a principal objective and our recyclingprocess is environmentally friendly.

YesThe company employs/adheres to environmentally sound ship recycling practices.4.2


YesExternal or additional resources are used to provide more realistic drills and exercises.4.2


Element 11. Emergency Preparedness and Contingency Planning

Comments: The rationale of this document is to provide guidance to Master and crew to enable them to deal withemergency situations.In a practical sense it is impossible to cover all emergency situations, however there is enoughsound sense in the following pages to cover most major problems. Note that in the event of oil pollution, the SOPEPmanual must be referred to. SPM - STANDARD PROCEDURES MANUALSPM part B -Emergency responseVesselContingency

YesThe company has detailed shore and vessel contingency plans that cover all credible emergencyscenarios.

1.1

Comments: In any emergency or accident where HSE principles are involved, the Master is required, as the responsibleperson on the scene, to take action to minimise the risk of further damage and to save lives if necessary. It is vital tounderstand that accidents involving collision, stranding and fire for example, often depend on decisive and swiftdecisions. This will bring a quicker response of assistance. Do not hesitate to send out a Distress Alert if the situation islife threatening.STANDARD PROCEDURES MANUALPART BVESSEL CONTINGENCY PLAN

YesEmergency procedures include effective notification procedures and communication links for rapidlyalerting the emergency response team.

1.2

Comments: RESPONSIBILITIES OF MEMBERS OF SHORE-BASED CONTINGENCY Team Leader To act as Chairman of theEmergency Response Team. To co-opt additional resources to the Team as may be foundnecessary. To authorize all answers and statements to media queries. To authorize all announcements to nextof kin and to organize for personnel visits to take place, if this is considered necessary (e.g. fatalities or seriousinjuries). To liaise with the Company legal counsel when necessary.First Deputy Team Leader To liaise withCharterers and Owners To liaise with technical Advisors To liaise with Salvage Company To liaise withP&I Insurance Underwriters and Correspondents To liaise with Port State & Flag State ERT Coordinator

To maintain the exclusive link with the vessel To ensure that members of the ERT have beeninformed and are closed-up at the Assembly point To ensure that adequate resources and support are applied tosupport the ship ERT Member 1 To liaise with and

YesVessel and shore-based contingency plans have clearly defined roles, responsibilities and recordkeeping procedures

1.3

Comments: SP-A15 Vessel Stability Procedure

YesThe company ensures that each vessel is provided with basic damage stability information.1.4

Comments: SPM - STANDARD PROCEDURES MANUALSPM part B -Emergency response

YesThe company provides adequate emergency response facilities.2.1

Comments: SPM - STANDARD PROCEDURES MANUALAD - SP-A08-01 FireAD - SP-A08-02 Abandon ShipAD - SP-A08-03GroundingAD - SP-A08-04 MOBAD - SP-A08-05 Collision and floodingAD - SP-A08-06 Personnel Injury and IllnessAD - SP-A08-07 Oil PollutionAD - SP-A08-08 Critical Plant FailureAD - SP-A08-11 Steering gear failureAD - SP-A08-12 Rescuefrom enclosed spacesAD - SP-A08-14 DP FailureAD - SP-A08-16 Act of PiracyAD - SP-A08-19 MedivacAD - SP-A08-20Helicopter EmergenciesAD - SP-A08-21 Violent WeatherAD - SP-A08-22 Hyperbaric evacuation system

YesIndividuals are trained in their designated emergency response roles.2.2

Comments: If a ship managed by the Petrolog is involved in an emergency situation, the Master will send a message tothe office with detailed information of the ships name, position, nature of the emergency and damage sustained, anycasualties, services summoned/required, weather. Lessons learnt will updated in our emergency response plan.

YesLessons learnt from exercises and actual incidents are incorporated into the emergency responseplans when they are updated.

2.3

Not ApplicableAlternative members for key positions in the emergency response teams have been identified andtrained.

3.1

Not ApplicableAlternative members are included in the planned exercises and drills.3.2

Comments: Petrolog will get advise in-house or from third party on any issue on damage stability and structuralintegrity.

YesCompany should ensure that vessels have 24 hour access to vessel-specific advice on damagestability and structural integrity.

3.3

Comments: PMS - PLANNED MAINTENANCE SYSTEMDECKLSA - FFE EQUIPMENT

YesThe company has in place necessary arrangements to use external resources in an emergency.4.1



Comments: At the beginning of each year Petrolog will distribute a Schedule of Drills. Drills must be carried out inaccordance with the schedule and recorded in the Deck Log Book. If it is not practicable to do the drill, an entry in thelog must be made and the drill rescheduled for as soon as is practicable thereafter.The following drills will be carriedout on all Company ships according to the Schedule Form SP -08/10.



Element 11A. Emergency Preparedness and Contingency Planning

Comments: SPM - STANDARD PROCEDURES MANUALAD - SP-A08-01 FireAD - SP-A08-02 Abandon ShipAD - SP-A08-03GroundingAD - SP-A08-04 MOBAD - SP-A08-05 Collision and floodingAD - SP-A08-06 Personnel Injury and IllnessAD - SP-A08-07 Oil PollutionAD - SP-A08-08 Critical Plant FailureAD - SP-A08-11 Steering gear failureAD - SP-A08-12 Rescuefrom enclosed spacesAD - SP-A08-14 DP FailureAD - SP-A08-16 Act of PiracyAD - SP-A08-19 MedivacAD - SP-A08-20Helicopter EmergenciesAD - SP-A08-21 Violent WeatherAD - SP-A08-22 Hyperbaric evacuation system

YesIncident scenarios for exercises fully test the contingency plans.1.1

Comments: SP-08-10 Drill Programme

YesA major exercise is carried out at least annually.1.2

Comments: Monthly Safety Drills must be carried out in accordance with the Company HSEMS. Times and dates ofthese exercises must be recorded in the Deck and Official Log Books. The Company has identified a number ofEmergency Drills which the Master will ensure are carried out. Their purpose is to: Improve awareness of therange of potential hazards. Train for these emergencies and increase confidence and speed of response

YesThe scope of an exercise is consistent with the size and composition of the fleet and its tradingpatterns.

2.1

Not ApplicableStakeholders are involved in the planning and execution of major exercises.2.2

Comments: The company exercises in either full, or in part at least once a year, MANAGEMENT DRILLS shore - ship drill.Results are analyzed and distributed to the vessel(s).SP-08-10 Drill ProgrammeDrill matrix

YesResults of exercises and drills are documented and analysed to identify lessons learnt.2.3

Comments: Master will monitor the crew performance during the drill and identify training requirements for improvingthe response of the relevant teams and their membersDrill reports with masters comments and recommendations willbe sent to the DPA for acknowledgement and review

YesExercises provide a comprehensive test of all communication and mobilisation systems.3.1

YesExercises allow the participation of a significant number of individuals.3.2

YesDrills and exercises test the effectiveness of arrangements to call on external consultants andresources.

4.1



Element 12. Measurement, Analysis and Improvement

Comments: SPM - STANDARD PROCEDURES MANUALSOM - SHIPBOARD OPERATIONS MANUALSSP - SHIP SPECIFICPROCEDURES

YesA company-specific format is used for conducting and recording vessel inspections.1.1

Comments: Petrolog Certificate TrackerApp 1 PMS Superintendents Vessel Inspection ChecklistSP-A10-01 MonthlyInspection Form

YesThere is a company system for tracking and closing-out findings from internal and externalinspections.

1.2

Comments: Management review and inspection is carried out at least one a years in each of the fleet.

YesThe company has an inspection plan that covers all vessels in the fleet, with at least one inspectionof each vessel per annum.

1.3

Comments: STANDARD PROCEDURES MANUALPART ACOMMUNICATION, RESPONSIBILITY AND AUTHORITYSP -A03Topic 5.1.8 ISM Coordinator

YesThe format is of a standard that is at least equivalent to the vessel inspection reports issued byindustry bodies such as OCIMF or IMCA.

2.1

Comments: SMM - SAFETY MANAGEMENT MANUALSPM - STANDARD PROCEDURES MANUAL

YesThe standard format measures the level of compliance with company and regulatory requirements.2.2

Comments: Petrolog compare its inspection with flag administrative regulation and Class society such as ABS, Lloyd etc

YesThe company analyses its inspection results and compares them with data from third-partyinspections (such as OVID or CMID) and makes comparisons between vessels within the fleet,particularly with any vessels built to a similar design and specification.

3.1

Comments: Once the completion date has been reached, The Inspector shall verify completion of corrective action bysigning the Non-conformance report (NCR) Form SP-A09/05. In the event that corrective action has not beensatisfactorily completed, the Auditor shall agree on a new completion date with the auditee, and issue a further NCRForm accordingly. Once corrective actions have been verified, the NCR Form shall be reviewed by the Vessel / TechnicalManager.

YesThe company has a system that clearly demonstrates the status of the recorded deficiencies throughto close-out.

3.2

Comments: As a result of the analysis, Persons responsible for taking actions shall monitor the implementation andcompletion of the actions and inform the DPA in writing after completion, the DPA and the Vessel Manager will monitorthe effectiveness of corrective and or preventive actions taken at the office and on board the vessels.

YesInformation from the analyses of these inspections is fed into a continuous improvement process.4.1

Comments: Result of vessel inspector are analysed by DPA and vessel Manager, the result of the analysis is sent to thirdparty to advise.

YesThe results of vessel inspections are analysed to identify trends and common problems.4.2



Element 12A. Measurement, Analysis and Improvement

Comments: This procedure describes the method of scheduling, planning and conducting Internal Safety Audits in theCompany Office and on board all Company managed ships to establish with documentary evidence, the effectiveness ofthe operation / implementation of Safety, Health and Environment Management system.

YesThe company has established a consistent audit format and process.1.1

Comments: The Internal Auditors shall have attended and successfully completed an ISM and IMS, respectively, internalAuditors training course provided by third party. The Internal auditor shall have at least one year experience and soundknowledge in the process he or she will be auditing. The Internal auditors experience shall be verified and knowledgeevaluated by the Vessel Manager

YesAll auditors are appropriately trained and certificated.1.2

Comments: The vessels Internal ISM Audit schedule (SP-A12/01) will be prepared by the DPA at the beginning of theyear showing approximate dates for conducting the audit in the office and aboard the ships.

YesThe company has an audit plan that covers shore and vessel locations.1.3

Comments: The Audit Summary Report will include the overall findings (positive and negative) and will include any non-conformity raised during the Audit.

YesThe company has a system to monitor the close-out of audit findings.1.4

Comments: The Auditor will prepare the Audit Reports composed of: the Audit Summary Report (SP-A12/02); AuditChecklist (SP-A12/03); NCR Report (SP-A09/05) if any, within a maximum of two weeks of the completion date.

YesAudit results are reported as soon as is reasonably practicable.2.1

Comments: Audit are performed in-line with audit Procedure aims to ensure:continuing suitability and effectiveness ofthe documented HSE Management System performance.fulfilling the requirements of ISM code, Petrolog HSE Policyand Objectives.

YesAudits are performed in line with the audit plan.2.2

Comments: Once corrective actions have been verified, the NCR Form shall be reviewed by the Vessel / TechnicalManager and recorded.

YesThe company maintains records to demonstrate that all actionable items have been closed out assoon as is reasonably practicable.

3.1

Comments: The Master will review the SMS and its implementation on board. Auditor will inform the DPA wheneverthere are deficiencies in the SMS relevant to the ships operation. Masters information on the SMS deficiencies willinclude proposals for corrective actions and recommendations for improving the SMS as far as possible.

YesAudit results drive continuous improvement of the management system.4.1

Comments: Any corrective & preventive actions identified during the meeting shall be recorded assigning responsibilityand target date for completion and formal analysis shall be done yearly.

YesThe company identifies trends by performing a formal analysis of audit results at least annually.4.2


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