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In associa)on with: Presented by: Easing the Transi-on from Legacy ECM Systems to New Beginnings Presented 15 October, 2015

Easing the Transition from Legacy ECM Systems to New Beginnings

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In  associa)on  with:   Presented  by:  

Easing  the  Transi-on  from  Legacy  ECM  Systems  to  New  Beginnings  

Presented  15  October,  2015    

In  associa)on  with:   Presented  by:  

AIIM  Presents:  

Easing  the  Transi)on  from  Legacy  ECM  Systems  to  New  Beginnings  

Host:  Theresa  Resek  Director  AIIM  

David  Jones  Vice  President,  European  Opera4ons  AIIM  

Fergus  Wilson  Chief  Technology  Officer  Repstor  

In  associa)on  with:   Presented  by:  

Star)ng  with  a  poll  ques)on  to  you…  

In  associa)on  with:   Presented  by:  

Introducing  our  Featured  Speaker  

David  Jones  

VP  European  Opera-ons  

AIIM  

LinkedIn    |    TwiNer  

From  Legacy  Systems  to  New  Beginnings  Easing  the  Transi-on  from  Old  to  New  

In  associa)on  with:   Presented  by:  

Agenda  

•  The  State  of  ECM  

•  From  A  to  B  –  via  C  

•  Ubiquitous  ECM  

In  associa)on  with:   Presented  by:  

For 67% of organisations, ECM/DM is mission-critical

2015 – AIIM “ECM Decisions”

In  associa)on  with:   Presented  by:  

Mul)-­‐system  

52%  3  or  more  systems  

In  associa)on  with:   Presented  by:  

Strategy  

In  associa)on  with:   Presented  by:  

Mul)ple  Systems  Over  Time  

+3%  

In  associa)on  with:   Presented  by:  

Time  for  another  poll  ques)on  to  the  audience.  

In  associa)on  with:   Presented  by:  

In  associa)on  with:   Presented  by:  

Legacy  Systems  

In  associa)on  with:   Presented  by:  

Informa)on  Silos  

In  associa)on  with:   Presented  by:  

72%  of  people  admit  to  using  unsanc-oned  CLOUD  APPS    

Source:  OneLogin  Survey  2012  

Cloud  

In  associa)on  with:   Presented  by:  

Horses  for  Courses  

54%   Single  vendor  

24%   Departmental  solu)on  

In  associa)on  with:   Presented  by:  

Moving  from  A  to  B  

In  associa)on  with:   Presented  by:  

Via  C  

In  associa)on  with:   Presented  by:  

Why  the  problem  with  C?  

60% say “Gaining user adoption has been a big problem for our ECM project.”

In  associa)on  with:   Presented  by:  

In  associa)on  with:   Presented  by:  

Ubiquitous  ECM  

In  associa)on  with:   Presented  by:  

Simplicity  

New  Way:    Old  Way:  

In  associa)on  with:   Presented  by:  

U)lity  

•  Always  on  

•  In  the  background  

•  Delivering  value  

In  associa)on  with:   Presented  by:  

Integra)on  

In  associa)on  with:   Presented  by:  

The  Way  Forward  

In  associa)on  with:   Presented  by:  

 

Fergus Wilson, CTO Repstor

[email protected]

@FergusWilson24

www.repstor.com  

Easing  the  Transi-on  from  Legacy  ECM  Systems  to  New  Beginnings  

In  associa)on  with:   Presented  by:  

Customer  Challenges  

Common Scenarios in Market

Organiza-ons  who  have  projects  going  on  for  years  and  therefore  a  weekend  

migra-on  is  simply  not  an  op-on  

Transi-oning  from  re-red  systems  

and  moving  to  new  systems  

In  associa)on  with:   Presented  by:  

Customer  Challenges  

Key Requirements •  Support  for  global  workforce  working  remotely  or  

on  customer  sites  

•  High  volumes  of  content    

•  Frequent  team  collabora)on  on  projects  content  

•  Need  to  minimise  change  to  maintain  produc)vity  

•  Enable  co-­‐existence  of  legacy  ECM  systems  for  a  

transi)on  period  to  minimize  migra)on  pains  

•  Microsoa  Outlook  key  to  user  produc)vity  

In  associa)on  with:   Presented  by:  

The  Ch

allenge   Legacy  systems,  content  

and  processes  Minimising  change  to  maintain  produc)vity  Team  collabora)on  on  engagement  content  Most  users  spend  large  propor)on  of  their  )me  on  customer  sites/out  of  the  office  High  volumes  of  content  being  acquired  in  the  field  

The  Solu)o

n   Consolida)on  on  single  SharePoint  plaform  for  content  management  and  compliance  Familiar  front  end  to  new  and  legacy  content  and  bring  forward  Full  offline  working  with  content      

The  Be

nefits   Cost  avoidance  

User  adop)on  Compliance      

Operating in a highly regulated environment (Audit / Tax / Professional Services) the company employs ca. 9000 people at 25 offices in

Germany.

“Having  evaluated  compe4tor  products,  the  customer  found  Repstor  affinity  to  be  unique  in  its  na4ve  integra4on  to  Outlook  and  its  ability  to  allow  co-­‐existence  of  mul4ple  repositories  at  the  same  4me.    They  wanted  to  provide  users  with  a  familiar  front  end  to  new  and  legacy  content  with  full  offline  working  and  that  is  exactly  what  Repstor  affinity  provides.”    

Scenario  1  

In  associa)on  with:   Presented  by:  

Existing legacy ECM system that has reached end-of-life with high volumes of content already in existence.

Scenario  2  

In  associa)on  with:   Presented  by:  

Suppor)ng  Mul)ple  Systems  

In  associa)on  with:   Presented  by:  

Free  affinity  Soaware  Trial      

The  Road  to  ECM  Hell  is  Paved  with  Good  Inten-ons  A  whitepaper  reviewing  the  op)ons  to  consider  when  implemen)ng  an  ECM  system.  Available  at  hNp://www.repstor.com/resources-­‐for-­‐ecm/collateral    

Available  at:  hNp://www.repstor.com/products-­‐for-­‐ecm-­‐adop)on/try-­‐our-­‐soaware    

View  video  at  hNp://www.repstor.com/videos/affinity-­‐the-­‐ecm-­‐system-­‐everyone-­‐knows-­‐how-­‐to-­‐use    

In  associa)on  with:   Presented  by:  

Visit  aiim.org/ecm  

Enterprise  Content  Management  Resource  Center

Want  more  informa-on  on  this  topic?    

Learn  how  to  combine  content  analy)cs,  collabora)on,  governance,  and  processes  with  anywhere,  any)me  access.    

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In  associa)on  with:   Presented  by:  

About  AIIM  

AIIM  is  the  Global  Community  of  Informa)on  Professionals      AIIM  believes  that  the  informa)on  systems  we  use  at  work  should  be    simple,  secure,  and  available    anywhere,  any)me,  and  on  any  device.      Our  mission  is  to  improve  organiza)onal  performance  by  empowering  a  community  of  leaders  commiNed  to  informa)on-­‐driven  innova)on.    Learn  more  at  www.aiim.org