Na2009 enus biiw_03

Chapter 3: Financial Analysis

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CHAPTER 3: FINANCIAL ANALYSIS Objectives

The objectives are:

• Describe types of dimensions and dimension entry in journals and documents

• Explain and demonstrate how to view posted dimension information • Describe the pages related to analyzing financial information and

explain the analysis views setup • Explain how to generate and print dimension analysis reports

Introduction In financial analysis, a dimension is data that you can add to an entry as a type of marker. Microsoft Dynamics® NAV can then use this data to group entries with similar characteristics such as customers, regions, products, and salesperson—and retrieve these groups for analysis. Dimensions can be used on entries in journals, documents, and budgets. The term dimension describes how analysis occurs. A two-dimensional analysis, for example, is sales for each area. However, by using more than two dimensions when creating an entry, you can carry out a more complex analysis, such as sales for every sales campaign, for every customer group, for each area.

Analyzing data by dimensions helps you gain greater insight into your business so you can evaluate such things as how well your business is operating, where it is thriving and where it is not, where more resources need to be allocated, or steps to take in areas that need help.

Microsoft Dynamics NAV enables you to organize and analyze your data by dimensions.

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Business Intelligence for Information Workers in Microsoft Dynamics® NAV 2009

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Enter Dimensions in Journals and Documents

You can set up as many dimensions as your company needs in Microsoft Dynamics NAV. If the need for a dimension changes, it can be revised, or a new dimension can be created in its place. There are several types of dimensions, including Global, Shortcut, Budget, and default. Once the necessary dimensions have been established, users can apply dimension types to them as appropriate, but it is not required that every dimension have a type.

Global Dimensions

When users set dimensions as global, the dimensions can be applied throughout the entire application. Microsoft Dynamics NAV allows for two global dimensions, and they are typically a company's most used and important dimensions. Users can change the dimensions that are defined as global dimensions in a batch job that updates all records, but this process can take some time.

Department and Project are the two global dimensions set for the CRONUS International Ltd. demonstration company.

Shortcut Dimensions

Shortcut dimensions are dimensions that are presented as fields on journal and document lines to simplify data entry. Information for dimensions not selected as shortcut dimensions can also be entered using the Dimensions menu item on menus in journals and documents. The following table describes where shortcut dimensions are used.

Dimensions menu item on

Line menu item from Related Information or Actions menu

Related Information menu, Document menu item (for example, on an Order, the Order menu item)

Journal To enter dimensions for the selected journal line.

Sales and Purchase Documents

To enter dimensions for the selected document line.

To enter dimensions for the entire document.

Individual users can set up a general journal, sales, or purchase document for their own specific needs. To do this, they can use the Choose Columns function and select up to eight shortcut dimensions used frequently in that particular document to be shown on the document line.



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The program defines the first two shortcut dimensions as the global dimensions. Users can specify a total of eight shortcut dimensions. The program defines the first two shortcut dimensions as the global dimensions. Users can select the remaining six shortcut dimensions from among the dimensions their company has set up. These six shortcut dimensions can also be changed regularly to suit company needs.

A separate Dimensions page must be used to enter dimension information for dimensions not selected as shortcuts.

Budget Dimensions

Users can define four dimensions for each budget they create. These budget-specific dimensions are called budget dimensions. Users select the budget dimensions for each budget from the previously set up dimensions.

Budget dimensions can be used to set filters on a budget and to add dimension information to budget entries.

Default Dimensions

Users can minimize the data entry involved in recording dimension information by assigning default dimensions to accounts, customers, vendors, items, and other objects in Microsoft Dynamics NAV. Once users have set up default dimensions for an account, those dimensions and related values will automatically be filled out whenever the account is used. These dimension values can be changed.

Users can specify default dimensions in various ways:

• For an individual account on the relevant account card. • For a particular group of accounts within an account type by using

the Default Dimension - Multiple menu item on an account list, such as the Vendor List.

• For an entire account type, such as the customer account type, in the Account Type Default Dim. page. Account type default dimensions can be used, for example, to ensure that a company-defined dimension called Customer Group is always used for customer accounts.

Default dimensions can suggest conflicting dimension values. For example, if a user has set up different default dimensions for two accounts used on a journal line, different dimension values might be recommended, causing a conflict. Users can set default dimension priorities that will resolve these potential conflicts. In cases where conflicting default dimension values are of the same account type, the last entered account is favored.



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Dimensions in Unposted Documents and Journals

All dimension information entered in journals and documents is stored in the following two tables until the journal or document is posted:

• Journal Line Dimension Table • Document Dimension Table

After posting, the dimension information is transferred to the relevant posted dimension information table.

View Posted Dimension Information Users can view all dimensions attached to posted entries for accounts, such as G/L and customer accounts. This means that users can access all the dimension information relating to a specific entry, improving traceability and inquiry response. When a journal or document containing global dimension information is posted, the dimension information is stored in two areas:

• Directly in ledger entries • A separate table

Shortcut dimensions are stored in a separate table, not in ledger entries.

Dimensions Recorded in Ledger Entries

Global dimension information is stored in the Global Dimension 1 and Global Dimension 2 fields on ledger entries, including:

• G/L Entries • Customer Ledger Entries • Vendor Ledger Entries

Dynamic captioning updates the field caption to show the dimension name.

Recording these dimensions on the ledger entries provides the ability to filter on global dimensions in all reports and forms based on the ledger entries.



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Dimensions Recorded in a Separate Table

The posted global dimensions and other dimensions are also recorded in a separate table, depending on whether they relate to a posted document or ledger entry. The following guidelines apply:

• The Posted Document Dimension table contains dimension information for posted documents. The Table No., Document ID, and Line No. for the posted document are recorded with the dimension information, providing the ability to view the dimensions from the posted document.

• The Ledger Entry Dimension table contains dimension information for posted ledger entries. The Table No. and Entry No. for the ledger entry are recorded with the dimension information, providing the ability to view the dimensions from the ledger entries or chart of accounts.

Storing posted dimensions in a separate table allows for an unlimited number of dimensions. If dimensions are only recorded on the entries, for each new dimension created, a new field must be added to every table that contains the entries. This cannot be done without having a license with solution developer permissions.

Demonstration: View Dimensions on Posted Entries

Scenario: During January 2009 month-end processing, Phyllis, the accounting manager at CRONUS International, Ltd., notices a discrepancy in dimensions on the Sales, Retail EU account, number 6120. She reviews the posted G/L entries for this account.

To review dimensions on posted entries for G/L account 6120, follow these steps:

1. In the navigation pane, click the Departments button. 2. Click Financial Management and then click General Ledger. 3. On the General Ledger page, click Chart of Accounts. 4. In the filter pane, in the Type to filter field, type 6120 to filter on the

Sales, Retail EU account. 5. On the Related Information menu, point to Account and then click

Ledger Entries.



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6. With the ledger entry posted 1/1/09 selected, click the Related Information menu, point to Entry, and then click Dimensions. The Ledger Entry Dimensions page opens. The dimensions and dimension values attached to that specific ledger entry are as follows:

Dimension Code Dimension Value Code

AREA 30

BUSINESSGROUP HOME

CUSTOMERGROUP SMALL

DEPARTMENT SALES

The same menu path (Related Information > Entry > Dimensions) also exists in other ledger entries, such as Customer Ledger Entries and Vendor Ledger Entries.

7. Close the Ledger Entry Dimensions page.

To review dimensions directly on posted G/L entry lines for account 6120, follow these steps:

1. On the General Ledger Entries page for G/L account 6120, click the Customize button on the menu bar and click Choose Columns.

2. Add the Department Code and Project Code (the global dimensions in the demonstration company) columns.

3. Click OK to close the Customize General Ledger Entries page.

Notice that the SALES Department global dimension information has also been recorded directly on the G/L entry.



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For an overview of all the related dimension information for all the entries for account 6120, follow these steps:

1. On the General Ledger Entries page, click the Related Information menu, point to Entry, and then click G/L Dimension Overview.

2. Click Show Matrix.

FIGURE 3.1 G/L ENTRIES DIM. OVERV. MATRIX

The G/L Entries Dim. Overv. Matrix page is a matrix of which dimensions have been used on all G/L entries for a particular account. Each dimension is displayed as a column, and each ledger entry is a row. The dimension value used on a particular ledger entry can be found in the field where the dimension column and ledger entry intersect.

Analyze Financial Information Using Dimensions Account Schedule analysis capabilities are primarily based on the G/L accounts and their structure in the Chart of Accounts.

The analysis view is a means of viewing data from the general ledger for particular output needs based on criteria specified within a business. For an analysis view, G/L entries are grouped by criteria such as:

• G/L accounts • Period • Business units • Up to four dimensions



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In other words, if a G/L entry has been posted to a particular account with one of the four dimensions selected for an analysis view, this G/L entry information will be included in the analysis view as an analysis view entry.

Users can include detailed dimension information in an analysis view using the Analysis View Filter.

FIGURE 3.2 ANALYSIS VIEW DATA STRUCTURE

Users can include G/L budget entries in an analysis view to compare actual figures with expectations.

The analysis view can be continually updated with new G/L entries using the following methods:

• Clicking Update on a specific Analysis View Card. • Running the Update Analysis Views batch job. • Placing a check mark in the Update on Posting check box on the

Analysis View Card. Note that automatically updating an Analysis View each time a G/L entry is posted might create a performance issue.

Budget entries included in an analysis view can only be updated using the first two methods.



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Use the analysis view in the Analysis by Dimensions page, where it is possible to:

• Filter amounts. • Manipulate the presentation of amounts. • Compare actual amounts with budgeted amounts.

Analysis View Card Overview

The Analysis View Card contains the criteria for creating the Analysis View entries for the Analysis by Dimensions page.

FIGURE 3.3 ANALYSIS VIEW CARD IN EDIT MODE



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The General FastTab contains the fields shown in the following table.

Field Description

Code and Name A unique identifier and description of the analysis view.

G/L Account Filter The G/L accounts that are included in an analysis view. Setting filters also specifies that only entries posted to the filter accounts are included when an analysis view is updated.

Date Compression By using date compression, the level of detail for an analysis view is determined. For example, to analyze financial information for an analysis view on a monthly basis, use the Month date compression to sum all entries in a given month and create one single entry for the entire month. Microsoft Dynamics NAV assigns the date of the first day in the period to the period as a whole. However, closing entries are given the date of the last posted entry in that period.

Starting Date All G/L entries posted on or after the entered Starting Date will be compressed to the level selected in the Date Compression field and included in the analysis view. The Posting Date for the compressed entries will be the first date of the related period. For example, if compressing by Month with a Starting Date of 1/1/10, the compressed entries for each month will have a Posting Date of 1/1/10, 2/1/10, 3/1/10, and so on. All entries prior to the Starting Date are compressed into one entry for each G/L account, for each dimension combination. The Posting Date of these prior entries is the day before the Starting Date.

Last Date Updated Displays the date on which the analysis view was last updated.

Last Entry No. Contains the number of the last G/L entry posted prior to when you update the analysis view. If G/L entries have been posted since the analysis view was last updated, the analysis view will not include these entries.

Last Budget Entry No.

Contains the number of the last budget entry entered prior to when you update the analysis view. If additional budget entries have been entered since the analysis view was last updated, the analysis view will not be up-to-date.



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Field Description

Update on Posting If selected, Microsoft Dynamics NAV automatically updates the analysis view every time an entry is posted.

Include Budgets If selected, analysis view budget entries are included when updating an analysis view. Updating both analysis view entries and analysis view budget entries simultaneously ensures that up-to-date information is used in the comparison of actual and budgeted figures.

Blocked If selected, the analysis view cannot be updated. Neither the Update on Posting function nor the Update Analysis View batch job can be used to update an analysis view while it is blocked.

Code and Name A unique identifier and description of the analysis view.

The Dimensions FastTab contains the four dimensions that can be used as filters in the Analysis by Dimensions page. These dimensions provide the ability for users to investigate and monitor relationships between entries and the dimension information attached to them. The amounts are automatically updated when the Dimension Value to filter with is entered.

The dimensions entered on the Dimensions FastTab also determine the dimension combinations that must be considered when you are compressing the G/L entries into analysis view entries. G/L Entries with the same compression period and combination of dimension values for the dimensions on the Dimensions FastTab will be compressed into one entry.

Procedure: Create Analysis Views

To create an analysis view, follow these steps:

1. In the navigation pane, click the Administration department. 2. Click Application Setup and then click Financial Management. 3. On the Financial Management page, click Dimensions and then

click Analysis Views. 4. Click New to insert an analysis view. 5. In the Code field, type a unique identifier for the analysis view. 6. In the Name field, type a short description. 7. In the G/L Account Filter field, enter the accounts to be included in

the analysis view.



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8. If compressing analysis view entries:

a. In the Date Compression field, enter the period to use. b. In the Starting Date field, enter the date on or after which

posted entries will be compressed.

9. Select the Include Budgets check box to update budget entries when the analysis view is updated.

10. Expand the Dimensions FastTab. 11. Enter the dimensions to be included in the analysis view.

CAUTION: If an analysis view is deleted, Microsoft Dynamics NAV deletes all associated analysis view entries.

Procedure: Add Dimension Value Filters

You can further filter the G/L entries used to make the Analysis View entries using dimension value filters. Setting a dimension value filter establishes that only entries with the dimension values set in the filter are to be included in an analysis view.

For example, an analysis view is set up for the purposes of analyzing the sales activity of particular departments. The Analysis View Filter is then used to specify that only entries with the company-defined dimension called Department and with the specified dimension values can be included in that analysis view.

To add dimension value filters, follow these steps:

1. On the Analysis View Card page, click the Related Information menu, point to Analysis, and then click Filter.

2. In the Dimension Code field, enter the dimension to filter. 3. In the Dimension Value Filter field, enter the dimension value to be

included in the analysis view. 4. Repeat steps 2-3 for additional dimension value filters. 5. Click OK to close the Analysis View Filter page. 6. In the Action Pane, click Update. 7. Click Yes to update the Analysis View. 8. Click OK to close the Analysis View Card page.

The Update function updates the amounts that are displayed when this filter is applied in the Analysis by Dimensions page.

Analysis by Dimensions Overview

In the Analysis by Dimensions Matrix page, users can view and analyze amounts derived from analysis views that they have created. The available dimensions also include Period and G/L Account.



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Users can analyze entries from various perspectives by selecting dimensions on each axis in the matrix. Entries can also be filtered to create a highly specific picture of a company's activities.

Access the Analysis by Dimensions page on the General Ledger page by clicking Analysis by Dimensions under Analysis & Reporting, selecting the relevant analysis view, and clicking Edit Analysis Update.

FIGURE 3.4 ANALYSIS BY DIMENSIONS



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The Analysis by Dimensions page contains the FastTabs—shown in the following table—that specify the information displayed on the Analysis by Dimensions Matrix page.

FastTab Description

General Defines which dimensions will be used as the columns and the lines.

Filters Specifies filters for the analysis, including Dates, G/L Accounts, Budgets, and dimension values for the dimensions set up on the Analysis View card. This will further filter the Analysis View entries that were created when the analysis was updated.

Options Modifies how the amounts calculated by the Analysis View Entries are displayed.

Matrix Options Specifies the time period displayed for each line, and indicates the column heading ranges.

For more information about the fields on these FastTabs, press F1 to access online help.

NOTE: Information displayed using the View by option of Day must only be used if the analysis view entries have a Date Compression of None or Day. For example, if analysis view entries are compressed by Month for January 2010, when Day is used, it will appear as if all entries occurred on January 1, 2010.

In the Analysis by Dimensions Matrix page, clicking in:

• Any field displays a list of the analysis view entries that comprise the amount in the field.

• The Amount field for an individual analysis view entry shows the G/L entries that make up this analysis view entry.

To exchange the data shown by columns with the data shown by lines in the Analysis by Dimensions Matrix page:

1. Open the Analysis by Dimensions page. 2. On the Related Information menu, point to Actions and then click

Reverse Lines and Columns.



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Lab 3.1 - Create an Analysis View The purpose of this lab is to reinforce your understanding of the process required to create an analysis view.

Scenario

As the accounting manager at CRONUS, you need to create a new analysis view for Regional Analysis, with a code of Regional.

Create this analysis view using the following criteria:

• Compression to occur monthly, starting January 1, 2010. • Update the analysis view on G/L posting and include the budgeted

amounts. • Use the Dimension Code AREA as a filter dimension.

Update the analysis view after creation and then review it by Month in the Analysis by Dimensions Matrix page.

Challenge Yourself!

1. Create the analysis view as specified in the scenario. 2. Review the analysis view as specified in the scenario.

Need a Little Help?

1. Open the Analysis View Card. 2. Insert a new analysis view as specified in the scenario. 3. Update the analysis view. 4. Open the Analysis by Dimensions page and set filters. 5. Review the results of the Regional Analysis view in the matrix.

Step by Step

1. In the navigation pane, click the Administration department. 2. Click Application Setup and then click Financial Management, 3. On the Financial Management page, click Dimensions and then

click Analysis Views. 4. Click New. 5. In the Code field, type Regional. 6. In the Name field, type Regional Analysis. 7. In the Date Compression field, enter Month. 8. In the Starting Date field, type 01/01/10.



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9. Select the Update on Posting check box. 10. Select the Include Budgets check box. 11. On the Dimensions FastTab, in the Dimension 1 Code field, enter

Area. 12. On the Action Pane, click Update. 13. Click Yes to update the analysis view. 14. Click OK to close the Analysis View Card page. 15. In the navigation pane, click the Financial Management

department, click General Ledger, and then click Analysis by Dimensions.

16. Click the Regional Analysis line and then click Edit Analysis View. 17. Expand the Matrix Options FastTab. 18. In the View by field, enter Month. 19. On the Action Pane, click Show Matrix.



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Dimension Based Reports It is not possible to print an analysis view directly from the Analysis by Dimensions page. However, dimension information can be printed by combining analysis view entries with Account Schedule column layouts in the reports called Dimensions - Total and Dimensions - Detail.

Dimensions - Total Report

The Dimensions - Total report displays a classification of how dimensions have been used on entries over a period. This classification is made using total amounts. The report provides an overview of dimension information linked to a particular analysis view by using sum totals comprising many entries. Therefore, only totals for dimensions or dimension combinations included in the selected analysis view are included in the report.

Use this report to analyze how dimensions have been used for particular activities and to gain an overall impression of how dimensions are being used in the company.

The following table shows the fields contained in the Dimensions - Total request form.

Field Description

Analysis View Code The analysis view the report is to be based on.

Include Dimensions The dimensions to include in the report. Only dimensions set up on the selected analysis view can be included. At least one dimension must be selected to generate a report. A default G/L Account filter will be copied from the Analysis View card, but can be changed in the Dimension Selection page.

Column Layout Name

The column layout to be used on the report.

Date Filter Filters entries by date, using a particular date or a time interval.

G/L Budget Name The budget that the report is based on, if the selected column layout includes budget figures.

Print Empty Lines If selected, the report includes dimensions and dimension values that have a balance equal to zero.

Show Amounts in Add. Reporting Currency

If selected, the amounts on the report are shown in the additional reporting currency.



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The process of selecting dimensions on the report involves assigning levels to the dimensions, thus creating a hierarchy. A maximum of four levels can be assigned.

FIGURE 3.5 DIMENSION SELECTION - ASSIGNING LEVELS

You can filter the report even further by entering specific dimension values in the Dimension Value Filter field for the dimensions.

CAUTION: There are many factors to consider when assigning levels. For example, if a dimension with many dimension values is placed at a lower level, the report may be extremely long. Similarly if there are a large number of G/L accounts and the G/L accounts are placed at a low level, the report may also be extremely long. In this situation, it is advisable to put the G/L accounts or dimension at a higher level, such as Level 1.

Demonstration: Generate the Dimensions - Total Report

Scenario: Phyllis, the accounting manager at CRONUS, is reviewing January 2010 revenue entries and wants to see how Area dimensions for G/L accounts were used. She runs the Dimensions - Total report for the Revenue analysis view, using the Default column layout, for January 2010.

To provide a listing of the total for each Area dimension value for each G/L account, the G/L account dimension is assigned as Level 1 and the Area dimension is assigned as Level 2.

To generate the Dimensions - Total report, follow these steps:

1. On the General Ledger page, under Reports, click Dimensions - Total.

2. In the Analysis View Code field, enter REVENUE. 3. In the Include Dimensions field, click the Edit button. 4. On the Actions menu, click Edit List.



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5. In the Level field for G/L Account, enter Level 1. 6. In the Level field for Area, enter Level 2. 7. Click OK to close the Dimension Selection page. 8. In the Column Layout Name field, enter DEFAULT. 9. In the Date Filter field, type 01/01/10..01/31/10. 10. Click Preview to view the report. 11. Review the report and then close the Print Preview page.

Dimensions - Detail Report

The Dimensions - Detail report displays a detailed classification of how dimensions have been used on entries over a selected period. The entries shown in the report are the G/L Entries that were used to create analysis view entries for the selected analysis view. Therefore, only entries with dimensions or dimension combinations that are included in the selected analysis view are included in the report.

This report can be used to investigate:

• Which activities use which dimensions. • How individual dimensions are combined with other dimensions on

specific entries.

The fields on the Dimensions - Detail request form are similar to those in the Dimensions - Total report, except that the column layout is not selected, but a standard format is included in the report. The levels for the dimensions and G/L accounts are entered in a similar manner to the way they are entered in the Dimensions - Total report.

NOTE: Increasing the number of levels assigned to the report increases the time to generate the report. Reducing the level of filtering increases the speed for generating the report.

Demonstration: Generate the Dimensions - Detail Report

Scenario: To review the entries that comprise the Area dimension by G/L account totals on the Dimensions - Total report, Phyllis, the accounting manager, runs the Dimensions - Detail report using similar filtering options.

To generate the Dimensions - Detail report, follow these steps:

1. On the General Ledger page, under Reports, click Dimensions - Detail.

2. In the Analysis View Code field, enter REVENUE. 3. In the Include Dimensions field, click the Edit button. 4. On the Actions menu, click Edit List. 5. In the Level field for G/L Account, enter Level 1.



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6. In the Level field for Area, enter Level 2. 7. Click OK to close the Dimension Selection page. 8. In the Date Filter field, type 01/01/10..01/31/10. 9. Click Preview. The report shows the ledger entries separated into

debit and credit entries. 10. Review the report and then close the Print Preview page.

Procedure: Combine Analysis Views with Account Schedules

In the Account Schedule Names page, an existing analysis view can be assigned to an account schedule. This changes the entries used to create the amounts in the account schedule from G/L Entries to analysis view entries. This also provides the ability to filter amounts in rows using the Dimension Totaling fields in the Account Schedule page.

To assign an analysis view to an account schedule, follow these steps:

1. On the General Ledger page, under Analysis & Reporting, click Account Schedules.

2. In the Analysis View Name field for the relevant account schedule, enter the analysis view to be assigned to this account schedule.

3. Click OK to close the Account Schedule Names page.

Procedure: Verify Changes after Combining Analysis Views with Account Schedules

To verify changes to the entries by using analysis views, follow these steps:

1. On the Account Schedule Names page, click the Revenues line. 2. Notice that it contains the REVENUE analysis view. 3. On the Action Pane, click Edit Account Schedule. 4. On the Action Pane, click Overview. 5. On the Matrix Options FastTab, in the View by field, enter Month. 6. On the Action Pane, click Show Matrix. 7. On Row No. 12, click the Net Change field. The Chart of Accs.

(Analysis View) page opens, displaying balances for the account. 8. Click the Net Change field. The Analysis View Entries page opens,

displaying the analysis view entries that comprise the Net Change. 9. Escape back to the Account Schedule Names page. 10. On the Revenue line, clear the Analysis View Name field. 11. With the line selected, click Edit Account Schedule. 12. On the Action Pane, click Overview.



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13. On the Matrix Options FastTab, in the View by field, enter Month. 14. On the Action Pane, click Show Matrix. 15. On Row No. 12, click the Net Change field. The Chart of Accounts

(G/L) page opens, displaying balances for the account. 16. Click the Net Change field. The General Ledger Entries page

opens, displaying the G/L entries that comprise the Net Change. 17. Close the open pages.



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Lab 3.2 - Combine an Analysis View with an Account Schedule

The purpose of this lab is to reinforce your understanding of the process required to combine an analysis view with an account schedule

Scenario

The current Revenues account schedule shows revenue by area. You need to modify this account schedule to include revenue for the same accounts by large, medium, and small customers.

To achieve this, modify the existing account schedule as follows:

• Assign the CUSTOMER analysis view. • Insert three customer lines after the area rows in the account

schedule. Use a similar setup as that for the area rows, except filter on customer groups.

• Insert blank lines to separate the groups and final total.

It will be helpful to show the Customergroup Totaling Code field on the Account Schedule page.

After completing the setup, preview the Acc. Schedule Overview Matrix page for the January 2010 period.

Challenge Yourself!

1. Modify the Revenue account schedule as specified in the scenario. 2. Preview the changes in the Acc. Schedule Overview Matrix page.

Need a Little Help?

1. Open the Account Schedule Names page and assign the analysis view as specified in the scenario.

2. Open the Account Schedule page and show the Customergroup Code Totaling field.

3. Insert the three customer group lines as specified in the scenario. 4. Insert the blank lines as specified in the scenario. 5. Open the Acc. Schedule Overview page and set filters. 6. Review the changes in the matrix view.



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Step by Step

1. On the General Ledger page, under Analysis & Reporting, click Account Schedules.

2. In the Analysis View Name field for the Revenue account schedule, enter CUSTOMER.

3. On the Action Pane, click Edit Account Schedule. 4. If the Customergroup Code Totaling column is not displayed in the

Revenues Account Schedule, use the Choose Columns function to add the Customergroup Code Totaling column. Ensure that you are still in the Revenue account schedule after displaying this column.

5. In the Account Schedule page, right-click the Revenue, Total row and then select New Line.

6. In the Description field, type Revenue Large Customers, Total. 7. In the Totaling field, type the same G/L account filter from the field

above. 8. In the Customergroup Code Totaling field, enter Large. 9. Click OK to close the Dimension Value List page. 10. Right-click the next line and then select New Line. 11. In the Description field, type Revenue Medium Customers, Total. 12. In the Totaling field, type the same G/L account filter from the field

above. 13. In the Customergroup Code Totaling field, enter Medium. 14. Click OK to close the Dimension Value List page. 15. Right-click the next line and then select New Line. 16. In the Description field, type Revenue Small Customers, Total. 17. In the Totaling field, type the same G/L account filter from the field

above. 18. In the Customergroup Code Totaling field, enter Small. 19. Click OK to close the Dimension Value List page. 20. Right-click the Revenue Large Customers, Total line, select New

Line, and then press ENTER to insert a blank line.



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21. Right-click the Revenue, Total line, select New Line, and then press

ENTER to insert a blank line. 22. On the Action Pane, click Overview. 23. On the Matrix Options FastTab, in the View by field, enter Month. 24. On the Action Pane, click Show Matrix.

FIGURE 3.6 MODIFIED REVENUE ACCOUNT SCHEDULE



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Summary The various types of dimensions available in Microsoft Dynamics NAV—global, shortcut, budget, and default—provide companies with an effective method of analyzing its financial information. Benefiting further through the use of analysis views, companies can access financial and budget information based on specific G/L criteria.

Together, dimensions and analysis views allow companies to analyze trends and compare various characteristics across a range of entries.



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Test Your Knowledge

Test your knowledge with the following questions.

1. When posted, Shortcut dimension information is stored in which of the following?

( ) Ledger entries and a separate table ( ) Ledger entries ( ) A separate table ( ) Value entries

2. When a journal or document with Global dimensions assigned is posted, the dimension information is stored in which of the following areas?

( ) Ledger entries and a separate table ( ) Ledger entries ( ) A separate table ( ) Value entries

3. The different types of dimensions available in Microsoft Dynamics NAV include which of the following features? (Select all that apply)

( ) Default Dimensions ( ) Budget Dimensions ( ) Shortcut Dimensions ( ) Pivotal Dimensions

4. Prior to viewing data in the Analysis by Dimensions Matrix page, which of the following must occur? (Select all that apply)

( ) The Analysis View must be updated. ( ) The Analysis View must be validated. ( ) The Analysis View must be certified. ( ) The Analysis View must be created.



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Quick Interaction: Lessons Learned Take a moment and write down three key points you have learned from this chapter

1.

2.

3.



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Solutions Test Your Knowledge

1. When posted, Shortcut dimension information is stored in which of the following?

( ) Ledger entries and a separate table ( ) Ledger entries (•) A separate table ( ) Value entries

2. When a journal or document with Global dimensions assigned is posted, the dimension information is stored in which of the following areas?

(•) Ledger entries and a separate table ( ) Ledger entries ( ) A separate table ( ) Value entries

3. The different types of dimensions available in Microsoft Dynamics NAV include which of the following features? (Select all that apply)

(√) Default Dimensions (√) Budget Dimensions (√) Shortcut Dimensions ( ) Pivotal Dimensions

4. Prior to viewing data in the Analysis by Dimensions Matrix page, which of the following must occur? (Select all that apply)

(√) The Analysis View must be updated. ( ) The Analysis View must be validated. ( ) The Analysis View must be certified. (√) The Analysis View must be created.


Technology

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