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The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Minnesota State Colleges and Universities
Cracking the Code to Evaluate Military Courses and Occupations
June 11, 2015
Veterans and Family MembersThank you for your Service to our Country
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Minnesota State Colleges and Universities
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Minnesota’s Experience:
Veterans, Active Military and National GuardEnrollment in Minnesota State Colleges and Universities
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2008 2009 2010 2011 2012 2013 2014 Change‘08‐’14
Colleges 4,637 5,634 7,139 7,811 7,680 8,214 7,961 67.7%
Universities 2,140 2,250 2,598 2,833 2,964 3,269 3,169 47.2%
System Totals 6,777 7,884 9,737 10,644 10,644 11,483 11,130 61.3%
Creating Infrastructure ‐ 2006
Veterans Friendly Policies Academic
Admissions
Credit Transfer
ACE Guidelines
Credit for Prior Learning Policy
Deployment Policy Campus Veterans Centers Finance Policies
Deferrals
Residency Tuition
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In the Beginning…2008
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In the Beginning…2008
Education on… State Statutes MnSCU Policy and Procedure Military Branches
Military Liaison Officer
ACE Evaluation
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State Statute and MnSCU Procedure
Recognize courses and award credit for military training based on ACE recommendations
2013 Legislative session: In recognizing courses and awarding educational credits, consideration must be given to academic skills developed in all aspects of the training or service course curriculum, and may not be limited solely to the physical fitness or activity components of the course.
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Military Basics
Army = Soldiers
Marine Corps = Marines
Navy = Sailors
Air Force = Airmen
Coast Guard = Coast Guardsman
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Military Transcripts
Air Force – Community College of the Air Force
Army, Navy, Marine Corps, Coast Guard – JST – Joint Services Transcript
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Military Transcripts
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Remove duplicate credit – any same ACE recommendation, look for the highest recommendation
Do NOT add the credits together (3 + 3 + 3 = 9 credits upper division Human Resource Management)
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Military Transcripts
JST Activity
Review JST
Duplicate credit
Pros and Cons
What do you feel is missing from the JST?
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ACE Military Guide Online
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US Military
Army•Military Occupation Specialty (MOS)
Marine Corps•Occupational Field
Navy•Rating or Designator
Air Force•AFSC
Coast Guard•Group and
Rating
Military Branches Curriculum1. Standardized
occupation related training
2. Syllabus driven
3. Texts, manuals and references
4. Classroom + field experience
5. Outcome oriented instruction
6. Competency based examination
7. Awarded Occupation
8. Earn levels and ranks through continuing education, experience and performance
ACE Military Guide Online
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ACE Military Guide Online
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ACE Military Guide Online
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ACE Military Guide Online
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ACE Military Guide Online
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ACE Military Guide Online
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ACE Military Guide Online
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ACE Military Guide Online
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JST Activity and Application to a Program
Administrative Assistant, A.A.S.
Business Administration – Human Resources Management, B.S.
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Benefits and Barriers
What are the BENEFITS to awarding credit?
What are the BARRIERS to awarding credit?
How do you address and approach both benefits and barriers?
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BALANCE
351
462
556
886951
1008
0
200
400
600
800
1000
1200
Number of Articulated Military Occupations
How can we speed this up?
Teams of at least 3 subject matter specialists
Evaluation materials Course syllabus, training materials, tests, textbooks,
technical manuals, examinations
Tasks for evaluators1) Formulation of a credit recommendation2) Preparation of the course description
100% consensus
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ACE Course Evaluation Overview (1954)
Source: ACE
Identify skills, competencies, and knowledge Examine materials
Official occupation manual, technical manuals, field manuals
Interview Servicemembers Tasks for evaluators
Identify the learning represented in the occupation Prepare a description of duties, skills, competencies,
and knowledge Formulation of credit recommendation
100% consensus
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ACE Occupation Evaluation Overview (1974)
Source: ACE
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ACE Occupation Evaluation Overview
Source: ACE
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Per fac10 req = 2 wks
Per HE = 56 wks FT
7 hrs/req
16,000 rccms, 200 pp,
2 min/p
241 request
s
¼ or 7,500 enter HE
30,000 MN
1/50thor 2%1.5 M22.7 M
ACE Occupation Evaluation Overview
USMC2510
US Navy HR NEC
US Army42A
SIMILAR MILITARY OCCUPATIONS
3 CreditsHuman Resource
Management
WorksheetWorksheet Faculty ReviewFaculty Review Credit/No Credit Decision
Credit/No Credit Decision
Unduplicating Accelerating
Approximately 16,312 ACE credit recommendations
Why unduplicate academic credit recommendations?
An academic credit recommendation (e.g., 3 credits in introductory computers) will appear in numerous occupations, levels or ranks (e.g. 75 in this instance).
93% reduction in redundant reviews; On average 1 decision
addresses 14 repetitions
Unduplicated to about 1,110 unique recommendations
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Credit DescriptionComputer Applications
Credit3
ACE IDMCE-0659-002
MIL OCCUP TITLEData Chief
Skill LevelSSGT
RankE6
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55 occupations above with the computer applications recommendation
407 occupations below with the computer applications recommendation
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1. Equivalent to a specific course? e.g., CPTR1104, 3 credits
2. Equivalent to a specific, department or general elective?e.g., TECHT*** for technical electivee.g., PHILT*** for a department electivee.g., ELECT*** more general elective
3. Equivalent to a Minnesota Transfer Goal Area?e.g., GOAL1 or SPCH AREA I
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Accelerated Decision Making
Twelve colleges – Alexandria TCC, Central Lakes College, Dakota County TC, Inver Hills CC, Lake Superior College, Minneapolis CTC, Normandale CC, Northland CTC, Northwest TC, Pine TCC, Riverland CC and St. Cloud TCC
Identified 321 academic courses
To 30,602 credit recommendations from ACE
Associated with 17,003 (2,575 unique) occupations from the Army, Marine Corps, Navy and Coast Guard
Accelerated path to graduation for certificates, diplomas and degrees.
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Accelerated Process Results
Veterans Education Transfer SystemNumber of Articulated Military Occupations – December 2014
351 462 556 886 951 1008 1236 1295
6079
7771
8965 9079
16046
18338
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
CAEL Fueling the Race to Postsecondary Success
PLA Students had better academic outcomes Graduation rates and persistence
Shortened time to earn a degree
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Discussion
How to engage faculty?
What works?
What doesn’t work?
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Pre‐admission transfer decisions
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Showing opportunities to Servicemembersthrough a widely accessible VETS database
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1. Display “one‐by‐one decisions” made in the regular transfer process
2. Complete “military occupation reviews” in partnership with the Minnesota National Guard and college faculty in related programs– 31B - Military Police– 42A - Human Resource
Specialist– 63B - Light Wheel Vehicle
Mechanic– 68W - Health Care Specialist
3. Trigger an “occupational evaluation request” based on inquiries from Servicemembers and Veterans
Veterans Education Transfer System (VETS)
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Veterans Education Transfer System (VETS)
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Veterans Education Transfer System (VETS)
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Veterans Education Transfer System (VETS)
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Veterans Education Transfer System (VETS)
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Veterans Education Transfer System (VETS)
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Veterans Education Transfer System (VETS)
eAdvising – Online Help
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Credit for Prior Learning
Deployments Junior Enlisted
Credit may be granted on the basis of an individualized assessment of the student
Minnesota Transfer Curriculum Goal 8: Global Perspective Goal 9: Ethical and Civic Responsibility
First Year Experience Credit for Prior Learning Policy
A fee shall not be charged for analysis and awarding of credit for training delivered by the United States military
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Apples to Broccoli or Chairs
Conversations with the Veteran/Servicemember
How to use skills sets
Build into college experience Student Senate Mentor for Other Students
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Waiver vs. Transfer
Is waiver equivalent to a course?
Do they have to take additional credits?
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Residency vs. Non‐Residency
Residency Requirement 25% of credits must be completed at institution
conferring the degree
Are military courses and occupations evaluated by faculty considered resident courses?
Or are they transfer credits?
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Partnerships
Department of Veterans Affairs
Workforce Development Agency
National Guard
Reserve Units
ACE
CAEL
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JST for Resume Building
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JST for Resume Building
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Use SMART Goals Specific Measureable Attainable Realistic Timely
Accomplishment StatementsAction WordsDetails (tasks and skills)
+ Outcome/resultsAccomplishment Statements
Tasks vs. Accomplishments
Task
Conduct Convoy Escort
Managed Inventory
Accomplishment
Completed over 300 hours of maintenance and training on personal equipment resulting in over 5,000 miles traveled with equipment failure or personnel injuries
Refined previous inventory process resulting in increased process efficiency and 100% accountability for over $500,000 in physical property
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Kuwait Trip – March 2012
500 of the 2,700 Soldiers would return from deployment and be unemployed
Employment Resource Team 3 Corporate Partners
Best Buy
US Bank
Target 3 Veterans Employment Representatives 1 Higher Education (ME) 1 Minnesota Department of Veterans Affairs
(Education Benefits) 1 Minnesota Chamber of Commerce 1 embedded reporter
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Kuwait Trip – March 2012
61% of the 2,700 Soldiers indicated they would return or start college 70% of those decided chose MnSCU
MnSCU enrollments prior, during and after deployment 381 (Fall 2010) 47 (Fall 2011) 592 (Fall 2012)
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Kuwait Trip – March 2012
500 of the 2,700 Soldiers would return from deployment and be unemployed
January 2013 – ONLY 35 were still looking for work
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Kuwait Trip – March 2012
Intensive and intentional training
Invaluable lessons learned from Corporate Partners
Trying to replicate for ALL Veterans and Servicemembers Patriots’ Network Minnesota
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Lessons Learned Since 2008
If I knew then what I know now…
Find Champions Become an ACE evaluator
It takes TIME
Military Evaluations 1st – then other areas of PLA
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Gina Sobania651.201.1654gina.sobania@so.mnscu.edu
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Contact Information
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
30 7th St. E., Suite 350, St. Paul, MN 55101-7804
(651) 201-1800 | (800) 456-8519 | +1 (651) 556-0596
Consumers with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service
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