GamaLearn @ Higher Education SmartZone © منظومة جاما التعليمية GamaLearn...

GamaLearn @ Higher EducationGamaLearn @ Higher Education

SmartZoneSmartZone©©

جاما جاما منظومة منظومةالتعليميةالتعليمية

GamaLearnGamaLearnE-leaning and management solutions for universitiesE-leaning and management solutions for universities

GamaLearn @ Higher EducationGamaLearn @ Higher Education

One Angle .. Many PerspectivesOne Angle .. Many Perspectives

www.GamaLearn.comwww.GamaLearn.comGamaLearn @ Higher EducationGamaLearn @ Higher Education

Convert your Campus to a DigitalConvert your Campus to a DigitalSmartZoneSmartZone©©

GamaLearn News And EventsGamaLearn News And Events

GamaLearn Workshop @ ELEM 2004 Conference

Convert your Campus to a DigitalConvert your Campus to a DigitalSmartZoneSmartZone©©

Why Why SmartZoneSmartZone??

SmartZone is a product of GamaLearn , Microsoft SmartZone is a product of GamaLearn , Microsoft Certified Partner , Built on the latest technology with Certified Partner , Built on the latest technology with more than 20 years experience in educational field in the more than 20 years experience in educational field in the Arab Gulf .Arab Gulf .

SmartZone has beenSmartZone has been evaluated by the evaluated by the commission for commission for Academic AccreditationAcademic Accreditation - UAE - UAE

SmartZone is an SmartZone is an All in OneAll in One solution for University solution for University Administration and Learning Activities Management.Administration and Learning Activities Management.

SmartZone is implemented in both Yemen, Egypt and SmartZone is implemented in both Yemen, Egypt and recently in UAE with more than 5000 students yearly.recently in UAE with more than 5000 students yearly.

Why SmartZone?Why SmartZone?

SmartZone hosted in a most SmartZone hosted in a most secured hosting centersecured hosting center in in USA with unlimited bandwidth for your usage.USA with unlimited bandwidth for your usage.

SmartZone saves the needed infrastructure cost for you SmartZone saves the needed infrastructure cost for you by offering a by offering a Hosted and Managed serviceHosted and Managed service..

SmartZone is a SmartZone is a bilingualbilingual Solution ( Arabic and English ) Solution ( Arabic and English ) SmartZone is a real SmartZone is a real Cost effectiveCost effective solution, focusing on solution, focusing on

the essential operations for universities. the essential operations for universities. SmartZone is a SmartZone is a customizedcustomized solution, built based on the solution, built based on the

international accreditation standards .international accreditation standards .

Where is the problem?Where is the problem?

As a new fresh university you may not As a new fresh university you may not recognize it , but while you are getting recognize it , but while you are getting

through, an underlying technology through, an underlying technology problem will ariseproblem will arise : :

The Disjointed CampusThe Disjointed Campus

Not prepared to expand service cost-effectively.Not prepared to expand service cost-effectively. Not supporting existing technologies for future Not supporting existing technologies for future

growthgrowth Expected a lot of bottlenecks Expected a lot of bottlenecks Repeated Interrupts all over the campusRepeated Interrupts all over the campus Complications while service delivery Complications while service delivery Leads to an inefficient BusinessLeads to an inefficient Business

GamaLearn’s VisionGamaLearn’s Vision

Convert your Campus to a DigitalConvert your Campus to a DigitalSmartZoneSmartZone ....

SmartZoneSmartZone .... Expand your services Cost-effectivelyExpand your services Cost-effectively Accessing all the information from one Accessing all the information from one

single portalsingle portal One login … All activities … high securityOne login … All activities … high security Lower total cost of technology ownershipLower total cost of technology ownership Integrated solution for University Integrated solution for University

Administration and Learning ActivitiesAdministration and Learning Activities

SmartZoneSmartZone .... Offering the needed channels between Offering the needed channels between

Students, Instructors, And Administration.Students, Instructors, And Administration. Let you expand your services outside the Let you expand your services outside the

campus with no more cost.campus with no more cost. Offering online operation for all the Offering online operation for all the

university services over the internet.university services over the internet. Unlimited access to your solution for your Unlimited access to your solution for your

students, instructors and administrators.students, instructors and administrators.

1- Administration’s perspective..1- Administration’s perspective..

Administration’s perspective..Administration’s perspective..

The Administration department will start implementing the SmartZone setup for the university configurations. The steps

will be as:

• Building the university hierarchy.• Distributing the credit hours for each program over different

requirements • Building the university constants .

• Identification, description, and classification of the studying courses in the system.

• Building the study plan for the each academic program.

Building the university hierarchyBuilding the university hierarchy..

Adding Colleges, departments

And specializations

Selecting pricing model

Building the university hierarchyBuilding the university hierarchy..

Building Department, SpecializationFor each college

Distributing the credit hours over Distributing the credit hours over the different requirementsthe different requirements

For University, Collegeand Departmentwhether they arecompulsory or Elective.

Distributing the credit hours over Distributing the credit hours over the different requirementsthe different requirements

Credit hours are distributed Also on different semesters.

Note: the system gives alert message when the sum of thesemester hours exceeds thepredefined value..

Building the university constantsBuilding the university constants

E.g. Ranks, positions, degrees, marks and grades by numbers, percentage, letters and points.

Importance: The system puts into consideration these constants when entering any variables that are related to. It will make objection for any conflict that may happen.

Teaching Loads distributionsexample:E.g.: Adding an instructor who isa holder of PHD with Maxteaching 9 hours , When givinghim the teaching Loads like (12hours).

We notice the Response of thesystem according to thestandards for licensure andaccreditation committee(3-8-9 Faculty loads).

Teaching Loads distributionsE.g.: Adding an instructor of PHD with

Max teaching 9 Hours and hasa management position, When givinghim the teaching Loads like (9 hours),

We notice the Response of the system according to The standards for

licensure and accreditation committee(3-8-9 Faculty loads).

Same will be happened whenassigning courses to him with more

that 6 hours.

Note that the system takesCare About Matching Ranks and Degreesaccording to the predefined constants

Identification, description, and Identification, description, and classification of the studying subjectsclassification of the studying subjects

E.g. defining The college, department and specialization of this subject .

Also distributing the credit ours of The subject between (theoretically/practically).

The type of requirement university, college or department ) of each subject.

Whether it is compulsory or elective. the necessary prerequisites of thissubject.

Building the study plan for the Building the study plan for the whole academic programwhole academic program..

Considerations:Distributing the compulsory subjects over all thesemesters according to theirclassification (college, department, specialization And grade)

Considerations:

Comparing the stored

value of total semester

hours to the real sum of

compulsory hours and

adding entries for

electives by the

difference

Total of Compulsory credit hours match with saved total semester hours.

When there is a difference between total of compulsory credit hours, and total saved semester hours, a selection box will be opened for the management to add electives.

Considerations:

Comparing the stored

value of total semester

hours to the real sum of

compulsory hours and

adding entries for

electives by the

difference

Considerations:

There should not be anycompulsory or electivedepartment courses inthe first year.

University requirementsoften are in the first twoyears followed by thecollege requirements.Then departmentrequirements start.

FinallyThe study plans are

ready for students .

They can browse it

through the

Internet/Intranet web

pages , select the needed

subject , and again the

system will responds

based on the system

controls.

What NextWhat Next??

From the administration we can assign instructors to subjects in each semester.

Administrators can approve/reject the students selections for any extra reasons

The system delivers the approved subjects contents to the student account.

The system links both student and instructor for each selected subject.

2- Student’s perspective..2- Student’s perspective..

AbdullahAbdullah is a new student , wants to register in

Information Technology Management College,

1st Level, 1st Semester.

Starting Admission ProcessStarting Admission Process

Automatic Reply with the needed Automatic Reply with the needed DocumentsDocuments

New Admissions Appears in the New Admissions Appears in the AdministrationAdministration

ApprovingApproving Student AdmissionStudent Admission

Login to My AccountLogin to My Account

Starting Semester RegistrationStarting Semester Registration

Browsing Semester Study PlanBrowsing Semester Study Plan

Selecting Semester CoursesSelecting Semester Courses

Submitting Selected CoursesSubmitting Selected Courses

Automatic Reply from the Automatic Reply from the SystemSystem

Automatic E-mail from the Automatic E-mail from the SystemSystem

Student Financial Report - AccountsStudent Financial Report - Accounts

Student’s Payment Details - AccountsStudent’s Payment Details - Accounts

Student’s Account with Approved Student’s Account with Approved CoursesCourses

FatemaFatema is an old student, she can review her last semester Grades

Get exercises from instructor

Chatting area Arabic/English

between students

Add comments and useful note ,

get it back anytime anywhere

Student’s Study AreaStudent’s Study Area

What happens When Students What happens When Students Choose their courses?Choose their courses?

Only classified courses that are related to the student’s college, department and level will appear to the student to select from.

What happens When Students What happens When Students Choose their coursesChoose their courses??

The system will take care if student’s total Credit Hours selected shouldn’t exceed total saved semester hours.

Total semester Hours

The system will take care if the student took the necessary prerequisites or not.

The system will take care that the sum of credit hours selected match the GPA rules.

3- Instructor’s perspective..3- Instructor’s perspective..

Dr. Ahmad AlKudsy is a professor in Business Administration college, has

assigned to a new course in spring 2004 semester, and got his new ID and Password .

He will start arrange his duties for this semester, updating course content, course

assessments, and prepare a welcome message for his new students.

Reviewing his courses listReviewing his courses list

Updating his course contentUpdating his course content

Adding New LessonAdding New Lesson

Adding QuestionsAdding Questions

Preparing his ExamsPreparing his Exams

Building Random ExamBuilding Random Exam

Building None Random ExamBuilding None Random Exam

www.GamaLearn.comwww.GamaLearn.com

Thank YouThank You

GamaLearn @ Higher Education SmartZone © منظومة جاما التعليمية GamaLearn...

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