Enterprise Content Management and the Federal Enterprise Architecture

FEA & ECMFederal Enterprise Architecture &Enterprise Content Management

Content Technologies for Government2006 06 14

James Melzer

Agenda

Federal Enterprise Architecture (FEA)

What it is and why you should care

Enterprise Content Management & FEA

How to use the Business Reference Model

How to use the Data Reference Model

• an IT planning methodology

• for the entire federal government

• to enable cross-agency analysis

• to identify redundancies, gaps, and opportunities for collaboration between agencies.

The FEA is...1

The FEA is...

• business-driven,

• meaning that it is concerned with efficiency and effectiveness,

• and organized around ‘Lines of Business’(which are essentially business functions).

2

The FEA is...composed of 5 inter-related reference models:

http://www.whitehouse.gov/omb/egov/images/a-1-fea-chart.gif

3



A ‘reference model’ is...

• a framework for describing and working with a domain.

• Most of the FEA reference models are taxonomies(hierarchical lists of categories)

ECM and the FEA

There is no FEA reference model for content.

However...

Business Reference Model (BRM) is a top-level taxonomy for categorizing the functional domain of everything in government

Data Reference Model (DRM) deals with the categorization, discovery, and use of unstructured (and structured) data (i.e. documents and other content)

BRMBusiness Reference Model

DRMData Reference Model

ECM and the FEA

The BRM is...

• the business-based anchor for the FEA;

• a high-level taxonomy of all government functions.

• It is functional, not organizational.

• It identifies Lines of Business that the federal government conducts, regardless of which agency conducts them.

Consolidated Reference Model Version 2.0

June 2006 27

Figure 7: BRM Overview

Mode of

Delivery

of Services

Management of Government Resources

Government Service Delivery

Direct Services for Citizens

Knowledge Creation and Mgmt

Public Goods Creation and Mgmt

Regulatory Compliance and Enforcement

Financial Vehicles

Federal Financial Assistance

Credit and InsuranceTransfers to States &

Local

Financial Management

Human Resource Management

Supply Chain Management Administrative Management

Information and Technology

Management

Education

Energy

Services for Citizens

Support Delivery of Services


Legislative Relations

Public Affairs

Regulatory Development

Planning & Budgeting


Knowledge Creation & Mgmt

Public Goods Creation & Mgmt

Regulatory Compliance & Enforcement


Credit & Insurance

Transfers to States & Local

Governments Local



Supply Chain ManagementAdministrative Management

Information & Technology Management

International Affairs & Commerce

Defense and National Security

Homeland Security

Intelligence Operations

Law Enforcement

Litigation & Judicial Activities

Correctional Activities

Education

Energy

Health

Transportation

Income Security

Controls & OversightRevenue Collection

Internal Risk Mgmt & MitigationGeneral Government

The Business Reference Model (BRM)

Purpose of

Government

Mechanisms Used to

Achieve Purpose

Government Operations

Support Functions

Natural Resources

Community & Social Services

Economic Development

Workforce Management

General Science & Innovation

Environmental Management

Disaster Management

Resource

Management Functions

Mode of

Delivery

Mode of

Delivery

of Services


Government Service Delivery


Knowledge Creation and Mgmt

Public Goods Creation and Mgmt

Regulatory Compliance and Enforcement

Financial Vehicles


Credit and InsuranceTransfers to States &

Local



Supply Chain Management Administrative Management

Information and Technology

Management

Education

Energy








Public Affairs




Public Affairs




Knowledge Creation & Mgmt

Public Goods Creation & Mgmt

Regulatory Compliance & Enforcement


Credit & Insurance


Governments


Credit & Insurance


Governments Local



Supply Chain ManagementAdministrative Management

Information & Technology Management



Homeland Security


Law Enforcement





Homeland Security


Law Enforcement



Education

Energy

Health

Transportation

Income Security

Education

Energy

Health

Transportation

Income Security





The Business Reference Model (BRM)

Purpose of

Government

Mechanisms Used to

Achieve Purpose

Government Operations

Support Functions

Natural Resources






Disaster Management

Natural Resources






Disaster Management

Resource

Management Functions

The following sections define the LoBs and Sub-functions that comprise the BRM.

4.1 Services for Citizens and Mode of Delivery Business Areas

The Services for Citizens Business Area describes the mission and purpose of the federal government in terms of the services it provides both to and on behalf of the American citizen. It includes the delivery of citizen-focused, public, and collective goods and/or benefits as a service and/or obligation of the federal government to the benefit and protection of the nation's general population. The Mode of Delivery Business Area is tightly coupled with the Services for Citizens Business Area, and it describes the mechanisms the government uses to achieve the purpose of government. In other words, the Mode of Delivery represents the vehicle by which the federal government delivers its Services to Citizens. Thus, agency investments which support a Services for Citizens (i.e., external) function require a Mode of Delivery (i.e., internal delivery mechanism) to provide that service to the citizen. For this reason, an additional mapping associated with the appropriate LoB within the Mode of Delivery Business Area is required. To clarify this relationship, the definitions and graphical representation of these two business areas have been combined. Figure 8 provides a graphical representation of these two Business Areas, and it also includes the BRM codes associated with each Business Area, LoB, and Sub-function.

Figure 8: Service for Citizens and Mode of Delivery Business Areas

Business Reference Model

Business Reference Model(Simplified)

• Mission

• Mode of Delivery

• Mission Support

• Resource Management


• Mission


• Mission Support


Every agency conducts these two

sets of functions


• Mission


• Mission Support


Every agency conducts these two

sets of functions

e.g. Public Affairs; Legal Services

e.g. Human Resources; Financial Mgmt.


• Mission


• Mission Support


Each agency has a different combination

of these functions


• Mission


• Mission Support


Each agency has a different combination

of these functions

e.g. Disaster Management; Law Enforcement

e.g. Regulatory Compliance and Enforcement


• Mission


• Mission Support


“Unique”

“Common”


June 2006 28

210: Strategic National &Theater Defense

211: Operational Defense212: Tactical Defense

(103) Defense andNational Security

033: Border andTransportation Security

034: Key Asset and CriticalInfrastructure Protection

035: Catastrophic Defense

(111) Homeland Security

213: Intelligence Planning &Direction / Needs

214: Intelligence Collection215: Intelligence Analysis &

Production216: Dissemination

(113) Intelligence

Operations

007: Disaster Monitoringand Prediction

008: Disaster Preparednessand Planning

009: Disaster Repairand Restore

010: Emergency Response

(104) Disaster

Management

041: Foreign Affairs042: International Development

and Humanitarian Aid043: Global Trade

(114) International Affairsand Commerce

056: Water ResourceManagement

057: Conservation, Marineand Land Management

058: Recreational ResourceManagement and Tourism

059: Agricultural Innovationand Services

(117) Natural Resources

019: Energy Supply020: Energy Conservation and

Preparedness021: Energy Resource

Management022: Energy Production

(107) Energy

023: Environmental Monitoringand Forecasting

024: Environmental Remediation025: Pollution Prevention

and Control

(108) EnvironmentalManagement

011: Business IndustryDevelopment

012: Intellectual Property Protection013: Financial Sector Oversight014: Industry Sector Income

Stabilization

(105) Economic

Development

001: Homeownership Promotion002: Community and

Regional Development003: Social Services004: Postal Services

(101) Community andSocial Services

060: Air Transportation061: Ground Transportation062: Water Transportation063: Space Operations

(118) Transportation

015: Elementary, Secondary,and Vocational Education

016: Higher Education017: Cultural and Historic

Preservation018: Cultural and Historic

Exhibition

(106) Education

064: Training and Employment065: Labor Rights Management066: Worker Safety

(119) WorkforceManagement

217: Access to Care246: Population Health Mgmt.

and Consumer Safety247: Health Care Administration

248: Health Care Delivery Services

249: Health Care Research and

Practitioner Education

(110) Health

036: General Retirementand Disability

037: Unemployment Compensation038: Housing Assistance039: Food and Nutrition Assistance040: Survivor Compensation

(112) Income Security

044: Criminal Apprehension045: Criminal Investigation

and Surveillance046: Citizen Protection047: Crime Prevention048: Leadership Protection049: Property Protection050: Substance Control

(115) Law Enforcement

051: Judicial Hearings052: Legal Defense053: Legal Investigation054: Legal Prosecution and

Litigation055: Resolution Facilitation

(116) Litigation andJudicial Activities

005: Criminal Incarceration006: Criminal Rehabilitation

(102) CorrectionalActivities

026: Scientific and TechnologicalResearch and Innovation

027: Space Explorationand Innovation

(109) General Scienceand Innovation

(1) Services forCitizens **

** Investments mapping to Lines of

Business within the “Services for

Citizens” business area should also

require an additional mapping to the

“Mode of Delivery” business area.

210: Strategic National &Theater Defense

211: Operational Defense212: Tactical Defense

(103) Defense andNational Security

033: Border andTransportation Security

034: Key Asset and CriticalInfrastructure Protection

035: Catastrophic Defense

(111) Homeland Security

213: Intelligence Planning &Direction / Needs

214: Intelligence Collection215: Intelligence Analysis &

Production216: Dissemination

(113) Intelligence

Operations

007: Disaster Monitoringand Prediction

008: Disaster Preparednessand Planning

009: Disaster Repairand Restore

010: Emergency Response

(104) Disaster

Management

041: Foreign Affairs042: International Development

and Humanitarian Aid043: Global Trade

(114) International Affairsand Commerce

056: Water ResourceManagement

057: Conservation, Marineand Land Management

058: Recreational ResourceManagement and Tourism

059: Agricultural Innovationand Services

(117) Natural Resources

019: Energy Supply020: Energy Conservation and

Preparedness021: Energy Resource

Management022: Energy Production

(107) Energy

023: Environmental Monitoringand Forecasting

024: Environmental Remediation025: Pollution Prevention

and Control

(108) EnvironmentalManagement

011: Business IndustryDevelopment

012: Intellectual Property Protection013: Financial Sector Oversight014: Industry Sector Income

Stabilization

(105) Economic

Development

001: Homeownership Promotion002: Community and

Regional Development003: Social Services004: Postal Services

(101) Community andSocial Services

060: Air Transportation061: Ground Transportation062: Water Transportation063: Space Operations

(118) Transportation

015: Elementary, Secondary,and Vocational Education

016: Higher Education017: Cultural and Historic

Preservation018: Cultural and Historic

Exhibition

(106) Education

064: Training and Employment065: Labor Rights Management066: Worker Safety

(119) WorkforceManagement

217: Access to Care246: Population Health Mgmt.

and Consumer Safety247: Health Care Administration

248: Health Care Delivery Services

249: Health Care Research and

Practitioner Education

(110) Health

036: General Retirementand Disability

037: Unemployment Compensation038: Housing Assistance039: Food and Nutrition Assistance040: Survivor Compensation

(112) Income Security

044: Criminal Apprehension045: Criminal Investigation

and Surveillance046: Citizen Protection047: Crime Prevention048: Leadership Protection049: Property Protection050: Substance Control

(115) Law Enforcement

051: Judicial Hearings052: Legal Defense053: Legal Investigation054: Legal Prosecution and

Litigation055: Resolution Facilitation

(116) Litigation andJudicial Activities

005: Criminal Incarceration006: Criminal Rehabilitation

(102) CorrectionalActivities

026: Scientific and TechnologicalResearch and Innovation

027: Space Explorationand Innovation

(109) General Scienceand Innovation

(1) Services forCitizens **

** Investments mapping to Lines of

Business within the “Services for

Citizens” business area should also

require an additional mapping to the

“Mode of Delivery” business area.

069: Research and

Development070: General Purpose Data

and Statistics071: Advising and Consulting072: Knowledge Dissemination

(202) KnowledgeCreation & Mgmt

073: Manufacturing074: Construction075: Public Resources, Facility &

Infrastructure Mgmt076: Information Infrastructure

Management

(203) Public GoodsCreation & Mgmt

077: Inspections and Auditing

078: Standard Setting / Reporting

Guideline Development

079: Permits and Licensing

(204) Regulatory Complianceand Enforcement

067: Military Operations

068: Civilian Operations

(201) Direct ServicesFor Citizens

080: Federal Grants

(Non-State)081: Direct Transfers to

Individuals 082: Subsidies083: Tax Credits

(205) Federal FinancialAssistance

084: Direct Loans085: Loan Guarantees086: General Insurance

(206) Credit andInsurance

087: Formula Grants088: Project/Competitive Grants089: Earmarked Grants090: State Loans

(207) Transfers to States& Local Gov'ts

(2) Mode of Delivery

069: Research and

Development070: General Purpose Data

and Statistics071: Advising and Consulting072: Knowledge Dissemination

(202) KnowledgeCreation & Mgmt

073: Manufacturing074: Construction075: Public Resources, Facility &

Infrastructure Mgmt076: Information Infrastructure

Management

(203) Public GoodsCreation & Mgmt

077: Inspections and Auditing

078: Standard Setting / Reporting

Guideline Development

079: Permits and Licensing

(204) Regulatory Complianceand Enforcement

067: Military Operations

068: Civilian Operations

(201) Direct ServicesFor Citizens

080: Federal Grants

(Non-State)081: Direct Transfers to

Individuals 082: Subsidies083: Tax Credits

(205) Federal FinancialAssistance

084: Direct Loans085: Loan Guarantees086: General Insurance

(206) Credit andInsurance

087: Formula Grants088: Project/Competitive Grants089: Earmarked Grants090: State Loans

(207) Transfers to States& Local Gov'ts

(2) Mode of Delivery

4.1.1 Services for Citizens Business Area

Community and Social Services

Community and Social Services includes all activities aimed at creating, expanding, or improving community and social development, social relationships, and social services in the United States. This includes all activities aimed at locality-specific or nationwide social development and general social services. This Line of Business includes general community

EPA

EPA


June 2006 44

Figure 10: Management of Government Resources Business Area

250: HR Strategy

251: Staff Acquisition

252: Organization and Position

Management

253: Compensation Management254: Benefits Management255: Employee Performance

Management

256: Employee Relations

228: Labor Relations

257: Separation Management

119: Facilities, Fleet and

Equipment Management120: Help Desk Services121: Security Management122: Travel123: Workplace Policy Development

and Management

(401) Administrative Management

143: Goods Acquisition144: Inventory Control145: Logistics Management146: Services Acquisition

(405) Supply Chain Management

124: Accounting125: Funds Control126: Payments127: Collections and Receivables128: Asset and Liability

Management

129: Reporting and Information

(402) Financial Management

136: System Development137: Lifecycle/Change Management138: System Maintenance139: IT Infrastructure Maintenance140: Information Systems Security141: Record Retention142: Information Management

(404) Information and TechnologyManagement

(4) Management ofGovernment Resources

(403) Human Resource Management

258: Human Resources

Development

261: Cost Accounting /

Performance Measurement

250: HR Strategy

251: Staff Acquisition

252: Organization and Position

Management

253: Compensation Management254: Benefits Management255: Employee Performance

Management

256: Employee Relations

228: Labor Relations

257: Separation Management

119: Facilities, Fleet and

Equipment Management120: Help Desk Services121: Security Management122: Travel123: Workplace Policy Development

and Management

(401) Administrative Management

143: Goods Acquisition144: Inventory Control145: Logistics Management146: Services Acquisition

(405) Supply Chain Management

124: Accounting125: Funds Control126: Payments127: Collections and Receivables128: Asset and Liability

Management

129: Reporting and Information

(402) Financial Management

136: System Development137: Lifecycle/Change Management138: System Maintenance139: IT Infrastructure Maintenance140: Information Systems Security141: Record Retention142: Information Management

(404) Information and TechnologyManagement

(4) Management ofGovernment Resources

(403) Human Resource Management

258: Human Resources

Development

261: Cost Accounting /

Performance Measurement

Administrative Management

Administrative Management involves the day-to-day management and maintenance of the internal infrastructure.

! Facilities, Fleet, and Equipment Management involves the maintenance, administration, and operation of office buildings, fleets, machinery, and other capital assets that are possessions of the federal government.

! Help Desk Services involves the management of a service center to respond to government and contract employees' technical and administrative questions.

! Security Management involves the physical protection of an organization’s personnel, assets, and facilities (including security clearance management). Note: Activities related to securing data and information systems are addressed under the “Information Systems Security” Sub-function.

! Travel involves the activities associated with planning, preparing, and monitoring of business related travel for an organization’s employees.

! Workplace Policy Development and Management includes all activities required to develop and disseminate workplace policies such as dress codes, time reporting requirements, telecommuting, etc.

EPA Office of Solid Waste and Emergency Response

includes “Superfund” and “Brownfields” programs

Cleanup FEA BRM Agency

Cleanup FEA BRM Agency

Agency Program

How to use the BRM taxonomy for ECM:

• The BRM is a comprehensive taxonomy of business functions,

• common across all agencies,

• with each agency making its own higher-granularity refinements.

BRM for ECM at EPA

Records Management:BRM as the top-level file plan

Process Management:BRM as the top-level workflow structure

BRM in Records Management

• Relevant subset of BRM is basis for file plan

• Records retention schedules mapped to BRM-based file plan

• Logical implementation within ECM solution, tied to DoD5015.2-certified life-cycle management

Agency-wide File Structure

Agency File Code Title

Function No. Item

0 Nonrecord Materials

008 Nonrecords

1 Services for Citizens

104 Disaster Management

104-008 Disaster Preparedness and Planning

104-008-01 EPA Emergency Prevention

056 Accidental Release Information Program (ARIP)

a Electronic software programs

b Input

c Electronic data

d Output and reports

e Supporting documentation

092 Spill Prevention Control and Countermeasure (SPCC) Facility Plans

a Record copy

104-008-02 EPA Emergency Preparedness

044 Risk Management Plan (RMP) Implementation Records

a Record copy

047 System for Risk Management Plans (SRMP)

a Electronic software program

b Input

c Electronic data (RMP*Maintain) Executive Summary

d (RMP*Maintain) Data

e (RMP*Maintain) Graphics

f (RMP*Review) Audit and User-Defined Data

g All other

h Output and reports

i Supporting documentation

048 Trade Secret Files Under Emergency Planning and Community Right-To-Know Act for Sections 303, 311 and 312

a Record copy

093 Oil Removal Contingency Plans

a Record copy

222 Radiological Emergency Planning

a Record copy

490 Emergency Planning Program Files

a Record copy

491 Protective Action Planning Manual - Work Files

a Record copy

104-010 Emergency Response

060 Emergency Response Notification System (ERNS)


b Input

c Electronic data



061 Continuous Release Emergency Response Notification System (CR-ERNS)

Agency-wide File Structure Page 1 of 52rev. 5/12/2006

Agency File Code Title

Function No. Item

b Input

c Electronic data



445 Reach File

a Electronic software programs (Reach File and support files)

b Input

c Electronic data



446 The Waterbody System (WBS)


b Input

c Electronic data



108-024 Environmental Remediation

050 Comprehensive Environmental Response, Compensation and Liability Information System (CERCLIS)


b Input

c Electronic data



108-024-01 Site and Area Evaluation and Cleanup

010 Site Assessment

a Record copy - No further remedial action planned sites (NFRAPs)

b Record copy - sites placed on the NPL

c Record copy - sites warranting a removal action

d Record copy - sites not yet assigned to the NPL or NFRAP

e Record copy - Brownfields sites

018 Sampling and Analytical Data Files - Superfund Site-Specific

a Current files

b Purge files

c HQ and Sample Management Office (SMO) files

d EMSL/LV lab performance evaluation files

e Regional lab records which include in-house sampling

019 Administrative Records - Superfund Site-Specific

a Record copy

064 CLP Analytical Results Data Base (CARD)


b Input

c Electronic data



065 Sample Tracking and Invoice Payment System (TIP)


b Input

c Electronic data


Agency-wide File Structure Page 4 of 52rev. 5/12/2006

...

BRM in Business Process Reengineering

• Full business process documentation, building down from BRM to workflow level

• Explicit agreement with agency Enterprise Architecture, IT funding and systems stewardship

• Systematic agreement with BRM-based records solution, so records capture and indexing simplified

Federal/Local/State

Agencies & Tribal

Perform Site

Assessment(PA/SI)

Begin SuperfundRemoval

Response

Is

short-term cleanupneeded?

Assign

Removal OSC

RP is assigned OSCresponsibilities if

identified and agree tofund

Is aplanning period

of 6 monthsavailable?

Conduct

EngineeringEvaluation/

Cost Analysis(EE/CA)

EE/CA

EE/CA

ApprovalMemo

Place EE/CA in

AdministrativeRecord (AR)

and solicitpublic comment

Draft ActionMemo or

Pollution Reportand place in AR

Implement

Removal Action

Prepare

PollutionReports

(POLREPS) ifnecessary

POLREPS

Is project

complete?

Close outcontracts/

managementrequirements

Conduct post-removal site

control activities

IsRemedial Action

required?

Mark Site as No

FurtherResponse

Action Planned(NFRAP)

Lead AgencyOSC OSCOSC

OSC

Lead Agency(HQ, Region, or

State)

Regional EPAStaff / SAM

Lead AgencyLead Agency

Tools:CERCLIS

Tools:CERCLIS

SDMS

Tools:CERCLIS

Tools:CERCLIS

RACMISSDMS

Tools:CERCLISOSC Report

Tools:

CERCLISTools:

CERCLISSDMSAction Memo

(Non-Critical)

(Critical)

CanRemoval Action

be improved?

1) Prepare approval memo

2) Develop sampling or analysis plans3) Ensure environmental samples are

collected

Agency

Referral

1) Does release quantity concentration

warrant federal response?2) Is release from a vessel or facility as

defined in 300.5?3) Are hazardous substances, pollutants,or contaminants present?

4) Is release eligible for CERCLA sec 104response pursuant to 300.400 (b)?

5) No other federal or state responsemechanisms are available to respond to

the release?6) Has there been a site assessment

_____________________?

Are Non-NPLCleanup Programs

Available?

Is Superfund workstill required

following cleanup?

Place site onNPL, if

necessary

Process and conductRemedial Investigation/

Feasibility Study (RI/FS)

Record ofDecision

(ROD)

1) Perform scoping.2) Perform site characterization

3) Develop screening alternatives4) Perform treatability investigations

5) Provide detailed analysis of alternatives6) Draft ROD

Accept andrespond to

public comment

SIgn ROD &

Populate AR

Develop

RemedialDesign

Initiate

RemedialAction

* PerformStatutory 5

Year Review

Conduct

RemedialAction

Isconstruction

complete at theentire site?

* Add site to

ConstructionComplete List

(CCL)

Perform O&Mactivities, if

necessary

Delete fromNPL

OSRTI HQ Staff

Tools:CERCLIS

OSRTI HQ StaffOSRTI HQ Staff

Tools:

CERCLISSDMS

Tools:

CERCLISSDMS

Tools:CERCLIS

SDMS

OSRTI HQ StaffRegional EPA

Staff

Tools:CERCLIS

SDMS

RemedialDesign

CCL

Intent toDelete

Notice inFederal

Register(FR) Deletion

Notice in FR

Closeout

Report

Does site

meet full NPL deletionrequirements?

Is

long-term cleanupneeded?

Lead Agency

1) Any necessary physical

construction is complete, whether ornot final cleanup levels or other

requirements have been achieved2) EPA has determined that the

response action should be limited tomeasures that do not involve

construction3) Qualifies for Deletion from the

NPL.

Superfund Remedial & Removal Response

Archive andMark Site as No

FurtherResponse

Action Planned(NFRAP)

Tools:

CERCLISSDMS

Citizen

Notification

BeginAdministrative

Record (AR)File

Notice ofAction

Releases

Inspection

Report

Tools:

CERCLISSDMS

Tools:

CERCLISSDMS

*Submit PCOR

to HQ Staffwhen all

projects arecomplete

Partial NPL

Deletion

OSRTI HQ Staff

Tools:

CERCLISSDMS

Final ROD

ESD

Preliminary

Assessment

Finalize AR for

site

Lead Agency Lead Agency

Does site meet partial

NPL deletion requirements?

Add siteinformation to

Archived Sites

Tools:CERCLIS

Regional EPAStaff

Tools:CERCLIS

Archived Sites

5 YearReview

Finalize AR forDeletion

OSRTI HQ/

Region Staff

Create AR

PreliminaryClose Out

Report(PCOR)

Tools:CERCLIS

EPA Regions/States

Tools:SDMS

Tools:SDMS

Superfund Alternative Site - not as closelymonitored as NPL but still warrents monitoring

Is an

ESD or RODAmendmants

needed?

Prepare

Explaination ofDifference (ESD)

or RODAmendmants

Break out siteinto smaller

Operable Units

(OUs), ifnecessary

Regional EPA

Staff

ROD Amendments ESDs can occur throughout this time period

* Denotes a process that is onlycompleted for sites on the NPL

Perform Pre-

CERCLAScreening

Site Assessment

Manager (SAM)[Regional EPA Staff]

Does site

meet screeningcriteria?

Site stays in

Region'sWasteLAN

Tools:WasteLAN

RODAmendmant

Submit FCORto HQ Staff

Final CloseOut Report

(FCOR)

Tools:

CERCLISSDMS

Tools:

CERCLISSDMSRemedial

Action Report

* Partially

Delete fromNPL, if

appropriate

EPA RPM /

FFRRO RPM

* Perform Policy

5 Year Review,if necessary

5 Year

Review

Tools:CERCLIS

SDMS

OSRTI HQ Staff

Any site off the Docket already has a PreliminaryAssessment (PA)

Docket Site

EPA RPM /FFRRO RPM EPA RPM /

FFRRO RPM

EPA RPM /

FFRRO RPMEPA RPM /

FFRRO RPM

EPA RPM /

FFRRO RPM

EPA RPM /FFRRO RPM

EPA RPM /FFRRO RPM

EPA RPM /

FFRRO RPM

EPA RPM /

FFRRO RPM

Diagram KeyProcess

Actor(s)

Document orReport

DecisionTrigger

* Site can be withdrawn at any process step* Site can be broken out into Operable Units (OUs) throughout the process* Sampling & Analysis can occur at any process step* Conduct Community Involvement

… OQ - Cleanup Goals Achieved … CQ - CLOSE OUT REPORT … FE - FIVE YEAR REVIEW …

… 014.RA.06 Final Remedial Action Report … 014.RA.07 Final Inspection… 014.RA.08 - Final Close-Out Report … 014.RA.09 Trial Burn…

RA Remedial Action

Remedial Pipeline (RP2M)

as handled in CERCLIS:

as handled in SDMS:

Removal

... 013.ER.12 Interim Remedial Measures (IRM) Document … 013.ER.13 Engineering Evaluation / Cost Analyses (EE/CA) … 013.ER.14 Non-Time Critical Removal ...

ER Emergency Response and Removal

... AY - REMOVAL AERIAL SURVEY ... EE - ENGINEERING EVAL/COST ANALYSIS ... BK - Fact Sheet ...

*Clean Up Contaminated Land

*Perform Removals

*

*

Issues with using the BRM

1. Lack of granularity

2. Little guidance on semantic metadata

3. May not match existing agency taxonomies

4. May not match agency Public Affairs terminology

BRMBusiness Reference Model

DRMData Reference Model

ECM and the FEA

The DRM is...

• a common framework to describe, categorize and share data.

• This should simplify collaboration between agencies, and

• enable cross-agency systems.

The DRM has 3 Parts

Data DescriptionProvides a means to uniformly describe data, thereby supporting its discovery and sharing.

Data ContextFacilitates discovery of data through an approach to the categorization of data according to taxonomies, including the BRM.

Data SharingSupports the access and exchange of data where access consists of ad hoc requests (such as a query of a data asset), and exchange consists of fixed, re- occurring transactions between parties. Enabled by capabilities provided by both the Data Context and Data Description standardization areas

Data Schema

Entity Attribute

Data TypeRelationship

contains

Is-constrained-byparticipates-in relates

Document

StructuredData

Resource

Semi-Structured

DataResource

UnstructuredData

Resource

contains contains contains

contains

Data Description

Digital DataResource

is-a-type-of is-a-type-of is-a-type-of

Data Asset

describes-structured

describes-semi/unstructured

defines

Topic

ExchangePackage

Query Point

categorizes

categorizes

categorizes

Data Context

Digital DataResource

Data Asset

provides-management-context-for

DataSteward

Data Source

Taxonomy

Other FEAReference

ModelRelationship

StructuredData

Resource

manages

is-a-type-of

categorizes

contains

is-a-type-of relatesparticipates-in

is-represented-as

Data Sharing

Data Asset

ExchangePackage

PayloadDefinition

Consumer

Supplier

Entity

returns-result-set-specified-inqueries

disseminated-to

produces

Query Point

refers-to

referrs-to

accesses

FEA DataReferenceModel (v2.0)Abstract Model

optional relationship mandatory relationship

Concept

Concept that

is part of anotherstandardization

area

Legend:

A simple example: Data Description

<address class="vcard"><a class="fn url" href="http://thedredge.org">Andy Hume</a>[email protected]The DredgeWeb Developer1980-01-2034 Arnison RoadLondonKT8 9JP07957 208843</address>

• valid vCard address

• valid XHTML

A simple example: Data Context

<drm:Taxonomies> <drm:Taxonomy rdf:id="#BRM_EPA_Refinements"> <drm:Nodes>

<drm:Node rdf:id="#104-010-01" drm:nodeType="collection"> <drm:NodeName>Natural Disaster Response</drm:NodeName> </drm:Node> </drm:Nodes> </drm:Taxonomy></drm:Taxonomies/>

• BRM categorization

• valid XML

How to use the DRM model for ECM:

Description:

Create and adopt microformats Register and harmonize internal schemasContext:

Adopt the BRM taxonomyRegister and harmonize internal taxonomiesSharing:

Carefully select both: partners interested in data exchange and data interesting to outsiders (esp. the public)

Taxonomy Topic Relationship Digital Data ResourceStructured Data

ResourceSemi-Structured Data

ResourceUnstructured Data

ResourceDocument

Taxonomy Topiccontains

Relationship

relatesparticipates-in

categorizesDigital DataResource

Document

StructuredData

Resource

Semi-Structured

DataResource

UnstructuredData

Resource

contains

contains

contains

is-a-type-of

is-a-type-of

is-a-type-of

Excerpted from the DRM

Substances

Facilities

File Plan(business process)

CERCLIS ActivityCodes

(business process)

Document Types

BusinessReference Model

(business process)

Records RetentionSchedules

Employees

parent-child

related(may be sub-typed)

process-product

synonym

whole-part

metadata:keywords indexed

from full text:full text

Superfund Site ID

Title

Author

Date

Document Type

File Plan Category

Records RetentionSchedule

Facilities

Substances

CERCLIS ActivityCode

Organizations

owns

Organizations

Templates pre-populated with

relevant metadata

Items in bold are presently under analysisSDMS Metadata Analysis

BusinessReference Model(business process)

Nodes of Standardization

Taxonomy Topic Relationship Digital Data ResourceStructured Data

ResourceSemi-Structured Data

ResourceUnstructured Data

ResourceDocument

Taxonomy Topiccontains

Relationship

relatesparticipates-in

categorizesDigital DataResource

Document

StructuredData

Resource

Semi-Structured

DataResource

UnstructuredData

Resource

contains

contains

contains

is-a-type-of

is-a-type-of

is-a-type-of

Excerpted from the DRM

Substances

Facilities

File Plan(business process)

CERCLIS ActivityCodes

(business process)

Document Types

BusinessReference Model

(business process)

Records RetentionSchedules

Employees

parent-child

related(may be sub-typed)

process-product

synonym

whole-part

metadata:keywords indexed

from full text:full text

Superfund Site ID

Title

Author

Date

Document Type

File Plan Category

Records RetentionSchedule

Facilities

Substances

CERCLIS ActivityCode

Organizations

owns

Organizations

Templates pre-populated with

relevant metadata

Items in bold are presently under analysisSDMS Metadata Analysis

BusinessReference Model(business process)

Issues with the DRM

1. Flexibility may lead to lack of standardization

2. Vendor dependencies

3. Unresolved differences between human search and machine discovery

Conclusions

• FEA provides a useful framework for some ECM activities

• BRM, in particular, is a useful taxonomy for classifying records and for organizing workflow

• DRM machine-to-machine applications will outstrip human search interfaces, but the model is still quite useful for the long-term

Questions?

James [email protected]

http://www.jamesmelzer.com