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Leveraging Technology for Effective EHS
Management Systems Planning and
Establishing Objectives
Susan Mazzarella, LEED AP
Managing Principal
Agenda
2
ISO 14001 or OHSAS 18001 conformant management system need to perform some key Planning steps to ensure success. Process for setting environmental aspects, occupational health and safety hazards, and Objectives (aka performance goals)
Common challenges in performing these steps, and keeping them up-to-date include change management and consistency.
Technology solutions for this purpose are getting better and better.
An example Risk Assessment (Job Hazard Analysis) software will be shown as part of this discussion.
Q&A
© 2013 Environmental and Occupational Risk Management, Inc.
Terminology Overview
ISO 14001 (14k): Environmental Management System standard
OHSAS 18001 (18k): Occupational Health & Safety Management System standard – Similar to ISO 9001 (Quality) standard
– Integrated management system = EHS-MS
Approximately 80% overlap between 14k and 18k requirements
3
Management Systems Drivers
Drivers
Corporate
EHS Perform-
ance
Customer Supply Chain
Increased Market Share
Semiconductor Industry Benchmarking
5
Intel: Company-wide certificate for ISO 14001 and OHSAS 18001
Samsung: Many sites registered to ISO 14001 and OHSAS 18001; some still in progress
STMicroelectronics: All manufacturing and many non-manufacturing sites ISO 14001/OHSAS 18001 certified
© 2013 Environmental and Occupational Risk Management, Inc.
Solar Industry Benchmarking
6
Innotech Solar: ISO 14001/OHSAS 18001
SolarWorld: ISO 14001/OHSAS 18001
Canadian Solar: ISO 14001/OHSAS 18001
First Solar: ISO 14001/OHSAS 18001
Suntech: ISO 14001/OHSAS 18001
© 2013 Environmental and Occupational Risk Management, Inc.
14k/18k Elements
Policy
Planning
Implementation & Operation
Checking & Corrective Action
Management Review
7
Plan/Do/
Check/Act
Loop
19 Clauses in each standard
“Performance” not “Prescriptive” Based
7 © 2013 Environmental and Occupational Risk Management, Inc.
Key Steps to Planning Phase
Planning
Checking &
Corrective Action
Policy
Management
Review
Implementation
& Operation
• Identify Environmental
Aspects and Impacts and
OHS Hazards and Risks
• Prioritize Aspects and
Hazards
• Establish Objectives and
Targets
• Develop and Implement
Environmental
Management Programs
© 2013 Environmental and Occupational Risk Management, Inc. 8
9
EHS Planning
Environmental Aspects
Health & Safety Hazards
© 2013 Environmental and Occupational Risk Management, Inc.
Health & Safety Hazard
10
Source
Act Situation
© 2013 Environmental and Occupational Risk Management, Inc.
with a potential
for harm
Health & Safety Risks
11
© 2013 Environmental and Occupational Risk Management, Inc.
Likelihood of
Occurrence
Severity of Injury/Ill Health
Risk
12
Common Challenges
Lack of Consistency
Change Management
Lack of Training
© 2013 Environmental and Occupational Risk Management, Inc.
How can Technology Improve the Process?
13
Ensure JHA data is collected and recorded in a consistent, standardized way in a central repository
Utilize that data to help organization prioritize controls
Analyze the effectiveness and impact of those controls
– Required under Performance Measurement and Monitoring in OHSAS 18k
Increase the accountability for the utilization of safety resources
Drive the continued improvement of your safety program
© 2013 Environmental and Occupational Risk Management, Inc.
Organize Exposure Groups
Job/Task Description
Department
Location
Division
State
Identify Homogenous Exposure Groups – What’s common to
everyone? – What’s common to
everyone in » An office?
» In manufacturing?
» In shipping/receiving?
14 © 2013 Environmental and Occupational Risk Management, Inc.
Example: Remedy Interactive JHA Software
15
iPad compatible
Customize Setup
– Populate with your organization’s terminology
– Limit options for certain fields to ensure consistency
– Use your homogeneous exposure groups to organize the structure
© 2013 Environmental and Occupational Risk Management, Inc.
Enter the Job
Searchable
by Job
Name,
Department,
Location,
Hazard,
Keyword,
etc.
16 © 2013 Environmental and Occupational Risk Management, Inc.
17
Identifying Hazards for the Job/Task
© 2013 Environmental and Occupational Risk Management, Inc.
Hazard Identification
Modifications to EHS-MS
External Events
Human Factors
Contractors/Visitors
Workplace Design
Changes or Proposed Changes
Non-routine Activities
Routine Activities
Enter each
Hazard
Enter risk
score for
each Hazard
Much more
powerful than
just entering
a risk score
for the entire
job
18 © 2013 Environmental and Occupational Risk Management, Inc.
Identify the
Tasks
associated
with the Job
Enter photos
19 © 2013 Environmental and Occupational Risk Management, Inc.
Enter
potential
hazard type,
hazard
category, risk
ranking and
controls
20 © 2013 Environmental and Occupational Risk Management, Inc.
Enter
ESTABLISHED
and
PROPOSED
controls
21 © 2013 Environmental and Occupational Risk Management, Inc.
Compare
Established
and
Proposed
Controls
22 © 2013 Environmental and Occupational Risk Management, Inc.
23 © 2013 Environmental and Occupational Risk Management, Inc.
Sort by High
Risk
Use this
information to
set Objectives
and Targets
Find common
Hazards e.g.
Lack of
oxygen
24 © 2013 Environmental and Occupational Risk Management, Inc.
High Risk Hazard: Lack of Oxygen in Tank Cleaning Activities
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Example Objective to Address High Risk
Jobs
© 2013 Environmental and Occupational Risk Management, Inc.
Objective: Lower risk of Oxygen Affixation in Tank Cleaning Activities
Target: Identify and Implement Controls that Reduce Risk to Moderate
– Identify project work teams, timeframes, resources needed, deliverables, etc.
Evaluate High Risks for Objectives
26
Identify common hazards that if addressed, could lower multiple job risks
Apply new proposed controls to quickly quantify risk mitigation
Identify problem areas (e.g. jobs, departments, locations) for special focus
© 2013 Environmental and Occupational Risk Management, Inc.
Embrace Technology
27
Virtually eliminate JHA program process failures
Demonstrate compliance with legal and other requirements
Run reports, charts, graphs quickly and accurately
Using an iPad, can be completed real-time in the field
Cut down program administration time, and increase the time spent on mitigation of risk
All of these benefits = Reduced risk!
© 2013 Environmental and Occupational Risk Management, Inc.
© 2013 Environmental and Occupational Risk Management, Inc. 28
Thank you!
Susan Mazzarella
949.420.0660