කාර්ය සාධන වාර්තාව - Sri Lanka · Forces, ‘Supasan Nimthera ... Name Service Designation Appointment Date Mr. Lalith Kannangara SLAS (Special) Secretary

කාර්ය සාධන වාර්තාව

rhjidfs; mwpf;if

Performance Report

2012

Mahinda Chinthana-Vision for the

Future

ඵලදායිතා ප්ර වර්ධන මාාතයාාtශය cw;gj;jpj;jpwd; Cf;Ftpg;G mikr;R Ministry of Productivity Promotion

ii Ministry of Productivity Promotion

Performance 2012

The Mahinda Chinthana – Vision for the Future

Increase work place efficiency and productivity by

50% during the next six years by introducing a new

work ethic under the theme ‘Mawbima

Dinawamu”……..

(Mahinda Chinthana- Vision for the Future-Page 90)

ii Ministry of Productivity Promotion

Performance 2012

Contents

1

31

2

3

7

19

16

12

10

36

20

21

27

37

Introduction

Vision, Mission, Objectives

Establishments

Organizational Structure

Human Resources Development

Training Programs (Overseas)

Policy Initiatives

Special Programs

Summary of Expenditure

National Productivity Secretariat

National Productivity Awards

National Quality Circle Awards - 2012

Financial & Physical Performance of the National

Productivity Secretariat

Lanka Sugar Company (Pvt) Limited

1 Ministry of Productivity Promotion

Performance 2012

Introduction

Enhancing productivity in all sectors in the country is important to achieve

development targets. Sri Lanka is on the right track for the development process after

the ending up of long term ethnic conflict. In the exercise of transforming Sri Lanka

to be the Miracle of Asia under the Mahinda Chinthana-Vision for the Future,

productivity promotion is a most important factor.

H.E. the President has accorded the highest priority to productivity promotion by

setting up a separate ministry for productivity promotion and articulates to increase

productivity by 5-6 percent on average annually during the next decade. Achieving

higher levels of productivity at 5-6 level as envisaged in the Mahinda Chinthana-

Vision for the Future’ is an ambitious and a challenging task which requires all public

and private sector organizations and all other stakeholders to work in an effective and

efficient manner in the use of resources/inputs in order to contribute to a greater level

of productivity growth.

The Ministry of Productivity Promotion is the major policy making body in the field

of productivity promotion. In line with the National Policy Frame Work, the Ministry

of Productivity Promotion has been assisting all sectors/entities, all communities in

the country by providing guidance and facilitation to enhance the levels of

productivity with a view to make Mahinda Chinthana-Vision for the Future’ a reality

and to contribute to make Sri Lanka a Wonder of Asia.

In line with the National Policy Framework, several important projects/programs have

been implemented by the National Productivity Secretariat under the purview of the

Ministry during the period to enhance the productivity in the country. By means of

these programs, all sectors namely the public sector, the private sector the school

sector, and the community sector as well as the community are made aware of the

concepts of productivity and through promotion of productivity action is taken to

fulfill the aims of the national development.

This performance report highlights the progress of the projects/programs implemented

by the Ministry and its institutions as at 31st December 2012.


Performance 2012

Vision

Higher standards of living and better quality of life for all through higher productivity at

all levels with equity.

Mission

Formulate policies and strategies to create a highly skilled, dynamic and competitive

labour force and to be the centre of excellence in promoting productivity by 5-6 percent

annually.

Objectives

1. Formulation policies and strategies pertaining to the promotion of productivity and

the labour market trends

2. Adding zest required for raising the productivity of all levels of Sri Lanka’s

economy for the systematic operation of the labour market, its smooth functioning,

stimulation and promotion

3. Carrying out the functions of supervision and coordination in implementing the

labour market policies, productivity promotion programs and projects

4. Improvement of the productivity management systems at all levels and in all aspects

of the Sri Lankan economy, exerting supervision and providing guidance

5. Establishing appropriate institutional framework and methodologies for the

realization and sustaining of the above objectives

Ministry of Productivity Promotion


Performance 2012

Establishments coming under the Ministry

of Productivity Promotion


Ministry Office


Department of Manpower &

Employment

Lanka Sugar Company (Private) Limited

Administration Division

Finance Division

Development Division

Internal Audit Division


Performance 2012

Department of Manpower & Employment

The Department of Manpower & Employment comes under the purview of the

Ministry of Productivity Promotion. It has been established in terms of the extra-

ordinary gazette No 1640/31, dated 12.02.2010 and activated with effect from

01.01.2010 with a view to plan and develop human resources, implementation

of National Manpower & Employment Policy, development of competitive,

skilled and flexible Sri Lankan work force, and assimilation and dissemination of

reliable labour market information.

The Department of Manpower & Employment is headed by the Director General

who is responsible for implementation of the Human Resources and

Employment Policy. In addition to the staff of the Head Office, Human

Resources and Development Assistants attached to the District Secretariats and

Divisional Secretariats to implement these programs at grass root level.

The Department has four divisions namely Employment Creation, Promotion

and Career Guidance, Manpower Planning, Development & Research and

Administration, Financial & Management.


Performance 2012


The National Productivity Secretariat which is responsible for implementing the

productivity concepts. The NPS was functioning under the Ministry of Labour prior

to 2010. The National Productivity Secretariat implements programs towards

introducing productivity concepts, promoting productivity best practices to the

entire country including public, private, schools and community sectors. The

National Productivity Secretariat mainly engaged with conducting productivity

promotion programs, trainings and consultancy, research and development

activities, and coordinating activities of the Asian Productivity Organization.

With a view to enhancing productivity in all sectors, the NPS conducts annual

Productivity Awards Competitions, National Quality Awards, and Productivity

Poster Competitions. Moreover, special programs being implemented by the

Secretariat for the Police Departments, the Customs, Public and Private Banks, the

Ministry of Defence & Urban Development, Ceylon Electricity Board, and Sri

Lanka Military Forces. The National Productivity Secretariat also implements

various programs/projects such as Kaizen Entrepreneurs Program, Community

Development Program, ‘Deya Nanwana Hela Wiruwo’ for Sri Lanka Military

Forces, ‘Supasan Nimthera’- Western Province Educational Program, Sapiri Suwa

Niwasa for community program and ‘Diriya Sanasa’.

NPS is the Sri Lanka‘s Liaison Office to the Asian Productivity Organization

(APO) and works with around 20 member countries of the Asia Pacific Region and

the APO. The APO’s Head Office is located in Tokyo, Japan. Recognizing the

importance of introducing and enhancing productivity for sustainable growth, new

entrants in the region are coordinating jointly the APO in future. Some countries are

already commenced the process.


Performance 2012

Lanka Sugar Company (Private) Limited

As per the provisions of the “Revival of Unrdeperforming Enterprises or

Underutilized Assets” Act No. 43 of 2011, monitoring and supervision of

activities of Lanka Sugar Company (Private) Limited (former Pelwatte Sugar

Industries Limited & Sevanagala Sugar Industries( Ltd) were carried out by the

Ministry Productivity Promotion since 11th

September 2011.

Lanka Sugar Company Limited is the largest agricultural rain fed industry and

technologically advanced sugar factory in the country.

Pelwatte Sugar Industries, together with its subsidiaries, engages in cultivating

sugar cane, and manufacturing and marketing sugar and molasses primarily in

Sri Lanka. It is the largest manufacturer of sugar and other by products from raw

sugar cane. The company manages a 2700 hectare nucleus estate and settlement

estates of 3500 hectares situated in the Monaragala District.

Sevanagala is one of the largest sugar factories in the country which has been

taken over by the government on 11th

September 2011.It also produces sugar

and by products from raw sugar cane.


Performance 2012

The organizational chart illustrates the structure of the Ministry as well as the

relationship and relative ranks of its positions.


Organizational Structure

Secretary

Senior Assistant

Secretary- HR

Additional Secretary Development

Senior Assistant

Secretary (Dev)

Chief Accountant

Assistant

Secretary

Assistant

Secretary

Deputy Director

Internal Auditor

Administrative

Officer

IT Officer

Public

Management Assistant

Public


Development

Assistant

Development

Assistant

Public


KKS/Driver

Accountant

Additional Secretary Human Resources


Performance 2012


(New Appointments)

Name Service Designation Appointment

Date

Mr. Lalith Kannangara SLAS (Special) Secretary 2012.01.02

Mr. Udaya R. Senevirathna SLAS (Special) Secretary 2012.07.17

Miss D.N.P Kularathna SLAS III Assistant

Secretary(HR)

2012.09.24

Mr. H.D.D.R Hettiwansha K.K.S K.K.S 2012.03.01

Mr.P.V.M.S.K Premathilake

K.K.S K.K.S 2012.03.01

Mr. M.K.S Udara K.K.S K.K.S 2012.03.01

Mr. W.M.Wijerathna K.K.S K.K.S 2012.03.01

Mr. W.K.S.A walpola K.K.S K.K.S 2012.03.01

Mr. D.M.C.D Dissanayake K.K.S K.K.S 2012.03.01

Mr. Roshan Wijesinghe K.K.S K.K.S 2012.03.05

Mr.J.P.D.S Jayakody Driver Driver 2012.06.19

Mr.D.M.P.P Kumara Driver Driver 2012.06.19

Mr. W.M. Ekanayake Driver Driver 2012.06.19

N.A.N. Rathnayake Driver Driver 2012.06.19

Mr. P.L.G Gunarathna Driver Driver 2012.06.19

Mr. J.M.S Ariyathilake Driver Driver 2012.06.19

Transfers (In)

Name Service Designation Date of

Appointments

Mrs. N.P Thennakoon SLAc.S (11) Internal Auditor 2012.07.10

Mrs. I.M.P Gunaratna SLPS (11) Deputy

Director(Planning)

2012.09.03


Performance 2012

Recruitments

Since the scope of the Ministry and its institutions has been expanded, the Ministry

has taken steps to increase the existing cadre as required. The approval has been given

to create following positions by the Department of Management Services, Ministry of

Finance.

New Graduates

In addition to the existing staff, 750 new Graduates have been recruited to the

National Productivity Secretariat under the government’s new Graduate Scheme.

Newly recruited offices have been attached to the District and Divisional Secretariats

with a view to spread the concept of productivity in all public and private entities,

schools, and the community. Necessary arrangements have been made to equip new

Graduates with necessary knowledge and skills relevant to their career development.

Five (05) days residential training programs have been conducted to train two (2)

groups. Necessary knowledge on basic productivity concepts have been given during

these trainings. 206 Graduates have been trained during the period.

Dates District covered No. of

Graduates

trained

01-05 October

2012

Colombo,Gampaha

Ratnapura,Kegalle 90

12-16 November

2012

Kandy, Matale,

Badula, Ampara,

Monaragala

116

Total numbers trained as at 31st December 2012 is 206

Designation

No of

Posts

Additional Secretary( Development) 01

Accountant 01

Public Management Assistant 05

Drivers 05


Performance 2012

Effective HRM practices have a strong positive

impact on the bottom line………..

Institution Training program

SLIDA Diploma on Information Technology

Work shop on Public Finance Management for Non-

Finance Managers

Higher Certificate Course on English for

Professionals

Work shop on Tender Evaluation

Advance Certificate in English for Professionals

Diploma in English for Professionals

Training program on Project Proposal Preparation

IT Based Office correspondence

Public Service

Training Institute

2012.

Training Program for newly recruited Management

Assistants

Tamil Language Course for Ministry staff

Training Program on Pensions

Ministry of Public

Administration &

Home Affairs

Capacity Building Program

Training Program on Filing System and

Maintenance of Personal Files

Salary & conversion Course

The Ministry has initiated actions to

develop employees’ personal &

organizational skills, knowledge and

abilities by giving various trainings during

the period under review


Performance 2012

National

Productivity

Secretariat

Higher Certificate Course for Productivity

Professionals’ Development -2012

One day Training on Productivity

Training on Productivity Concepts

Skills Development

Fund

Leadership Training for Coordinating

Secretaries/Media Secretaries to the

Ministers/Deputy Ministers

Role & Responsibilities of Shroff

Training of Trainers

Skill Development for Drivers and Minor

Employees

Developing Management Assistant

Distance Learning

Institute

Certificate Course in English

Professional Certificate in English Program

Department of Motor

Traffic

Awareness program for minimizing hazarded toxic-

gas released from vehicles

Dept. of Manpower &

Employment Training program on procurement systems

University of

Colombo

Certificate Course on Research Methodology

CETRAC Transport Management

Ministry of

Productivity

Promotion

Training on Filing System & Office Management


Performance 2012

Program Country Name of the Officer

Designation

54th

Session on the APO

Governing Body

Singapore Mr.Lalith Kannangara Secretary

The South-South

Learning Forum 2012

Building Resilience and

opportunity

India Mr. U.R. S.enevirathne Secretary

Bilateral Corporation

between NPO’s upgrading

the capacity of National

Productivity Organization

Philippines Mr. U.R. Senevirathne Secretary

53rd

Workshop Meeting of

Heads of NPOs

Indonesia Mr.S.E.R.T.M.S.P. Bandara Additional

Secretary

Top Management Forum

on Corporate Strategies

Japan Mr.S.E.R.T.M.S.P. Bandara Additional

Secretary

Study Meeting on

Performance

Management

Indonesia Mr.L.H Thilakarathne Senior Assistant

Secretary

Training Course on Total

Productive Maintenance

for Industry

Bangladesh Mr.K.A.L.P.

Kariyapperuma

Development

Assistant

Training of Trainers in

Green Productivity

Malaysia Mrs.Jayani Jayasekara Development

Assistant

Advanced Training

Course on the Integrated

Management Systems

Thailand Ms.W.M.K Somaratne Development

Assistant

During 2012, the officers of the

Ministry have been participated

several foreign trainings that help to

develop leadership skills, knowledge,

attitudes, and personal productivity.

The details of the training programs

are given below.

Training Programs (Overseas)

2012


Performance 2012

Workshop on Public

Sector Productivity

Indonesia Mrs.J.M.T Jayasundara Director, NPS

Multi Country

Observational Study

Mission

Japan Mrs. T.S.S. Fernando Development

Assistant

Bilateral Co-operation

between NPOs

Philippines Mrs.J.M.T Jayasundara Director, NPS

Management for

Productivity

Improvement

Japan Mr. G.A.S. Shantha Assistant Director

Multi Country

Observational Study

Mission on Innovation

and Competitiveness

Korea Mr. A.M.D. Arangala Development

Assistant

Development of

Productivity Practitioners

Basic Program

Philippines Mr.L.G.Aruna Krishantha Development

Assistant

Training Course on

Management Consultancy

for Systems

Japan Mr.K.A.D.S. Kulathunga Development

Assistant

Training Course on

Development of


Malaysia Mrs. F.F.Makar Development

Assistant

Training Course on

Development of


Malaysia Mr.K.A.L.M. Kumara Development

Assistant

Bilateral Cooperation

between NPOs

Japan Mrs.J.M.T. Jayasundara Director, NPS

Training Course on

Knowledge Management

for the Service Sector

Korea Mrs.J.M.T Jayasundara Director

Training Course for

Business Excellence

Practitioners

Singapore Mr.W.M.D.S. Gunarathne Deputy Director


Performance 2012

Improve workplace efficiency and effectiveness through

guiding & facilitation………

Workshop for Senior Public Managers on Process Re-engineering & Peoples’

Friendly Service Delivery

The workshop for Senior Managers on Process re-engineering & people’s friendly

service delivery has been organized by the Ministry of Productivity Promotion in

collaboration with the Ministry of Public Management Reforms. The participants

represented the Secretaries of Ministries, Senior Officials, Staff of Ministries of

Productivity Promotion and Public Management Reforms. The main objective of

the work shop was to ensure a people’s friendly service delivery and to introduce

the process re-engineering, its importance, and relevance to raise the efficiency

and effectiveness in the public sector.

The objective of the work shop was to understand the concept of process re-

engineering, its relevance to the public sector, possibilities & challenges as well

as promote people’s friendly service delivery. With a view to make a common

vision towards a better service delivery, senior officers were invited from

Government Ministries, Departments, and Provincial Sector Institutions.

Workshops/ Seminars

As a leading Ministry which involved

in improving work place efficiency and

effectiveness, the Ministry of

Productivity Promotion organized

several workshops and seminars during

the year 2012.


Performance 2012

Workshop on Public Employment Services- Hotel Taj Samudra-

Colombo

23-25 October 2012

The workshop on Public Employment Services organized by the ILO in

collaboration with the Ministry of Productivity Promotion was held from

23-25 October 2012 at ‘On Golden Pond’, Taj Samudra Hotel, Colombo.

The workshop was provided opportunities for participants to improve

their knowledge and strengthen their capacities on the operations and

functioning of Employment Service Centers as well as to expand the

network to provide jobseekers with opportunities in domestic and

overseas areas.

Ministry of Productivity Promotion, Ministry of Labour & Labour

Relations, Ministry of Youth Affairs & Skills Development, Ministry of

Higher Education, Ministry of Education, Ministry of Foreign

Employment & Welfare Employers were participated to the workshop.


Performance 2012

Policy Initiatives

Circular No. 01/12-

Re-engineering Sri Lanka Public Service as Public Service

accomplishing aspirations of the people

A Circular has been issued to all Secretaries of Ministries and Chief Secretaries of

Provincial Councils by the Ministry of Productivity Promotion in collaboration with

the Ministry of Public Financial Reforms with regard to the ‘re-engineering Sri Lanka

Public Service as public service accomplishing aspirations of the people’ on 19th

June

2012.

As per the instructions and directives issued by the Secretary to the President and the

Ministry of Public Administration, the circular issued with the focus on transforming

‘Management Reform Cells” which have already been established in all

Ministries/Entities in to ‘’Re-engineering Units” as an effort to re-engineer public

services creating enabling environment which fulfils the aspirations of the Sri Lankan

people living in the rapidly developing country.

Cabinet Memorandum No. 12/2011

Implementation of a Service/Business Excellence Framework for increasing

performance of government and semi government institutions

Cabinet approval has been received in 2011 to implement the Service/Business

Excellency Framework for increasing performance of government and non-

governmental institutions.

Within the scope of productivity promotion, a Business Excellence Framework that

has the structure and content conforming to the international best practices adopted by

institutions for achieving excellence is practiced by both public and private

institutions. it comprises seven categories namely Leadership, Planning, Information,

People, Processes, Customers and Results.

The existence of an efficient &

vibrant service sector has

become a necessity for further

growth of the economy as a

whole……… ………….


Performance 2012

Business/Service Excellence Framework

D r i v e r s S y s t e m s Results

Leadership Planning and Strategy

(eg: Sectoral and

Corporate Plans,

MahindaChinthana

framework, MDG goals,

Annual estimates and

Medium term budgetary

framework etc

Processes

(eg.public

management

reforms

which include

functional

reviews, cadre

reviews etc,

Government

Process

Reengineering)

Performance Results

(eg.

MfDR,

…)

Physical Environment

(office infrastructure,

buildings, machines and

equipment, etc )

Customer/Client/Citizen Information and

Communication

(databases and reporting & dissemination systems)

Technology

(eg. e-gov initiatives and

programs, such as e-DS

etc)

Human Resource Environment

(eg. HR development

programs)

L e a r n i n g I n n o v a t i o n T r a n s f o r m a t i o n

During 2012, consultative committee and operational committee have been formed to

implement the Business Excellency Framework. Three Consultative Committee

meetings and one operational committee meeting have been conducted during the

year.

Push

improvem

ent of

Enable

change of

Generate

higher


Performance 2012

Composition of Committees

Advisory Committee

o Secretary to the President/

Representative

o Secretary to the Prime

Minister/Representative

o Cabinet

Secretary/Representative

o Secretary, Ministry of

Finance/Representative

o Secretary, Ministry of Public

Administration

o Secretary, Ministry of Public

Management Reforms

o Secretary, Ministry of Labour

& Labour Relations

o Secretary, Ministry of Tele

Communication &

Information Technology


Provincial Councils & Local

Government


Productivity Promotion

Operational Committee

Additional Secretary/Senior

Assistant Secretary of following

Institutions

o Presidential Secretariat

o Prime Minister’s Office

o Cabinet Office

o Ministry of Finance &

Planning

o Ministry of Public

Administration

o Ministry of Public

Management Reforms

o Ministry of Labour &

Labour Relations

o Ministry of Tele

Communication &

Information Technology

o Ministry of Provincial

Councils & Local

Government

o Ministry of Productivity

Promotion


Performance 2012

Special Programs

Various programs have been conducted

by the Ministry of Productivity Promotion paralleled to the Deyata Kirula Program

2012 which was held in Oyamaduwa, Anuradapura. Different productivity programs

were conducted by the National Productivity Secretariat targeting Public sector, the

school sector and the community sector aimed at productivity improvement. A special

community productivity program has been conducted in Meda-Oyamaduwa village in

Mahavilachchiya Divisional Secretariat Division targeting 84 families.

Deyata Kiruala- 2012

An exhibition stall designed by the

Ministry to make people aware of the

knowledge and information on

productivity concepts. The Stall depicts the

activities of the Ministry and its

institutions. Officers of the Ministry who

attached to the Stall provided visitors with

explanations, briefings and demonstrations

of the exhibits on display.

The stall attracted a large crowd.

Deyata Kirula Exhibition Cell


Performance 2012

Ministry of Productivity Promotion- Summary of Expenditure as

at 31.12.2012

(Head 181)

0

100

200

300

400

500

600

700

800

Recurrent Expenditure

Capital Expenditure

Total Expenditure

Ministry of Productivity Promotion- Summary of Expenditure as at 31.12.2012 (Head 181)

Allocation for the year 2012 Rs.Mn

Expenditure as at 31.12.2012 Rs.Mn

Expenditure Allocation for

the year 2012

Rs.Mn

Expenditure as at

31.12.2012

Rs.Mn

Financial

Progress

Rs. Mn

Recurrent

Expenditure

632.45 620.14 98.05%

Capital

Expenditure

71.3 52.42 73.53%

Total Expenditure 703.75 672.56 95.57%


Performance 2012


Vision

To be the Centre of Excellence for productivity promotion in Asia

Mission

Enhance Sri Lankan Productivity by energizing the sector to face international

competition and to uplift living standards of our people through national

development

Objectives

Develop human capital and organizational excellence for building a knowledge-based

society through training, systems & process development and sharing best practices

Measure, evaluate and improve productivity of various economic sectors

Establish national productivity standards and targets taking due account of the

different circumstances in various sectors

Assess new policy initiatives of other Ministries and agencies, with a view to

advising on policy adjustments required to ensure their maximum compatibility with

productivity movement

Inculcate productivity consciousness and an innovative and creative culture through

P&Q promotion and partnership programs


Performance 2012

Key functions of the National

Productivity Secretariat

Productivity Promotion Programs

Productivity Training &

Consultancy

Research & Development

Coordinating Activities &

International Programs for the

Asian Productivity Organization

Special Projects

Sri Lanka obtained membership of the Asian Productivity Organization in the year 1966, and

since then, various actions have been taken to enhance the productivity of the country.

Accordingly, the decade from 1997-2006 was declared the decade of productivity, and in the

year 2002, marking a distinctive milestone in the history of the country, the policy of National

Productivity was formulated for the public sector as well as the private sector. In order to

implement the policy, the National Productivity Secretariat was set up under the Ministry of

Labour. Since then, various programs have been implemented to promote productivity best

practices throughout the country such as awareness programs, productivity awards,

competitions, setting up of model companies, etc. covering public, private, school and the

community sectors. Under the purview of the Ministry of Productivity Promotion, the programs

have been expanded to promote productivity in the country by 5-6 percent within next decade

as per the Mahinda Chinthana-Vision for the Future government policy frame work.

The National Productivity Secretariat performs as Sri Lanka’s Liaison Office to the Asian

Productivity Organization. The Secretariat is in the process of implementing programs aimed at

promoting productivity concepts in collaboration with the Asian Productivity Organization and

the member countries of the Asia Pacific Region as well.


Performance 2012

Main programs of the National Productivity Secretariat cover following Categories

Public Sector

Sector No. of Programs conducted

No of participants

Public Sector 191 25033

School Sector 64 12265

Manufacture & Service Sector

61 11685

Community Sector 20 18631

total 336 67612

Various Activities undertaken

Training/Awareness

Productivity Awards

Media programs on

productivity

Propaganda through

books/leaflets, CDs

Conducting International

conferences with APO

Providing technical

assistance

Conducting e-learning

programs with APO

District/Provincial level

Trainings

Conducting certificate

courses on productivity

Competitions on

productivity

Quality circles conferences

Performance from January-

December 2012

57% 19%

18%

6%

No. of Programs conducted

Public Sector

School Sector

Manufacture & Service Sector

Community Sector

Productivity Promotion

Public Sector

Private Sector

School Sector

Community

Sector


Performance 2012

0

20

40

60

80

100

120

No of Programs conducted during the year 2012 (Provincial Basis)

No of programs conducted during the year 2012 (Provincial Basis)

Province

No of

Programs

Western 98

Southern 24

Uwa 16

Central 21

Sabaragamuwa 11

North Western 10

North Central 6

North & East 8

Public Sector Productivity

promotion programs

During 2012, various programs have been

implemented in following government’s

institutions with a view to enhance

productivity by introducing productivity

concepts such as 5 S, Kaizen, Green

Productivity, 7 wastes of Japanese waste

elimination, Land Utilization for urban

agriculture, etc.

Ministry of Defense & Urban

Development

Sri Lanka Customs

Sri Lanka Police

National Eye Hospital

Bank of Ceylon

Ceylon Electricity Board


Performance 2012

Ministry of Defence & Urban

Development

This program is aimed at promoting

productivity concepts among the staff of

the Ministry and all three forces.

Sri Lanka Police Department

The purpose of this program is to improve

productivity of the Department and to create

efficient working environment and develop

people friendly service delivery. Under this

project, 134 programs have been conducted

and more than 13500 police officers have

been trained.

National Eye Hospital (Neth Pinawana Sath Hadawath)

The purpose of the program is to develop

National Eye Hospital as a model hospital

by introducing productivity best practices

in order to increase a better service to the

customers.

Productivity development steering

committees have been set-up &

productivity promotion officers have been

appointed.

Sri Jayawardenapura Hospital Sapiri Suwa Wimana

The program has been implemented for the

Hospital staff with a view to improve a

quality service. A workshop has been

conducted to introduce productivity concepts

and continuous programs have been

conducted during the year. Sri

Jayawardenapura Hospital received a ‘C’

grade award at the productivity Awards

ceremony in 2012.


Performance 2012

Best Practices Network for ‘SANASA”

Bank

Kaizen Entrepreneurs

The Productivity Secretariat has been

introduced the concept of ‘Kaizen’, for

improving productivity in the manufacturing

sector. The program has been implemented

in Gampaha District as a pilot project, to

develop medium and small enterprises.

.

Attention has been given to introduce 5 S, Green

Productivity, Process development, and quality

circles. Workshops & Awareness programs have

been conducted for selected entrepreneurs in

Gampaha District in collaboration with the

Gampaha District Secretariat.

The program has successfully implemented in

Gampaha District and No. of organizations

gained benefits.

A special program has been

implemented for SANASA Bank to

improve productivity. Athurugiriya

Bank has been selected for the first

round. The purpose of the program is to

increase productivity among SANASA

net work.

Paladai CEB- program for Ceylon

Electricity Board

A program has been implemented for the

Ceylon Electricity Board with a view to

enhance productivity and increase

customer friendly service delivery.

Sri Lanka Bureau of Foreign Employment

A program has been implemented for the Sri

Lanka Bureau of Foreign Employment in

2012. Green Productivity, Kaizen & quality

Circles programs have been introduced.

Changing for the Better-KAIZEN


Performance 2012

National productivity awards competition is one of the main strategies introduced by

the National Productivity Secretariat to increase productivity in public, private,

school, manufacture and services sectors since 2002. Since then, the competition has

been conducted annually and the performance of government institutions has been

evaluated according to the standard criteria and admired organizations which have

been achieved excellence by utilizing productivity concepts. During the year 2012,

2086 institutions have been applied for the competition on voluntary basis and out of

them, 07 institutions have been reached excellence and other institutions have reached

the expected performance levels. From 2013, all public sector institutions are

expected to join to the competition on compulsory basis according to the Cabinet

decision. Accordingly, the performance of all government institutions will be

evaluated and grading them according to their performance level. The award

ceremony has been conducted at the BMICH, Colombo on 04th

December 2012.

No of applications received for the competition

Sector

No of

application

received

No of

institutions

selected for the

first round

No of

winners

Public Sector 903 457 162

School Sector 870 234 111

Services Sector 130 89 55

Manufacturing

Sector

183 31 24

Total 2086 811 352

National Productivity Awards-

2010/2011

43%

42%

6% 9%

No of application received

Public Sector

School Sector

Services Sector

Manufacturing Sector

National Awards for best in

productivity


Performance 2012

Outstanding Achievers- 2012

Pannalgama Maha Vidyalaya- Ampara

received the productivity award for school

sector while Ampara General Hospital

received the award for Inter-departmental

category of the Public Service.

Udawalawa Rural Hospital & Office of the

Provincial Director of Health Services,

Southern Province received awards for Public

Sector Micro category.

Award for large scale manufacturing sector

went to CKT Apparel (pvt) Ltd, Agalawatta,

while, Heritance Kandalama-Dambulla

received award for Service Sector- Large scale.

Beralapanathara Multi-Purpose

Cooperative Society, Urubokka received

award for Service Sector- Medium Scale.

National Productivity Secretariat has

restructured the competition while

complying with the present procedures that

the other member countries of Asian

Productivity Organization being practiced

and conforming the National Vision &

Development Plan of the country.

Winners of the year…


Performance 2012

Grade ‘A’ Winners- National Productivity Awards-

2012

School Sector-Schools

up to A/L

Public Sector-Inter

Departmental Category

Public Sector-Micro

Category

Manufacturing Sector-

Large Scale

Service Sector-Large

Scale

Service Sector- Medium

Scale

Am/Pannalgama MV,

Ampara

General Hospital-

Ampara

Rural Hospital-

Udawalawa,

Office of the Provincial

Director of Health-

Southern Province

CKT (Apparel (Pvt) Ltd,

Agalawatta

Heritance Kandalama,

Dambulla

Beralapanathara Multi

Purpose Co-operative

Society, Urubokka

Productivity is never an accident. It is always the result of a

commitment to excellence, intelligent planning, and focused

efforts……

(Paul J Mayor)


Performance 2012

Institutions applied for the National Productivity Awards

Competition from 2005-2011

2005

2006

2007

2008

2009

2010/

2011

Public Sector 155 447

432 581 575 903

School Sector 186

352 660 335 259 870

Manufacturing

Sector 21 33 28 34 29 130

Service Sector

16 42 205 90 113 183

Total

378 874 1325 1040 976 2086

During past couple of years, there is

a gradual increase of applications

received for the productivity awards

competition.

During 2012, the large number of

institutions has applied for the

competition. It is a good milestone in

the productivity journey.

The competition provides a platform

to enhance the overall performance

of all sectors as well as individuals,

changing their mind sets, and

behavior and make them to

contribute as partners in the

development process.

0

100

200

300

400

500

600

700

800

900

1000

Institutions applied for the National Productivity Awards Competition from 2005-

2011

Public Sector

School Sector

Private Sector

Service Sector

Province No. of

applications

Western 582

Southern 298

Uwa 173

Central 264

Sabaragamuwa 192

North-Western 307

North Central 88

North & East 182

Total 2086

582

307

182

(Northeastern)

88

192

264

No. of applications on

Provincial Basis

173

73 298


Performance 2012

National Quality Circle Awards- 2012

National Quality Circles Awards is another strategy introduced by the National

productivity Secretariat. All institutions/.organizations are advised to create quality

circles within their organizations and it is expected to improve productivity of each

organization through the performance of quality circles.

This series of competition is conducted under four (4) main categories.

School Sector-Students

School Sector -Teachers

Public Sector

Manufacturing Sector and Service Sector

Number of 164 applications received for the

competition and 36 applications have been

selected for the final round by 31st December

2012.

Institutions applied for the National

Quality Circles Convention

Year No. of

Applications

Received

No of

Winners

2010 117 26

2011 101 35

2012 167 Not declared

Why Quality Circles?

Pinpointing, examining,

analyzing & solving problems

in areas including Knowledge

Management, Innovation,

Work Relations, Quality,

Productivity, Safety, Cost, etc.

Enhancing communication

between employees and

management on the above

areas. Good communication

between both parties required

to improve work place

efficiency & effectiveness

Objectives

Promote job involvement

Create problem solving capability

Improve communication

Promote leadership qualities

Promote personal development

Develop a greater awareness for safety

Improve morale through closer identity of

employee objectives with organizational

objectives

Reduce errors

Enhance quality

Inspire more effective team work

Improve productivity

Increase employee motivation


Performance 2012

Deyata Kirula 2012-

The National Productivity Secretariat has implemented several programs paralleled to

the Deyata Kirula National Exhibition 2012 which was held in Anuradapura District.

Community productivity program has been conducted in Meda-Oyamaduwa village in

Maha vilachchiya Divisional Secretariat Division.

Exhibition Stall

A modal class room, modal kitchen, and a

modal factory have been designed using

productivity concepts for the public.

Officers of the NPS have provided visitors

with explanations, briefings and

demonstrations on productivity concepts.

House holed productivity program has

successfully been implemented with 84

family units in Meda-Oyamaduwa village

in Mahavilachchiya Divisional Secretariat

Area.


Performance 2012

E- Learning Course on Food Safety & Traceability

E-Learning Course on Lean Production Systems (13-16 August, 2012)

This program was held from 13-16 August, 2012 and 27 participants attended. It was

expected to introduce Lean production system as a highly efficient manufacturing

technique which developed in 1980s & early 1990s to maximize customer value while

minimizing cost.

E-Learning Course on Food Safety

E-Learning Course on Food Safety which was held from 11-13 December 2012.

Number of 27 participants were attended for the program

Institutional strengthening of NPOs through the development of productivity

practitioners (Advanced Program)-((23rd

January—03rd February 2012,

Colombo

International Events

Three (03) E- learning programs organized by the National Productivity Secretariat in

collaboration with the Asian Productivity Organization have been conducted in 2012

and 79 persons have been benefitted from the program.

E-Learning Course on Customer Relationship Management

for SMEs ( 02-05 July, 2012)

E-learning Course on Customer Relationship Management for SMEs organized by the Asian

Productivity Organization (APO) was held in July 2012 at SLIDA- Colombo with 24

participants from various public & private sector organizations.

E-Learning Course on Lean Production Systems (13-16 August, 2012)

E- Learning course on Lean Production Systems (13-16

August, 2012)

This program was held from 13-16 August, 2012 and 27 participants were

attended. Participants were able to visit Loadstar (Pvt) Limited, Ja-ela.

Achievements at a glance

E-Leaning

Course on Food

Safety and

Traceability

which was held

from 11-13

December 2012.

Number of 27

participants was

attended for the

program


Performance 2012

Productivity Theme Song

Launching a Web Site www.nps.lk

Complying with the national e-government policy directives, the official web site of the

NPS has been designed and developed by the NPS. It has been launched in 2012. The

web site provides relevant information on productivity concepts, programs, practices, etc.

it has now become a vast resource of information for scholars, students, professionals, etc.

Lyrics- Arisen Ahubudu

Music- Pandith W, D

Amaradewa

In the year 2012, theme

song for the productivity

Secretariat has been

introduced in order to

make sense of productivity

among people.

http://www.nps.lk/


Performance 2012

Productivity Awareness ……….

Productivity Secretariat uses various methods to promote productivity concepts.

Productivity Posters CDs/DVDs

Booklets/Green Productivity

Leaflets, NPS Broachers

The National Productivity Secretariat uses

various methods to deliver massages on

productivity to the people. It is expected

to cater target audience and enhance their

knowledge on productivity


Performance 2012

Financial & physical progress of the National Productivity

Secretariat

January-December 2012

No Program

Activity Progress

Financial (Rs. Min)

Physical

Progra

ms

Beneficiaries

01 Productivity

Training &

Development

Public Sector Trainings

0.7 147 15,202

Private Sector Trainings

- 28 3,023

School Sector Trainings - 64 12,265

Trainings for

Ministries/Departments

- 44 9,831

Service Sector Trainings - 28 8,230

02 Productivity

Capacity

Development

Programs for Banks 0.3 5 430

Community productivity

programs

- 20 18,631

03 Productivity

Awards

Field Visits & Awards

Ceremony

18.8 1 -

04 Productivity

quality awards

Quality Awards & conference 1.6 1 -

05 Programs of

Asian

Productivity

Organization

DEMO Project 2.91 2 125

Advanced Productivity Program - 1 40

06 Special Projects

‘Supasan Nimthera’, Western

Province Education Program

0.7 1 150

Programs for Sri Lanka Police

- 78 8260

Sri Lanka Customs

Sri Jayawardena pura Hospital

Kaizen Entrepreneurs


Performance 2012

Pelwatta and Sevanagala-Lanka Sugar Company

(Private) Limited

Our Philosophy

Vision

To contribute to national development through improving rural economy, thereby increasing

the Socio-economic status of farmers with sugar based farming and industry.

Lanka Sugar Company Limited- Pelwatte is a

government entity which is the largest agricultural rain

fed industry and most advanced sugar factory in the

country. Presently, Pelwatte employs 4948 employees,

farmers of out grower 21, 476, settlement 5107 and

indirectly supports many more family members and

related industries in the Uwa Province.

When the assets of Pelwatte were vested to government

on November 2011, the cash flow position of the

company was very poor and no cash/working capital

was available to run the operations. There were many

negative implications to the operations were prevalent.

After the take-over of the Pelwatte & Sewanagala Sugar

industries under the Revival of underperforming &

underutilizing Assets Bill, within a short period of time,

there was a considerable progress has been made.

Main achievements up to Maha

2012

Increasing supplier, farmer &

employee confidence on the

organization on payments

Supporting increased number of

lands cultivated

Attention to on time land

preparation, procuring fertilizer,

chemicals and on time planting

which increase yield by on time &

procurements

MOU with Integrated Sugar Cane

Farmers Organization (ISFO)

which manages 515.5 HA

(cultivable area) of LSCPLP lands

to improve their farmer

profitability and remove all bad

debts by 2014 and reduce

administrative issues.

To become self-sufficiency by 2019

At the time of Pelwatte was taken over to government,

production was stooped till March 2012 and sales were

handled separately and ENA selling price was

increased almost three times from the market price and

most of the existing buyers were left, including some

of the significant buyers. Therefore, there was much

effort to be taken to increase the sales of ENA during

the period under review.


Performance 2012

The profitability Statement based on production basis

Profitability Statement

Revenue

Sugar

ENA

Other Income

Rs ‘000

2,030,525 625,827 29,217

% of production

value

61.61 18.93 0.88

Value of production/

value of closing

inventories

Sugar

Molasses

ENA

42,080 488,725 90,046

1.27 14.78 2.72

Total production Value

Expenditure

HR Cost

Farmer

payments

Materials

Services &

Overheads

Total Expenditure

3,306,420

1,202,340 650,467 557,684 237,622

2,648,113

100.00

36.36 19.67 16.87 7.19

80.09

Net Income 658,307 19.91

Other Important Information

Cane Supply for year - 258,191 MT

Sugar Production -22,712 MT

Molasses Production -16,499 MT

ENA -2,409,130

Liters

Funds received from Treasury during

the period -Rs. 460,287,171/-

(out of Total funds received of Rs.

735 Min)

Fixed Deposits- Rs. 578,594,928/=

Based on the analysis,

Pelwatte has generated net

income of Rs. 658 Min

(19.91%) of production value)

for the year ended 31.12.2012.

This is a remarkable

achievement when compared

to lower cane supply due to

several reasons, including

drought, lower planting

program, etc.

Out of the total production value 81% is sold out and from that

61% is comprise from sugar sales and 19% from ENA sales.

Inventories as at 31st December 2012 is 19% of production value

and major composition is from Molasses inventories of Rs. 489 M

Total expenditure for the period is Rs. 2.6 B (80% of production value). Pelwatte has utilized

funds received from the Treasury as well as internally generated funds meticulously and due to

this, Rs. 579 M worth fixed deposits were available in Bank. This is a remarkable achievement

as in the previous years, there were employee unrest due to late payment of salaries while

taking the burden of additional cash out flow for upgrading and promotion which was stopped

for almost five years, but is pleasure noting that currently Pelwatte is on a safe cash flow

position.


Performance 2012

Future plans

To increase cane supply to 400,087 MT (Increase of 141, 896 MT over 2012-

55%)

To increase the sugar production to 36, 02 MT (Increase of 13,314 MT over

2012-59%)

To increase ENA production to 6,949,905 liters. (Increase of 4,540,775 liters

over 2012- 188%)

To increase profitability to Rs. 1,839 M (increase of 1,181M over 2012-

179%)

Lanka Sugar Company Limited (Sevanagala)

Vision

Mission

To be the leading contribution towards improving living standards of Sugar Cane

farmers by having most motivated employees in the industry while achieving desired

profits and saving foreign exchange to the country.

Objectives

To make Sri Lanka

self sufficient in Sugar

by 2019

Short –term (by 2015)

Produce 300,000 MT of Sugar annually

Provide permanent livelihood for 50,000 families

Create 9000 direct employment

Increase monthly income of a family by Rs. 30,000

To contribute 50% of national sugar consumption

Save Rs. 30 Bin foreign exchange within 03 years per annum

Gain Rs. 30 Bin net profit annually

To produce 75 MW of renewable energy to the national grid


Performance 2012

Objectives

The Sevanagala Sugar Industry has been taken over by the government on November 2011 under

the ‘Revival of Underperforming Enterprises or Underutilized Assets Act”, No 43 of 2011. The

industry has been handed over to the Ministry of Productivity Promotion.

Rs. Min. 138.3 has been received from the Treasury. Actions have been taken to make necessary

maintenance and paid arrears to farmers before commence the work.

Long Term (2013-2019)

To produce 700,000 MT of Sugar production annually

To support 100,000 farmer families

To provide 18,000 direct employments

To increase the Net income of a family by RS. 35,000 per month

To save Rs. 70 Min. foreign exchange within 07 years

To generate 200 MW of renewable energy to the national grid

Breakdown of the expenditure of Treasury Allocation

Total Allocation- Rs. 138.3 Mn.

Description

Expenditure

Rs. Mn

Arrears Paid to farmers

Salaries & Wages

Maintenance

Payment for electricity Bills-

2011

Water Bills- 2011

Diesel & Lubricants

Other

29.40

55.20

31.30

9.50

2.50

3.70

6.70

Total 138.30


Performance 2012

Improvements of privileges and activities during 2012

Cont….

For Sugar Cane farmers………..

Immediate advance payment for their sugar cane supply

Final payments within 02 weeks after completion of harvesting

Supply of good & quality fertilizer and weedicide

Reduction of interest rate from 18%-8% for services, given by institute

Introduction of attractive incentive scheme for sugar cane farmers on quality

& quantity basis

Provide sugar 5 kg per month to farmers on concessionary rates

Increase the prize for Sugar cane from Rs. 3200/ to 4000 per 01 MT

Accordingly, increase the cost for sugar cane transport

Provide immediate solutions for farmers problems

Introduce home gardening competition among sugar cane farmers

For Employees ……………..

Increase of salaries & wages by 50%- 70%

Permanent appointments for casual/contract basis employees

Facilities of the staff and employees have been increased

Provide scholarships for children of the staff

Medical insurance scheme has been introduced

Introduce safety insurance scheme to minimize work place accidents

Create smooth working environment

Provide sugar 5 kg per month on concessionary rates


Performance 2012

Progress under the Ministry of Productivity Promotion

Description Before

privatization

Year 2000

End of private

Management as at

11.11.2011

Progress as

at 31.12.2012

Total Extent (Ha) 4213 4213 4213

Cane cultivated (Ha) 3955 2101 2450

Cultivated Land (%) 94% 50% 58.15%

Cane harvested (MT) 286,000 116,421 120,251

Sugar production (MT) 24,396 6,015 9631

Sugar % 8.5% 5.17% 8.01%

Spirit production (Lts) 3,740,337 3,360,613 2,336,675

Spirit production

( Lts.01/ MT of Sugar)

13.07 28.87 19.43

Net Profit (Rs.Mn) 730

Documents

කාර්ය සාධන වාර්තාව - Sri Lanka · Forces, ‘Supasan Nimthera ... Name Service Designation Appointment Date Mr. Lalith Kannangara SLAS (Special) Secretary