Embed Size (px)
Citation preview
Jamhuuriyadda Federaalka Soomaaliya
Wasaaradda Howlaha Guud,Dib-u-
Dhiska iyo Guriyaynta
MINISTRY OF PUBLIC WORKS RECONSTRUCTION AND HOUSING
REQUEST FOR EXPRESSIONS OF INTEREST (REOI)
Country: Federal Republic of Somalia
Project: SOMALI URBAN RESILIENCE PROJECT PHASE TWO (SURP II)
Project Coordination Unit (PCU)
Individual Selection of Consultant
Position: Financial Specialist
Application submission Deadline: 17/06/2020
Email Contact: [email protected]
Ref: SO-MOPWHR-172384-CS-INDV.
1. Project Background
The Government of Federal Republic of Somalia has received a Grant from the
International Development Association (IDA) and Multipartner Trust Fund of World Bank
to finance Somali Urban Resilience Project Phase II (SURP II), and intends to apply part of
the proceeds of this grant towards payments for procuring Individual consultants services in
Project Coordination Unit (PCU) at the Ministry of Public Works Reconstruction &
Housing.
SURP II will scale up investments within cities where the SURP is currently operational -
Mogadishu, Garowe, Kismayo and Baidoa and lay the groundwork for expansion to cities
in Galmudug and Hirshabelle states. There are four components: (i) Urban Infrastructure
and Services; (ii) Institutional Strengthening and Analytics; (iii) Project Management and
Capacity Building; and (iv) Contingent Emergency Response. PCU will be set up at the
federal level in the MoPW.
The Ministry of Public-Works Reconstruction & Housing now invites eligible individual
consultants to indicate their interest in providing the services. Interested consultants must
provide information indicating that they are qualified to perform the services (CV’s,
description of similar assignments, experience in similar conditions, availability of
appropriate skills, etc.). Selection will be based on qualifications and experience stipulated
below.
2. Responsibilities Responsible for working in collaboration with the External Assistance Fiduciary (EAFS)
Units at ministries of finance (MoF) to ensure that adequate financial management and
reporting systems are implemented for SURP II in the Project Coordination Unit (PCU) and
the Project Implementation Units (PIUs). The Finance Specialist is also responsible for
liaising day to day with the EAFS at the federal Ministry of Finance to facilitate the
government budgeting process and to process withdrawal applications for all Federal
Member States (FMS)/PIUs in a timely manner and mitigate any disbursement delays. FM
specialist ensures compliance with operating procedures in Project Appraisal Document
(PAD), Grant Agreement, Disbursement Letter, Government and the SURP II Project
Implementation Manual (PIM), e.g.: Procurement, Disbursements, Designated Accounts, SOEs, IFRs, Special Commitments. FM specialist with the support of FGS EAFS, ensure
that Unaudited Quarterly Financial Reports (IFRs) and Annual Financial Statements for all
Project Funds are prepared and analyzed according to the categories and project
جمهىرية الصىمـــــال الفدراليةواعادة وزارة الاشغال العـــامة
الاعمــاروالإسكان
components as appropriate, and provide timely reporting of any material variances and
other specific tasks detailed in the Terms of Reference (TOR) that can be found at
www.mpwr.gov.so or can be provided submission of application (in person or by e-mail).
3. Selection Criteria: The selection shall be based on qualification, experience and skills of
the candidate and followed by an interview. The qualifications, experience and
competencies include:
Required qualifications and experience Post-secondary degree in accounting, finance or business administration
(accounting)
Professional qualification in accounting or financial management, registered by and attained final qualification of an accounting or financial management
recognized professional body, e.g.: CIPFA IPFM, ACCA, CPA
At least 10 years of experience in accounting, audit or financial management
Excellent written and oral communication skills in English, to deliver technical financial documents, and reports
Excellent computer skills in Microsoft Office tools (Word, Excel, and
PowerPoint), including database use is required
Desirable qualifications and experience Preferably at least 5 years of post-qualification experience in public
accounting as an active member in good standing of a professional
organization belonging to the International Federation of Accountants
Work experience with infrastructure investments
Work experience in conflict-affected countries
Understanding of Somali context of financial management
4. Duration and location of assignment
The SURP-II Project is already effective and is expected to close on 31 December 2024.
The duration of the assignment is renewable one year with a trial period of three (3)
months. The renewal is not validated until after the satisfactory performance evaluation
approved by the Employer and World Bank. The position is stationed in Mogadishu.
5. Selection Method
The attention of interested Consultants is drawn to section III, para 3.14,3.16 & 3.17 of the
World Bank’s Procurement Regulations for IPF Borrowers: Procurement in Investment
Projects Financing Goods, Works, Non -Consulting and Consulting Services, July 2016,
revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the
World Bank’s policy on conflict of interest. A Consultant will be selected in accordance
with the Individual Consultant method set out in the World Bank Procurement
Regulations.
Interested consultants may obtain further information including detailed Terms of
Reference at the following website www.mpwr.gov.so or email address;
[email protected] and [email protected] during office hours, Saturday to
Thursday between 8:00am and 15:00pm.
Expressions of Interest must be delivered electronically to the above email address by 17
JUNE 2020 at 15:00 PM and mention “Expression of Interest for Financial Specialist,
PCU-SURP II Project”.
Attention: Mohamed N. Hassan,
PCU Programme CoordinatorMinistry of Public Works Reconstruction & Housing,
Shingani District, Mogadishu, FEDERAL REPUBLIC OF SOMALIA
Email address; [email protected]
Ministry of Public Works Reconstruction & Housing
Somali Urban Resilience Project Phase two – SURP II
Project Coordination Unit - PCU
Terms of Reference for
PCU Financial Specialist
PCU Finance Specialist
Summary of role Responsible for working in collaboration with the External Assistance Fiduciary
(EAFS) Units at ministries of finance (MoF) to ensure that adequate financial
management and reporting systems are implemented for SURP II in the Project
Coordination Unit (PCU) and the Project Implementation Units (PIUs). The Finance
Specialist is also responsible for liaising day to day with the EAFS at the federal
Ministry of Finance to facilitate the government budgeting process and to process
withdrawal applications for all Federal Member States (FMS)/PIUs in a timely
manner and mitigate any disbursement delays.
Reporting structure The PCU finance specialist reports directly to the PCU Program Coordinator, is
responsible for financial management of the PCU and Project activities implemented
directly by the PCU, and has technical advisory and oversight role for the financial
management of the PIUs.
The organigram below indicates in blue the structure of the matrixed finance function
in SURP II.
Figure: Organogram of the finance function in SURP II
Context of the Project SURP II Project Development Objective
“To strengthen public service delivery capacity of local governments and increase
access to urban infrastructure and services in selected areas.”
Project Components and implementation arrangements
Building on the Somalia Urban Resilience Project I (SURP), the second phase has
been designed as an urban resilience project that aims to deliver prioritized
infrastructure in cities, use country PFM systems at the sub-national level and
strengthen municipal government capacity. SURP II will scale up investments within
cities where the SURP is currently operational - Mogadishu, Garowe, Kismayo and
Baidoa and lay the groundwork for expansion to cities in Galmudug and Hirshabelle
states. There are four components: (i) Urban Infrastructure and Services; (ii)
Institutional Strengthening and Analytics; (iii) Project Management and Capacity
Building; and (iv) Contingent Emergency Response.
To support environmental and social standards management capacity, and in
particular Gender Based Violence (GBV)/ sexual exploitation and abuse and
harassment (SEA/H) risk management, a GBV Specialist will be recruited to the
Project Coordination Unit (PCU). There will further be close coordination with the
Ministries of Health, Education and other relevant stakeholders for the
implementation of the project. The PIU GBV Specialist will also liaise in particular
with a GBV technical expert and Senior Social Development Specialist within the
World Bank team.
Details on project components and implementation arrangements can be found in the
Project Appraisal Document on the World Bank website at:
http://documents.worldbank.org/curated/en/191081576206050578/Somalia-Second-
Urban-Resilience-Project
Scope of Work In close consultation with the ministry to which the project is housed and the EAFS
Unit, the consultant is expected to undertake the following task on day today basis:
Gather and analyze data on capacity development progress being achieved and report on this to the SURP II Program Coordinator
Ensure compliance with operating procedures in Project Appraisal Document (PAD), Grant Agreement, Disbursement Letter, Government and the SURP II
Project Implementation Manual (PIM), e.g.: Procurement, Disbursements,
Designated Accounts, SOEs, IFRs, Special Commitments
Monitor, maintain, develop and update the financial procedures manual on a
regular basis
Design and deliver practical financial management training to the PIU finance specialists and relevant staff of the ministry on SURP II financial management
procedures and tools, and provide on-the-job technical support as needed on
emerging issues in close coordination with the World Bank
Keep abreast of changes in financial regulations and legislations and ensure the accounting staff is updated on new developments
Review all aspects of the project work plans and budgets based on the results of operations and changing economic conditions and recommend corrective
measures to financial management
Work with PIU finance specialists and other project staff to prepare annual
work plans and budgets
Maintain all accounting records in line with approved accounting standards and in line with the PIM and Government’s regulations
Ensure that PIUs keep records of the transactions occurring every month in a spreadsheet and reconcile it with the monthly bank statements as well as with
EAFS records. The original records are maintained in the custody of the EAFS
unit.
Ensure that the project’s financial management filing system of accounting
records are accurate and current, and they are easily retrievable for reviews
and audit purposes, and copies of these are retained at the PCU and PIU
offices for 7 years. All the documents should be handed over to the directorate
responsible for the project at the municipality.
Render periodic reports, (i.e. monthly/quarterly/annually) in the formats approved by the World Bank and in line with the project documents and
financing agreement
Prepare monthly bank reconciliations for the project bank accounts, including designated and project accounts
Ensure financial reports are prepared in accordance with agreed formats and in line with the financing agreement
With the support of FGS EAFS, ensure that Unaudited Quarterly Financial
Reports (IFRs) and Annual Financial Statements for all Project Funds are
prepared and analyzed according to the categories and project components as
appropriate, and provide timely reporting of any material variances
Contribute to PCU quarterly and final reports outlining achievements, challenges and recommendations pertaining to the financial management
function
Prepare, monitor and interpret cash flow forecasts in consultation with the
PCU Program Coordinator
Analyze changes in the forecast and advise the project management accordingly
Ensure that disbursements are made in accordance with approved annual budgets and work plans together with the PCU Program Coordinator
Ensure that all project payments are done in accordance with good accounting practices and in line with the project objectives and financing agreement
Ensure that no project category/component is overspent, obtaining prior
written authorization from the World Bank for virements
Where applicable, ensure that the required World Bank No Objection letters relating to an expenditure have been rendered by the Bank before costs are
incurred and ensure they are properly filed as part of the accounting records
Ensure prompt release of funds once approved to service providers
Ensure that required accounting and submissions of returns by beneficiaries
who receive advances are fully supported, complete, accurate and timely
Ensure implementation, and enhance as appropriate, the project’s systems of internal control (goods, works, services, fixed assets, civil works), as outlined
in outlined in this PIM and in the EAFS Manual
In conjunction with the SURP II Program Coordinator and the SURP II Procurement Specialist monitor performance against agreed Financial
Performance Indicators
Monitor, in conjunction with the Procurement Specialist financial
management aspects of project contracts
Initiate corrective measures to address internal financial shortcomings and irregularities as the need arises
Identify key emerging gaps and fiduciary risks that inform the need to revise the EAFS manual and PIM
Liaise with the internal/external auditors to get project financial statements audited and follow up any audit queries/management letters
Undertake additional duties as reasonable directed by the Program
Coordinator for the better implementation of the Project
Liaison with the internal and external auditors to ensure the project audits are undertaken on timely basis and recommendations implemented on timely
basis.
Duration and location of assignment The SURP-II Project is already effective and is expected to close on 31 December
2024. The duration of the assignment is renewable one year with a trial period of
three (3) months. The renewal is not validated until after the satisfactory performance
evaluation approved by the World Bank.
The position is stationed in Mogadishu at the Federal Ministry of Public Works, with
travel required throughout Somalia to cities where Project works are managed
undertaken.
Required qualifications and experience Post-secondary degree in accounting, finance or business administration
(accounting)
Professional qualification in accounting or financial management, registered by and attained final qualification of an accounting or financial management
recognized professional body, e.g.: CIPFA IPFM, ACCA, CPA
At least 10 years of experience in accounting, audit or financial management
Excellent written and oral communication skills in English, to deliver
technical financial documents, and reports
Excellent computer skills in Microsoft Office tools (Word, Excel, and
PowerPoint), including database use is required
Desirable qualifications and experience Preferably at least 5 years of post-qualification experience in public
accounting as an active member in good standing of a professional
organization belonging to the International Federation of Accountants
Work experience with infrastructure investments
Work experience in conflict-affected countries
Understanding of Somali context of financial management
Selection Method The attention of interested Consultants is drawn to section III, para 3.14,3.16 & 3.17
of the World Bank’s Procurement Regulations for IPF Borrowers: Procurement in
Investment Projects Financing Goods, Works, Non -Consulting and Consulting
Services, July 2016, revised November 2017 and August 2018 (“Procurement
Regulations”), setting forth the World Bank’s policy on conflict of interest.
