2013 Handbook for SBA S6 Submissions Eng - hkdse… · Note: Compared with the 2012 HKDSE Examination, some changes are made to the submission ... Chemistry Marks on Experiment Marked

2013 Hong Kong Diploma of Secondary

Education Examination

School-based Assessment System (SBAS)

Handbook for SBA S6 Submissions (Mark Data File, Student Work, and Teacher Document)

2012 Hong Kong Examinations and Assessment Authority All Rights Reserved 2012

HKDSE School-based Assessment System (SBAS) Handbook for SBA S6 Submission (Mark Data File, Student Work, and Teacher Document)

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Table of Contents

1. Introduction..................................................................................................................... 3 2. Flowchart........................................................................................................................ 3 3. Requirements and Schedule of S6 Submissions............................................................ 4 4. Promoting Classes ......................................................................................................... 7 5. Entering SBA Marks ....................................................................................................... 9

5.1 Creating Teaching Group(s) and Entering SBA Marks (Subject Teacher) ...........................9 5.2 Consolidating SBA Marks and Exporting Mark Data File (Subject Panel) ............................9

6. Submitting Mark Data File (ALL Subjects)...................................................................... 9 7. Student List for SBA Work Submission (Submission required ONLY when schools

request for a change of student(s) for work submission).............................................. 13 8. Submitting Student Work.............................................................................................. 14

8.1 Submission of Student Work (by Subject Panel) ................................................................14 8.2 Submission through Online Services (only for Liberal Studies, History, Visual Arts, Biology,

Chemistry, Physics, Combined Science, Chinese History, Information and Communication Technology, Integrated Science and Chinese Language)..................................................14

8.3 Submission of Student Work to the HKEAA Office (only for English Language)................16 8.4 School Inspection (only for Design and Applied Technology) ............................................17

9. Submitting Teacher Document (only for Chinese Language, Liberal Studies and Chinese History)........................................................................................................... 17 9.1 Submission of Teacher Document (by Subject Panel) .......................................................17 9.2 Submission through Online Services..................................................................................17

10. Appendix: File Naming Convention .............................................................................. 20 11. Appendix: Useful Tips for Handling Student Work Files ............................................... 21

11.1 Resizing pictures ................................................................................................................21 11.2 Conversion of hard copy to pdf with minimum file size.......................................................22 11.3 Zipping several files into a single file ..................................................................................23 11.4 Compression of pictures/images using Microsoft Word......................................................24 11.5 Conversion Word documents to pdf ...................................................................................26


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1. Introduction This handbook is to provide guidance to schools on how to submit SBA Mark Data File, Student Work, and Teacher Document through the HKDSE Examination Online Services (Online Services). The S6 mark submission procedures are similar to the S5 procedures. For details, teachers may refer to the 2012 Hong Kong Diploma of Secondary Education Examination School-based Assessment System (SBAS) User Manual (User Manual) published in April 2011. Further information could be found through the Online Services at http://www.hkdse.hkeaa.edu.hk . Subject panel should submit the Mark Data File to the principal for endorsement in advance, as the Mark Data File, Student Work, and Teacher Document all share the same submission deadline. If the subject panel only submits the Mark Data File to the principal for endorsement on the last day, he/she may not have sufficient time to submit other files on the same day. Note: Compared with the 2012 HKDSE Examination, some changes are made to the submission requirements/procedures in the 2013 Examination. They are highlighted in this Handbook for teachers easy reference.

2. Flowchart This section provides an overview of SBA S6 submission process, which starts from promoting classes to submitting all required data files.

By Teacher Step 1: Promoting Classes

(Section 4 of this Handbook)

By Teacher Step 2: Creating Teaching Group

and Entering SBA Marks (Chapter 5.2 & 5.3 of User Manual)

By Teacher Step 3: Generating Reports and

Charts and Exporting Mark Data File(Chapter 5.4 & 5.5 of User Manual)

By Subject Panel Step 4: Consolidating SBA Marks

and Viewing all SBA Marks (Chapter 6.1 & 6.2 of User Manual)

By Subject Panel Step 5: Generating Reports and

Charts and Exporting Mark Data File(Chapter 6.4 & 6.5 of User Manual)

By Subject Panel A/C Step 6: Uploading Mark Data File


By Principal A/C Step 7: Viewing and endorsing Mark

Data File (Chapter 7.1 & 7.2 of User Manual)

By Subject Panel Step 8: Submitting Student Work


By Subject Panel Step 9: Submitting Teacher

Document (if applicable) (Section 9 of this Handbook)


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3. Requirements and Schedule of S6 Submissions The following table shows the S6 submission requirements and submission period for individual subjects in the 2013 HKDSE Examination. Please pay special attention to the highlighted parts and the notes on page 6 for updates about the 2013 submission requirements.

Requirements Subject

SBA Mark Student Work (Note 1) Student List

(Note 2) Teacher

Document Submission method Submission period

Liberal Studies

One mark on Product and one mark on Process for the Product Stage

Products of the IES of six students, chosen by the HKEAA, are to be submitted. Not required

Process assessment

records

Online (Note 3)

5 Dec 2012 11 Jan 2013

History One mark on Task 2

Study reports (Task 2) plus completed Forms A and B of six students, chosen by the HKEAA, are to be submitted. Video recording of the oral presentation (Task 1) will not be collected.

Not required Nil Online 2 23 Jan 2013

Design and Applied

Technology One mark on Part 2

SBA project reports (including drawings, models and CDs/DVDs, if any) of six students, chosen by the HKEAA, are to be reviewed by the HKEAA.

Not required Nil

1. Marks to be submitted online.

2. Submission of students work not required. Assessors will visit the schools to inspect the work samples.

2 30 Jan 2013

Visual Arts One mark on a Portfolio

Two SBA portfolios from each of six students (maximum 20Mb for each student), chosen by the HKEAA, are to be submitted. (Note 4)

Not required Nil Online 2 30 Jan 2013

Biology Marks on Ability Area A and Ability Area B

Marked reports of six students, chosen by the HKEAA, are to be submitted. (Biological drawings are NOT required.) Only those pieces of work with marks submitted are required. (Note 5)

Not required Nil Online 4 Jan 1 Feb 2013


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(Note 2) Teacher


Chemistry Marks on Experiment Marked work of six students, chosen by the HKEAA, is to be submitted. Only those pieces of work with marks submitted are required.


Physics Marks on Experiment Marked work of six students, chosen by the HKEAA, is to be submitted. Only those pieces of work with marks submitted are required.


Biology Part: Marks on Ability Area A and Ability Area B (Note 6)

Not required 4 Jan 1 Feb 2013

Chemistry Part: Marks on Experiment Not required

4 Jan 4 Feb 2013

Combined Science (CS)

Physics Part: Marks on Experiment

For each part of CS (Biology, Chemistry, Physics), marked work of six students, chosen by the HKEAA, is to be submitted. The requirements are similar to those stipulated in the corresponding full science subjects.

Not required

Nil Online

4 Jan 6 Feb 2013

Chinese History One mark on S6 assessments

Two written assignments (one from S5 and one from S6, which carry the highest weightings) from each of six students, chosen by the HKEAA, are to be submitted.

Not required

The learning and assessment plan of S5 (Stages 1 & 2) and S6 (Stage

3) classes/ teaching groups

Online 9 Jan 8 Feb 2013

Integrated Science

Marks on Ability Area A and Ability Area B

Marked reports used for assessment of Ability Area B of six students, chosen by the HKEAA, are to be submitted.


Information and

Communication Technology

Marks of Parts 2 to 7 SBA project reports of six students, chosen by the HKEAA, are to be submitted. Not required Nil Online 9 Jan 20 Feb

2013

Chinese Language

One mark on Reading activities, One mark on coursework/other language activities, One mark on the elective modules

Six students are to be chosen by the HKEAA. Their work on any one of the two elective modules with marks submitted is to be submitted.

Not required

Assessment Plan Form and

Marking Criteria of the submitted

student work. (Note 7)

Online 24 Jan 1 Mar 2013


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(Note 2) Teacher


English Language

Two marks, one from Part A and one from Part B

Six video clips for Part A and six video clips for Part B of the SBA are to be submitted. For each Part, the six sets should consist of two high, two medium and two low levels of performance, to be chosen by the school. Assessment records of the students whose samples are chosen for submission.

Not required Nil

1. Marks to be submitted online.

2. Video samples and assessment records to be submitted in the form of CD/DVD to the HKEAA office. (CD/DVD label and envelope cover will be provided by HKEAA.) (Note 8)

Marks: 31 Jan 20 Mar 2013 CD/DVD: 7 20 Mar 2013

Notes: 1. Detailed requirements and procedures of the submissions will be provided to teachers at the SBA conferences held between October and November 2012. 2. Starting from the 2013 Examination, schools need NOT submit the Student List for SBA Work Submission (Student List) to the HKEAA. 3. Liberal Studies: In addition to the Task samples, a set of the following Teacher Documents (one single file per school) related to the Process assessment of the

Independent Enquiry Study (IES) are to be uploaded to the HKDSE Online Services: (1) The IES assessment plan of the Product Stage (2) One Process assessment activity for the Product Stage including

(a) the design of the activity (e.g. graphic organizer/worksheet); (b) rubrics for that activity; and (c) two samples of students performance in that activity, one from each of high and low levels of performance, with the marks (or levels of performance) indicated,

chosen by the school. 4. Visual Arts: The file size for each students work file should not exceed 20 Mb. 5. Biology: Schools are NOT required to submit biological drawings to HKEAA. 6. Combined Science (Biology): School presenting candidates for the first time will receive the HKDSE Online Services Subject Panel account in early November 2012. 7. Chinese Language: Starting from the 2013 Examination, schools only need to submit student work on any ONE of the two elective modules with marks submitted.

Moreover, the Assessment Plan Form and Marking Criteria of the submitted student work should be uploaded as a single file of Teacher Documents to the HKDSE Online Services, i.e. DO NOT submit this as part of the student work files. 2013

8. English Language: A set of pre-printed labels for CD/DVD and an envelope cover will be provided to schools in early December 2012 to facilitate the submission of student work samples.


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4. Promoting Classes At the beginning of S6, teachers are required to use the same software in which the S5 mark has been entered to promote the class before entering the S6 marks. This section outlines the steps for promoting classes.

Step 1 Expand Classes > Promote Classes

Step 2 a. Enter the Class Name. b. Click on the Promote button.

c. Click on the button to confirm the promoted classes.

To review the updates, you can click on the Classes on the left menu.

Step 1

Step 2a

Step 2b

Step 2c


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Step 3 Please refer to Section 5 of the User Manual to manage teaching group(s) and enter marks of S6 students.

Notes: 1. S6 class must begin with 6.

2. Assign transfer/switch student, if needed, after promote class.

Transfer students are S6 students sitting the examination for the first time, but who have transferred from one school to another after S5.

Switching of courses is only applicable to Science Subjects. Please refer to the respective School-based Assessment Teachers Handbook.

3. Select language medium for students after promote class. (Only applicable to bilingual subjects)

Language medium means the medium used by the student in completing his/her SBA work.

For batch input of language medium, copy the respective column from the SBA Software and paste it to an excel file. Then batch input the language medium in the excel column. (C denotes Chinese; E denotes English.) Lastly, copy the excel column and paste onto the respective column of the SBA Software.


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5. Entering SBA Marks 5.1 Creating Teaching Group(s) and Entering SBA Marks

(Subject Teacher) Please refer to Section 5 of the User Manual, page 20. In entering students information, please be reminded to declare if a particular student is a relative of a teacher who has assessed the SBA work of this student. The declaration records will be shown in the Mark Summary Sheet. Apart from the provision of the declaration records to the HKEAA, schools leaders are also reminded to establish an internal system for directing teachers to make a formal declaration of conflict of interest at the beginning of the school year in regard to their personal relationship with the students they teach (if any), and to take appropriate actions to mitigate the declared conflict, e.g. redeployment of teachers to avoid their conducting the assessments for the student(s) concerned, where applicable.

5.2 Consolidating SBA Marks and Exporting Mark Data File (Subject Panel)

Please refer to Section 6 of the User Manual, page 68.

6. Submitting Mark Data File (ALL Subjects) Note: This version is adapted from Section 6.7 of the User Manual. Changes are shaded for teachers easy reference. The procedures are similar to those performed in the S5 submissions. This section outlines the steps to upload mark data files to the Online Services for the Principal to endorse. Subject Panel and teachers are advised to ensure the accuracy of the marks before performing the uploading procedures. Step 1 a. From the School-based Assessment menu, select Submit SBA Files.

b. The following page will be displayed. Click the Upload button.

Step 1a

Step 1b


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Step 2 Uploading the mark data file

a. Select the Mark Data File option. b. Click on the Browse button. c. In the pop-up window, specify the file location and click on the Open button. d. The Subject Panel can type a message in the Description column about the submission for the reference

of the Principal (optional). e. Click on the Upload button. The file will then be uploaded for the Principal to endorse.

The file is displayed in the list awaiting the Principals endorsement as below.

Step 2d

Step 2b

Step 2e

Step 2c

Step2a


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f. A notification email will be sent to the Principal automatically informing him/her that a file is awaiting

his/her endorsement. A template of the email is shown below: SBA Marks Review Notification

Dear Principal, Please be informed that the following SBA Marks for submitting to HKEAA are awaiting for your endorsement:

Exam Year: 2013 Subject: LIBST File: 2013S6163LIBST30780MSS2.06.pdf Panel Chair: 30780-12N040 Submission Time: 11-04-2012 15:36

Please login the system to complete the endorsement procedures.

Step 3 To view the mark data file that has been uploaded in order to check whether everything is in good order:

a. Click on the file.

b. The Mark Summary Sheet in PDF format will then be displayed.

Step 3a


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If the Principal requires the Subject Panel to re-submit the file for any reason, the Subject Panel should perform Step 4 as shown below:

Step 4 The mark data file rejected by the Principal will be listed in the Workflow area.

The Subject Panel should follow up the issue with the teachers involved. After that, the Subject Panel should export a new mark data file using the SBA Software. By default, the new file exported by the software will automatically bear the same name as the one before.

To upload the new mark data file on Online Services, the Subject Panel should perform steps 2a to 2e in this section. If the file with the same name already exists, the following dialog box will be displayed. Then click Replace to confirm the file replacement.

Step 4


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7. Student List for SBA Work Submission (Submission required ONLY when schools request for a change of student(s) for work submission)

The Student List shows the information of the students selected by the System for work submission (except for the subject of English Language). For English Language, the students are to be selected by the Subject Panel. For details, Subject Panels for English Language may refer to Section 6.3 on page 72 of the User Manual. A sample of a list is attached below.

If the Student Work is in good order, there is NO need for the Subject Panel to submit the Student List to the HKEAA.

Request for a change of student(s) for work submission If the work of any chosen student cannot be located, or involves any irregularities (such as mark penalty being

imposed due to plagiarism or late submission), the Subject Panel should contact the SBA Team of the HKEAA to request for a change of student(s) for work submission.

The Subject Panel will be requested to generate the Student List and fax it to the HKEAA. The Subject Panel may generate the Student List by selecting Reports and Charts > Student List for SBA Work Submission in the menu of the SBA Software.

After confirming the arrangement, the HKEAA will fax an amended version of the Student List to the school for schools record.

Subject Telephone number of the SBA Team All Science subjects 3628 8068 Design and Applied Technology Information and Communication Technology Liberal Studies Visual Arts

3628 8055

Chinese History Chinese Language History

3628 8089

SAMPLE


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8. Submitting Student Work 8.1 Submission of Student Work (by Subject Panel)

Notes: 1. Please note that the Subject Panel should submit Student Work only after the principal has endorsed

the Mark Data File. 2. Online endorsement of submission of Student Work by the Principal is NOT required. 3. Please refer to Pages 4 6 for detailed requirements of the kind of Student Work to be submitted for individual subjects.

8.2 Submission through Online Services (only for Liberal Studies, History, Visual Arts, Biology, Chemistry, Physics, Combined Science, Chinese History, Information and Communication Technology, Integrated Science and Chinese Language)

This section outlines the steps for uploading student work to the Online Services. Notes: 1. To facilitate an effective and accurate identification of the work, the work of an individual student in a certain subject

should be submitted as a single file. In case the work of a student contains more than one file, they should be zipped into one single file. Please note that if the work of a student contains only one file, there is no need to perform the zipping procedure. The system can accept files of any common extensions such as .doc and .pdf.

2. The file size for each students work file should be not more than 10Mb. (Note: For Visual Arts and Information and Communication Technology, the file size for each students work file should not exceed 20 Mb and 15 Mb respectively.) Please refer to the Appendix in Section 11 Useful Tips for Handling Student Work Files for some useful guidance in handling the files.

3. Student Work file name convention: [Subject Abbreviation] [ ( 6-digit Student Document Number)].[File extension], e.g. CLANG(123456).zip. Please refer to the Appendix in Section 10 File Naming Convention. The Student Document Number is the reference number of each individual student as shown in the Mark Summary Sheet. In fact, it comes from the beginning six digits of the identity document of a student. For example, if the HKID number of a student is K362880(1), the document number of him/her is then 362880.

4. The System can at most store 6 Student Work files for each subject. Step 1 a. From the School-based Assessment menu, select Submit SBA Files.

Step 1a


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b. The following page will be displayed. Click on the Upload button.

Step 2 Uploading the student work a. Select the Student Work option. b. Click on the Browse button. c. In the pop-up window, specify the file location and click on the Open button. d. The Subject Panel can type a message in the Description column about the submission (optional). e. Click on the Upload button. The file will then be uploaded. Note: If a file with the same name already exists, the existing file will be replaced by the latest one.

Step 1b

Step 2d

Step 2e

Step 2b

Step 2c

Step2a


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Step 3 To view the student work that has been uploaded in order to check whether everything is in good order.

a. Click on the other SBA Files (if any) folder.

b. The uploaded file will then be displayed. You may click on the filename to view the details.

Note: You may click on the cross to remove the uploaded file. A message Do you want to delete [Filename]? will be displayed. Then click on the Delete button to confirm.

8.3 Submission of Student Work to the HKEAA Office (only for English Language)

All Student Work should be submitted in the form of CD/DVD. Teachers should record the student work of all the chosen students on a single CD/DVD.

Please put the CD/DVD into an envelope. A set of pre-printed label and envelope cover will be provided by the HKEAA in December 2012. Please affix the label on the CD/DVD, and affix the cover on the envelope to be submitted for tracking purposes.

To facilitate an effective and accurate identification of the work, the work of an individual student should be submitted as a single file. In case the work for a student contains more than one file, they should be zipped into one single file. Please note that if the work for a student contains only one file, there is no need to perform the zipping procedure. The HKEAA can accept files of any common extensions such as .doc, .mpeg and .pdf.

Student Work file name convention: [Subject Abbreviation] [(6-digit Student Document Number)].[File extension], e.g. ELANG (345622).mpg . Please refer to Appendix 10 File Naming Convention. The Student Document Number is the reference number of each individual student as shown in the Mark Summary Sheet. In fact, it comes from the beginning six digits of the identity document of a student. For example, if the HKID number of a student is K362880(1), the document number of him/her will then be 362880.

There should be two folders, entitled Part A and Part B, on the CD/DVD. Each folder should include Student Work of six students and their assessment records. For group interactions, teachers should write down next to the student name on the assessment records where the student chosen sat, e.g. the first student on the left. The assessment records should be scanned to pdf and named using the same naming convention. For example, if a Student Work is named as ELANG(123456).mpg, the respective assessment record should be named as ELANG(123456).pdf.

The CD/DVD can be submitted by hand or by registered post. The CD/DVD, if submitted by hand, should be delivered to one of the following collection centres:

Hong Kong Side Kowloon Side Hong Kong Examinations and Assessment Authority School Examinations and Assessment Division Southorn Centre, 12/F 130 Hennessy Road, Wan Chai, Hong Kong

Hong Kong Examinations and Assessment Authority San Po Kong Office Publications Unit G/F, 17 Tseuk Luk Street, San Po Kong, Kowloon

Opening Hours : 8:30 a.m. 5:00 p.m. (Monday to Friday); 9:00 a.m. 12:00 noon (Saturday)

If the Student Work is submitted by registered post, it should be sent to the above HKEAA Southorn Centre office (note:

the address will be pre-printed on the envelope cover).

Step 3b

Step 3a


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8.4 School Inspection (only for Design and Applied Technology)

School inspections will be conducted from February to April 2013; no Student Work should be sent to the HKEAA offices.

9. Submitting Teacher Document (only for Chinese Language, Liberal Studies and Chinese History)

Teacher Document refers to assessment plans, booklists, task lists, etc. as specified by relevant subject that should be submitted to the HKEAA.

9.1 Submission of Teacher Document (by Subject Panel) Notes: 1. Online endorsement of Teacher Document by the Principal is NOT required. 2. For details, please refer to the table printed on page 4 6 of this Handbook.

9.2 Submission through Online Services This section outlines the steps for uploading Teacher Document to the Online Services. Notes: 1. The Teacher Document for all teaching groups should be zipped into one single file. Please note that if the Teacher

Document contains only one file, there is no need to perform the zipping procedure. The system can accept files of any common extensions such as doc.and pdf.

2. Teacher Document file name convention: [Subject Abbreviation] (TD).[File extension], e.g., CLANG(TD).zip, CLANG(TD).doc, LIBST(TD).doc, CHIST(TD).pdf. Please refer to Appendix 10 File Naming Convention.

3. The System can at most store 1 Teacher Document file for each subject.


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Step 1 a. From the School-based Assessment menu, select Submit SBA Files.

b. The following page will be displayed. Click on the Upload button.

Step 2 Uploading the teacher document a. Select the Teacher Document option. b. Click on the Browse button. c. In the pop-up window, specify the file location and click on the Open button. d. The Subject Panel can type a message in the Description column about the submission (optional). e. Click on the Upload button. The file will then be uploaded. Note: If the file with the same name already exists, the existing file will be replaced by the latest one.

Step 1a

Step 1b

Step 2d

Step 2e

Step2a

Step 2b


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Step 3 To view the student list that has been uploaded in order to check whether everything is in good order. a. Click on the Student List / other SBA Files (if any) folder.

b. The uploaded file will then be displayed. You may click on the filename to view the details.

Note: You may click on the cross to remove the uploaded file. A message Do you want to delete [Filename]? will be displayed. Then click on the Delete button to confirm.

Step 2c

Step 3b

Step 3a


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10. Appendix: File Naming Convention The name of the Mark Data File will be generated by the SBA software. Schools should NOT change the name of this file. However, schools should create file names for Student Work and Teacher Document according to the following naming conventions.

No File Filename Conventions 1 Student Work* [Subject Abbreviation] [(6-digit Student Document Number)].[File extension]

e.g. CLANG(123456).zip, CHEM(362880).doc, ELANG(246800).mpeg Note:

6-digit Student Document Number is the number assigned to individual student as indicated in the Mark Summary Sheet. In fact, it comes from the beginning six digits of the identity document of a student. For example, if the HKID number of a student is K362880(1), the document number of him/her is then 362880.

Please note that if the work for a student contains only one file, there is no need to

perform the zipping procedure. The system can accept files of any common extensions such as:

.pdf, .jpg, .gif, .tiff, .txt, .doc, .docx, .xls, .xlsx, .mp4, .mp3, .mpg, .mpeg, .zip, .pptx

If students are completing their work in digital format, teachers can encourage them to use the above naming convention for their work.

2 Teacher Document* [Subject Abbreviation] (TD).[File extension]

e.g. CHIST(TD).zip, CHIST (TD).doc, CHIST (TD).pdf LIBST(TD).zip, LIBST(TD).doc, LIBST(TD).pdf CLANG(TD).zip, CLANG(TD).doc, CLANG(TD).pdf Note: Please note that if the Teacher Document contains only one file, there is no need to perform the zipping procedure. The system can accept files of any common extensions.

* Subject Abbreviation:

Subject Subject AbbreviationBiology BIO Chemistry CHEM Chinese History CHIST Chinese Language CLANG Combined Science (Biology) CSBIO Combined Science (Chemistry) CSCHM Combined Science (Physics) CSPHY Design and Applied Technology DAT English Language ELANG History HIST Information and Communication Technology ICT Integrated Science INTSC Liberal Studies LIBST Physics PHYS Visual Arts VARTS


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11. Appendix: Useful Tips for Handling Student Work Files

Notes: 1. File format should be in pdf, jpg, gif, tiff, txt, doc, docx, xls, xlsx, mp4, mp3, mpg, mpeg, zip, ppt or pptx. 2. For online submission, the file size of the SBA work of an individual student should not exceed 10Mb. (Note: For

Visual Arts and Information and Communication Technology, the file size for each students work file should not exceed 20 Mb and 15 Mb respectively.)

Teachers may encourage students to complete their work in digital form. Moreover, teachers may advise students to pay attention to the file size limit and make use of the following guidance in handling their work.

11.1 Resizing pictures You may use Microsoft Office Picture Manager to compress an image file. However, the image format should be JPEG rather than bmp or tiff. The image can be compressed through the steps as shown below. Step 1 a. Click on Edit Image.

b. Click on Compress Image.

Step 1a

Step 1b


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Step 2 Click on the Document option. Step 3 a. The estimated file size will be displayed.

b. Click on the OK button to confirm the image compression.

11.2 Conversion of hard copy to pdf with minimum file size You may use a scanner or a photocopying machine with scanning function. Students are recommended to use A4 sized paper to do their homework. During the scanning process, 300 dpi resolution in multiple pages mode is recommended for producing pdf with minimum file size.

Step 2

Step 3a

Step 3b


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11.3 Zipping several files into a single file You may refer to the following steps to zip your files. Step 1 Right click to select folder(s) or file(s). Step 2 Click on the Send To and then click on the Compressed (zipped) Folder.

Step 3 Click on the (E) button.

Step 4 Rename the newly zipped file according to Appendix 10: File Naming Convention.

Step 1

Step 2

Step 3


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11.4 Compression of pictures/images using Microsoft Word Step 1 Open the file in Microsoft Word. Step 2 Right click on the image and then click on Set Image Format in the properties menu.

Step 1

Step 2


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Step 3 a. Choose the Image tag from the Set Image Format box. b. Click on the Compress button.

Step 4 a. Click on the Web/ option. b. Click the Compress Image checkbox.

c. Click on the OK button.

Step 3a

Step 3b

Step 4a

Step 4c

Step 4b


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11.5 Conversion Word documents to pdf Step 1 Open the file in Microsoft Word. Step 2 Go to File > Print.

Step 3 a. Click CutePDF Writer in the Printer. b. Click OK button to confirm.

Step 4 Specify the filename and file location to store the exported pdf file. Then click Save to confirm.

Step 2

Step 3a

Step 3b

Step 4