22ndnd Class Period Class Period-----Roberts-----Roberts

your speech What is the topic?

Who will make speech?

To review the format of memos

To Analyse the contents of memos

To understand the main expressions of memos

To grasp the writing skills of memos

Task

Stimulation

你是一家 ABC 公司的人力资源部经理。你刚刚任命 Sally 女士为公司总部的销售经理 , 请给公司的全体员工写一个字数为 40－ 50 词的备忘录：

宣布对 Sally Jolie 女士的任命。 说明她开始工作的具体时间 ( 下周一）。 要求总部员工准备欢迎晚会。

Do you know Do you know anything about anything about the Personnel the Personnel

Manager?Manager?

Memorandum

To: managers of all departments From: He Ling, Personnel Manager Date: May 16,2013 Subject: Computer Classes

The Board is thinking of improving the abilities of runningcomputer ,a computer class will be held 1. From Monday, 20 May, computer classes will be

held in the training center. 2. All teaching materials will be provided. 3.The size of the class will be limited to 30

participants.

Please encourage your staff to attend the class,andsend me a name list of those who are interested by noon

on Friday, May 18,2013.

headingheading

MessageMessage

OpeningOpening

BodyBody

ClosinClosingg

Factors taken into consideration1.Who is going to read my

memo?

2.What has the reader already known about this?

3.What does the reader need to know?

4.How is the reader going to respond my memo?

M E M O R A N D U M ……………………………………………………………………

*************************************************** ******* (opening) How do we start an opening?

*************************************************** *************************************************** ******** (body) What does a body in a memo supply?

********************* (closing) How do we end a memo?

SUBJECT:

DATE:

FROM:

TO:

Discussion (Any Mistakes)

Memo To : All staff from : Chen guojiao Date : May 16,2013 Subject : office rules Dear sir, please notice that smoking is prohibited in the

office and that you can not eat lunch in the office either.

yours faithfully, Chen Guojiao

Discussion (Answer )

Memo To : All staff From : Chen Guojiao Date : May 16,2013Subject : office rules Please notice that smoking is prohibited in the

office and that you can not eat lunch in the office either.

Remind :Writing skillsRemind :Writing skills

All lines of the memo begin at the left margin.

The text begins two spaces after the subject line.

Memos do not begin with a salutation.

No closing remark such as ‘Sincerely’ or ‘Best regards’ is necessary.

If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page number to subsequent pages.

TO:_____________

From:_______________

Date:_____________

Subject:_________ _

Subject

Re: International Fashion Exhibition of 2013 at Wangfujing in Beijing

SUBJECT: Bejing 2013 Golden Street International Fashion Exhibition

Subject: Beijing 2013 International Fashion Show

Subject:Beijing fashion show2013

Practice of subject

1. Please note that the meeting on Monday ,May 15 has been changed to next Thursday, May 23.

Time change for the meeting

Practice of subject

2. The English Speech Contest will be held on May 17 in Room 303.

English Speech Contest

Composition of Memo Messages

1) Opening/introduction

2) Body/details

3) Closing/response

How do we start an opening?

What does a body in a memo supply?

How do we end a memo?

Memorandum

To: Roberts, The Managing Director From: David, Personnel Manager Date: May 16,2013 Subject: Computer Classes

The Board is thinking of improving the abilities of runningcomputer ,a computer class will be held 1. From Monday, 20 May, computer classes will be

held in the training center. 2. All teaching materials will be provided. 3.The size of the class will be limited to 30

participants.

Please encourage your staff to attend the class,andsend me a name list of those who are interested by noon

on Friday, May 18,2013.

headingheading

MessageMessage

OpeningOpening

BodyBody

ClosinClosingg

Stimulation

How many kinds of things can you put forward in the office?

Common Expressions of meeting

1. We will hold a meeting to decide whether to increase investment in West China.

2. The Committee will meet at 2 p.m. on Thursday, May 19, in Conference Room 2. The purpose of this meeting is to make the following decisions.

3. We have put you the third to speak about the West China Development Program on the agenda for that day’s meeting.

Expressions of announcement

1.I’m pleased to notify you that the Company has

decided to improve the benefits of our

employees.

2.I’m very sorry to announce that Southeastern

Telecommunications company, our largest

customer, has decided not to renew its

contract with us to supply computer services.

Expressions of the new policy

1. Beginning April 1, 2013 a new procedure will go into effect concerning the evaluation of the employees’ work.

2. Yesterday, the Board of Directors approved the following policy for all company employees.

Language features

informal but don’t be chatty and impolite.

between a business letter and a note.

Adjust the tone according to the status of the sender

and the recipient in the organization.

Writing processWriting process

Clarify the purpose

Lay out the memo

Identify relevant information

Group and order the relevant information

Write out the memo

Proofread the memo

Task

Stimulation

你是 ABC 公司的人力资源部经理。你刚刚任命 Sally 女士为公司总部的销售经理。请给公司的全体员工写一个字数为 40 －50 的备忘录：

宣布对 Sally Jolie 女士的任命。 说明她开始工作的具体时间 ( 下周一）。 要求总部员工准备欢迎她。

Sample

MEMORANDUM To: All staff

From: Olive HR Manager Date: May 16,2013Subject: Appointment of Sally Jolie

Here we announce the appointment of Mrs. Sally Jolie as our new Sales Manager of the Headquarter. She will be starting her job next Monday morning. There will be a small welcome party by 9:00 that day so everyone please be on time.。

Summary

1.memo 尽量使用短句，这样表达清晰，结构紧凑。

2. 字数超， memo 使用词汇要简短干练，确保大家都看得懂。

3. 写 memo 前要考虑清楚字句的组织，用精练的语言，有头有尾地把 memo 完成

Happy Day!