2014年 PMI（中国）项目管理大会

A3 Thinking / Reporting in Project

Management - For 2014年 PMI（中国）项目管理大会

Presentation document

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Yang Qin 杨钦 Project Management Officer 项目执行官

2014年 PMI（中国）项目管理大会 |

A3 Thinking in Project Management

Using A3 to show your project

A3 Case Sharing

Using A3 to create a project environment

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2014年 PMI（中国）项目管理大会 |

WHAT is an A3?

An A3 is a one-page report that includes all information

needed for :

make a decision on a stated PROPOSAL or PROBLEM, or

to communicate the STATUS of, or plans for, a specific goal

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SITUATION

ANALYSIS

COUNTERMEASURE

PLAN

FOLLOW-UP

THEME OF A3 • It evolved to become the standard

format for problem-solving, proposals,

plans, and status reviews.

•What is important is not the format,

but the process and thinking behind it,

and the conversations it facilitates.

•It should tell a story, laid out from

upper left-hand side to lower right,

which anyone can understand.

SIGNATURE BLOCK

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A3 Problem Solving

Purpose: Solve a complex problem in the organization that, when resolved, will improve flow, quality and overall performance, structure effective and

efficient dialogue to foster understanding followed by agreement.

A3 Problem Solving report is an overview of the problem-solving

steps performed by a team to achieve a specific improvement goal

Define Problem

Identify Root Causes

Brainstorm

Solutions

Select Best

Solution

Implement

Solution

Monitor

Solution

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Top 10 Benefits of A3

It becomes easier for you to persuade others and to understand others

It encourages front-line initiative, clarifies the responsible for problems.

It focus on both results achieved and processes used

It leads to effective solutions based on facts and data.

It encourages PDCA (Plan, Do, Check, Action)

It shows visual landscape and extremely concise

It serves as an organizational learning tool

It clarifies the link among problems, root causes, countermeasures.

It aligns with the strategy, fosters dialogue within the organization

It develops thinking problem-solvers

2014年 PMI（中国）项目管理大会 |

Using A3 to show your project

A3 Thinking in Project Management

A3 Case Sharing

Using A3 to create a project environment

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A3 Template - PDCA

2014年 PMI（中国）项目管理大会 |

Background

Current Condition

Goals

Root-Cause Analysis

Countermeasures (DO)

Implementation Plan

(CHECK)

Follow-up Actions (Act)

Pla

n

A3 Template - PDCA

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2014年 PMI（中国）项目管理大会 |

A3 Analysis - PDCA

Theme (subject)

Background (Why I/We Chose Theme)

Current Situation

(What is the problem? Visible symptoms?)

Countermeasures

(to address causes(s))

Implementation

Follow-Up

(Review/Evaluation Results – Unresolved

Problems)

Future Actions

(New Countermeasures and/or Standardization)

Grasp

The

Situation

Plan

Do

Check

Action

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2014年 PMI（中国）项目管理大会 |

Project Title

Background

Current Situation

Goal

Analysis

Recommendations

Plan

Follow - up

Why are we launching this project?

Why does this matter?

Where do we stand? What is the

problem? Visible symptoms?

Trend chart, current state, value stream map,

current gap…

What is the specific target you want

to accomplish?

-What are the root causes of the

problem? Fishbone, 5 Whys, Pareto

-What requirements, constraints and

alternatives need to be considered?

What are your proposed

countermeasures, strategies,

alternatives?

What , Who, When?

What activities will be required for

implementation and who will be

responsible for what and when?

How we will know if the actions have

the impact needed? What remaining

issues can be anticipated? When/how

will we follow up?

Date: Owner:

A3 Template - Problem Solving

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2014年 PMI（中国）项目管理大会 |

Project Name (V.1.1) Project Manager:

Project Team Members :

GH

Project Sponsor:

MH

Project Coach:

YQ

Problem Statement & Background

Methods:

You may replace this text by highlighting and over-typing, or pasting text from another

application. This box will adjust to the amount of text. Feel free to move this box as

needed.

NOTE:. This template is only a guide to get you. Feel free to add/delete/rename sections

as necessary

Objective Assumption & Constrains

Conclusions

Result

Cause/Barrier/Risk Analysis Countermeasures / Actions

You may replace this text by

highlighting and over-typing, or

pasting text from another application.

And this box can adjust to the amount

of text. Feel free to move this box or

change the title as needed.

This template is only a guide to get

you. Feel free to add/delete/rename

sections as necessary

Scope: Action Plan

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2014年 PMI（中国）项目管理大会 |

Title:

Problem:

Version: Date:

Author: Team:

Current state:

Goal:

Root cause analysis:

Future state:

Action plan:

Next Steps:

Waste identified:

Results and measures:

A3 Template - Problem Solving

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A3 Template - DMAIC

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A3 Template - DMAIC

2014年 PMI（中国）项目管理大会 |

Title (Project)

I. Background & Basic Concept

II. Selection of the Plan

Option A

Option B

D

D X

III. Example of other companies

A __________ B ___________

IV. Contents of the Plan

Timing ________ ________

Members ______, _______, __________

Cost ________

Curriculum

Expected Effect __________ ( )

V. Implementation Schedule

0

0

D

D

Signatures, date

Legend: Preferred Slight risk High Risk D X

A3 Template

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A3 Template

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How to use the A3 to show your project

2014年 PMI（中国）项目管理大会 |

A3 Case Sharing

Using A3 to show your project

A3 Thinking in Project Management

Using A3 to create a project environment

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A3 Case Sharing – big data

2014年 PMI（中国）项目管理大会 |

Using A3 to create a project environment

Using A3 to show your project

A3 Thinking in Project Management

A3 Case Sharing

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2014年 PMI（中国）项目管理大会

2014年 PMI（中国）项目管理大会

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Using A3 to showcase your project

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Using A3 to showcase your project portfolio management

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The A3 report used widely in

Global and now in China

Using A3 to create a project environment

Extensive distributed in

Symposium, forum and summit

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