Alumni Meeting Budapest Minutes

8/19/2019 Alumni Meeting Budapest Minutes

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Minutes of the 21st ESTIEM Alumni Meeting in

Budapest 6th-9th of June 2014

1. Singing of the ESTIEM SongThe ESTIEM song was sang by the participants.

2. Official Opening of the XXI. ESTIEM Alumni MeetingThe president of the ESTIEM Alumni Board 2013/2014, Terhi Marttila, opened the General Assembly of the 21th ESTIEM Alumni Meeting on Saturday, June 6th, 2014 at 10.45.

3. Introduction of Participants and Enlistment of Votes by

Proxy A short introduction of the participants was firstly done: On demand, all participantsintroduced themselves with name, former ESTIEM Local Group, current place of living andemployer.The following votes by proxy were registered before the start of the General Assembly:

From To

1 Frank Himmelsbach Daniel Giebel2 Jan Knutzen Maeddine Touak3 Isidora Strboja Aras Yildiz4

Katharina Mattes Philipp Bächle5 Hans Ulrich Elsner Torben Schumacher6 Max Steinmetz Ilka Petersen7 Alexander Hornung Heikki Saukola8 Martijn van Acker Sjoerd Dobken9 Sara Götesson Charlotte Erlandsson10 Astrid Sonneville-Dings Marlies van Laarhoven11 Jan-Willem van Dijk Manfred Oldengarm12 Nur Özlem Öz Bahar Akıncı 13 Martin Schimpke Matthias Schaeffer14 Sjoerd Doebken Ramon Pijst15 Sebastian Katzung Markus Divjak16 Tim Lagerpusch Martin Schoenbeck17 Florian Heinemann Sebastian Geese18 Dirk Stüben Henrik Rudberg


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The list of proxy votes was accepted.

4. Declaration of the Quorum of the CouncilThe Council was summoned and the agenda was sent out to all Alumni Members inaccordance with the Statutes, four (4) weeks in advance, and there were more than 20

ordinary members present (49). This means that the Council was in quorum.

5. Election of Chairman, Secretary and Voting Committeea. Chairman – Anne-Laure Ladier was suggested and accepted.b. Secretary – Terhi Marttila was suggested and accepted.c. Voting Committee – Andreea Sabo and Annett Juras were suggested and elected.

6. Election of 2014-2014 AuditorsRamon Pijst and Sebastian Geese were suggested and elected.

7. Additions to the AgendaThe agenda was accepted with no additions or changes proposed.

8. Approval of the Minutes of the XX. Alumni MeetingThe Council approved the minutes without any comments.There were no votes cast against nor any abstentions.

9. Board ReportThe Board, consisting of Terhi Marttila (President), Anne-Laure Ladier (VP of Administration,

Finance and PR) and Ilka Petersen (VP of Activities), presented their activities during 2013and 2014. This included PR activities (Portal, new newsletter template, flag), past andupcoming events, and external relations (Business Booster, Mentoring, ESTIEM Foundation,ESTIEM book).

Ignacio Perez Prat asked whether the ESTIEM Book will be openly published. The ESTIEMVice President of PR, Sorana Ionita, answered that it will be only distributed to ESTIEM and Alumni, for free if possible.

10. Financial Report Anne-Laure Ladier presented the ESTIEM Alumni Finances.

Alexander Peters had noticed some differences between the handouts and the presentation.However, Anne-Laure Ladier explained that the numbers were from different years and thusthere were no actual differences.

Ignacio Perez Prat asked why there is no margin on t-shirts sold, even though ESTIEM Alumni had made a loss in 2013/2014. Anne-Laure Ladier explained that this year theorganisation actually had profit, and that the losses were due to an inventory depreciation.

Guido Claessen added that as ESTIEM Alumni is a legal entity and the webshop is on MartinSchönbeck's name, there cannot be that much profit made.

In addition, Guido Claessen reminded of the discussion topics from the previous AlumniMeeting, regarding the organic cotton t-shirts and problems with people registering to the Alumni Meeting but not showing up and thus not paying their participation fee as anticipated.


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Anne-Laure Ladier explained that this year, there were shirts made of organic cotton (suchas Alumni Board t-shirts) . The Alumni Meeting participation fees needed to be paid beforethe event, and thus no-shows were not a problem in the 2014 meeting.

11. Auditors' Report

The Financial report was confirmed by the Auditors.

12. Decision on the annual fees for membershipThe annual membership fee was set to 0€ for the year 2014/2015.There were 2 votes cast against and no abstentions.

13. Presentation of New Applicants, Resignations and

Expulsions of MembersPlease see ANNEX 1 for the list of all the applicants and other names concerned. The voting

results are presented under point 22.a) New Applicants with an ESTIEM background

Anne-Laure Ladier first presented the updated overview of all Junior Alumni Applicants aswell as Alumni Applicants with an ESTIEM background, who had applied until the AMBudapest.

They were proposed by the Board to be accepted as members of ESTIEM Alumni. Tofacilitate the voting procedure, the Board proposed to vote on the Applicants as a batch; thisprocedure was accepted by the Council.

These applicants were accepted as members with no votes against and two abstentions.

b) External Applicants proposed for acceptance

The Board presented external applicants that they proposed to accept as members. Theywere presented individually with their background and connection to ESTIEM, and theywould be voted upon individually. In addition, the people knowing them presented theirviews.

Marlies van Laarhoven suggested that it would be good to ask the Local Groups of theunknown external applicants whether they know them, or ask these people to join a RoundTable or another Alumni event to see who they are and what is their motivation.

Antti Mattila asked about the process of answering to rejected membership application, and

noted that it would be good to send a message to the rejected applicants to contact theirLocal Group and perhaps apply then again next year, if needed. This was to berecommended to the next Alumni Board.

c) External Applicants proposed for rejection

The Board presented the applicants they proposed to be rejected, explaining the reasoningfor this.

Henrik Rudberg asked whether it would be possible to direct to ESTIEM from the applicationdirectly if needed; Anne-Laure Ladier told that this had been designed, and is waiting forimplementation by Helli Elsner.

d) Proposal for expulsions


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They presented themselves and their motivation to become Auditors of the next ESTIEM Alumni Board.

These applicants were elected as the Auditors 2014-2015 with no votes against and 7abstentions.

17. Presentation of XXII. Alumni Meeting CandidatesThere was one applicant for the Alumni Meeting 2015: Eindhoven. The presentation forEindhoven was delivered by Martin Schönbeck. The Alumni Meeting would again take placeduring the Whitsun weekend, and be combined with the 25th birthday of both ESTIEM andInteractia. Two opportunities for accommodation: A city centre hotel, or a cheaper locationoutside the city together with ESTIEMers. Cantus, Gala Dinner, etc to be organised.TheLocal Group is already committed and prepared to the organisation; they initiated the idea.

18. Voting session

The voting session consisted of five parts: Statutes & Internal Regulation, New Members,Expulsions, Alumni Board 2013/2014, and Alumni Meeting 2014. The results are presentedunder the point 22.

19. ESTIEM Board PresentationThe ESTIEM Board 2014 presented their activities and ideas for collaboration with ESTIEM Alumni.

Questions & answers:

Q: Philipp Bächle: Council Meetings: What kind of activities there between ESTIEM andESTIEM Alumni?

A: Nuno Carneiro (ESTIEM President): Alumni talks (Marlies van Laarhoven was talking inthe previous one); Gala Dinner: Round Table, ESTIEM Alumni present at each table; Alumniparticipating the Working Groups. Alumni has also had their own programme; they couldperhaps join ESTIEMers more? A chance for networking. Geoffrey van IJzendoorn addedthat in 2010, there was speed-dating with ESTIEM Alumni. Ilka Petersen mentioned that ithad also been tried to be implemented in the previous two CMs, but it did not work from thelogistics point of view. To be organised in the next one again.

Q: Daniel Giebel: Biggest challenges ESTIEM is facing as an organisation now?

A: Nuno: Knowledge management as active people change within 2 years. Commitment of

students. Financials. Students want to travel and have events; travel costs are hard to e.g.Porto. Event scheduling due to travel costs. To find partners to support.

Q: Balazs Bitay: What is the participation fee in the CMs?

A: ESTIEM Board: Participation fee of 60€ in Istanbul. Trying to lower participation feesthere. In Istanbul, wanted to have a 5-star hotel, 120k€ budget for the CM, plenty ofsponsors. Owner of the hotel an old ESTIEMer. (Previous CM 20k€ budget, hostels, etc).

Q: Daniel Giebel: Isn't there a contradiction with a) being hard to find money and b) having a5-star hotel?

A: Nuno: Local organisers had good budget; the central organisation has a different budget.

Q: Christian Zeidler: What can IEM Foundation do that ESTIEM cannot?


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A: Nuno: Being able to collect donations. A vehicle to get donations from other entities,contribution also from ESTIEM.

Torben Schumacher ended the presentation by thanking the Board for running ESTIEM well.

20. BusinessBooster+Mentoring programme presentationBart Jutte presented the Business Booster and the Mentoring programme. The first round ofMentoring has been done with good results. The Mentors have been able to really supporttheir Mentees in big decisions, and the Mentees are interested in becoming Mentors in thefuture. However, some of the Mentors had too little time to commit to the programme.Basically all the participants would recommend the programme to the people they know, andthe participants have really been Growing Together as the motto of the programme says.Next time, trying to grow the programme from 20 to 25 pairs. The criteria for participants wasdiscussed.

Business Booster has really taken off. Two get-togethers with student and Alumni have been

organised this far, with students presenting their business ideas etc. Business IdeaCompetition was launched within ESTIEM, to develop business ideas. 13 applicants for thefirst round, Finals in Poznan with workshops and mentoring.Opportunity to help develop,invest, sponsor, benefit from the ideas... Summer Entrepreneurship Training: 20 students, 3locations, 3 weeks during summer time. Dense period of learning, sponsorships gained (e.g.the University of Miami).

21. Presentation of upcoming Alumni activitiesIlka Petersen presented the upcoming events.

- Business Booster event in September.

- Council Meeting in Budapest, November 2014. (3-9.11.)- Round Tables as announced separately.- Sailing trip to be organised after the next AM. Organisers seeked!

22. Presentation of the Voting ResultsThe results are as follows:

Statutes & Internal Regulat ions : No objections, 5 abstentions. Changes accepted asproposed.

New Members : All the applicants with an ESTIEM background were accepted as newmembers. The results for the external applicants are as follows:

Selen Atan Accepted (61 - 6)

Celia Gonzalez Accepted (37 - 30)

Manuel Smodila Accepted (52-15)

Marco Re Luigi Rejected

Jorge Bosch Alvarez Rejected

Abdul Jalil Rejected

Sezin Uzumlu Rejected

Berna Unver Rejected

Selin Barlasss Rejected

Ece Ceren Rejected

Arturs Burnins Rejected

Ozge Ergun Rejected


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Marta Martin Perez Rejected

Sarbar Tursunova Rejected

Expuls ions : Finally, six people were proposed for expulsions due to their invalid emailaddresses and not being able to contact them; if not possible to reach them within a month;with no objections and 4 abstentions:Martin Backstrom (Lund)FJ BrandlVitaliy Ladan (Kiev)Bjoern StammerHanna Theuer (Berlin)Zaneta Tymkow (Warsaw)

2 people with known connections to Alumni were not proposed for expulsion:Oliver Jeken (Bremen) - Peter Gelbrich etc have contact with him.

Heimo Mauser - Christoph Hagedorn used to know him, but has no connection anymore.Organised a meeting in Graz in 1990. Has Xing (German LinkedIn) profile). Proposed not tobe expulsed.

Alumn i Board 2014/2015 :

Susanna Nurmio – Former Local Group LappeenrantaBahar Akinci – Former Local Group Istanbul BogaziciMarkus Divjak – Former Local Group BraunschweigJanine Brockmeier – Former Local Group Braunschweig

These applicants were elected as the ESTIEM Alumni Board 2014/2015 with no votesagainst and no abstentions

Alum ni Meeting 2014 : Eindhoven was elected as the location of the XXII. Alumni Meetingwith 8 votes against and 8 abstentions.

23. Discharge of the Board 2013-2014, the Auditors 2013-

2014, and the Voting CommitteeThe Board 2013-2014, the Auditors 2013-21014, and the Voting Committee were dischargedwith 0 no, 3 abstentions, and 58 votes for the discharge. In total, 61 votes were cast.

24. Presentation of the Alumni Meeting 2014 BudgetStill a couple of participation fees pending. All in all, a profit of 300€, used to refund the

ESTIEM Board.

25. Official Closing of the XX. Alumni MeetingThe president of the ESTIEM Alumni Board 2013/2014, Terhi Marttila, closed the General Assembly of the 21st Alumni Meeting at 18.50.


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ANNEX 1: List of applicantsa) New Applicants with an ESTIEM background

Firstname Lastname Gender Status Local Group

Sandoche Adittane m Alumni Applicant Lyon

sena akfindik f Alumni Applicant Istanbul-ITUCantürk Baybars m Alumni Applicant Istanbul-Bogazici

David Brandstädter m Alumni Applicant Eindhoven, Karlsruhe

Georg Brunnthaller m Alumni Applicant Vienna

Selene Budak f Alumni Applicant Ankara-Bilkent

Maria Alexandra Bujor f Alumni Applicant Eindhoven, Bucharest

Anya Caliebe f Alumni Applicant Paderborn

Alberto Carrasco m Alumni Applicant Seville, Budapest

Morad Chahboun m Alumni Applicant Brussels

Jan Hendrik Dujesiefken m Alumni Applicant HamburgChristoph Eichler m Alumni Applicant Darmstadt

Olkan Erkan m Alumni Applicant Istanbul-ITUChristian

Fischer-Pauzenberger

m Alumni Applicant Vienna, Ankara-Bilkent

Robert Glawar m Alumni Applicant ViennaLaia Gomez Valle f Alumni Applicant Seville

Dimitar Grcev m Alumni Applicant Milan, Skopje

Qin Guo f Alumni Applicant Milan

Anna-Elisa Heubach f Alumni Applicant IlmenauVeronica Iglesias Rodriguez f Alumni Applicant Gijon

Onur Işıklar m Alumni Applicant Istanbul-Yildiz

Katharina Kalogerakis f Alumni Applicant Hamburg

Juuso Kangas m Alumni Applicant Oulu

Sandra Karsch f Alumni Applicant BremenCecilie Kielland f Alumni Applicant Trondheim

Umut Kombakçı m Alumni Applicant Izmir-Economy

Sebastian Koob m Alumni Applicant Karlsruhe

Anna Korsch f Alumni ApplicantKarlsruhe,Lappeenranta

Polina Kuklina f Alumni Applicant St_Petersburg

Koray Kuvvet m Alumni Applicant Istanbul-Yildiz

Ömer Kuzugüden m Alumni Applicant Karlsruhe

Olli Kytömäki m Alumni Applicant LappeenrantaPhilipp Lehnert m Alumni Applicant Hamburg

Dan Lei f Alumni Applicant EindhovenSebastian Lichtenberger m Alumni Applicant Vienna

Jaime López m Alumni Applicant Madrid, Lappeenranta

Cornelius Moll m Alumni Applicant Karlsruhe

Carmen Muñoz f Alumni Applicant Madrid

Jovan Muskinja m Alumni Applicant Novi_Sad

Lars Nielsen m Alumni Applicant Berlin, Bremen

Goli Nikkhahi f Alumni Applicant Zurich

Tatiana Nikonenko f Alumni Applicant MoscowLukas Nitsche m Alumni Applicant Vienna

Miguel Pinto m Alumni Applicant Aveiro

Kristin Raa f Alumni Applicant TrondheimJon Schreiber m Alumni Applicant Brussels


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Sedef Sert f Alumni Applicant Milan

Ioannis Stamoulis m Alumni Applicant Chios

Stefan Thoß m Alumni Applicant Darmstadt

Aino Vaittinen f Alumni Applicant Tampere

Mark van Logtestijn m Alumni Applicant Groningen

Anna Lena Wagner f Alumni Applicant KarlsruheMicha Wirth m Alumni Applicant Ilmenau, VWI

ugur yalcin m Alumni Applicant Istanbul-Yildiz

Verena Zelger f Alumni Applicant Graz

Alina Afanasjeva fJunior Alumni

ApplicantSt_Petersburg

Martin Afhüppe mJunior Alumni

ApplicantDarmstadt

Merve Alperen fJunior Alumni

ApplicantIzmir-DEU

Mariusz Baranowski mJunior Alumni

ApplicantWarsaw

Louise Berglund fJunior Alumni

Applicant Stockholm, Munich

Erdem Cebeci mJunior Alumni

Applicant Ankara-METU

Henrique Cruz mJunior Alumni

ApplicantPorto

Milan Djordjevic mJunior Alumni

ApplicantBelgrade

Jules Dourson mJunior Alumni

ApplicantLyon, Budapest

Lennart Drücker mJunior Alumni

ApplicantHamburg

Burcu Etiz fJunior Alumni

ApplicantPaderborn

Carmen García fJunior Alumni

ApplicantMadrid

Madalina-Georgiana

Gavrila fJunior Alumni

ApplicantDarmstadt, Bucharest

Matthias Götz mJunior Alumni

ApplicantDarmstadt

Thomas Guerra mJunior Alumni

ApplicantGraz

Zehra Gürtürk fJunior Alumni

Applicant Ankara-METU

Joris Hoogerdijk mJunior Alumni

ApplicantEnschede

Katinka Horváth f Junior Alumni Applicant Budapest

Sorana Ionita fJunior Alumni

ApplicantVienna, Bucharest

Martin Jankoski mJunior Alumni

ApplicantSkopje

Steffi Kalisch fJunior Alumni

ApplicantIlmenau

Marios Kiriakidis mJunior Alumni

ApplicantXanthi

Kata Kis fJunior Alumni

ApplicantBudapest

Natalia Kobza fJunior Alumni

Applicant

Warsaw

Thomas Köhler mJunior Alumni

Applicant Aachen


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Janina Kristin Köhler fJunior Alumni

ApplicantIlmenau, Munich

Esin Korel fJunior Alumni

ApplicantIstanbul-ITU

Aleksandra Kuzmanovic fJunior Alumni

ApplicantBelgrade

Boutros Lama m Junior Alumni Applicant Aquila

Nienke Looijenga fJunior Alumni

ApplicantGroningen

Melania Mateias fJunior Alumni

ApplicantBucharest, Aachen

Natalia Matykowska fJunior Alumni

ApplicantWarsaw, Groningen

Teemu Metsola mJunior Alumni

ApplicantLappeenranta,Karlsruhe

Claas Meyer mJunior Alumni

ApplicantBremen

Sebastian Mohr mJunior Alumni

ApplicantDarmstadt

Márcia Monteiro fJunior Alumni

ApplicantPorto

Sofia Ommedal fJunior Alumni

ApplicantTrondheim

Nana Boakye Oppong mJunior Alumni

ApplicantFamagusta

Rade Pantelić mJunior Alumni

ApplicantBelgrade

Málna Pólya fJunior Alumni

ApplicantBudapest, Karlsruhe

Lena Catharina Rickertsen fJunior Alumni

ApplicantDresden

Edith Rook f Junior Alumni Applicant Eindhoven

Daan Stienstra mJunior Alumni

ApplicantGroningen

Agnieszka Szalczyńska fJunior Alumni

ApplicantGdansk, Warsaw

Yusuf Taşlı mJunior Alumni

Applicant Ankara-METU, Helsinki

Laurens van Bussel mJunior Alumni

ApplicantBraunschweig,Eindhoven

Yannick Van Looy mJunior Alumni

ApplicantBrussels

Wesley van Renswouw mJunior Alumni

ApplicantEindhoven

Mikus Veits mJunior Alumni

ApplicantRiga

Jelena Vekovic fJunior Alumni

ApplicantBelgrade

Evita Vitolina fJunior Alumni

ApplicantRiga

Jessica Wehner fJunior Alumni

ApplicantDarmstadt

Stijn Zanders mJunior Alumni

ApplicantEindhoven

Gorjan Zivcevski mJunior Alumni

ApplicantSkopje

Marija Turanjanin f Junior Alumni Applicant

Belgrade


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Michael Malyuta mJunior Alumni

ApplicantMoscow

Felix Limper mJunior Alumni

ApplicantPaderborn,Lappeenranta

Sergii Zelenko mJunior Alumni

ApplicantKiev

Linas Lazauskas m Junior Alumni Applicant Vilnius

Dieuwertje Woudstra fJunior Alumni

ApplicantEnschede

Enrique Biosca mJunior Alumni

ApplicantMadrid

Mafalda Monteiro fJunior Alumni

ApplicantPorto

b) External Applicants

Firstname Lastname Gender Status

Local

Group

Marco Re Luigi m Alumni Applicant (unconfirmed) TorinoJorge Bosch Alvarez m Alumni Applicant (unconfirmed) GroningenSelen Atan f Alumni Applicant (unconfirmed) -Celia Gonzalez f Alumni Applicant (unconfirmed) -Manuel Smodila m Alumni Applicant (unconfirmed) -

Abdul Jalil m Alumni Applicant (unconfirmed) -sezin uzumlu f Alumni Applicant (unconfirmed) Izmir-Economyberna unver f Alumni Applicant (unconfirmed) Istanbul-ITUselin barlasss f Alumni Applicant (unconfirmed) -ece ceren f Alumni Applicant (unconfirmed) Ankara-METU

Arturs Burnins m Alumni Applicant (unconfirmed) Riga

Ozge Ergun f Alumni Applicant (unconfirmed)

Istanbul-

Bogazici

MartaMartinPerez f Alumni Applicant (unconfirmed) Madrid

Sarbar Tursunova f Alumni Applicant (unconfirmed) Tallinn

d) Proposal for expulsions

Martin Backstrom Lund

FJ Brandl -

Oliver Jeken Bremen

Vitaliy Ladan Kiev

Heimo Mauser -

Bjoern Stammer -

Hanna Theuer Berlin

Zaneta Tymkow Warsaw


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ANNEX 2: Proposed and accepted changes to the Statutes

and Internal RegulationsEach paragraph that has been changed is presented in two colum ns: the

propo sed new version is on the lef t side, and the current version on the righ t .

Statutes

§ 1 Name of the AssociationThe Association shall be known as Alumni of the European Students of IndustrialEngineering and Management (ESTIEM). The name of the association shall be officiallyabbreviated to ESTIEM Alumni.

§ 2 Aim of the Association

The aim of ESTIEM Alumni is:1- to establish, foster and maintain aninternational network among the Alumniand junior Alumni of ESTIEM,2- to foster and maintain the contact andthe co-operation with ESTIEM and otherorganisations interested in the field ofIndustrial Engineeringand Management (IEM),3- to promote the position of IEM-

engineers in business and other relevantorganisations.

The aim of ESTIEM Alumni to establish,foster and maintain a network of contactsbetween its own members and otherorganisations interested in the field ofIndustrial Engineering and Management(IEM), especially ESTIEM and promotingposition of IEM-engineers in business.

§ 3 LanguageThe official language of ESTIEM Alumni is English. This language shall be used in theCouncil Meetings, all official communication and publication unless otherwise agreed upon.


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§ 4 MembershipMembers of ESTIEM Alumni may be:

(a) Ordinary members

(b) Junior members

(c) Supporting members

All individuals wishing to becomemembers shall submit an applicationdetailing the experience of the applicant inrelation to ESTIEM and themotivation for joining ESTIEM Alumni. After receiving the application, the Boardshall ensure that the followingqualifications are met:

- In order to qualify for the status of

ordinary member, an individual shall have

graduated from an Industrial Engineering

and Management study


junior member, an individual shall be

currently studying and be a member or a

former member of an ESTIEM Local Group.


supporting member, an individual or an

institution shall be recommended by atleast one ordinary member.

The granting of membership will be bydecision of the Council (see §7), based onthe application letter. In the case ofrejection, the Board shall informthe applicant of the Council decision. Theapplicant can submit a new applicationlater.Upon graduation, the status of a junior

member can be changed to ordinarymember following his/her initiative.Junior members and supporting membershave the right to attend Council Meetings.Junior members and supporting membershave no voting rights.

Members of ESTIEM Alumni may be:(a) ordinary members,(b) junior members,(c) supporting members. An individual may be accepted as anordinary member of ESTIEM Alumni- on the recommendation of an existingmember and- following graduation of an IEM study orproposal by a ESTIEM local group and- following the submission of a letter ofapplication to the Board explaining- the experience of the applicant in relationto ESTIEM and

- the motivation for joining ESTIEM Alumni. An individual may be accepted as a juniormember of ESTIEM Alumni- Junior membership will be granted by theBoard. A junior member will automatically beinvited by the Board to adopt ordinarymembership following his/her graduation. A person or Institution may be accepted as

a supporting member of ESTIEM Alumni- on the recommendation of an existingmember.The final decision concerning ofmembership shall be taken by the Council.In the case of rejection, the Board shallinform the applicant of the reasons and theapplicant may appeal to the Council.


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§ 5 Expiry of MembershipThe membership in ESTIEM Alumni ends,if the member in question of ESTIEM Alumni(a) sends a letter of resignation to theBoard before the end of the calendar year.In this case the membership expires at theend of the calendar year;(b) is expelled. The member in questionmay be expelled from ESTIEM Alumnifollowing the decision of the Board, if themember- violates these Statutes,- violates obligations assumed under theserules,

- damages the interests of ESTIEM Alumni.The member in question shall be informedby the Board of their decision in writing. Ifthe member in question objects to thedecision of the Board, the member inquestion shall be heard by the Council.The Council must support the decision ofthe Board at the next Council Meeting witha majority of at least two-thirds in order to

expel the member. Until the decision ismade the member is expelled;(c) cannot be reached through theirprovided data or other efforts by the boardfor two consecutive years. At the end ofthe second year, the Board will proposethe member for exclusion. The decision istaken by the Council.(d) dies.

The membership in ESTIEM Alumni ends,if the member in question of ESTIEM Alumni(a) sends a letter of resignation to theBoard at least three months before theend of the calendar year. In this case themembership expires at the end of thecalendar year,(b) is expelled. The member in questionmay be expelled from ESTIEM Alumnifollowing the decision of the Board, if he- violates these Statutes,- violates obligations assumed under theserules,

- damages the interests of ESTIEM Alumni.The member in question shall be informedby the Board of their decision in writing. Ifthe member in question objects to thedecision of the Board, the member inquestion shall be heard by the Council.The Council must support the decision ofthe Board at the next Council Meeting witha majority of at least two-thirds in order to

expel the member. Until the decision ismade the member is expelled,(c) dies.

§ 6 OrganisationESTIEM Alumni consists of the following institutions:(a) the Council of members,(b) the Board,(c) the Auditors.


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§ 6.1 Council of Members

1. The supreme decision-making andregulative power of ESTIEM Alumni is

vested in the Council, which will representall members. The Council is in quorumwhen it has been summoned inaccordance with the Statutes, and when atleast 20 votes (ordinary members) arerepresented. The Council shall besummoned to an annual ESTIEM AlumniCouncil Meeting by a written invitation ofthe Board at least once a year. Theinvitation to the ESTIEM Alumni Council

Meeting and accompanying agenda shallbe sent out by the Board at least fourweeks before the opening of the ESTIEM Alumni Council Meeting. Points for theagenda, suggested by any member, maybe added to the agenda with theagreement of the Council except proposedStatute changes. A collective of at leasttwenty-five percent of all members ofESTIEM Alumni can summon an ESTIEM Alumni Council Meeting. In case the Boardor a collective of at least 20 full memberssee the need, a voting can take place perordinary mail, e-mail or fax.

2. The duties of the Council of membersare determined by the internal regulations.

§ 7 Council of Members

1. The supreme decision-making andregulative power of ESTIEM Alumni isvested in the Council, which will representall members. The Council is in quorumwhen it has been summoned inaccordance with the Statutes, and when atleast 20 votes (ordinary members) arerepresented. The Council shall besummoned to an annual ESTIEM AlumniCouncil Meeting by a written invitation ofthe Board at least once a year. Theinvitation to the ESTIEM Alumni CouncilMeeting and accompanying agenda shall

be sent out by the Board at least fourweeks before the opening of the ESTIEM Alumni Council Meeting. Points for theagenda, suggested by any member, maybe added to the agenda with theagreement of the Council except proposedStatute changes. A collective of at leasttwenty-five percent of all members ofESTIEM Alumni can summon an ESTIEM Alumni Council Meeting. In urgent cases a

voting can take place per ordinary mail, e-mail and fax.

2. The duties of the Council of membersare determined by the internal regulations.3. Neither the Auditor nor the electioncommittee may consist of any Boardmember or candidate for the Board.


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§ 6.2 Board

1. The Board is responsible for themanagement and all affairs of ESTIEM Alumni. The Board collectively or

individually represents ESTIEM Alumni onan international level, unless otherwisestated in these statutes. The main dutiesare determined by the internal regulations.2. The Board consists of at least threeordinary members:

(a) the President,

(b) the Vice-President of Administration,

(c) the Vice-President of Finance.

The board may include other positions,e.g. Vice President of Activities.3. The Board members will be appointedby the Council, with due observance of thevoting procedure as described in article 10of these Statutes.4. The Board is elected by the Council atthe annual Council Meeting for the periodof one year. A Board member in office maystand for re-election in the same or adifferent executive function. The Boardshall remain in office until a new Board iselected.

§ 8 Board

1. The supreme execution power ofESTIEM Alumni is vested in the Board.The Board consists of three ordinary

members;(a) the President,(b) the Vice-President,(c) the Treasurer.2. The Board is responsible for all affairsof ESTIEM Alumni and representsESTIEM Alumni on an international level,collectively or individually unless otherwisestated in these statutes. The main dutiesare determined by the internal regulations.

3. The Board will be elected by the Councilat the annual Council Meeting for theperiod of one year. The Board shall remainin office until a new Board is elected.

§6.3 Auditors A financial report shall be prepared by theVice-President of Finance before eachCouncil Meeting.

Each year the Council will appoint an AuditCommittee of at least two Auditors. The

Auditors shall not be current Boardmembers or candidates for the Board. The Audit Committee shall audit the financialreport and report its findings to the Councilin writing.All members should be grantedaccess to the report upon request. The Auditors shall advise the Council whetheror not to approve the financial report.

The adoption, without reservations, of theannual accounts by the Council will serveto discharge the Board as far as thecontents of them, except in the event of

any incorrect information in thestatements, which may be evidenced lateron.


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§9 Auditors The financial report, prepared by theTreasurer, shall be audited at least once ayear by 2 independent persons or bodies. A written report shall be prepared by the

Auditors and submitted to the Board. Allmembers should be granted access to thereport upon request. The Auditors shalladvise the Council whether or not toapprove the financial report.

§ 7 VotingEach ordinary member shall have onevote to be used in the Council Meetings.Junior and supporting members have novoting rights. Unless otherwise stated inthese Statutes, all decisions of the Councilshall be made by a simple majority ofvotes. In case of any draw situation, the

president has two votes.Each Ordinary Member may offer himselfas a candidate until the moment at whichthe Council will proceed to vote.The voting committee is responsible forthe organisation of the voting and thedetermination of the results. The votingcommittee shall not consist of any currentBoard member or candidate for the Board.

§10 Voting Each ordinary member shall have onevote to be used in the Council Meetings.Junior and supporting members have novoting rights. A decision of the Councilmay be made by a simple majority ofvotes, unless otherwise stated in theseStatutes. In case of any draw situation, the

president has two votes.

The voting committee is responsible for the

organization of the voting procedure and the

determination of the results.

§8 Dissolution

§11 DissolutionESTIEM Alumni can be dissolved by the decision of the Council by a majority of three-quarters (3/4) of the votes represented. In case of dissolution all ESTIEM Alumni funds willbe donated to ESTIEM, linked to the use for student projects only.

§ 9 Changes of Statutes Amendments to and abolition of thesections of articles of this Statutes shall bemade by decision of the Council, ifsupported by a majority of two-thirds (2/3)

of the votes present and if sections andarticles of the Statutes in question areclearly specified in the agenda sent out toall members as described in §7.

§ 12 Changes of Statutes Amendments to and abolition of thesections of articles of this Statute shall bemade by decision of the Council, if

supported by a majority of two-thirds of thevotes present and if the sections andarticles of the Statutes in question areclearly specified in the agenda sent out toall members before the beginning of theCouncil Meeting

§ 10 Internal RegulationsThe Council may draw up one or more

Internal Regulations that put the membersunder obligation. Obligations put upon

members by the Internal Regulations shallbe equal for all and shall not harm thesovereignty of any individual member. A decision by the Council to draw up or tomake changes in the Internal Regulationscan be taken as described in §10, unless


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there is an explicit paragraph in thespecific article of the regulations thatstates the requirement of more than asimple majority.

§ 13 Internal Regulations The Council may draw up one or moreregulations. Also by regulation membersmay be put under obligation

Final clause (added)In all cases not provided for by the Statutes or law, the Council shall decide.


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Internal Regulations of ESTIEM AlumniThe following “Internal Regulations” shall be

regulations as defined in article 13 of theStatutes of ESTIEM Alumni.

The following “Internal Regulations” shall be

regulations as defined in article 14 of theStatutes of ESTIEM Alumni. Obligations put

upon members according to article 14 of theStatutes of ESTIEM Alumni shall be equal forall and shall not harm the sovereignty of anyindividual member.

The Council MeetingThe Council Meeting shall be presided overby a Chairman who shall be appointed bythe Council at the beginning of the meeting.Of everything discussed in each meeting theSecretary, who shall be chosen at the

beginning of the meeting, shall take minutes.The minutes have to be confirmed by theCouncil.The following points have to be on theagenda of the Council Meeting of ESTIEM Alumni:

(a) Singing of the ESTIEM Song

(b) Quorum of the Council and enlistment of

the votes by proxy

(c) Election of the Chairman

(d) Election of the Secretary

(e) Election of the voting committee

(f) Decisions about additions to the agenda,

(g) Approval of the minutes of the last

Council Meeting

(h) Approval of the Board report,

(i) Approval of the financial report,

(j) Decisions relating to acceptance of new

members,

(k) Decisions relating to expulsion ofmembers,

(l) Election of the Board for the upcoming

year

(m) Election of Auditors for the upcoming

year,

(n) Decisions concerning changes to the

statutes

(o) Discharge of the Board following the

reports of the Board members and

Auditors.

A list of all applicants for Membership shallbe sent to the members prior to each CouncilMeeting.


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The following points have to come up duringthe annual Council Meeting of ESTIEM Alumni:(a) decisions about additions to the agenda,(b) approval of the election committee as

proposed by the Board (show of hands),(c) approval of the Board report,(d) approval of the financial report,(e) decisions relating to acceptance of newmembers,(f) decisions relating to expulsion ofmembers,(g) decisions in the case of disputes between

individuals and the Board,(h) election of the Board,(i) election of Auditors,(j) decisions concerning changes to thestatutes and dissolution of ESTIEM Alumni

members,(k) fixing of the annual fees for all classes ofmembership, voting on the membership willonly take place if a fee is suggested.(l) dissolution of the Board following thereports of the Board members and Auditors. A list of all applicants shall be sent to themembers prior to each Council Meeting.


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The BoardThe following tasks have to be carried outby the Board:(a) prepare ESTIEM Alumni CouncilMeetings and their agenda,(b) invite all members to Council Meetings,(c) execute the decisions made by theCouncil,(d) accounting,(e) maintain a database of ESTIEM Alumnimembers that is accessible to all membersonline.(f) circulate an information-letter to allmembers at suitable intervals,(g) submit a report of each Board member

at Council Meeting.

The following tasks have to be carried outby the Board:(a) prepare ESTIEM Alumni CouncilMeetings and agenda,(b) invite all members to Council Meetings,(c) execute the decisions made by theCouncil,(d) accounting,(e) maintain a database of ESTIEM Alumnimembers to be distributed with briefinformation about the development ofESTIEM Alumni to its members at leastonce a year(f) circulate an information-letter to all

members at suitable intervals,(g) submit a report of each Board memberat Annual Meeting.

The VotingDecisions of the Council may be made by“show of hands” if there are no objections

amongst those present. Elections onpersons (board candidates, auditors or

other candidates) should be held by secretbail, when required by at least one votingmember. The “Olympic” voting system

(repeated rejection of the candidate withthe fewest votes) shall be employed forelections.If an ordinary member is absent from aCouncil Meeting his vote may betransferred to another ordinary member byproxy. The proxy must be appointed inwriting and the letter of appointment shallbe presented to the Chairman of theCouncil Meeting before the declaration ofthe quorum of the Council. Each membercan summon at the most 3 other votes.The voting committee should organise thevoting, and thus also decide on theprocedure. Furthermore, the votingcommittee shall count the votes anddetermine the results.

Decisions of the Council may be made by“show of hands” if there are no objections

amongst those present. Elections of theBoard and the Auditors or other persons

shall always be held by secret ballot. The“Olympic” voting system (repeatedrejection of the candidate with the fewestvotes) shall be employed for elections. Ifan ordinary member is absent from aCouncil Meeting his vote may betransferred to a fellow member by proxy.The proxy must be appointed in writingand the letter of appointment shall bepresented to the chairman of the CouncilMeeting before the declaration of thequorum of the Council. Each member cansummon at the most 3 other votes.The voting committee should organise thevoting, and thus also decide on theprocedure. Furthermore, the votingcommittee should count the votes anddetermine the results.


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ANNEX 3: Presentations of the Workshop results and the

ESTIEM Foundation

WorkshopsElias Faethe / Listening skills:

- listening on different levels

Harald Schmidt-Horix / Staying in touch with ESTIEM Alumni:

- Visiting people in cities you go to, how to facilite that and get the contact information ->everyone should keep their information up to date on the Portal!

- Regular Round Tables in "bigger" Alumni cities once in 1 or 2 months- Skiing activity week next winter in Salzburg, Saalbach

Philipp Bächle / Sharing professional experiences

- Soft skills: Knowledge management, delegation etc.- Concrete company examples

MartinSchönbeck / IEM Foundation :

- Further information in the following Foundation presentation

Geoffrey van IJzendoorn & Moritz Wilke / Open space:

- Local Group Mentoring: Helping LGs to develop and to stay in touch with Alumni- ESTIEM Board to communicate the opportunity of Alumni mentors to the LGs; give them

the opportunity to contact Alumni

- Comment from the audience: also depends on the LG: If they have a risk ofdisappearing and if they actually need thishelp or support

Bart Jutte / Mentoring & Business Booster:

- Interesting ideas for a new round of Mentors, building on the existing network- Ensuring that the Mentors have enough time, sharpening the communication- Business Booster has started nicely, expected to develop and grow

ESTIEM Foundation ESTIEM, ESTIEM Alumni and EPIEM (students, Alumni and professors of IEM) signed a Letterof Intent to show their commitment to the building of the foundation, after Marlies van Laarhovenand Natalie Gyarfas had presented the idea and the organisation.

Documents

Alumni Meeting Budapest Minutes