Assistive TechnologyAssistive TechnologyLoan Application DatabaseLoan Application Database

Originally Developed by Maryland ATGLPOriginally Developed by Maryland ATGLP and and

CorTech Data DesignCorTech Data Design

Assistive TechnologyAssistive TechnologyLoan Application DatabaseLoan Application Database

• From initial contact through decision-making to From initial contact through decision-making to closing the loanclosing the loan

• Produces statistical reports to meet the needs of Produces statistical reports to meet the needs of Board of Directors, state and federal agencies, Board of Directors, state and federal agencies, internal procedural and marketing usesinternal procedural and marketing uses

• Includes provisions for “rescue” payments made Includes provisions for “rescue” payments made to avert defaultto avert default

• Does not track direct loans after approval - Does not track direct loans after approval - amortization, re-payments, etc.amortization, re-payments, etc.

Tracks All Aspects of the Application Process

Assistive TechnologyAssistive TechnologyLoan Application DatabaseLoan Application Database

• Developed in Microsoft AccessDeveloped in Microsoft Access

• Maryland ATGLP, Virginia ATLFA, Delaware DATIMaryland ATGLP, Virginia ATLFA, Delaware DATI

• Variability built into the programVariability built into the program• Users can add to or modify drop-down listsUsers can add to or modify drop-down lists

• User can edit standard documentsUser can edit standard documents

• Reports can be printed for user-entered date-ranges, Reports can be printed for user-entered date-ranges, selected funding sources, etc.selected funding sources, etc.

• Can be modified to meet your specific program Can be modified to meet your specific program needs needs (terminology / additional reports)(terminology / additional reports)

Highly Customized Database Program

Assistive TechnologyAssistive TechnologyLoan Application DatabaseLoan Application Database

• Data entry without scrolling to find entry fieldsData entry without scrolling to find entry fields

• Automatic calculations - credit and financialAutomatic calculations - credit and financial

• Frequent use of drop-down box entries for speed Frequent use of drop-down box entries for speed and standardization of entriesand standardization of entries

• Standard applicant letters produced with one clickStandard applicant letters produced with one click

• Staff contacts with applicants can be scheduled and Staff contacts with applicants can be scheduled and tracked so that no one “falls through the cracks”tracked so that no one “falls through the cracks”

• Can be modified to meet your specific program Can be modified to meet your specific program needs needs (Board Meeting Notes)(Board Meeting Notes)

Focus on Ease of Use and Time-Savings

All Functions are Menu Driven

Entering or Finding an Applicant Record

Summary for Board Review

Summary for Bank Review

Communication with Applicant

Tabs for Data Entry Without Scrolling

Entering a New

Prospective Applicant

After application received, changed to Applicant and Folder # is assigned

Drop-down boxes are provided to simplify and standardize data entry

Lists of Referral Sources is built and modified by the user in background tables

Entering a New

Prospective Applicant

Print an Interest Letter

Entering a New

Prospective Applicant

Interest Letter

Mail Merge letter created in Microsoft Word using data from the currently displayed applicant.

Name & Address

Bank Name

Content of standard letter can be modified by user

Memo fields allow as much text entry as desired

Disability Tab

Contacts Tab

Initial Follow-up entry is generated automatically for 14 days after info mailed

Can schedule contacts and print reminder list later

Clicking in this box will remove from reminder list

All fieldsin blue are calculated

Debt amount is brought forward from the Credit Tab

Joint Applicant Info is brought forward from Joint App tab

Financial Info Tab

Credit Tab

All fields in blue are calculated

Bad debt payments calculated even when no plan in effect

Bankruptcy Risk Indicators

Joint Applicant

Tab

All fieldsin blue are calculated

Multiple Joint Applicants may be entered

All Infosame as applicant

Loan & Status

Tab

Multiple Loan Types can be entered

Status Box shows current status and history of progress

All basic loan info including bank decision

Loan & Status

Tab

Loan Types in drop-down box are RESNAstandards.List can be modified by user.

Risks for bankruptcy pre-coded and only appear if statistics exceed 35%.

Credit Summary

for ATGLP Board

Closed Letter

Name & Addressand Greeting

Date Approved

Loan Amount,Term, and Interest Rate

Contact Person and telephone # at the bank

Bank Name

Data from Applicant merged into Word mail merge letter

Default Payments

Tab

To record payments made to avert default, amount of defaulted loans, and recovery payments received

Pre-Report Setup

Screen

All reports are preceded by a setup screen similar to this one.

Loan Activity

Summary

One-page summary to report program activity to the board

Section of stats for the most recent month

Section of stats for program inception-to- date

Pending Board Review Report

Applications included when bank approved or withdrawn

Total loan amount for all applications

Breakdown by Referral Source

This page shows the breakdown for only AFP funded applications.

Two other pages show the breakdown for Telework funded applications and for all applications.

Fund Balance Report

Designed to show the board the amount of funds available for loans.

If your prgram is not able to produce this report by other means, additional data entry will allow the database to produce it.

Calculates reserves based on individual bank requirements.

Breakdown by County

All stats for a user-specified period broken down by Maryland County

Also can be printed for a single funding source and different date range

Monthly Breakdown

Stats broken down month-by-month and with combined totals

Designed to be used to prepare reports for other agencies

Can be printed for any number of months and can span more than one year

Sample Marketing Report

Designed to provide list of people to be contacted for possible additional loans.

Pre-report setup screen also allows printing of mailing labels for same contacts.

Loans Paid Off

Tracks All Aspects of Application ProcessTracks All Aspects of Application Process

Focus on Ease of Use and Time SavingsFocus on Ease of Use and Time Savings

Highly Customizable ProgramHighly Customizable Program

Assistive TechnologyAssistive TechnologyLoan Application DatabaseLoan Application Database