Church Renovation/ Expansion Proposals Willowdale

Church Renovation/Expansion Proposals

Willowdale

SomeHistory

- Began working on this project in 2001 (coming up to 15th year) - 2002 Business Meeting – voted to expand and renovate – anticipated construction to begin in March 2003

- September 27/03 – Business Meeting – Board recommends alternate financing plan to accelerate construction – complete in one phase

- previous approval to proceed in stages – 1st phase of $700,000, then proceed as funds available. Total project cost of $1.2 million

- expected construction to begin early in 2004 and be completed within the year

Fast ForwardMore Current History

- A decade later

- Have we done anything?

- Yes: 2006 – 2007

- New Roof

- New Upper Level Restrooms

- Total Cost = $307,000

Fast ForwardMore Current History

- Annual Church Business Meeting – February 13, 2010

- Consensus to move ahead, but felt number of members in attendance insufficient to make decision – so recommended project to church body the following Sabbath- voted 7 to 1 in favour of proceeding with the project

- Annual Church Business Meeting – February 11, 2012

- Voted to move forward with the project as previously approved, with acknowledgment of having awareness of the updated reality of the project costs.- Goal of raising $475,000 that year – expectation the project would

be completed that year

- Over two year delay by the City of Toronto

$’s Invested to Date

Architect & City Fees paid 2001 – February 11, 2012 (2001, 2002, 2003, 2004, 2005, 2006, 2010, 2012) $ 288,960

Fees paid February 12, 2012 – November 14, 2014 16,426

2013 – 2014City of Toronto $ 4,026Consultants 890Lawyers 11,510

Plus latest costing for Option “A” $ 7,000 (not yet paid, but deducted from funds on hand in calculations)

Architect Fees for Option “B” $ 5197

$’s Invested to Date

Total Invested in Option “A” $ 312,286

Total Invested in Option “B” 5,197

TOTAL INVESTED $ 317,583


Option 'A'and

Option 'B'(as requested by the Church Board)

November 15, 2014


Option 'A'


Option 'A'


Option 'A'


Option 'A'


Option 'A'


Option 'A'


Option 'A'


Option 'A'


Option ' A' - IncludedBasement

q Two new family washrooms / change rooms for baptismal candidatesq New custodian roomq One new classroomq New main entrance – South endq New auxiliary rear entranceq Revamped mechanical and electrical rooms


Option ' A' – Not IncludedBasement

q No change with the exception of the reworking of the existing mechanical and electrical rooms


Option ' A' - IncludedMain Floor

q One new barrier free washroomq New passenger elevatorq New side entrance to the Sanctuary


Option ' A' – Not IncludedMain Floor

q No change to the front entrance stairs and lobbyq No change to the Fellowship Hall, kitchen, bathrooms

and west corridor


Option 'A' - IncludedSanctuary

q New rostrum – larger platform to accommodate piano, organ and a specific place for choirs; ramp to rostrum; screen visible above speakers’ heads; more room for children’s story, orchestra etc.q New Baptisteryq New Children’s Sanctuary area, with private feeding spaceq New lighting, including introduction of more natural lightingq New carpet and wall finishesq Space to accommodate wheelchair seatingq Complete cosmetic upgradingq Total 38 Additional seats + Children’s Sanctuary area

(Additional 88 seats less 50 to accommodate Children’s Sanctuary)


Option ' A' – Not IncludedBalcony and Second Floor

q No change with the exception of new carpet and lighting in the balcony


Option 'A' - IncludedMechanical

q Upgraded 3 phase electrical systemq New air exchange system for the Sanctuaryq Upgraded heating system for the Sanctuary and basementq Water supply upgrade


Option 'A'Construction Estimate


Option 'B'


Option 'B'


Option 'B'


Option 'B'


Option 'B'


Option 'B'


Option 'B' - IncludedBasement

q One new barrier free washroomq New cloakroomq One new classroomq New main entranceq New storage roomq New mechanical roomq New office storage room


Option 'B' – Not IncludedBasement

q No change to the existing classroom and office areas with the exception of the removal of the existing elevator


Option 'B' - IncludedMain Floor

q New main entranceq New passenger elevatorq New nursery and washroomq New reception areaq New entrance foyer


Option 'B' – Not IncludedMain Floor

q No change in the Sanctuaryq No change to the Fellowship Hall, kitchen, bathrooms

and west corridor


Option 'B' - IncludedMechanical

q Upgraded 3 phase electrical system


Option 'B' – Not IncludedBalcony and Second Floor

q No change


Option 'B'Construction Estimate


Option ‘A'Project Costs

q Architect Fees $ 112,538q HST on above (3.94 %) 4,434q Construction Cost 2,327,000q HST on above 91,684q Permit & Development Charges 20,000

(generous – estimate $12,550)q Electrical Upgrade 200,000

Total = $ 2,755,660


Option 'B'Design, Permit & Application Fees

q Produce Architectural Document $ 72,000q Produce Engineering Documents $ 48,000q Code Consultant $ 3,000q COA Representation $ 10,000q City Fees

$ 5,000

Total Estimated Fees $138,000


Option 'B'Total Estimated Cost

q Design & Permit Application Fees $138,000q Construction Budget 854,818q HST on above 33,680

Total Estimated Renovation Cost $1,026,498

(note: does not include possible $200,000 electrical upgrade cost included in option “A” calculations)


Option ‘A‘ Funding Breakdownq Cash on Hand $ 951,730q Ontario Conference Subsidy 27,560q Advent Health Donation for Elevator 100,000q Donations / Investment Interest * 47,370q Loan 1,629,000

Total = $2,755,660


Funding NotesDonations / Investment Interest(based on projected average income through April 2015)

- Donations (5 months: Dec. ‘14 – Apr. ‘15) $ 43,180- Interest (6 months: Nov. ‘14 – Apr. ‘15) 4,188

- Uncertainty regarding $100,000 donation from Advent Health for elevator with Option “B”


Funding NotesLOAN

-$1,629,000

-Previously (and currently) approved by Ontario Conference for loan of $1,462,000(increase of $167,000)

- Ontario Conference Requirements to Qualify:

- Cash / Subsidy / Donation as percentage of Total Project Cost = 39% (minimum 35% required)


Funding NotesLOAN

- Ontario Conference Requirements continued:

- Borrowing Limit Lesser of:

- 65% of Project Cost $ 1,791,179

- Up to 400% of Prior 3 Years Average Tithe- - 400% x 1,677,112 $ 6,708,448


Loan / Mortgage Calculations-Current rate: 3.75%

- $ 1,629,000 loan- Paid Monthly- Amortization – 15 years- Interest Rate – 5%

- Annual Loan Payment = $ 154,062 ($12,838.54 per month)

- (extra $6000 per year, or $500 per month compared to last loan calculations)

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$349,224

$133,056

$88,435 $84,359 $86,937 $78,035$100,856

$141,177

$241,329

$170,775

$41,777

$54,518 $151,565

$78,861

$135,764

$28,826

$56,952

$28,250

$9,491

$17,286

$391,001

$187,574

$240,000

$163,220

$222,701

$106,861

$157,808$169,427

$250,820

$188,061

HISTORICAL GIVING PATTERNSBuilding/Partnership & Project Light

Series3 Project Light

10-Year Combined Annual Average $207,74710-Year Project Light Annual Average $60,329

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$349,224

$133,056

$88,435 $84,359 $86,937 $78,035$100,856

$141,177

$241,329

$170,775

HISTORICAL GIVING PATTERNSBuilding and Partnership Funds

10-Year Total Receipts $1,474,18310-Year Annual Average $147,418


Historical Giving beyond Church Budget

10 Years: 2004 – 2013

- 10-year combined annual average for Building/Partnership & Project Light

$ 207,747

- 10-year Project Light annual average = $ 60,329

- 10-year total receipts for Building and Partnership Funds = $ 1,474,183

- 10-year annual average for Building and Partnership Funds = $ 147,418


Next Meeting

One week from today

Sabbath, November 22, 2014

6 p.m. – Youth Chapel / Fellowship Hall