District 9400 training powerpoint version 3

2 – 4 April 2014

DISTRICT TRAINING D 9400

Prepared by:Sue Paget: RFHD Programme DirectorMgezi Mazibuko: D9400 Steering Committee Head

CONTENT

Overview of RFHA AND RFHD Programme Structures Roles and Responsibilities: RFHA, Rotary and

Department of Health Data Collection and M&E component Logistics Financials Media Timelines

ACRONYMS

RFHA – Rotarians for Family Health and Aids Prevention RFHD Programme – Rotary Family Health Day Programme SCH – Steering Committee Heads RC – Regional Chairs Steering Committee PD – Programme Director M & E – Monitoring and Evaluation PEPFAR – President Emergency Fund CDC – Centres for Disease Control TCCAF – The Coca Cola Africa Foundation DOH – Department of Health JOC – Joint Operations Centre

OVERVIEW

• RFHA: ROTARIANS FOR FAMILY HEALTH AND AIDS PREVENTION

• Rotary Action Group recognized by Rotary International

• Formed in 2004 by Marion Bunch

• The Rotary Family Health Days Programme is Pan African initiative with further expansion into Africa, India and South America planned for 2015/16

OVERVIEW

RFHA VISION:

Saving and improving 5 million lives by 2016 RFHA MISSION:

To save and improve the lives of children and families who lack access to preventive health care and education through the mobilization of Rotarians and global partners

ROLE AND RESPONSIBILITY OF RFHA WITHIN THE PROGRAMME MODEL

Obtain all partnerships and funding sources Lynchpin partner Develop, activate, execute and monitor plans,

communications, media, training and roll out:– National Department of Health – national, provincial and district

levels– 3 Rotary Districts – 3 Steering Committees, 225 clubs nationally, 5

000 Rotary volunteers to activate 181 sites– PEPFAR/USG Agencies and implementing partner NGOs– Coca Cola Business Unit South Africa and The Coca Cola Africa

Foundation – 4 Coca Cola Bottlers – Media Houses – National Broadcaster SABC, Caxton, YFM, ETV,

Primedia, Sunday Times, – Development of new local partners

ROTARY FAMILY HEALTH DAYS

OVERVIEW

ROTARY OVERVIEW

• Rotarians are living their motto of Service Above Self.

• Rotary Clubs and Districts throughout the world ask RFHA for guidance and possible support on disease prevention and HIV/AIDS.

• Rotary Clubs are responsible for selecting, building, managing and volunteering at each of the sites and mobilizing the communities.

2014ROTARY FAMILY HEALTH DAYS 2014

• Dates: 2nd – 4th April 2014 – over three days

• Where: 9 South African Provinces

• Target: 80 000 clients through sites (2013: 65 000 people went through out sites)

• Sites nationally: 181 (2013: 160 sites)

RFHAMarion Bunch

DOH3

ROTARY STEERING

COMMITTEE3

CDCUSAID

COCA COLA/TCCAF

RI MEDIA REP SA

LOCAL PARTNERS

BottlersAG’S

REGION REPS

ClubsSITE

DOHProvince

DOHDistrict

Programme DirectorSue Paget

RFHA Media LiaisonAnnemarie Mostert

PARTNER media

coordinators

NATIONAL RFHD PROGRAMME STRUCTURE INCLUDING 3 ROTARY DISTRICTS

SABCCAXTON

DISTRICT 9400 STEERING COMMITTEE STRUCTURE

District Governor Anneas Balt and District Executive

SteeringCommittee

Head

Region 2GautengCentral

Region 3Gauteng

East

Region 4Gauteng

South

Region 5GautengNorth/

Limpopo

Region 6Limpopo

Region 7

Mpumalanga

Region 8Mozam/

Swaziland

Region 9Gauteng Central/

West

Region 1Botswana

SteeringCommittee

DoH liaison/Distribution LiaisonFinancial/PR and Comms/IT/Global Grants/

Mark Doyle Steve du Plessis

Laura Mansour

Jabhile Dube

Chris Pretorius

Grant Daly Anton Meerkotter

Martin Forsyth-

Thompson

CentralDavid Grant

Kobla Quashi

David Grant

? clubs ? clubs ? clubs ? clubs ? clubs ? clubs ? clubs ? clubs ? clubs ? clubs? clubs

STEERING COMMITTEE STRUCTURE & ROLES

Name Club Email Role

Balt, Anneas Krugersdorp [email protected] DG

Daly, Grant Pietersburg 100 [email protected] Region 6

Downie, Shirley Morningside [email protected] PR

Doyle, Marcus Pretoria West [email protected] Region 1

du Plessis, Steve Johannesburg New Dawn

[email protected] Region 2

Dube, Jabhile Three Rivers [email protected] Region 4

Forsyth-Thompson, Martin Mbabane Mbuluzi [email protected] Region 8

Grant, David Kyalami [email protected] Region 9

Liebenberg-Pretorius, (Chris)

Pretoria Sunrise [email protected] Region 5

Lotter, Wilma Waterkloof [email protected] Advisory

Mansour-Stuart, Laura Edenvale [email protected] Region 3

Margo, Stephen Randburg [email protected] Logistics

Mazibuko, Mgezi Three Rivers [email protected] Chair

Meerkotter, Anton Middelburg [email protected] Treasurer

Paget, Sue Morningside [email protected] NPC

Quashie, Kobla Manzini [email protected]

Region 8

Smithard, Heather Benoni Aurora [email protected] Secretary

ROLES AND RESPONSIBILITIESSTEERING COMMITTEE

Establish Steering Committee team – Financial/PR and Communication/IT/Matching grants/Medical person?/Distribution/DoH liaison

Liaise with all 9 Regional Chairs (RC’s) to set up training sessions with Rotary Clubs

Structure meetings with Provincial Department of Health Officials to plan site selections

Submit compiled list of approved 70 sites agreed on between RC’s and local DoH partners

Establish reporting structure and regular meetings for information flow e.g. media roll out, delivery of t shirts, supplies etc.

Liaise with partners when necessary e.g. Coca Bottlers, DoH, SABC (at local level)

ROLES AND RESPONSIBILITIESSTEERING COMMITTEE

Manage budgets and payments to clubs in consultation with RFHA Financial Director, PDG Anton Meerkotter (more media control in terms of budget at this level as opposed to 2013 eg. Printing etc)

Secure final reports and statistics from each RC timeously Logistics for printing and delivery of approved t shirts/bibs Logistics printing of posters, leaflets, radio ad, interviews etc Establish distribution points throughout the District for items

mentioned above. Communicate and monitor media plan to Regional Chairs (RC)

from Programme Director and Media Liaison representative Establish and adhere to timelines in consultation with Programme

Director and Regional Chairs/clubs

ROLES AND RESPONBILITIESREGIONAL CHAIRS

Contact all Rotary clubs and establish willingness to participate in RFHD’s 2014

Identify a club champion within each participating club Make contact with Provincial and District level Department of

Health officials and strengthen these relationships Identify sites in consultation with clubs and local DoH Submission of these sites to Programme Director through Steering

Committee by November 30th , 2013 Make contact with the CDC/USAID funded NGO’s for support at

various sites Provide a plan and contact list in partnership with Provincial and

District level DoH Establish timelines around deliverables in conjunction with

Steering Committee Head

ROLES AND RESPONBILITIESREGIONAL CHAIRS

Provide training seminars at club level most importantly around the data collection tool

Establish layout and infrastructure of sites with clubs and DoH. Perhaps provide a template?

Identify and Provide add on medical and other services at each site

Manage budgets and financial controls for each region and the clubs in that region

Manage media budget at a local level Give agreed regular feedback/reports to Steering Committee Head

(SCH) as agreed upon Give final report at the end of the RFHD’s to Steering Committee

Head Encourage clubs to look for new members for Rotary within their

dealings with partners and community

ROLES AND RESPONSIBILITIESCLUB CHAMPIONS

Each site identifies a Rotary Champion who: Manage the logistics and planning of sites: e.g.: security, tent,

chairs, tables, monitoring of the people coming through the site, delivery of water from CC bottlers, t shirts, duty roster for Rotarians, photographer, etc

Appoint dedicated Rotarians to manage the data collection process, registration, marshalling, etc.

Attend training sessions by SCH and Regional Representative Catering for staff/volunteers (Rotary only) Develop an action plan per site Develop a budget per site for submission to SCH and Financial

Officers Submit expense claims to SCH for payment by District FO

Manage relationship on site with DoH, PEPFAR/USG and other NGO contacts

Obtain “add-on” services through Rotary club connections eg: optometry, hearing, hand washing, distribution of sanitary towels, breast cancer screening, etc.

Assist the DoH with administration of polio drops

Provides a report to the Regional Representative at the end of the 3 day programme

Work with Media liaison officer for D9400 on media plan roll out

Works to timelines agreed upon with SCH and Regional Representatives

ROLES AND RESPONSIBILITESCLUB CHAMPIONS

CLUB CHAMPIONS CONTACTS

Name Club Email Contact

Ancient, Brian Benoni van Ryn [email protected] XXXXX

Anticevich, John Knights-Pendragon [email protected] Delete

Bester, Petro Vanderbijlpark [email protected] 0169270002

Buyers, Simon Potgietersrus [email protected]

Delete

Cannon, Terence Johannesburg South 101 [email protected] Delete

Carniel, Mino Nigel [email protected] Delete

Cerceni Van der Reep, Tania

Pretoria-Hatfield [email protected] Delete

Clarke, Colin Pretoria [email protected] Delete

Coetzer, Theresa Parktown-Excalibur [email protected] Delete

Dix, Anne Benoni [email protected] Delete

Doubell, Elsa Rustenburg [email protected] Delete

Hansen, Kristi Morningside [email protected] Delete

Herholdt, Nicolaas Pretoria West [email protected] Delete

Howland, Erik White River [email protected] Delete

Jackson, NormanGail Hearsely

Meyerton/Henley-on-Klip [email protected]@lantic.net

0832689764

Jones, Vernon Springs Park [email protected] Delete

Joubert, Louis Louis Trichardt [email protected] Delete

mailto:[email protected]




















Name Club Email ContactJoughin, Henry Kyalami [email protected] DeleteKane, Charlie Germiston [email protected] DeleteKekana, Sibusiso Rustenburg Kloof [email protected] DeleteKnoop, Sylvia Benoni Aurora [email protected] DeleteKotze, Butch Ermelo [email protected] DeleteKotze, Kobus Westonaria [email protected] DeleteKudzee, Simon Phalaborwa [email protected] DeleteLance, Celeste Vanderbijlpark [email protected] DeleteLe Goabe, Jessica Pretoria Sunrise [email protected] DeleteLelaka, Tshidi Soweto [email protected] DeleteLetsoalo, Malesela Phalaborwa [email protected] DeleteLiebenberg, Anton Mafikeng [email protected] DeleteLloyd, Roger Rosebank

(Johannesburg)[email protected] Delete

Lotter, Gawie Waterkloof [email protected] DeleteLudick, Freddie Riverside [email protected] DeleteMaharaj, Lakesh Ermelo Phoenix [email protected] DeleteMakhari, Peter Bedfordview [email protected] DeleteManwa, Haretsebe Mafikeng [email protected] DeleteMastromatteo, Tommaso

Pretoria [email protected] Delete

Matsha, Loyiso Johannesburg East [email protected] DeleteMcCallum, Brenda Johannesburg Main Reef [email protected] DeleteMeyer, Alice Brits-Hartbeespoort [email protected] Delete
























Name Club Email Contact

Milstein, Shelley Haenertsburg [email protected] Delete

Müller, Deidré Alberton [email protected] Delete

Mxenge, Mbasa Pretoria Sunrise [email protected] Delete

Nast, Ester Vereeniging [email protected] 0829270178

Niemand, Garth Johannesburg East [email protected] Delete

Nkuna, Ted Giyani [email protected] Delete

Pienaar, Albrecht Rustenburg Kloof [email protected] Delete

Robertson, Aiden Pretoria East [email protected] Delete

Runge, Paul Morningside [email protected] Delete

Stokes, Martin Boksburg Lake [email protected] Delete

Stone, Robert Johannesburg [email protected] Delete

Swanepoel, Peter Roodepoort [email protected] Delete

Thagisa, Josias Soweto [email protected] Delete

Thompson, Christopher Randburg [email protected] Delete

Van der Riet, Susan Blackheath [email protected] Delete

Van Der Spuy, Anne Vereeniging [email protected] Delete

Van Olst, Rex Benoni Aurora [email protected] Delete

van Pletzen, Johan Riverside [email protected] Delete

Van Schalkwyk, Gwenneth

Letaba [email protected] Delete

Van Staden, Dehlia Krugersdorp [email protected] Delete

Watson, Richard Honeydew Merlin [email protected] Delete

Watson-Thomas, Trevor Mafikeng [email protected] Delete























DEPARTMENT OF HEALTHSERVICES

HCT CAMPAIGN

HIV counselling, testing and referral

HYPERTENSION testing and referral

DIABETES screening and referral TB Symptomatic screening and

referral Distribution of condoms

NUTRITION AND LIFESTYLE: Deworming Dispensing of Vitamin A tablets

EPI

Polio drops Measles vaccinations

ROTARY ADD ON SERVICES EXAMPLES: Optometry Chiropractor Dentistry Cervical Cancer and Breast

cancer screening

NATIONALDepartment of Health

RFHA Programme Director

PROVINCIALManagers

Department of Health

Rotary District Steering Committee Representative

DISTRICTDepartment of Health

and Partners (CDC/USAID)

Rotary Clubs and Designated Site

Champion

PLANNING DOCUMENT

SITE

PLANNING STEERING

COMMITTEE DOH CDC USAID RFFA COCA COLA

2

0

RELATIONSHIP BETWEEN DOH AND ROTARY

DEPARTMENT OF HEALTH UPDATE

Gauteng Province: Ekhuruleni, Tshwane, City of Johannesburg, Sedibeng, West Rand

Limpopo Province:

Mpumalanga Province:

North West Province:

IDENTIFICATION OF SITES

To reach 70 sites targets in terms of funders and The list of sites has a knock on affect with the

media plan, CDC/USAID planning with NGO’s and other potential partners.

They all want to see the list of sites to see where they can add value.

D9400 is two months over deadline! Progress/feedback with meetings and DOH

officials and Rotary

GP RECOMMENDED SITES City of Joburg

NO. SUB - DISTRICT SITE NEAREST CLINIC

1 A Existing site Witkoppen Clinic

2 A Existing site Bophelong Clinic

3 A Existing site O. R Tambo Clinic

4 B Existing site Bosmont Clinic

5 C Existing site Itsuseng Clinic

6 C Existing site Zaandspruit Clinic

7 C Existing site Ruimzig Clinic

8 D Existing site Meadowlands Clinic

9 D Maponya Mall Michael Maponya Clinic

10 D ?? Chiawelo CHC Clinic

11 E Existing site Alexandra Health Centre

12 E Existing site Alexandra Health Centre

13 F Existing site Rosettenville Clinic

14 F Existing site Rosettenville Clinic

15 F Joubert Park Hillbrow CHC Clinic

16 G Multi Purpose Centre Stretford Clinic

17 G ?? Ennerdale Clinic

GP RECOMMENDED SITES Ekurhuleni/Sedibeng/West Rand

Palm Springs mall Havanna Square Tshepiso Phase3 Asedi Bophelong Mandela Square Boitumelo In Sebokeng Sicelo White house Red Cross Evaton Bapsfontein Bekkersdal Soshanguve

REGION 1 SITES North West - Mark Doyle

Club Name Name Cell E-Mail Site Name Site Details

District Municipality

Local Munic/Region

Nearest Clinic

Brits-Hartbeespoort

Alice Meyer

082 530 0361

[email protected]

Brits District Hospital

Majakaneng, Mooinooi Bojanala Madibeng

Brits District Hospital

*RustenburgElsa Doubell

083 493 5911

[email protected]

Freedom Park Clinic

Freedom Park Informal Settlement Bojanala Rustenberg

Freedom Park Clinic

*Rustenburg Kloof

Francois Pienaar

0844980532 andreap@mw

eb.co.za

Freedom Park Clinic

Freedom Park Informal Settlement Bojanala Rustenberg

Freedom Park Clinic

Mafikeng

Joe Mwana /Anton Liebenberg

073 38653 94/083 654 8946 jmanwa@yah

oo.com

Tlhabologang Township

Coligny, N14 between Lichtenberg & Ventersdorp

Ngaka Modiri Molema Mafikeng

# Denotes No Site Nor Partipation

3





REGION 2 SITES JHB- Steve du Plessis

Club Name Site Name Site DetailsDistrict Municipality

Local Munic/Region Nearest Clinic

Kyalami Witkoppen Clinic Witkoppen City of JHB A Witkoppen Clinic

Jhb South 101 United Cerebal Palsy Home Main Street, Townsview, City of JhB F Rosettenville Clinic

#Alberton City of JHB F Rosettenville Clinic

#Johannesburg City of JHB B

#JHB East City of JHB

#Rosebank City of JHB E

#JHB Main Reef City of JHB E

MorningsideGod Will Ministry-Bophelong Centre of Life

Social Services Centre, Ext.2, Diepsloot City of JHB A BMC Care Clinic

JHB New Dawn/North Central

African Children Feeding Scheme Center

Meadowlands, Zone 2 City of JHB D Meadowlands

Parktown-Excalibur Diepsloot

Fire Station in Diepkloof City of JHB A OR Tambo Clinic

SandtonOASIS Itsoseng Community Clinic

Itsoseng adjoining Cosmo City City of JHB C Itsuseng Clinic

# Denotes No Site Nor Partipation6

REGION 3 SITES Ekurhuleni- Laura Mansour-Stuart

Club Name Site Name Site Details


Region Nearest Clinic

*Edenvale Wannensburg's Clinic

Cnr Pretoria & Mimosa Roads, Primrose, Germiston Ekurhuleni

Wannensburg's Clinic

*Boksburg Wannensburg's Clinic

Cnr Pretoria & Mimosa Roads, Primrose, Germiston Ekurhuleni

Wannensburg's Clinic

*Bedfordview Klopper Park Clinic

36 Kruin Street, Klopper Park, Germiston Ekurhuleni Klopper Park

*Knights Pendragon Klopper Park Clinic

36 Kruin Street, Klopper Park, Germiston Ekurhuleni Klopper Park

#Boksburg Lake Ekurhuleni

#Germiston Ekurhuleni

*Nigel Norah's Drop In Centre Barcelona, Daveton Ekurhuleni Barcelona Clinic

*Benoni Norah's Drop In Centre Barcelona, Daveton Ekurhuleni *Benoni Aurora Norah's Drop In Centre Barcelona, Daveton Ekurhuleni *Benoni Van Ryn Norah's Drop In Centre Barcelona, Daveton Ekurhuleni

*Springs Norah's Drop In Centre Barcelona, Daveton Ekurhuleni Far East Rand Hospital

*Springs Park Norah's Drop In Centre Barcelona, Daveton Ekurhuleni

Far East Rand Hospital


3

REGION 4 SITES Sedibeng – Jabhile Dube

Club Name Site Name Site Details


Local Munic/Region Nearest Clinic Province Site Contact

Three Rivers Evaton Main Clinic Evaton Sedibeng Emfuleni

Evaton Main Clinic Gauteng

Tshidi Mahlonoko

Three Rivers Evaton Plaza Evaton West Sedibeng Emfuleni Levai Mbatha Clinic Gauteng

Tshidi Mahlonoko

Riverside

ASEDI Community Centre

5050 Ext.10 Bophelong Sedibeng Emfuleni Bophelong ClinicGauteng

Tshidi Mahlonoko

VereenigingPalm Springs Mall Ward 6, Midvaal Sedibeng Midvaal Gauteng Gail Hearsley

VanderbijlparkTshepiso Phase 3

Sharpevillle/Boipatong Sedibeng Midvaal Gauteng Gail Hearsley

Meyerton HOKWhite House, Sicelo Stadium Sicelo, Meyerton Sedibeng Midvaal Sicelo Clinic Gauteng Gail Hearsley


6

REGION 5 SITES Tshwane – Chris Pretorius

No. Club Name Site Name Site DetailsDistrict Municipality

Local Munic/RegionNearest Clinic

1 Pretoria EastStanza Bopape Clinic Mamelodi

City of Tshwane

Stanza Bopape

2 Pretoria East Mamelodi

2 #Pretoria West City of TshwaneWinterveld Clinic

Winterveld Clinic

2 #Centurion City of Tshwane Phahameng Clinic

3 Pretoria Sunrise Lethabong Early Learning Centre

Lethabong Settlement City of Tshwane

3 #Warmbad City of Tshwane Mamelodi East Hospital

4#Pretoria Hatfield Eersterus Clinic City of Tshwane Eersterus Clinic

5 *Pretoria Laudium Clinic Laudium City of Tshwane Laudium Clinic

5 *Pretoria CapitalLaudium Clinic Laudium City of Tshwane Laudium Clinic

5 *Waterkloof Laudium Clinic Laudium City of TshwaneEersterus Clinic Laudium Clinic


Sites = 5

REGION 6 SITES Limpopo – Grant Daly


Local Munic/Region

Nearest Clinic

1*Haenertsburg Bokhutso ECD Centre

Makgeng Village of Capricorn District, Limpopo Capricon

Greater Tzaneen

2 *Tzaneen Evelyn Lekganyane Clinic

Boyne Village of Capricorn District, Limpopo Capricon

Greater Tzaneen

Evelyn Lekganyane Clinic

2 *LetabaGrace Mugodeni Health Care Centre

Valoyi, N'wamita Village Mopani

Greater Letaba

3 Giyani Day Care centre

Malamulela Township, Rhulani Village Mopani

Greater Giyani

4 Louis TrichardElim Hospital Parking Musina Vhembe MusinaElim Hospital

5 Phalaborwa Lulekani Day Care centreMatikoxikaya, Phalaborwa Mopani

Ba-Phalaborwa

6 Phalaborwa Namakgale B Clinic Namakgale MopaniBa-Phalaborwa

Namakgale B Clinic

6#Potgietersrus Sekhukhune

Ephraim Mogale

6 #Capricorn

7 Polokwane New Ext, Matlala Road Polokwane Capricon Polokwane

8Pietersburg 100

Taxi Rank-Cnr Buite & 1 Devenish Street Polokwane Capricon Polokwane


Sites = 8

REGION 7 SITES Mpumalanga – Anton Meerkotter

No. Club Name Site Name Site Details



1 Middelburg Bankfontein FarmSamephepha Village, Middelburg Nkangala

Steve Tshwete

Bankfontein Clinic

2 MiddelburgAdelaide Tambo Community Hall Ext 7, Mhluze Nkangala

Steve Tshwete Newtown Clinic

3 Middelburg Ndlovu Care Dennilton

4Middelburg Cycad

Nazareth Community Hall Nasaret Ext 24 Nkangala

Steve Tshwete

5 WitbankKlarinet Multi-Purpose Centre Township Nkangala Emalahleni

6 WitbankPhola Family Fellowship Centre Church Phola Township Nkangala Emalahleni

7 *Ermelo Lodzaba ClinicEkuthuleni Village, Sappi

Gert Sibande Msuka Ligwa Lodzaba Clinic

7*Ermelo Phoenix

7 *Evander

7 *Piet Retief

8 Barberton Makonjwani Mine/Mobile Siyalangubu CommunityEhlanzeni Barberton Barberton

8 #Nelspruit Ehlanzeni Mbombela

9 White River Masoyi Care Centre

R538, Masoyi between White River & Numbi Gate Ehlanzeni Mbombela White River


Sites = 9

REGION 9 SITES JHB/West Rand – David Grant



1 #Carletonville None This Year West RandMerafong City Main Clinic

1 KrugersdorpTudor Shaft in Soul City Kagiso, Gauteng West Rand Mogale City

2 *BlackheathRefilwe Comminity Centre

Honeydew, Lanseria City of JHB A

Rhema Community Clinic

2 *RandburgRefilwe Comminity Centre

Honeydew, Lanseria City of JHB A

Rhema Community Clinic

3 Honeydew Merlin Video Shop Muldersdrift City of JHB Region C Itsuseng Clinic

4 Soweto Maponya Mall Pimville, Soweto City of JHB DMichael Maponya

Clinic

5 Northcliff Emthonjeni Centre Zandspruit City of JHB C Zandspruit Clinic

5 *Roodepoort TBA Ruimsig City of JHB Region C Itsuseng Clinic

6 WestonariaBekkersdal/Porritjie West Rand

6 *Monument TBA West Rand # Denotes No Site Nor Partipation

Sites = 6

STATS ON SITE ALLOCATION

Clubs

% Contributi

on to District

Number of Sites

Contribution to Site

EstablishmentNo of Clubs in District

85

No of Clubs in SA

73

Site Target 70 Gauteng Clubs

48 66% 26 37%

Mpumalanga Clubs

10 14% 9 13%

Limpopo Clubs

11 15% 8 11%

North West Clubs

4 5% 3 4%

Total 73 100% 46 66%

DATA COLLECTION ANDMONITORING AND EVALUATION

Training session: 15th February?? Two parts to the process: Basic tally sheet headcount over the three days Follow on 3 month monitoring and evaluation at

selected sites Simplified process Cost effective Will require manpower VITAL TO GUAGE IMPACT AND SUSTAINABILITY OF

THE PROGRAMME TO OUR FUNDERS AND PARTNERS

T SHIRT AND/OR BIB DESIGN

LOGISTICS

Logistics Consultant for D9400: Steve Margo

Security

T shirts and bibs

Posters and leaflets (will form part of media briefing)

Water from bottlers

Other commodities

Communication and training dates to club level

MEDIA AND COMMUNICATIONS

Training session: 1 February 2014

National RFHA Media Co-ordinator: Annemarie Mostert

National Team: Kanthan Pillay, Kristi Hansen, Charlotte Khoza, Dr Sarah Britten

Rotary International Zone Co-ordinator and D9400 Media liaison: Shirley Downie

Training will include information on the website; posters, flyers; radio and television advertisements and interviews; print media advertisements, interviews and stories; social media; loading of sites onto websites and punch in number

FINANCIALS

PDG Anton Meerkotter – National RFHD Financial C0-ordinator D9400 Financial Director RFHA Board Member

Kevin Wolhuter - D9400 District Treasurer

Budgets – R4 000 per site from TCCAF. If additional funding is required by a site then that club would need to raise funding themselves.

Budgets – R2 500 per club for t shirts, printing of posters and leaflets, training etc. controlled/spent at a District level

Process - claims and accountability

FINANCIAL TIMELINES

Club reports and financials to Regional Chairs: 9th April

Steering Committee financial report including District RFHD bank statements to National Financial Co-ordinator: 18thth April

Programme Director report (ex National Financial report) to RFHA Board: end April

District Treasurer/RFHD FD Financial report to RFHA Inc: 30 May in Sydney

PROJECT TIMELINES

13th January – Meeting with Gauteng Provincial DOH 15th January – Meeting with Mpumalanga DOH 18th January - Briefing meeting with D9400 Regional Reps and

clubs 25th January – Regional meetings for clubs with DOH should have

happened 28th January – FINAL and confirmed site lists submitted to Sue

Paget from Steering Committee (Vital deadline that cannot be moved)

30th January – Completed budgets from clubs, 1st February – National Media training for Steering Committee

Heads and Media co-ordinators 15th February – D9400 Training on the Data Collection template 15th February – List of add on services; 28th February – Training to club level on media and data collection,

PROJECT TIMELINES

1st to 31st March - Mobilize media, ward co-ordinators, NGOs, 02nd to 4th April - Implement RFHD 9th April – Club champion to submit completed data collection

template, site report and financials (club level) to Regional Chair

11th April – Regional Chair to submit completed data collection template, regional report and financials (club level) to SCH

18th April – Steering Committee Head to submit final D9400 report to Programme Director

Programme Director to submit final RFHD Report to RFHA Board: end April

THANK YOU!

2 – 4 APRIL, 2014

Documents

District 9400 training powerpoint version 3