DSA: CHANGING CULTURE & CHANGING PROCESSES CONSTRUCTION OVERSIGHT PROCESS

DSA: CHANGING CULTURE & CHANGING PROCESSES CONSTRUCTION OVERSIGHT PROCESS

Overview

DSA: CHANGING CULTURE & CHANGING PROCESSES

2013 CALIFORNIA BUILDING CODE AND THE ADA

2013 CALIFORNIA BUILDING CODE & THE ADA

ACCESS CODE: Development Process Process Triennial Edition – 2013 Edition Mid-cycle supplement – 2015 Integration of the 2010 ADA and CBC Emergency Regulations

DSA Proposes Regulations for: State and local government facilities

ADA Title II Entities Private public accommodations and commercial facilities

ADA Title III Entities


2010 ADA STANDARDSNation wide regulations by US DOJADA 2010 Standards – 15 Sept 2010Mandatory – 15 March 2012


ADA AS MODEL CODEPreference survey to Stakeholders

• 400 + responses• 2010 ADA – 65%• 2010 IBC – 21%• 2010 CBC – 14%

2010 ADA Standards selected as model code


2013 ACCESS CODE ANALYSISNationally Recognized Consultant Group

January 2012 through May 2012

Detailed comparison 2010 CBC to 2010 ADA

2,500 row spreadsheet work product

Identified limited direct conflicts

Emergency Regulations


ACCESS CODE EMERGENCY REGULATIONS

DSA Advisory Board Access Committee Working Group convened

Public hearing in Oakland

BSC hearing and approval 19 July 2012

Effective Date 1 August 1 2012


2013 ACCESS CODE OUTREACH7 public forums May through July 2012

Draft language by ADA division

Multiple modalities for accessibility

Accessible venues Real time captioning Alternate formats, large type, and audio recordings


2013 ACCESS CODE FORMATADA Chapters to Divisions of Chapter 11B

Maintains ADA format and numbering

Model code deletions – strike-out font

CBC amendments – italic underlined font

ADA Advisories – not in code, but will be included in companion document


2013 ACCESS CODE APPLICATIONSCOPING FIRST – WHAT, WHERE AND HOW MANY?

TECHNICAL – HOW?

ENFORCEMENT


CURRENT ISSUES Protection and Liabilities of an ADA Study

Current Standards and Codes

2013 CBC versus the 2010 ADA Standards

ADA Access from a undeveloped Public Right-of-Way

Accessibility to overhead technical areas in theatres

CONSTRUCTION OVERSIGHT PROCESS CHANGES

CONSTRUCTION OVERSIGHT PROCESS CHANGES: Overview

Electronic Documentation Processes Inspector Job File Review (Form 119) 2013 CBC Admin Regulations Elimination of Change Order Submittal to DSA Construction Change Document (CCD) Process Projects not Certified…Resolutions for the Past Inspection Card… Changing the Future of Certification

AUTOMATION OF DSA CONSTRUCTION OVERSIGHT: I-Pads, E-doc and CloudDSA will increase productivity and standardization of its field staff through the use of new automated systems and hardware for use in the field.Automating procedures will allow our field staff to: spend more time in the field standardize the level of our work and oversight of project

inspectors Allow us to quickly share and review documents with clients Increase efficiency Eliminate areas where documents may be lost or misplaced.

Pilot program started in San Diego and Sacramento offices for selected field staff

DSA BOX.COM: A New Method for All DSA business partners and clients to collaborate on projects in real time

• What is DSA Box.Com? Cloud repository for documents, drawings, and forms

• How do I gain access to specific project files? DSA sends you an invitation to view a folder/file You create a DSA Box logon to access folders/files

• What can I do in DSA Box? Preview files, up/download files, view files

• How do I know when there is a file to view? DSA Box sends you a notification of activity in a folder

DSA BOX

DSA BOX COLLABORATION

DSA BOX

DSA ROADMAP FOR DSA BOX IMPLEMENTATION• DSA will implement DSA Box by “tracks”:

Field Engineer; Project Inspector; Verified Reports;

Design Professional and; Construction Change Documents.

• More than one track may be implemented at the same time, based on need and staffing.

DSA BOX

DSA BOX SCREEN:Project Folders & Collaborators

CollaboratorsProjectFolders

DSA BOX

DSA BOX PROJECT FOLDER STRUCTURE

DSA BOX

INSPECTOR JOB FILE REVIEW DSA FORM 119

Implemented Formalized Field Review of Inspector Job File

• Each Class 1 and 2 project site visit will include inspector job file review

• Content of job file review is defined for consistency

• DSA Form 119 provides reporting mechanism

• Will play a role in future process by ensuring inspector job file contains documents sufficient for project certification

2013 CBC TITLE 24 PART 1

Changes to the Admin. Regulations that Affect Construction Testing and Inspections

These regulations will became effective early spring 2013.

Defines Project Inspector employer relationships

Allows for the laboratory to provide special inspections with Lab Manager responsible for the Verified Reports

Strengthens the prerequisite experience for Project Inspectors

PROCESS DEVELOPMENT•DSA initiated code changes

Districts self report final project cost to DSA Removed requirement to submit Change Orders to DSA Added requirement to submit construction changes that affect the

Structural, Accessibility and Fire-Life Safety portions of the project

• DSA created and implemented use of Form DSA-168 for districts to self report final project cost.

• DSA created new IR A-6 to implement the new Construction Change Document (CCD) provisions in Title 24, Part 1, Section 4-338.

ELIMINATE CHANGE ORDER SUBMITTALS TO DSA

ELIMINATE CHANGE ORDER SUBMITTALS TO DSA

CONSTRUCTION CHANGE DOCUMENT (CCD)• Replaces both Change Order and Field Change Document (FCD) process

• Is really just the formalization of the Field Change Document (FCD)

• Formal Change Orders are no longer submitted to DSA

• Implements the new requirement in Title 24, Part 1, Section 4-338 which divides construction changes into two categories: Category A: Changes that affect the Structural Safety, Access

Compliance, or Fire & Life Safety portions of the project. Category B: Changes that do not affect the Structural Safety, Access

Compliance, or Fire & Life Safety portions of the project.

• Category A changes are required to be submitted to and approved by DSA (By use of Form DSA-140.)

• Category B changes are not required to be submitted to DSA unless specifically requested by DSA. (By use of Form DSA-141 if submitted.)

CERTIFICATION GUIDE WITH NEW PROCESS

ANOTHER TOOL/METHOD FOR ADDRESSING UNCERTIFIED PROJECTS

• DSA created a new comprehensive certification guide that updates the original guide and includes alternate processes to certify projects where required documents are missing due to the incapacitating illness, death, or the default of any persons required to file such documents

• This new comprehensive guide is available on our website

• DSA has initiated a state-wide program to examine all previously closed not certified projects to determine viability for certification using the alternate process defined in the new certification guide

• Separate workshop later in the day to discuss this in detail.

INSPECTION CARD CHANGING THE FUTURE OF CERTIFICATION

Sections Blocks Descriptions

INSPECTION CARD DSA FORM 152

Similar to that used by virtually every building department in California.

One page document with specific construction milestones.

Construction milestones comprised of 35 separate blocks grouped in 9 separate sections.

Each block and section are signed off by the project inspector as construction proceeds.

• Construction should not proceed past milestones until signed-off.

Same card is used for all projects regardless of scope but not all blocks and sections may be applicable.

INSPECTION CARD CONTAINS NINE SECTIONS1. Initial Site Work

2. Foundation

3. Vertical Framing

4. Horizontal Framing

5. Non-Building Site Structures

6. Appurtenances

7. Finish Site Work

8. Other Work

9. Final SS/ACS/FLS


The inspector will use the DSA-152 Manual as a guide to determine the requirements necessary for card sign off dependent on the materials and construction type. The manual is keyed into the sections and blocks on the inspection card so that the inspector looks up the necessary information using the section and block numbers.

• The DSA implementation requirements will be published in Procedure PR 13-01. All persons involved will be required to comply with those requirements.

• The number of inspection cards required for projects corresponds with the number of buildings in the project scope. There will be one card issued for each separate building and one card issued for the site work (includes non-building site structures).


INFORMATION ON USING THE INSPECTION CARD

HOW THE INSPECTION CARD WORKSThe project inspector’s sign-off of each block and section is acknowledgement that: Required inspections have occurred

Required testing is complete

Required deferred submittals are DSA approved

Changes to the DSA approved construction documents have been approved

There are no Deviations from DSA approved construction documents

Interim verified reports from design professionals and contractors have been received.

Required documents have been received by the project inspector


HOW THE INSPECTION CARD WORKS: What Happens if construction proceeds past milestones without sign-off by project inspector?

• Inspector Notifies DSA, Contractor, and Owner that construction is proceeding without the underlying work approved.

• Contractor may be prohibited from proceeding with subsequent construction activities that cover up the unapproved work.

District may cause stop work

DSA may cause stop work

DSA may issue order to comply

• Any subsequent construction activities, that cover up the unapproved work, are subject to removal and remediation if found to be in non-compliance with the DSA approved construction documents or the DSA approved testing and inspection program.


DSA USE OF STOP WORK

• Detailed information found in DSA IR A-13 District stop work (voluntary) DSA issues “Order to Comply” (gives time for corrective actions) DSA issues “Stop Work”

• Used if DSA believes non-compliant construction is in progress Used on case by case basis Constructing without DSA approved plans Constructing without a DSA approved inspector present Construction of deferred submittal Items not DSA approved Construction covering up non-inspected work Construction covering up non-compliant work

• Typically used only for the areas of the project affected by the issue that needs to be resolved; but may be project wide.


HOW THE INSPECTION CARDS ARE ISSUED1. Request for inspection cards are made

after contracts for the work are let

2. Request is made using DSA Form 102.IC & requires the following information:Construction Start Date Identifying the Project Inspector Identifying Project Inspector

DSA Form 5 approval date Identifying the DSA approved

Laboratory of RecordScope of Contract Identifying prime contractors

3. Inspection card is only issued to one of the following:

School DistrictDesign Professional in Responsible ChargeProject Inspector


CONSTRUCTION TEAM RESPONSIBILITIESAll parties have responsibilities for successful use of the Inspection Card:

DSADesign ProfessionalsProject Inspector• Testing laboratory & Special Inspectors ContractorSchool District

Ensure inspection cards have been issued Mutually understand and agree on the T&I program Communicate effectively and timely using the appropriate documents Ensure construction complies with the DSA approved plans Provide timely resolution of all issues Perform all duties in a timely manner File/Process all documents timely Districts to ensure their design team scope includes code

required duties… like site visits


HOW THE PROCESS CHANGES CERTIFICATION

Documents will be submitted to the project inspector as work proceeds instead of at the end of the project.

Documents will be in the inspector job file (not “missing”).

Inspector’s job file will be turned over the district at the end of the project (so district has documents necessary for certification).

Inspector will turn over a copy of the inspection card and all Verified Reports to DSA at the end of project.

DSA will certify the projects based on these Verified Reports (not other documents).

Other documents can be audited by DSA, if necessary, by requesting from the district files or the Inspector’s job file.

Separate Inspection Cards allows for separate certification of buildings (and site).

Structural and Fire/Life Safety can be separately certified from Access.

Any issues withholding certification can be specifically identified.


FAMILY OF ASSOCIATED DOCUMENTSThe following are used to communicate and record that construction is in compliance with the DSA approved construction documents:

Form-151: Project Inspector NotificationsForm-152: Project Inspection Card (inspector interim verified

report)Form-154: Notice of Deviations and Resolution of DeviationsForm-155: Project Inspector Semimonthly ReportForm-156: Contractor Notification to Project Inspector Commencement/Completion of WorkForm-6.PI: Verified Report – Project InspectorForm-6.AE: Verified Report – Architect/Engineer Form-6.C: Verified Report – ContractorPR 13-01: Construction Inspection Documentation152 Manual: Inspector’s Guide for Completion of the Inspection Card


IMPLEMENTATIONProjects as of the date of implementation:

1. Construction complete Procedure is not applicable

2. Construction starting Procedure is fully applicable

3. Construction started-not finished Procedure is applicable but there will be a “grace”

period of a couple of months to catch up with all the documents and the inspection card


DSA: CHANGING CULTURE & CHANGING PROCESSES