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1111 H Street, Fresno, CA 93721, Tel 559.457.0681 Fax 559.457.0318
FRESNO COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION
Donald C. Kendig, CPA, Retirement Administrator
BOARD AGENDA LETTER
DATE: April 5, 2017 TO: Budget Committee FROM: Doris Rentschler Assistant Retirement Administrator SUBJECT: Consideration of FCERA Proposed Fiscal Year 2017‐2018 Budget – APPROPRIATE ACTION Recommended Action(s)
1. Adopt the proposed budget as presented or modify for final approval by the full board Discussion The Administrative Budget for 2017‐18 builds upon the 2016‐17 adjusted budget. As you may recall, this concept is driven by the “base” service and staffing levels authorized during the previous year as a reference point for any proposed changes. The “base” level of projected expenditures is deemed consistent with the expected level of operations. Notable changes in this year’s budget include reduced IT charges due to the completion of the Arrivos Pension Administration System in FY16‐17. The majority of the purchase and construction expenses associated with the new administration building were records in FY16‐17. Expected occupation of the new building is planned for late August 2017. The sale of the current building to the High Speed Rail Commission will likely coordinate with the move at or around August 2017. The FY17‐18 budget includes the addition of Operating Lease (account 7340) reflecting rents paid for the FCERA administrative building to the FCERA Realty Group, LLC, a wholly owned sole‐member LLC, held as a real estate investment in the FCERA’s portfolio. The total proposed Administrative budget for Fiscal Year 2017‐18 is $6,608,706 or 12.1 bps, well below the 21
bps cap provided in government code. Salaries and Employee Benefits includes 35.0 Full Time Equivalent (FTE)
positions (33 permanent full‐time positions, 2 Extra Help part‐time positions and 1 requested permanent full‐
time position). In addition to Salary and Employee Benefit costs, the Administrative budget amount of includes
Service and Supply expenses, including depreciation.
FCERA Proposed Fiscal year 2017‐2018 Budget April 5, 2017 Page 2
While the inclusion of information technology costs in the administrative costs would not exceed the CAP, the
information technology costs are separately identified as allowed by California statutes. The total would be
$7,212,706 or 13.2 bps, if the excludable IT costs were included in the budget. The Administrative budget does
not include investment management expense.
FCERA Proposed FY 2017-18 Budget Summary Salaries and Benefits Services and Supplies IT Excludable Costs Dollars (in thousands) $3,039.0 $3,570.0 $604.0 bps 5.6 6.5 1.1 FTE 34 n/a n/a Total Administrative $6,609.0 bps 12.1
FCERA’s 2016‐2017 fiscal year adjusted appropriations budget was $14,546,115 that reflected appropriations made for the purchase and construction of the Palm Bluff office space. Absent the purchase and construction appropriations, the FY 2016‐17 administrative budget was $7,311,973. The FY 2017‐18 proposed administrative budget is $6,608,706, a decrease of $703,267. Included in the proposed administrative budget is a requested addition of Accountant I position. Past budget included $200,000 toward the development of e‐Learning module through Tegrit, the software developer for the pension administration system. Management decided to use a commercial e‐Learning package by Articulate rather than develop a platform from Tegrit resulting in cost savings. Additionally, this year’s budget includes appropriations for an Electronic Document Management System (EDMS). While Tegrit has been developing a fully integrated EDMS for the Arrivos Pension System, the projected cost of $274,000 seemed excessive. The budget includes upgrading the OnBase document management platform at a cost of $35,000. Attachment
1. FCERA 2017‐2018 Fiscal Year Proposed Budget with supporting detail Background Government Code section 31580.2(a), as amended, requires the Board to adopt an annual budget covering the
entire expense of administration of the retirement system. The total administrative expenses, which are direct
charges against the earnings of the fund, may not exceed the greater of twenty‐one hundredths of one percent
(0.21% or 21 bps )of the accrued actuarial liability of the system, or two million dollars ($2,000,000), as adjusted
annually by the amount of the annual cost of living adjustment (CAP).
Government Code section 31580.2(b), as amended, provides an exclusion from the CAP for expenditures for
computer software, computer hardware, and computer technology consulting services in support of these
computer products. These costs are identified as information technology costs herein.
FRESNO COUNTY EMPLOYEES’ RETIREMENT
ASSOCIATION
PROPOSED BUDGET
FISCAL YEAR 2017 - 2018
Budget projection FY17-18.xls 1 of 11 3/27/2017 3:05 PM
2016 -2017
ADOPTED
2017 -2018
PROPOSED %
Accrued Actuarial Liability (6/30/15, 6/30/16) $ 5,074,333,000 $ 5,472,149,000
Allowable Budget for Cost of 10,656,099 11,491,513 0.21%
Administration (21/100 of 1.0%)
Administrative Budget:
Salaries and Employee Benefits $ 2,847,600 $ 3,039,000 0.056%
Services and Supplies (excluding Inv Exp) 4,464,373 3,569,706 0.065%
Total Administrative Budget $ 7,311,973 $ 6,608,706 0.121%
Under Statutory Limitation $ 3,344,126 $ 4,882,807 0.089%
Budget
Administrative $ 7,311,973 6,608,706$ 0.121%
Information Technology 762,900 604,000 0.011%
Investment Expense 15,000,000 15,000,000
Contingency - - 0.000%
Total Budget 23,074,873$ 22,212,706$ 0.406%
FRESNO COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION
PROPOSED BUDGET
FISCAL YEAR 2017 - 2018
Government Code section 31580.2 provides for the adoption by the Board of Retirement an annual budget covering the entire expense of
administration. This expense of administration is a direct charge against the earnings of the fund and shall not exceed the greater of
twenty-one hundredths of one percent of the accrued actuarial liability of the system or two million dollars ($2,000,000), as adjusted
annually by the amount of the annual cost-of-living adjustment. Government Code section 31580.2(b) provides that expenditures for
software, hardware and computer technology are not considered a cost of administration. The calculations of the maximum allowable
budget and requested budget are summarized below.
Budget projection FY17-18.xls 2 of 11 3/27/2017 3:05 PM
Executive Assistant
(1)
Reception
Office Assistant (1)
Retirement Services
Unit
Benefits Support
Unit
Office Support
Unit
Disbility &
Divorce Unit
Accounting
Unit
Information
Technology Unit
Communications
Unit
Retirement
Specialist
Supervisor (1)
Supervising
Account Clerk (1)
Supervising
Accountant (1)
Retirement
Specialist (5)
Account Clerk (8)
RS Extra Help (2)
Office
Assistant (2)
Retirement
Specialists (2)
Office Assistant
(1)
Accountants (2)
Account Clerk
(2)
Systems and
Procedures
Analyst (2)
Staff Analyst (1)
33 Permanent
2 Extra Help
BOARD OF RETIREMENT
Retirement Administrator (1)
Assistant Retirement Adminsitrator (1)
Benefit Services Division
Benefits Manager (1)
Budget projection FY17-18.xls 3 of 11 3/27/2017 3:05 PM
ADOPTED BUDGET
FY16-17 FY17-18 FY-FY Chg
Account
Number
Program
Code Account Name
Expeditures as
of 2/28/2017
Percent Used as
of 2/28/217
Adjusted
Appropriations
Proposed
Appropriations
Increase /
(decrease)
%
Change
6100 Regular Salaries w/ Car Allowance 928,948 60% 1,549,700 1,694,000 144,300 9.3%
6200 Extra Help 9,232 45% 20,500 26,000 5,500 26.8%
6300 Overtime 15,041 15% 101,000 40,000 (61,000) -60.4%
6310 Overtime Due to Holiday 932 n/a - - - 0.0%
6350 Unemployment Insurance 814 74% 1,100 2,000 900 81.8%
6400 Retirement Contribution 466,758 57% 814,200 887,000 72,800 8.9%
6500 OASDI Contribution 65,703 54% 121,700 128,000 6,300 5.2%
6550 Workers Comp Contribution 3,686 75% 4,900 5,000 100 2.0%
6600 Health Insurance Contribution 140,723 62% 228,800 251,000 22,200 9.7%
6650 Life & Disability Insurance 709 35% 2,000 2,000 - 0.0%
6670 Benefit Administration 2,747 74% 3,700 4,000 300 8.1%
6000 Salaries And Employee Benefits 1,635,294 57% 2,847,600 3,039,000 191,400 6.7%
7040 Telephone Charges 5,695 39% 14,500 11,000 (3,500) -24.1%
7101 General Liability Insurance 8,756 7% 134,000 141,000 7,000 5.2%
7220 1 Maintenance-Buildings & Ground 16,120 56% 28,600 21,200 (7,400) -25.9%
7250 Memberships 12,800 82% 15,700 18,500 2,800 17.8%
7265 3 Office Expense 39,966 39% 103,600.00 70,000 (33,600) -32.4%
7266 Interoffice Messenger Mail 2,023 67% 3,000 3,000 - 0.0%
7268 Postage 19,714 57% 34,400 38,000 3,600 10.5%
7269 3 Printing 3,603 n/a - 47,100 47,100 n/a
7286 PeopleSoft Human Resources Chg 4,106 103% 4,000 8,000 4,000 100.0%
7287 PeopleSoft Financials Chg 12,028 100% 12,000 24,000 12,000 100.0%
7295 4 Professional & Specialized Ser 361,243 25% 1,443,500 1,126,000 (317,500) -22.0%
7296 Data Processing Services ^ 90,808 69% 131,000 130,000 (1,000) -0.8%
7340 5 Operating Lease - n/a - 353,500 353,500 100.0%
7345 1 Facility Operation & Maint 4,294 n/a - 10,000 10,000 n/a
7411 Commissions/Advisory Boards 6,500 54% 12,000 12,000 - 0.0%
7412 2 Mileage 6,363 n/a - - - 0.0%
7415 Trans, Travel & Education (staff) 45,009 65% 68,800 68,000 (800) -1.2%
7417 Trans, Travel & Education (Board) 25,453 35% 72,000 73,000 1,000 1.4%
7430 6 Utilities 17,370 51% 34,000 65,000 31,000 91.2%
7564 Other Expense (Inv Mngmt Exp) # 3,845,091 26% 15,000,000 15,000,000 - 0.0%
7611 Security Services 9,003 46% 19,400 20,000 600 3.1%
7000 Services And Supplies 4,535,946 26% 17,130,500 17,239,300 108,800 0.64%
n/a 8 Depreciation 362,000 52% 700,000 820,406 120,406 17.2%
Non-Cash Items (not part of administrative cash cap) 362,000 52% 700,000 820,406 120,406 17.2%
Year-to-Date
Fo
otn
ote
Ex
clu
dib
le
FISCAL YEAR 2017-2018 PROPOSED BUDGET
Budget projection FY17-18.xls 4 of 11 3/27/2017 3:05 PM
ADOPTED BUDGET
FY16-17 FY17-18 FY-FY Chg
Account
Number
Program
Code Account Name
Expeditures as
of 2/28/2017
Percent Used as
of 2/28/217
Adjusted
Appropriations
Proposed
Appropriations
Increase /
(decrease)
%
Change
Year-to-Date
Fo
otn
ote
Ex
clu
dib
le
FISCAL YEAR 2017-2018 PROPOSED BUDGET
8150 91329 Buildings & Improvements - Palm Bluff 213,688 10% 2,168,073 500,000 (1,668,073) -76.9%
8300 90906 4 Equipment - Software ^ 186,641 92% 203,500 174,000 (29,500) -14.5%
8300 91183 Equipment - Computer Equipment ^ 847 3% 28,400 38,000 9,600 33.8%
8300 91330 Equipment - Palm Bluffs Improvements 0 0% 86,800 40,000 (46,800) -53.9%
8300 91332 Equipment - Computer Consulting ^ 183,194 61% 300,000 162,000 (138,000) -46.0%
8300 91333 Equipment - Furnishings 0 0% 210,000 100,000 (110,000) -52.4%
8300 91334 Equipment - Systemization ^ 0 0% 100,000 100,000 - 0.0%
8400 91331 7 Infrastructure - Palm Bluffs Improvements% ! 3,933,140 102% 3,850,642 - (3,850,642) -100.0%
8400 91335 7 Infrastructure - Palm Bluffs Land % ! 3,000,000 100% 3,000,000 - (3,000,000) -100.0%
8400 91336 7 Infrastructure - Palm Bluffs Leasing, Legal, Mngmt% 51,159 34% 152,500 - (152,500) -100.0%
8000 General Fixed Assets 7,568,669 75% 10,099,915 1,114,000 (8,985,915) -89.0%
8991 Approp For Contingencies - -
TOTAL 30,078,015 22,212,706
Total Administrative Budget 7,311,973 6,608,706
% ! Payments/xfers to LLC INVESTMENT 7,003,142 -
^ Excluded IT Costs 762,900 604,000
# Excluded Investment Expense 15,000,000 15,000,000
Total Budget 30,078,015 22,212,706
footnotes
1 FY 17: 7345 Facility Operations was included in 7220 Maintenance-Buildings and Grounds. Separated for FY18
2 mileage post to 7412 in PS and is moved in NAV Fin Stmts to 7415 and/or 7417 transportation, travel & education budgets
3 FY 18: Printing expenses moved out of 7265 - Office Expense and into 7269 - Printing
4 FY 18: Software licensing fees moved out of 7295 - Professional and Speicalized Services and into 8300-90906 - Equipment Software
5 FY 18: Added 7340 - Operating Lease for new location (10 months Sept-June)
6 FY 18: increased utility budget based almost double square footage of new building
7 FY 17: payments / transfers ! to FCERA RG LLC for Palm Bluff Investment thru 3/10
8 Non-cash expense for financial statements
Budget projection FY17-18.xls 5 of 11 3/27/2017 3:05 PM
Title
Annual
Salary @
7/1/17
Regular &
Extra Help
Salary Overtime
Car
Allowance Pension OASDI Medicare
Mgmt Life
&
Disability
Pension
Oblig Bond
Health
Ins
LOADED
PAY
TOTAL
Accountant II/Sr Acct 53,840 58,454 1,512 27,678 3,624 848 5,103 7,358 104,577
Executive Assistant 58,237 59,092 - 30,391 3,664 857 5,159 7,358 106,520
Staff Analyst 47,970 48,617 - 17,969 3,014 705 200 4,244 7,358 82,107
Account Clerk III 34,436 34,735 1,776 12,838 2,154 504 3,032 7,358 62,396
Retirement Specialist 55,539 56,888 2,864 29,257 3,527 825 4,966 7,358 105,685
Suprvsing Retirement Spec 51,376 52,624 2,649 27,065 3,263 763 4,594 7,358 98,316
Sr Accountant 71,136 71,331 2,020 36,686 4,423 1,034 6,227 7,358 129,079
Supervising Account Clerk II 53,273 53,420 2,459 27,474 3,312 775 4,664 7,358 99,460
Retirement Specialist 39,335 40,622 975 15,733 2,519 589 3,546 7,358 71,342
Account Clerk III 33,392 33,842 1,722 12,508 2,098 491 2,954 7,358 60,973
Supervising Accountant 76,804 77,015 2,181 39,609 4,775 1,117 6,723 7,358 138,778
Retirement Specialist 57,271 58,662 2,953 30,170 3,637 851 5,121 7,358 108,752
Administrator 169,500 169,966 - 6,180 62,819 7,364 2,465 200 14,838 7,358 271,190
Account Clerk III 40,162 40,272 2,008 20,712 2,497 584 3,516 7,358 76,946
Retirement Specialist 41,974 42,792 2,164 15,816 2,653 620 3,736 7,358 75,139
Retirement Specialist 41,974 42,792 2,164 15,816 2,653 620 3,736 7,358 75,139
Retirement Specialist 41,974 42,792 1,041 15,816 2,653 620 3,736 7,358 74,015
Retirement Benefits Manager 81,900 82,586 - 39,105 5,120 1,198 200 7,210 7,358 142,776
Office Assistant I/II 24,518 26,430 258 9,768 1,639 383 2,307 7,358 48,144
Account Clerk III 40,162 40,272 284 20,712 2,497 584 3,516 7,358 75,222
Account Clerk II 28,009 28,555 1,444 10,554 1,770 414 2,493 7,358 52,588
Assistant Administrator 93,002 96,643 - 35,719 5,992 1,401 200 8,437 7,358 155,750
Office Assistant 31,687 32,342 502.72 11,954 2,005 469 2,823 7,358 57,455
Account Clerk ll/Ill 35,844 37,584 1,899 17,796 2,330 545 3,281 7,358 70,794
Retirement Specialist 12,931 12,967 - - 804 188 1,132 - 15,091
Office Assistant I/II 30,727 31,363 305 11,592 1,945 455 2,738 7,358 55,755 Systems and Procedures
Analyst III 74,880 75,086 - 38,617 4,655 1,089 200 6,555 7,358 133,559
Account Clerk I/ll 26,499 26,572 713 9,821 1,647 385 2,320 7,358 48,817
Retirement Specialist 40,565 41,189 2,111 15,224 2,554 597 3,596 7,358 72,629 Systems and Procedures
Analyst 55,406 56,686 - 29,153 3,515 822 200 4,949 7,358 102,682
Account Clerk II 28,009 28,555 284 10,554 1,770 414 2,493 7,358 51,428
Account Clerk II 28,009 28,555 1,444 10,554 1,770 414 2,493 7,358 52,589
Account Clerk I 25,238 25,729 1,301 9,510 1,595 373 2,246 7,358 48,113
SALARY AND BENFEITS DETAIL
Budget projection FY17-18.xls 6 of 11 3/27/2017 3:05 PM
Title
Annual
Salary @
7/1/17
Regular &
Extra Help
Salary Overtime
Car
Allowance Pension OASDI Medicare
Mgmt Life
&
Disability
Pension
Oblig Bond
Health
Ins
LOADED
PAY
TOTAL
SALARY AND BENFEITS DETAIL
Office Assistant I/II 23,772 24,235 - 8,957 1,503 351 2,116 7,358 44,520
Retirement Specialist 12,931 12,967 - - 804 188 1,132 - 15,091
Total Current Positions 1,692,231 39,035 6,180 727,945 101,745 24,537 1,200 147,732 242,814 2,983,418
New Position Requests
Accountant I (projected 1/2 yr) 41,148 22,044 495 - 8,147 1,367 320 - 1,924 7,358 41,654
Total Additional Requests 22,044 495 - 8,147 1,367 320 - 1,924 7,358 41,654
Total Current and Requested 1,714,275 39,529 6,180 736,092 103,111 24,857 1,200 149,656 250,172 3,025,072
Workers' Comp 4,900
Unemployment Ins 1,100
Benefit Administration 3,700
3,034,772
From table Rounded
6100/6200 1,720,455 1,720,000
6300 39,529 40,000
6400 736,092 737,000
POB 6400 149,656 150,000
6500 127,968 128,000
6650 1,200 2,000
6600 250,172 251,000
6350 1,100 2,000
6550 4,900 5,000
6670 3,700 4,000
3,034,772 3,039,000
Benefit Administration
Unemployment Ins
OASDI/MC Contribution
Workers Comp Contribution
Health Insurance Contribution
Mgmt Life & Disability Ins
Retirement - ER Contributions
Regular, Car Allow & Extra Help Salaries
Overtime
Budget projection FY17-18.xls 7 of 11 3/27/2017 3:05 PM
ADOPTED BUDGET Amount
Vacation
Payout
Total for
Allocated
Positions
Salary
Savings
Requested
Salary &
Benefits
Accountant I
(estimated 6
months)
Total FY 18
Request
Total FY 18
Requested
Approved and
Requested
New
Request
Percentage
Ongoing Full
FY Impact
Salaries:
Regular Salaries, Car Allow & Extra Help 1,698,411 1,698,411 - 1,698,411 22,044 22,044 1,720,455 1.3% 44,087.14
Overtime 39,035 39,035 39,035 495 495 39,529 1.3% 989.13
Total Salaries 1,737,446 1,737,446 - 1,737,446 22,538 22,538 1,759,984 1.3% 45,076
Benefits: -
Vacation Redepemption - - - - - - - - 0.0% -
Retirement Contributions 727,945 - 727,945 - 727,945 8,147 8,147 736,092 1.1% 16,294.61
Pension Obligation Bond Contribution 147,732 - 147,732 147,732 1,924 1,924 149,656 1.3% 3,848.81
OASDI Contributions 101,745 - 101,745 - 101,745 1,367 1,367 103,111 1.3% 2,733.40
FICA-Medicare 24,537 - 24,537 - 24,537 320 320 24,857 1.3% 639.26
Health Insurance 242,814 - 242,814 - 242,814 7,358 7,358 250,172 3.0% 7,358.00
Life Insurance/Mgmt 1,200 - 1,200 - 1,200 - - 1,200 0.0% -
Total Benefits 1,245,972 - 1,245,972 - 1,245,972 19,116 19,116 1,265,088 0 30,874
Fixed Dollar County Assessments: -
Benefit Administration 3,700 3,700 3,700 3,700 0.0%
Unemployment Insurance 1,100 1,100 1,100 1,100 0.0%
Workers' Compensation Insurance 4,900 4,900 4,900 4,900 0.0%
Total Fixed Assessments 9,700 9,700 9,700 9,700 0.0% -
Total Salaries and Employee Benefits 2,993,118$ -$ 2,993,118$ -$ 2,993,118$ 41,654$ 41,654$ 3,034,772$ 1.4% 83,308.36
Salary and Benefit Detail
Estimated 6
Month Cost
Ongoing
Annual
impact
Salaries:
Regular Salaries 22,044 44,087
Overtime 495 989
Total Salaries 22,538 45,076
Benefits:
Vacation Redepemption - -
Retirement Contributions 8,147 16,295
Pension Obligation Bond Contribution 1,924 3,849
OASDI Contributions 1,367 2,733
FICA-Medicare 320 639
Health Insurance 7,358 14,716
Total Benefits 19,116 38,232
Total Salaries and Benefits 41,654 83,308
New Position RequestsApproved Allocated PositionsSALARY SUMMARY
Budget projection FY17-18.xls 8 of 11 3/27/2017 3:05 PM
Service and Supplies Detail
7040 Telephone Charges 11,000 7265 Office Expense 70,000
Land 4,000 Office Supplies (paper, toner) 20,000
Wireless 6,000 Copier Maintenance and copy fees 10,000
DSL 1,000 Storage - offsite 5,000
Miscellaneous 35,000
7101 General Liability Insurance 141,000 Subscriptions Public Retirement Journal 950
Alliant - Special Liability Insurance 12,000 Subscriptions Fresno Bee 160
Alliant - Special Property Insurance (interior only) 5,000 Subscriptions Mngmnt, comm, HR briefings 520
Alliant - Fiduciary Liability Insurance 120,000
Alliant - Cyber Security Insurance 1,000 7266 Interoffice Messanger Service 3,000
County - Risk rate 3,000 County interoffice mail service (cost provided by county) 3,000
7220 Maintenance-Buildings & Ground 21,200 7268 Postage 38,000
Landscaping - 2 months until move 600 Postage - regular, special mailings, election notices, etc 38,000
Custodial Services 20,000
Pest Control 600 7269 Printing 47,100
Maintenance and Repairs (under triple net lease) 8,500 Mail Control Documents 200
Envelopes 1,200
7250 Memberships 18,500 Business Cards 700
Public Relations Society of America (COMM) 300 Active Member Handbook 5,750
Prism (IT) 200 Retired Member Handbook 2,000
P2F2 (Public Pension Financial Forum) membership (2 ACCT) 300 Election Notices/Member Special Mailings 12,000
CALAPRS 2,000 Newsletters 20,000
SACRS 4,000 Benefit Statements 2,000
GFOA (3) 1,000 CAFR/PAFR 3,250
Rotary 300
Council of Institutional Investors 5,500 7286 PeopleSoft Human Resources Chg 8,000
NCPERS 500 HR charges (cost provided by county) 8,000
NASRA 3,900
NAV-UG NAV Users Group 400 7287 PeopleSoft Financials Chg 24,000
Business Journal 100 Fin Charges (cost provided by county) 24,000
Budget projection FY17-18.xls 9 of 11 3/27/2017 3:05 PM
Service and Supplies Detail
7295 Professional & Specialized Ser 1,126,000 7412 Mileage -
Actuarial Audit (not due until FY19?) 68,000 - (moved in NAV to roll up to training and travel) -
Actuary Annual Valuation 103,500 68,000
Actuary Experience Study (for 6/30/18 in FY19) 45,000 - 7415 Trans, Travel & Education 68,000
Actuary GAS 67 10,500 CALAPRS Conference Registration 6,200
Actuary GAS 68 (charged back to ER plan sponsors) 15,000 CALAPRS Conference Travel 4,800
Actuary Miscellaneous analysis and review 10,000 CALAPRS Roundtables and Class registrations 8,000
Financial Audit 62,200 CALAPrS roundtables and Class travel 15,300
Disability Applications (copy service, IMEs) 100,000 SACRS Conference Registration 1,300
Disability Hearings (hearing officer, witness time, court reporter, travel) 115,000 SACRS Conference travel 11,400
Legal Services Baker Manok (Board Counsel) 200,000 Other training and travel - eLearning, OnBase, GFOA, etc… 21,000
Legal Services County Counsel 60,000
Legal Services ReedSmith 50,000 7417 Trans & Travel-Comm & Adv Bds 73,000
Legal Services Steptoe Johnson 35,000 CALAPERS - Wharton Registration 16,000
Other (election/misc) 3,000 CALAPERS - Wharton travel 5,000
Northern Trust ($45k/qtr + $10k 1099r) 190,000 SACRS Registration 1,680
Personnel Services - County (hire, reclass, etc…) 50,000 SACRS Travel 14,370
Property taxes (double for larger property) 7,300 SACRS - Principles of Investments Registration 5,800
Relocation 150,000 SACRS - Principles of Investments Travel 6,250
CALAPRS - Principles of Pension Management Registration (2) 6,200
7296 Data Processing Services 130,000 CALAPRS - Principles of Pension Management Travel (2) 1,000
ITSD Charges (includes shredding) 130,000 CALAPRS - General Assembly, Roundtables Registration 1,200
CALAPRS - General Assembly, Roundtables Travel 5,000
7340 Operating Expense 353,500 Due Diligence and other registration/travel 10,500
Base Rent - Bldgs E & F 10 months (Sept-June) 340,000
CAM / Association dues nnn - bldgs E&F (10 months) 8,500 7430 Utilities 65,000
Alliant - Special Property Insurance (exterior nnn) 5,000 PG&E 60,000
Water 5,000
7345 Facility Operation & Maint 10,000
County maintenance - lights, filters, etc 10,000 7564 Other Expense (INVESTMENT EXPENSE - excludible) 15,000,000
Investment Management Expense 15,000,000
7411 Commissions/Advisory Boards 12,000
$100/mtg (5 mbrs * 2mtgs/mo * 12 mo) ($500 per mo max) 12,000 7611 Security Services 20,000
county security 20,000
Budget projection FY17-18.xls 10 of 11 3/27/2017 3:05 PM
90906 174,000 91,329 Building and Improvements 500,000
E-Copy 500 Structure improvements (walls etc not complete lst yr) 500,000
OnBase Licensing 32,000
E-Learning (Litmos) 2,800 91330 Palm Bluffs Improvements 40,000
SCS - NAV Licensing agreement 2,000 Training Room A/V (remainder not pd last yr) 40,000
EDMS Upgrade (Onbase or Tegrit) 35,000
Misc software licenses adobe, Life Status 360 etc… 4,500 91333 Furnishings 100,000
Tegrit Arrivos Hosting ($36,000/ann; try pay 3-yr w/ 10% disc) 97,200 Furnishing (remainder not pd last yr) 100,000
91332 162,000
Tegrit Support ($60k/yr try pay 3-yr w/ 10% disc) 162,000
91183 Computer Equipment 38,000 n/a Depreciation - NON-CASH EXPENSE 820,406
Computers 4-year replacement plan (4 @ $900) 3,600 Infrastructure - Palm BluffsTenant Improvements 56,726
Wi-Fi Hot Spot 1,100 Furniture 60,881
Fax Machine 375 Audio/Visual Equipment 31,848
22" Monitors (4 @ $200) 1,500 Computers 12,545
24" Monitors (6 @ $250) 800 Acct GL software 6,435
1,625 Arrivos PAS project 442,919
12,750 Arrivos PAS project 2014 6,912
2,450 Arrivos PAS project 2015 83,808
1,000 Arrivos PAS project 2016 30,152
11,000 Arrivos Phase 8 Member Portal 41,231
1,800 Arrivos Phase 5/6 Release 9 3,550
Arrivos Phase 5/6 Release 10 3,614
91334 100,000 Arrivos Phase 5/6 Release 11 3,681
Mircofische project 100,000 Arrivos Phase 5/6 Release 13a 24,306
Arrivos Phase 5/6 Release 12 3,727
Arrivos Phase 5/6 Release 14 5,732
Arrivos Phase 5/6 Release 15 1,923
Articulate Training Software 414
Building and Improvements
27" Monitors (5 @ $325 counseling roooms)
Laptops (10 @ $1275)
Docking Stations (14 @ $175)
Small Printers (8 @ $125)
Biz Hub (1)
Laptop i7 processor ($1800 Don)
Systemization
Non-Cash Expense (not part of administrative cash budget cap)
Software
Computer Consulting
Information Technology Detail
Budget projection FY17-18.xls 11 of 11 3/27/2017 3:05 PM