Implementation Overview – SAT®, PSAT™ 10, & PSAT™ 8/9Michigan Spring 2016 Administration

Sarah Thaler Ted Gardellasthaler@collegeboard.org tgardella@collegeboard.org

Session Goals

+ Provide an overview of the steps in the implementation process for the College Board new and redesigned tests that make up the SAT® Suite of Assessments to be administered in the spring, specifically PSAT™ 8/9, PSAT™ 10, and SAT School Day.

+ Provide information about the types of benefits that are associated with the College Board SAT Suite.

+ Respond to questions from participants.

2

Agenda

• Topics we will cover:

• Important Dates and Deadlines• Roles and Responsibilities• Attending Institution and Test Center Establishment• Planning Schedules, Rooms, and Staff• Pre-ID Labels• Accommodations Requests• Planning Schedules, Rooms, and Staff• Test Center Supervisor and Test Center Staff Training• Test Materials Delivery & Returns• Benefits of College Board Assessments

• Questions and Answers

3

Spring Test Administration – SAT®

• SAT will be administered the first day of the Michigan Merit Exam for which all three days of testing are required.

• The SAT administration is: April 12, 2016All students testing in the standard room are required to test on this date. This includes students without accommodations and any students with accommodations that don’t impact timing where the students test in the standard room. For example, large-print-only test book.

• The College Board is looking at offering a short window (April 12–15) for students testing with “school-based” accommodations.  

• These accommodations include braille, reader script, assistive technology compatible, MP3 audio, and students testing over two days (100% extended time).

• Dates for 50% extended time are still in discussion. • More information will be available in Spotlight and discussed in the

MME Webinar.

• The SAT makeup administration is: April 26, 2016

4

Spring Test Administration ― PSAT™ 8/9 & PSAT™ 10• All Michigan 9th- and 10th-graders testing in a standard room are required

to test on either April 12, 2016 or April 13, 2016.

• Schools can elect to administer the test to 9th-graders on one day, 10th-graders on the other day, or test both grades on the same day.

• All students in the same grade must be tested on the same day. Schools can choose which date – April 12 or April 13 – works best for them.

• Students with “school-based” accommodations that require separate rooms, can test April 12, 2016–April 26, 2016.

• These accommodations include braille, reader script, assistive technology compatible, MP3 audio, and students testing over 2 days (100% extended time).

• More information will be available in Spotlight and discussed in the MME webinar.

• The makeup administration is: April 26, 2016, or April 27, 2016, for students testing in standard rooms.

• All student testing must be completed by April 27, 2016.5

Makeup Testing

• For SAT®:• The makeup test date is Tuesday, April 26, 2016

• For PSAT™ 8/9 and PSAT™ 10:• The makeup test date is Tuesday, April 26 or April 27, 2016, for

students testing in standard rooms.• There is no makeup date for students testing with “school-based”

accommodations because they can test anytime within the testing window.

• The same procedures for receiving and securing test materials for the primary test date must be followed for the makeup test materials

• The same procedures for packing and returning materials for the primary test date must be followed for the makeup test materials

• Customer courier test materials pickup notifications will go to Test Center Supervisors

6

Testing Dates Summary

Standard Room Administration Date(s) Makeup Date(s)

SAT® April 12, 2016 April 26, 2016

PSAT™ 10 April 12 or 13, 2016 April 26 or 27, 2016

PSAT™ 8/9 April 12 or 13, 2016 April 26 or 27, 2016

School-Based Accommodations

Administration Date(s) Makeup Date(s)

SAT April 12–15, 2016 April 26, 2016*100% Extended Time will be

April 26 and 27**

PSAT 10 April 12‒26, 2016 None due to extended window

PSAT 8/9 April 12‒26, 2016 None due to extended window

**All testing must be completed by April 27

Roles and Responsibilities at Participating Schools

• The principal is our main instructional contact at the school and is responsible for:

• Receiving and distributing general information about the Official SAT® Practice through Khan Academy®.

• Receiving the school’s allotment of School Day Fee Waivers for distribution to eligible students.

• Enlisting the aid of other staff, but the principal will be the College Board’s main contact.

8

Roles and Responsibilities at Participating Schools

• The SSD Coordinator is responsible for:

• Being the school’s liaison with the College Board’s Services for Students with Disabilities office.

• Submitting accommodation requests for all students who request them at his or her school.

• Administering the test to students who have a non-standard administration of the test and appear on the Non-standard Administration Roster (NAR).

• Reviewing your contact information in the Education Entity Master (EEM) and providing updated information to the district-authorized EEM user to update.

Roles and Responsibilities at Participating Schools

• The Test Center Supervisor (TCS) is responsible for:• All aspects of the School Day administration at a school, including:

• Preadministration activities such as test center setup, planning rooms, and staff for test day, and receiving and securing test materials.

• Everything on test day, including distribution of materials, monitoring of all test day activities and staff, packaging and returning test materials, and completing Supervisor Irregularity Reports.

• The TCS may choose to enlist the aid of others at the school to help him or her with student data questionnaire completion and test day planning and setup.

• The TCS will remain the main contact and receive all communications from the College Board and ETS.

• Identifying staff to serve as Associate Supervisors, Proctors, and Hall Monitors for test day staff support

• Reviewing your contact information in the Education Entity Master (EEM) and providing updated information to the district-authorized EEM user to update.

10

Roles and Responsibilities at Participating Schools

• Associate Supervisor(s) are accountable for everyone in the testing room and everything that takes place in that room, including managing all testing materials, conducting the testing, and monitoring test-takers to ensure a fair administration.

• We recommend using current or retired teachers, counselors, administrators, or other educators who are familiar with test administration and/or classroom management.

• Each room requires one Associate Supervisor.

Roles and Responsibilities at Participating Schools

• Proctor(s) and Hall Monitors are responsible for assisting the Test Center and Associate Supervisors.

• Proctors do not administer the test, but they do help set up the testing area and monitor testing. Hall Monitors patrol the hallways during testing to make sure the testing area remains quiet and secure.

• Proctors and Hall Monitors may be members of the school staff or other adults who have been trained to help Test Center Supervisors and Associate Supervisors.

12

Required Roles in EEM for College Board Assessments

+ SAT® Test Coordinator (Building)

+ SAT Backup Test Coordinator (Building)

+ SAT Services for Students with Disabilities Coordinator (Building)

+ PSAT™ 10 Test Coordinator (Building)

+ PSAT™ 8/9 Test Coordinator (Building)

+ PSAT Backup Coordinator

Attending Institution (AI) and Test Center Establishment

+ The College Board will ensure that all Michigan schools have an attending institution (AI) code and test center codes to support spring testing. We will be relying on the Test Coordinator contact information from the EEM for several important communications later this fall.

+ The College Board will provide a notice to the Test Coordinator contacts confirming that your school is ready to test. We will be providing more information about submitting an off-site testing location request for schools requiring off-site testing locations.

+ The College Board will be reaching out to private schools to determine intent to participate in the spring testing window so that we can make sure these schools are set up appropriately. Private schools that intend to participate in the SAT must participate in all three days of MME testing.

14

Pre-ID Labels

• The College Board will determine your material order based on• The students pre-ID’d in the Secure Site.• The students approved for accommodations via College Board’s online

system.

• Labels will be shipped to each school for all students who were pre-ID’d so they may be affixed to student answer sheet and Student Data Questionnaire in advance of test day.

• The College Board will ship a small overage of test materials to account for standby test-takers, typically students who are last-minute transfers into the school, etc.

• These students must be pre-ID’d in the Secure Site before testing, and schools must generate a pre-ID label onsite to affix to the answer sheet.

• The College Board will ship a supply of blank labels so schools can generate labels on site for standby test-takers.

15

Student Data Questionnaires – SAT® School Day

• Each school will receive a shipment of Student Data Questionnaires (SDQ), instruction booklets, and pre-ID labels to be completed in advance of the test date.

• While completing the SDQ, students can choose to participate in the Student Search Service®.

• Student Search Service helps connect students with colleges, universities, and scholarship opportunities that match up with students’ interests and needs.

• Participating in Student Search Service is entirely optional.

• Instruction booklets that must to be given to each student contain:• Instructions for completing the SDQ.• Important information about the SAT, such as Terms and

Conditions.

16

Student Data Questionnaire – SAT® School Day

17

Requesting Accommodations

• We encourage everyone to start early!

• Requests for accommodations should be submitted by the SSD Coordinator by February 16, 2016.

• Any student who participated in the October 2015 PSAT/NMSQT® and received approved accommodations will not need to reapply unless his or her accommodation needs change.

• New for spring — PSAT™ 8/9 requests for 9th-grade state-sponsored testing in the spring will be submitted via the SSD Online system, and more details will follow this fall. This is new and different from what you may have done for fall or heard previously.

18

Requesting Accommodations

• Complete the SSD Coordinator Form to request access to SSD Online at https://www.collegeboard.org/students-with-disabilities/ssd-online/get-access

• Provide your SSD Coordinator information to the district-authorized EEM user to update in the EEM so that the College Board has your contact information, and the information is consistent with the information provided by MDE.

• If you are a school with an attending institution (AI) code, you may begin anytime.

• If you are a school that does not yet have an AI code from College Board, you will need to wait until you receive your AI Code from College Board in December.

19

Requesting Accommodations

• Schools should request College Board accommodations for all students, with the exception of the following accommodations types:

• Reading content and test questions in the student’s native language.

• Use of a bilingual word-for-word, nonelectronic translation glossary for English language learners.

• Signing of the content and test questions in American Sign Language (ASL).

• Student responds in American Sign Language (ASL).

- These are considered State-Allowed Accommodations. More information will be provided in a webinar later this fall.

SSD Accommodations and Testing Rosters

• Schools will use Secure Site to create a roster of all students testing.

• The SSD Coordinator should confirm the following by March 29, 2016: • That all students requiring accommodations, who submitted by the

Feb. 16, 2016, deadline, have been approved for accommodations via SSD Online.

• The number of students who will be testing outside of the standard room in order to finalize room needs, staffing, and scheduling.

• That all students appear correctly on the Non-Standard Accommodations Roster (NAR) within the SSD Online system to verify accommodations. If a student does not have the appropriate accommodations listed on the roster or the NAR, contact SSD Support.

21

Spring 2016 Milestones and DeadlinesActivities

AI Code (and Test Center for SAT®) Setup DecemberOpen Pre-ID in MDE Secure Site TBD

Test Center Supervisor training materials mailedSAT: 2/5/16

PSAT™ 10: TBDPSAT™ 8/9: TBD

Test Center Supervisor and Test Day staff online training available

SAT: TBDPSAT 10: N/APSAT 8/9: N/A

Pre-ID Window closes in MDE Secure Site 2/16/16SSD Deadline 2/16/16

Materials ship to test centers 3/19/16SSD Roster Check deadline 3/29/16

Test Center Supervisor Training completion deadline 3/30/16

Affix Pre-ID Labels 3/29‒4/11/2016

Test Administration SAT: 4/12/16

PSAT 10: 4/12 or 4/13PSAT 8/9: 4/12 or 4/13

Score Reports Mid-May

22

Planning for Schedule on Test Days

• Testing time, with administrative tasks included, for each assessment:• SAT® School Day: 4 hours, 22 minutes• PSAT™ 10: 3 hours• PSAT™ 8/9: 3 hours, 5 minutes

• School schedules will require some adjustments • Lunch periods

• Testing cannot be interrupted for lunch, so lunches must take place after testing is complete

• Students may eat snacks during breaks• Bell schedules

• Bells must be silenced during test administration

• Some schools choose to make other optional changes to their schedule:• School start time/breakfast• Bus schedules• Dismissal times

23

Planning for Schedule on Test Day ScheduleSAT® SAT with Essay

(in minutes)PSAT™ 10

(in minutes)PSAT™ 8/9

(in minutes)Reading 65 60 55

Break 10 5 5

Writing and Language 35 35 30

Math (no calculator) 25 25 20

Break 5 5 5

Math (with calculator) 55 45 40

Break 2 N/A 5

Variable section with Reading, Writing, or Math Questions

N/A N/A 20

Book collection/Essay distribution

15 5 5

Essay 50 N/A N/A

Total (hours, minutes) 4h, 22m 3h 3h, 5m

24

**Does not include preadministration time.

Planning for Testing Rooms

• Size of cohort testing and size of rooms used for testing determine number of rooms needed.

• Options for rooms include:• Larger spaces, such as auditoriums and gymnasiums• Smaller spaces, such as classrooms

• Seating diagrams for different room types available in Test Center Supervisor’s Manual

• Spacing requirements and furniture requirements

• Location of testing rooms within the building• Separated from other classes/tests on different schedules or

taking different assessments• Minimize noise and other disruptions when classes or other

assessments break • Area where there will be minimal noise/distractions from outside

the building• Access to restrooms

25

Seating Requirements

+ Use chairs with backs.

+ Face seats in the same direction.

+ Place chairs directly behind those in the preceding row.

+ Separate each student by a minimum of four feet from right to left (measure from center of desk).

+ Ensure unimpeded access to every student by staff.

+ Seat only one student at a table measuring six feet in length or less.

+ Seat students at least four feet apart and facing the same direction if tables longer than six feet are used.

+ Provide a large, smooth writing surface, preferably desks or tables.

+ Tablet-arm chairs must have a minimum writing surface of 12 x 15 inches.

+ Study carrels, lapboards, language laboratory booths, and tables with partitions or dividers are not acceptable.

26

Planning for Staffing Needs

• The size of cohort testing, number of testing rooms, and number of students in each room determine number of staff needed.

• Formulas available in Test Center Supervisor Manual

• Test day staff must meet the following requirements:• Not employed by an outside test-prep company.• Have not taken the SAT® within 180 days of the

administration date.• Does not have a household member taking the test at any

site on the same date.• Test day staff does not have to be comprised only of teachers.

• Check with your school/district for their own policies about this.

• Some schools utilize aides, paras, substitutes, coaches.

27

Planning for Staffing Needs

• Unless your school tests only a few students, you will need additional staff to assist the supervisor.

• There should be a minimum of one Proctor/Associate Supervisor for every 34 students.

• For rooms with more than 34 students, assign additional proctors to help.

28

Training for Test Center Supervisors and Staff – SAT® School Day

• Test Center Supervisor Training• Online Training

• Access available through College Board Professional Account

• Mandatory • Approximately 45 minutes to 1 hour to complete, broken

up into modules• Must be completed by each individual supervisor once.

• Training Kit• Hard copies of manuals and test day forms and

publications• Shipped to schools on February 5, 2016; will arrive

approximately a week later.

29

Training for Test Center Supervisors and Staff – SAT® School Day

• Associate Supervisor Training

• Online Training, similar to Test Center Supervisor Training

• Approximately 25 minutes to complete

• Proctor and Hall Monitor Training

• Printed materials available, distributed by Test Center Supervisor

• Webinar, approx. 15 minutes to view, will be available on www.collegeboard.org/michigan

The SAT® School Day Testing Manual

31

Training for Test Center Supervisors and Staff — PSAT™ 8/9 and PSAT™ 10

• Test Center Supervisors are required to read all Supervisor manuals in advance of test day.

• Online training is not available. However, the College Board will provide a webinar in advance of test day. See Spotlight for more information.

• The Test Center Supervisor is responsible for training other testing staff. We depend on you and your staff to administer the test according to this manual so that all students have the same opportunity to do their best.

32

Testing Manuals

33

Test Materials Delivery• Standard Test materials will be addressed to the Test Center Supervisor

at the attending institution address and will arrive 2‒3 weeks before testing.

• Let office staff know to expect the delivery.• Must be stored securely, in school safe, once delivered.• Check contents of boxes within 24 hours of delivery using packing

lists.• For SAT®, contact Test Administration Services (TAS)

immediately if there is a problem with your shipment ─ see Supervisor’s Manual for specific instructions.

• For PSAT™ 8/9 and PSAT™10, contact Customer Service if there is a problem with your shipment ─ see Supervisor’s Manual for specific instructions.

• Check materials daily until test day.• Contact TAS for SAT or Customer Service for PSAT 8/9 and

PSAT 10 immediately if materials show evidence of tampering.• Non-Standard test materials for students on the NAR will be addressed to

the SSD Coordinator.• Procedures for keeping materials secure are consistent with those

for standard materials.

34

Test Day

• Test day processes are covered in depth in online training/webinars as well as in printed Testing Manuals.

• Make sure you have the printed manuals with you on test day for quick and easy reference.

• The manuals and online trainings/webinars cover:• Check-in• Materials distribution• Active monitoring• Addressing challenges and testing irregularities• Materials packaging and return

35

Test Materials Return — SAT®

• On April 11, the Test Center Supervisor will receive an email from TAS with information about custom courier test materials pickup.

• The email may include a confirmation number, along with the date and time of the pickup.

• If this service is not available in your area, Supervisors will receive an email with alternate directions for returning their materials.

• Once testing is complete, package all materials for shipment.• Detailed instructions are included in test materials boxes and in the

Test Center Supervisor’s Manual.• Prepaid shipping labels, with the correct addresses for each box, are

included with the test materials.• Follow packing and addressing instructions exactly.

• Errors in packing or shipping will lead to score delays for students.• If you have any questions, contact TAS for assistance.

• Schools will need to return test materials separately for each assessment. Refer to each test’s Supervisor’s Manual to ensure that your materials are returned correctly.

36

Test Materials Return — SAT®

37

Test Materials Return — PSAT™ 10

• Follow the instructions in the PSAT 10 Supervisor’s Manual regarding the order in which to pack answer sheets and related materials in the pre-labeled courier box(es)

• Note: Test books for PSAT 10 do not need to be returned. Follow the instructions in the Supervisor’s Manual to store any used test books securely for use in review with students when score reports are returned.

• Schools will need to return test materials separately for each assessment. Refer to each test’s Supervisor’s Manual to ensure that your materials are returned correctly.

38

Test Materials Return — PSAT™ 8/9

• Follow the instructions in the PSAT 8/9 Supervisor’s Manual regarding the order in which to pack answer sheets and related materials in the pre-labeled courier box(es)

• A prepaid UPS label will be included in your test materials shipment to be used to return all used and unused test books.

• Schools will need to return test materials separately for each assessment. Refer to each test’s Supervisor’s Manual to ensure that your materials are returned correctly.

39

Benefits of College Board Assessments

+ Khan Academy®

+ Score reporting and scholarship opportunities

+ Student Search Service®

+ Fee Waivers

- SAT™ School Day

- College Application

40

Khan Academy® Road to Success

+ Khan Academy is designed to engage students in 30 minutes of productive practice on a daily basis.

- All questions in the Khan platform meet SAT® test specifications.

- Four full-length SAT practice tests are available.

+ Practice is focused on priority areas.

- Khan Academy question format and design mirrors the design/format of the online SAT.

- Each question will provide answer explanations, step-by-step solution, and hints.

- Coming soon, students will be able to write an essay and have it scored in Khan Academy.

- In the spring, students will also receive feedback about their essay.

41

Score Reporting and Scholarship Opportunities

• All students who take the SAT® are eligible for 4 free “score sends.”

• To send scores, students must log in to their College Board account and add in the colleges or scholarship organizations to which they want to send the scores.

• Students have until April 21, 2016, at 11:59 p.m. EST to add score sends through their College Board account.

• After April 21, 2016, students are still able to have their scores sent to colleges and scholarship organizations, but there is a fee.

42

Student Search Service®

• Students may choose to participate in Student Search Service as part of answering the student data questionnaire.

• Student information will then be made available to participating colleges and scholarship services.

• Colleges and scholarship programs then use the Student Search Service to help them locate and recruit students with characteristics that they find to be a good match with their programs. This is a great way for you to get information about colleges with which you may not be familiar

• For more information: https://sat.collegeboard.org/register/student-search-service

43

SAT® School Day Fee Waiver• Eligible students taking the School Day test are able to

have access to benefits that students who take the weekend administration are able to access through their testing fee waiver.

• Students who are enrolled in or eligible for the National School Lunch Program (NSLP) are eligible.

• SAT School Day Fee Waivers are sent to the principal at schools approximately 3 weeks before the test administration.

• Schools then distribute them to eligible students.

• Student benefits included with an SAT School Day Fee Waiver are:

• 4 free score sends to use at any time (fee-waiver code required)

• Access to Question and Answer Service for April School Day administration by calling Customer Service (fee-waiver code required)

• 4 College Application Fee Waivers, automatically delivered to students’ online account the August before they begin their senior year

44

Gaining Access to the Opportunities

• Students can create a College Board account. This is the same account they will use to retrieve score reports and link to their Khan Academy® account.

• Students taking the PSAT™10 can elect to participate in Scholarship and College Opportunities on their answer sheet.

• Students taking the SAT® can elect to participate by completing the Student Data Questionnaire (SDQ) in advance of test day.

45

Questions

46