Knowledge in determining the right IS/IT for the right business 971651 吳亞婷 971606 陳彥谷 971649 陳建利 971620 林雨臻 971644 林盈君 971720 謝佩芸 971650 陳育巧

Knowledge in determining the right IS/IT for the right

business971651 吳亞婷 971606 陳彥谷971649 陳建利 971620 林雨臻971644 林盈君 971720 謝佩芸971650 陳育巧 971618 張庭瑜971633 林志達

A. Do a thorough research on the following ISIT:

Microsoft SharePoint‧ Microsoft Groove‧ Google Docs & Spreadsheets‧

(I) Describe what are the functions provided by each IS/IT(ii) show layouts/interfaces for each IS/IT

971650 陳育巧Microsoft SharePoint

Microsoft SharePoint-Outline

• Introduction

• Show interface

• Functions

What is SharePoint?(1)

• It is a popular web platform developed by Microsoft for small to large organizations.

• It is designed as a centralized replacement for multiple web applications and supports various combinations of enterprise website requirements and typically associated with document management systems.

• It is dynamic and interactive - Members can provide their ideas and opinions and response and give feedback to other members on SharePoint.


It's a network platform that enterprises use it to integrate many documents or information.

• Sharing document - Authorized people can view or modify.

• Collaborative operation - People can deal with the same document in different place and different time.

• Web platform - There is no limit of time and place.

Besides, it provides enterprises content management, enterprise search, and personal profiles.


• http://www.microsoft.com/taiwan/sharepoint2010/videoPlayerPopup.aspx?vid=mms://wmt1.hihit.net/msn/msdn/SP2.wmv&keepThis=true&TB_iframe=true&height=480&width=720 (http://www.youtube.com/watch?v=s12Jb5Z2xaE)

Microsoft SharePoint - Interface

Microsoft SharePoint - Functions

• Function 1 - Share documents with colleagues, manage projects with partners on this web platform.

• Function 2 - Ensure schedules with all members.• Function 3 - Discuss on web with people.

Function 1 - Document Management - Library tools• Create new document - create a empty document• Upload document - share users' document• Edit document - directly edit document on-line• Alert Me - automatically tell user when docs change

Library tool - Upload document

Library tool - Alert on document

Function 2 - Calendar tools - Set new appointment(1)

Function 2 - Calendar tools - Set new appointment(2)

Function 3 - List Tools - Set new discussion(1)

Function 3 - List Tools - Set new discussion(2)

Function 3 - List Tools - View discussion

Microsoft SharePoint - References

Microsoft SharePoint Introduction• http://en.wikipedia.org/wiki/Microsoft_SharePoint#Web_Applications

SharePoint Functions• http://office.microsoft.com/zh-hk/sharepoint-server-help/HA101839175.asp

x?CTT=5&origin=HA010371435• http://www.youtube.com/watch?v=HCyvq2a1xW0• http://office.microsoft.com/zh-hk/sharepoint-server-help/RZ101806469.asp

x?section=2&CTT=3• http://www.workplacelife.com/2008/07/12/sharepoint-check-in-and-check-o

ut/• http://office.microsoft.com/en-us/sharepoint-server-help/basic-tasks-in-sharepo

int-server-2010-HA101839175.aspx?CTT=5&origin=HA010371435• http://www.youtube.com/watch?v=HPqL1K4dD7E

Video• http://www.microsoft.com/taiwan/sharepoint2010/Pages/videos.aspx

971651吳亞婷Microsoft Groove

Microsoft Groove-Outline

• Introduction this IS • Video

• Function

• Show Interface

Microsoft Groove-Introduction(1)

• A desktop application designed for document-collaboration in teams with members who are regularly off-line or who do not share the same network security clearance.

• Groove was initially developed by Lotus Notes creator Ray Ozzie, and developed by Groove Networks of Beverly, Massachusetts until Microsoft's acquisition of Groove Networks in March 2005.

• Microsoft SharePoint Workspace 2010, the new name for Microsoft Office Groove.

Microsoft Groove-Introduction(2)

• The only solution to provide not only on-line users but also off-line users a cooperated working environment.

• User don't have to do things like upload, download or copy when they doing synchronize.

What is SharePoint Workspace?(1)

http://www.youtube.com/watch?v=QNUxYjFJEs4http://office.microsoft.com/zh-tw/videos/VA102066455.aspx

What is SharePoint Workspace?(2)

• Microsoft SharePoint Workspace 2010 allows you to access your SharePoint content whether or not you are connected to the SharePoint server or working offline.

• When you are connected to the SharePoint server, all content updates on the server and in the workspace are automatically synchronized.

• When you are not connected, changes you make in the workspace are cached locally. The next time you connect to the SharePoint server, all changes are automatically synchronized.

Types of workspaces in sharepoint workspaceSharePoint Workspace offers three workspace types:

1. SharePoint workspaces,allow you to create a copy of a SharePoint site on your computer that is automatically synchronized with the server.

2. Groove workspaces With Groove workspaces, groups or organizations with common purposes and goals can share ideas and work together.It will be familiar to anyone who has used an earlier release of this software, such as Office Groove 2007. This type of workspace typically contains a variety of productivity tools, added as needed.

SharePoint Workspace-Function

1. Provide direct bi-directional synchronization of library and list content between a SharePoint site and a workspace on an individual client computer.

2. enables individual SharePoint users to check out and check in SharePoint library documents from their local computers.

SharePoint Workspace-Function1

sharepoint

sync to sharepoint workspace

SharePoint Workspace-Function2

sync data to sharepoint workspace

SharePoint Workspace-Interface

Groove workspace-Function

1. supports synchronization of content among peer client computers that host a shared workspace timely.

2. Groove workspaces allow members to work with a variety of specialized application tools. For example, suppose you can discuss in the chat room .

Groove workspace-Function & Interface

Microsoft Groove-References

Groove Networkshttp://en.wikipedia.org/wiki/Groove_NetworksMicrosoft Office Groove 2007http://office.microsoft.com/en-us/sharepoint-workspace-help/welcome-to-microsoft-office-groove-2007-HA010211676.aspx?CTT=1Microsoft SharePoint Workspacehttp://en.wikipedia.org/wiki/MS_Groove#Groove_workspacesVediohttp://www.microsoft.com/taiwan/office2010/sharepoint-workspace/default.aspxMicrosoft Office Groove 2007 http://3c.msn.com.tw/Event.aspx?EventID=95SharePoint Workspace 2010 簡介http://blogs.msdn.com/b/sharepoint_cht/archive/2010/12/07/sharepoint-workspace-2010.aspxhttp://office.microsoft.com/en-us/sharepoint-workspace-help/basic-tasks-in-sharepoint-workspace-2010-HA101830011.aspx?CTT=1

971644林盈君

Google Docs & Spreadsheets

Google Docs & Spreadsheets-Outline

• Introduction this IS

• Video• Compare with MS office

• Show Interface

• Function

Google Docs & Spreadsheets-Introduction(1)

• Google Docs first released in October,10,2006.

• It originated from two separate products, Writely and Google Spreadsheets.

• Writely was a web-based word processor created by the software company Upstartle and launched in August 2005.

• Spreadsheets, launched as Google Labs Spreadsheets on June 6, 2006.


• Google Docs is a free, Web-based word processor, spreadsheet, presentation, form, and data storage service offered by Google.

• It allows users to create and edit documents online while collaborating in real-time with other users.


• Google Docs is Google's "software as a service" version of an office suite.

• Documents, spreadsheets, forms and presentations can be created within the application itself, imported through the web interface, or sent via email. They can also be saved to the user's computer in a variety of formats (ODF, HTML, PDF, RTF, Text, Microsoft Word)

Google Docs & Spreadsheets-Vedio

http://www.youtube.com/watch?v=6_hJ3R8jEZM&feature=player_embedded

MS Office VS Google Doc

function and name:

MS Office VS Google Doc

history and feature:

Google Docs & Spreadsheets - Interface (create docs)

Google Docs & Spreadsheets - Interface (upload file)

Google Docs & Spreadsheets - Functions

• Function1 - Document

• Function2 - Presentation

• Function3 - Form

• Function4 - Spreadsheets

Function1 - Document• Create and share documents on the web and access

them from any computer or smart phone.

• Import from the user's computero Easily move documents between user's computer

and Google Docs.

• Download to the user's computer in a variety of formats.

• Discussions with other user.

Document - share documents

Document - Upload file

Document - Download

Download - Discussions

video: http://www.youtube.com/watch?v=7zmOYziFKZw

Function2 - Presentation• Create and share presentations on the web. Add text,

images, video and more directly to your presentation slides.

• Share and collaborate with your team Invite anyone to either edit or view your presentation.• Add speaker notes on a slide

Presentation - Add new slide

Presentation - share

Presentation - Add speaker notes

Function3 - Form

Collect information by creating a form in Google Docs. All the great features you expect from a form creation tool with none of the upgrade costs. It's free.

• Create professional looking forms Choose from over 60 themes and 7 question types.• See entries in spreadsheet form

Automatically add responses to a spreadsheet that are connected to your survey.

Form - add question item

Form - complete form

https://spreadsheets0.google.com/viewform?formkey=dDltMnFWQVI0dEJOR0lfNlJ6UHp1Z1E6MQ

Function4 - Spreadsheets

Create and share spreadsheets online. Google spreadsheets makes it easy to track budgets, run financial calculations, track data and more.

• Use advanced featuresComplex formulas, conditional formatting, automatic translation and much more.• Create Chart

Spreadsheets - conditional formatting

Spreadsheets - create chart

Google Docs & Spreadsheets-References

Introductionhttp://en.wikipedia.org/wiki/Google_DocsVediohttp://www.youtube.com/watch?v=6_hJ3R8jEZM&feature=player_embeddedMS office VS Google Dochttp://moto2009.pixnet.net/blog/post/26174121google doc- documenthttp://www.google.com/intl/en/google-d-s/documents/google doc- presentationhttp://www.google.com/intl/en/google-d-s/presentations/google doc- presentation(vedio)http://www.youtube.com/watch?v=bt9F7tKcZcU&feature=player_embeddedgoogle doc-formhttp://www.google.com/intl/en/google-d-s/forms/google doc-spreadsheetshttp://www.google.com/intl/en/google-d-s/spreadsheets/

B. What are the advantages and disadvantages of each IS/IT?

971620 林雨臻Advantages of each

IS/IT

Microsoft SharePoint(1)

• Access ServicesPublish Access databases in SharePoint

• Cross-Browser SupportAccess SharePoint through Internet Explorer, Firefox, and Safari.

• Photos and PresenceHelp people recognize each other with photos. Use presence to email or call someone with the click of a button.


• People and Expertise Search SharePoint provides a full set of features, a familiar user experience, you can Search for people by name or by associated terms.


• RatingsRate SharePoint pages, lists, and individual documents with a five-star rating system

Microsoft Groove

• Groove can Synchronize SharePoint Easily update documents and lists offline, and be confident that everything will automatically synchronize to the server when you’re back online.

• Familiar user interfaceThe user interface includes the familiar Office user function area.

• Integration with Windows Login groove uses the Windows login credentials to verify users, so no additional login certifications.

SharePoint combine with Groove • SharePoint is a powerful part of the overall solution

for enterprise requirements : Enterprise Search, Portal deployments, and Business Forms development and workflow Processes.

• Groove is part of the overall solution for facilitating dynamic teamwork across the firewall and beyond organizational boundaries.

• Groove is not a portal for storing large amount of information but it’s a workbench for the very frequent information exchanges needed for dynamic collaboration.

Google Docs & Spreadsheets

• Documents and files are easily accessible online any time.

• Sharing with individual Google users is easy.• Online collaboration is easy. Changes can be made

and seen by 2 collaborators working on the same document at the same time.

• Possibility to edit the document online.• Good revision history visualization for spreadsheets.• Everything works fast.

References

‧ Google Docs & Spreadsheetshttp://office2.0project.net/recommendations/google-docs/

‧ Microsoft Groovehttp://office.microsoft.com/en-us/sharepoint-workspace/top-10-reasons-to-try-sharepoint-workspace-2010-HA101631747.aspx?CTT=3

http://technet.microsoft.com/zh-tw/magazine/2008.07.groove.aspx

‧ Microsoft SharePointhttp://sharepoint.microsoft.com/en-us/Pages/default.aspxhttp://sharepoint.microsoft.com/en-us/product/Pages/Features.aspx

971720 謝佩芸Disadvantages of each

IS/IT

Microsoft Groove & Microsoft SharePoint-(1)

• Product's Compatibility-

Microsoft Groove and Microsoft SharePoint are Microsoft's products,so when there is a product that is not Microsoft's product then that product can not be used.

• Paid-

Microsoft Groove and Microsoft SharePoint require licence for usage.Compared to Google Docs & Spreadsheets,some kind of people ,like students,have not enough money to pay for it.

Microsoft Groove & Microsoft SharePoint-(2)

• Convenience-

Microsoft Groove & Microsoft SharePoint are not like Google Docs & Spreadsheets that works on internet's interface,they have to be installed in computer to be used.So when you want to work,you have to find a computer that has already installed the program.

• Update-

When Microsoft releases new version,it would not automatically updated,you can only manual update by yourself .

Google Docs & Spreadsheets-(1)

• Security-

Although Google Docs & Spreadsheets is free and very convenience but Google Docs & Spreadsheets's security is not safer than Microsoft SharePoint and Microsoft Groove.

• Same time working-

When many users work on this docs ,one of user is modifying the docs then others can not touch this docs.Or it will interfere the user which is modifying the docs.

Google Docs & Spreadsheets-(2)

• Internet-

When Internet is not working,Google Docs & Spreadsheets can not like Microsoft Groove and Microsoft SharePoint that still can work.So Google Docs & Spreadsheets is restricted to Internet.

Reference

• Google Docs & Spreadsheetshttp://office2.0project.net/recommendations/google-docs/

• Microsoft Groove & Microsoft SharePointhttp://office.microsoft.com/en-us/products/?CTT=97

C. Who or what business is suitable for that IS/IT?

List at least 5 examples (or businesses) with detail explanations.

971606 陳彥谷

Students

Students(1)

why? • Because we sometimes have to do a

project together,But we do not have time to discuss face to face,So we can use the Google Docs.

Students(2)

• Sometimes we can use Google Docs to announcement somethings important that everyone in our class need to know.

Students(3)

Benefits-Save times • Because the Google Docs can be

less time you have to do integration the ppt from every one.

Students(4)

Benefits-Convenience• Before we use Google Docs if someone

miss the announcement he/she must ask announcer face to face.But if you use it, he/she can check it by he/herself on the Internet.

Students(5)

Benefits-decrease mistake • Because everyone can check it on the Internet , so that they will not be wrongly informed.

Students(6)

Students(7)

971649 陳建利

COMPANY

COMPANY(1)

Reason:• We can publish a lot of

announcements in google docs.

• We can reduce

unnecessary costs if we use it.

COMPANY(2)

Reason:• We can upload some

meeting information before the meeting.

• Besides, we also can let

employee to read the information.

COMPANY(3)Reason:• We can upload our record of

meeting by google docs.• Besides, the behavior can

let employee to discuss what people think is not proper with the meeting results and what need to improve.

COMPANY(4)

Reason:• We can upload their staff

rules on google docs and can let new employees to abide by.

971633 林志達

Company to use Sharepoint

First reason

The company can check inventory or the progress of customer orders more efficiency. Before: call back to company, it's not immediately. Now: use PC or PDA to check online,Keep track of customer sales returns status and accelerate the efficiency of order execution.

Second reson

Use immediate information and personalized reports, assist the competent to do performance management and operation analysis. Before: Manager must rely on assistant to product statistical reports(every manager's view point is different) Now: manager can set.check and adjust data from ERP system's immediate information.

Third reason

By Sharepoint's information security database system can automatically detect, collect all kinds of safety informatuons, then automatically publish security notice to relevant staff. The staff can doing analyzsis,correct,test and report the problem online.

Fourth reason

To reduce data access time. Before: Use keyword to search, but the data lack the accuraacy and effectiveness.It's waste alot of time to filter data. Now: Use metadata(中繼資料 )to insert logo text company needs, it's simplify the data for future inquires and search.

References

http://www.microsoft.com/taiwan/casestudies/products/moss.aspx

971618張庭瑜SharePoint Collaboration IS

Applications

COREL(1)

• Employees can edit documents wherever they are.

1. Available for using many kinds of browser.Access SharePoint through Internet Explorer, Firefox, and Safari.

2. Support Mobile accesses Sharepoint.

COREL(2)

• Easy to edit both text and photo.

SharePoint RibbonQuickly and easily find and use relevant features with the new contextual SharePoint Ribbon.

COREL(3)• Employees can upload their profiles on "MySite", show what projects

or jobs he has participated.

http://www.microsoft.com/taiwan/casestudies/case/case_100524_corel.aspx

COREL(4)• Easy to manage the organization

Show the relative Organization Chart, including team leaders and colleagues .

Twynham School

For School - Reason1

• Student My Sites

• Share thoughts and ideas ealily.

• Students can store, access, and share their documents from any location.


Introduction

Share documents

For School - Reason2• Easy to edit Calendar

• Allow the user to enter assemblies, activities, assessment

schedules, meetings and planned staff absence from school.

http://sharepointineducation.com/new-sharepoint-2010-features-for-education-sharepoint-school-calender-part-2-editing

who do you want to invite?


• Search Function1. Enables us to take full advantage of Human Resource

data stored in our MIS.2. Get the informations of staff more easily.

http://www.docstoc.com/docs/33349346/Twynham-School-SharePoint-2007-10-v11

Enter the keyword