Lecture 5Desktop Publishing II – Word Processing

Introduction to Information Technology

With thanks to Dr. A. Zhang, & Dr. Haipeng Guo

Dr. Ken Tsang 曾镜涛Email: kentsang@uic.edu.hkhttp://www.uic.edu.hk/~kentsang/IT/IT3.htmRoom E408 R9

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Outline Desktop Publishing System Word Processing System Developing a Document OpenOffice Writer Basics Inserting Graphics Working with Paragraphs Lists and Tables

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Desktop Publishing What is it?

Use a PC to produce high-quality printed documents How does it work?

Use certain software An important feature

What you see is what you get (WYSIWYGs) Costs

Affordable Types

Word processing Spreadsheet Presentations

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Word Processing Most widely used application software

Allows users to create, edit, format documents

Letters, memos, reports, fax cover sheets, Web pages

Basic capabilities Create and modify documents Easy to use Easy to change – a major advantage Insert headers and footers

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Word Processing

Headings Graphics AutoCorrect AutoFormat Grammar checker Macros

Tables Templates Tracking changes Ink input Voice recognition Others

Some Features

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Developing a Document Create a file

Enter text or numbers, insert images Performing other tasks

Edit a document Insert, delete, cut, copy and paste

Format a document Overall look can affect its ability Examples: font, font size, headings, paragraphs

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Developing a Document

Save a document Save your document frequently

Print a document One of the benefits

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OpenOffice Writer Powerful tool to create professional

looking documents http://

www.openoffice.org/product/writer.html Title bar

Displays document name

Menu bar Displays all menu commands

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OpenOffice Writer Toolbars

Display shortcuts Standard toolbars

Formatting toolbars

Choose your toolbar: View > Toolbars Customize your toolbar: Tools > Customize

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OpenOffice Writer Status bar

Current Page/Total Pages

Page Style: Default

Digital Signature

Fields

Extension Mode

Overwrite Mode

Zoom

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OpenOffice Writer Document View

Web Layout Print Layout Full Screen

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Writer – Basic Features Typing and deleting text

Word wrap – start a new line without Enter

Inserting and overtyping text Insert mode

Overtype mode

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Bold, underline and italicize Cut and paste AutoText

Store text permanently (Edit > AutoText) Spell check

Spell errors – red wave line Find and replace Fonts (Format > Character)

Writer – Basic Features

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Graphics Insert an image

From Gallery with drag and drop (Tools > Gallery)

From OpenOffice.org Draw or Impress From File Insert > Picture > From File

Picture toolbar View > Toolbars > Picture

From File

Flip Horizontally

Transparency

ColorGraphics Mode

Filter Flip Vertically

Frame Properties

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Graphics – Picture Toolbar From File

display the image selection window and allow you to change the image.

Filter modify the image by several predefined effects, such as sharpening,

smoothing, aging, etc. Graphics Mode

allow to make the image grayscale, black and white, or a watermark. Color

modify the RGB value, brightness, contrast and gamma of the image Transparency

modify the transparency of the image. Flip Horizontally/Vertically

Flip the image horizontally or vertically. Frame Properties

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Graphics Draw an image

OpenOffice.org Draw

AutoShapes View > Toolbars > Drawing

Basic ShapesVertical Callouts

Flow Chart

Freeform Line

Block Arrows

Stars

Vertical Text

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Graphics – AutoShapes Freeform Line

Draw a line with freeform shape or other predefined shapes. Vertical Text

Write text in vertical. Callouts

Draw speech and thought bubbles, and line call outs. The texts in vertical callouts are in vertical.

Basic shapes Many two- and three-dimensional shapes, icons, braces, and brackets.

Block arrows Many types of two- and three-dimensional arrows.

Flow chart Add flow chart elements.

Stars Draw stars, bursts, banners, and scrolls.

More shapes and settings Set the toolbar to have more options.

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Working with Paragraphs Format commands:

Format > Paragraph Alignment

Left justified Right justified Centered Justified

Indentation Before text indent After text indent First-line indent

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Working with Paragraphs Spacing

Above paragraph spacing Below paragraph spacing Line spacing

Styles Quickly format a document Format Painter button

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Lists Lists

Bulleting

Numbering

Nested lists Use Increase Indent and Decrease Indent

button create multiple level of lists

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Tables Create a table

Table > Insert > Table Icon on the bar (4 x 5) Press Tab key moving around cells

Select row/column Table > Select > Row or Column or Table

Salesperson Dolls Trucks Puzzles

Kennedy, Sally 1327 1423 1193

White, Pete  1421 3863 2934

York, George 2190 1278 1928

Banks, Jennifer  1201 2528 1203

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Tables Adding row/column

Adding a row at the bottom (simplest way)

Press Tab key at the down-right cell Adding row/column at the middle

Table > Insert > Rows or Columns

Deleting row/column Table > Delete > Rows or Columns

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Tables Moving and resizing a table

Moving: four-sided moving arrow Resizing: open box Cell dividers, table properties

Merging/Splitting cell Table > Merge or Split

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Tables - Converting Converting text to a table

A delimiter such as a comma, paragraph marker, or tab must separate columns of text

Hard Enter should not be pressed until the end of your text.

Example: Color, Style, Item, Blue, A980, Van, Red, X023, Car,

Green, YL724, Truck, Name, Age, Sex Bob, 23, M, Linda, 46, F, Tom, 29, M

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Tables - ConvertingColor Style Item

Blue A980 Van

Red X023 Car

Green YL724 Truck

Sex Name Age

Bob 23 M

Linda 46 F

Tom 29 M

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Tables - Sort Sorting a table

Sort on 1st key, 2nd key, 3rd key Table > Sort

Example:

Sort the table data by Region and within Region by Salesperson in ascending order

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Tables – Before sortingSalesperson Region Dolls Trucks Puzzles

Kennedy, Sally S 1327 1423 1193

White, Pete N 1421 3863 2934

York, George S 2190 1278 1928

Banks, Jennifer S 1201 2528 1203

Atwater, Kelly S 4098 3079 2067

Pillar, James N 5214 3247 5467

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Tables – After sortingSalesperson Region Dolls Trucks Puzzles

Pillar, James N 5214 3247 5467

White, Pete N 1421 3863 2934

Atwater, Kelly S 4098 3079 2067

Banks, Jennifer S 1201 2528 1203

Kennedy, Sally S 1327 1423 1193

York, George S 2190 1278 1928

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Tables - Calculation Calculation

Performed on either rows or columns

Sum function Add a new row/column for result Choose Table > Formula from the menu. Type =SUM(ABOVE) in the formula

field

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Tables – Sum FunctionSalesperson Region Dolls Trucks Puzzles

Pillar, James N 5214 3247 5467

White, Pete N 1421 3863 2934

Atwater, Kelly S 4098 3079 2067

Banks, Jennifer S 1201 2528 1203

Kennedy, Sally S 1327 1423 1193

York, George S 2190 1278 1928

Total 15,451

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Summary Desktop Publishing System OpenOffice Writer Basics

Basics Inserting Graphics Formatting Paragraphs Lists and Tables