Lecture 5Desktop Publishing II – Word Processing
Introduction to Information Technology
With thanks to Dr. A. Zhang, & Dr. Haipeng Guo
Dr. Ken Tsang 曾镜涛Email: [email protected]://www.uic.edu.hk/~kentsang/IT/IT3.htmRoom E408 R9
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Outline Desktop Publishing System Word Processing System Developing a Document OpenOffice Writer Basics Inserting Graphics Working with Paragraphs Lists and Tables
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Desktop Publishing What is it?
Use a PC to produce high-quality printed documents How does it work?
Use certain software An important feature
What you see is what you get (WYSIWYGs) Costs
Affordable Types
Word processing Spreadsheet Presentations
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Word Processing Most widely used application software
Allows users to create, edit, format documents
Letters, memos, reports, fax cover sheets, Web pages
Basic capabilities Create and modify documents Easy to use Easy to change – a major advantage Insert headers and footers
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Word Processing
Headings Graphics AutoCorrect AutoFormat Grammar checker Macros
Tables Templates Tracking changes Ink input Voice recognition Others
Some Features
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Developing a Document Create a file
Enter text or numbers, insert images Performing other tasks
Edit a document Insert, delete, cut, copy and paste
Format a document Overall look can affect its ability Examples: font, font size, headings, paragraphs
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Developing a Document
Save a document Save your document frequently
Print a document One of the benefits
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OpenOffice Writer Powerful tool to create professional
looking documents http://
www.openoffice.org/product/writer.html Title bar
Displays document name
Menu bar Displays all menu commands
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OpenOffice Writer Toolbars
Display shortcuts Standard toolbars
Formatting toolbars
Choose your toolbar: View > Toolbars Customize your toolbar: Tools > Customize
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OpenOffice Writer Status bar
Current Page/Total Pages
Page Style: Default
Digital Signature
Fields
Extension Mode
Overwrite Mode
Zoom
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OpenOffice Writer Document View
Web Layout Print Layout Full Screen
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Writer – Basic Features Typing and deleting text
Word wrap – start a new line without Enter
Inserting and overtyping text Insert mode
Overtype mode
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Bold, underline and italicize Cut and paste AutoText
Store text permanently (Edit > AutoText) Spell check
Spell errors – red wave line Find and replace Fonts (Format > Character)
Writer – Basic Features
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Graphics Insert an image
From Gallery with drag and drop (Tools > Gallery)
From OpenOffice.org Draw or Impress From File Insert > Picture > From File
Picture toolbar View > Toolbars > Picture
From File
Flip Horizontally
Transparency
ColorGraphics Mode
Filter Flip Vertically
Frame Properties
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Graphics – Picture Toolbar From File
display the image selection window and allow you to change the image.
Filter modify the image by several predefined effects, such as sharpening,
smoothing, aging, etc. Graphics Mode
allow to make the image grayscale, black and white, or a watermark. Color
modify the RGB value, brightness, contrast and gamma of the image Transparency
modify the transparency of the image. Flip Horizontally/Vertically
Flip the image horizontally or vertically. Frame Properties
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Graphics Draw an image
OpenOffice.org Draw
AutoShapes View > Toolbars > Drawing
Basic ShapesVertical Callouts
Flow Chart
Freeform Line
Block Arrows
Stars
Vertical Text
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Graphics – AutoShapes Freeform Line
Draw a line with freeform shape or other predefined shapes. Vertical Text
Write text in vertical. Callouts
Draw speech and thought bubbles, and line call outs. The texts in vertical callouts are in vertical.
Basic shapes Many two- and three-dimensional shapes, icons, braces, and brackets.
Block arrows Many types of two- and three-dimensional arrows.
Flow chart Add flow chart elements.
Stars Draw stars, bursts, banners, and scrolls.
More shapes and settings Set the toolbar to have more options.
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Working with Paragraphs Format commands:
Format > Paragraph Alignment
Left justified Right justified Centered Justified
Indentation Before text indent After text indent First-line indent
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Working with Paragraphs Spacing
Above paragraph spacing Below paragraph spacing Line spacing
Styles Quickly format a document Format Painter button
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Lists Lists
Bulleting
Numbering
Nested lists Use Increase Indent and Decrease Indent
button create multiple level of lists
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Tables Create a table
Table > Insert > Table Icon on the bar (4 x 5) Press Tab key moving around cells
Select row/column Table > Select > Row or Column or Table
Salesperson Dolls Trucks Puzzles
Kennedy, Sally 1327 1423 1193
White, Pete 1421 3863 2934
York, George 2190 1278 1928
Banks, Jennifer 1201 2528 1203
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Tables Adding row/column
Adding a row at the bottom (simplest way)
Press Tab key at the down-right cell Adding row/column at the middle
Table > Insert > Rows or Columns
Deleting row/column Table > Delete > Rows or Columns
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Tables Moving and resizing a table
Moving: four-sided moving arrow Resizing: open box Cell dividers, table properties
Merging/Splitting cell Table > Merge or Split
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Tables - Converting Converting text to a table
A delimiter such as a comma, paragraph marker, or tab must separate columns of text
Hard Enter should not be pressed until the end of your text.
Example: Color, Style, Item, Blue, A980, Van, Red, X023, Car,
Green, YL724, Truck, Name, Age, Sex Bob, 23, M, Linda, 46, F, Tom, 29, M
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Tables - ConvertingColor Style Item
Blue A980 Van
Red X023 Car
Green YL724 Truck
Sex Name Age
Bob 23 M
Linda 46 F
Tom 29 M
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Tables - Sort Sorting a table
Sort on 1st key, 2nd key, 3rd key Table > Sort
Example:
Sort the table data by Region and within Region by Salesperson in ascending order
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Tables – Before sortingSalesperson Region Dolls Trucks Puzzles
Kennedy, Sally S 1327 1423 1193
White, Pete N 1421 3863 2934
York, George S 2190 1278 1928
Banks, Jennifer S 1201 2528 1203
Atwater, Kelly S 4098 3079 2067
Pillar, James N 5214 3247 5467
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Tables – After sortingSalesperson Region Dolls Trucks Puzzles
Pillar, James N 5214 3247 5467
White, Pete N 1421 3863 2934
Atwater, Kelly S 4098 3079 2067
Banks, Jennifer S 1201 2528 1203
Kennedy, Sally S 1327 1423 1193
York, George S 2190 1278 1928
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Tables - Calculation Calculation
Performed on either rows or columns
Sum function Add a new row/column for result Choose Table > Formula from the menu. Type =SUM(ABOVE) in the formula
field
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Tables – Sum FunctionSalesperson Region Dolls Trucks Puzzles
Pillar, James N 5214 3247 5467
White, Pete N 1421 3863 2934
Atwater, Kelly S 4098 3079 2067
Banks, Jennifer S 1201 2528 1203
Kennedy, Sally S 1327 1423 1193
York, George S 2190 1278 1928
Total 15,451
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Summary Desktop Publishing System OpenOffice Writer Basics
Basics Inserting Graphics Formatting Paragraphs Lists and Tables