CURRICULUM VITAE OF MARIA PRINCESS HLONIPHILE GCABASHE

SURNAME : Gcabashe

MAIDEN SURNAME : Ngema

FIRST NAMES : Maria Princess

Hloniphile

DATE OF BIRTH : 1970-07-01

PLACE OF BIRTH : Tongaat

: 700701 0461 083

GENDER : Female

DEPENDANT : 01

MARITAL STATUS : Married

CITIZENSHIP : South African

NATIONALITY : African

RELIGION : Christian

HOME LANGUAGE : Zulu

DRIVERS’ LICENCE : Code 08

OTHER LANGUAGES : English

CRIMINAL OFFENCE : None

HEALTH : Excellent

EXTRA-CURRICULUM : Aerobics, Netball,

Swimming

POSTAL ADDRESS : 101 Birchfield Road

: Newlands West: 4037

HOME TELEPHONE NO. : 031 5784826

CELL NUMBER : 082 6864 515

WORK ADDRESS : Department of Human SettlementPrivate Bag X54367DURBAN4400

WORK TEL. NUMBER : 031-3365279 / 031 3365229 (Fax)

hloni.gcabashe@kzndhs.gov.za

B.

LAST SCHOOL ATTENDED : Nkosibomvu High School (Tongaat)

HIGHEST STANDARD PASSED : Matric

YEAR : 1990

SUBJECT : Zulu, English, Afrikaans,

: Economics, Accounting

C. TERTIARY EDUCATION

NAME OF INSTITUTION : Plessislaer

Technical College (92/93)

CERTIFICATES OBTAINED : National

Secretarial Certificate

MAJOR SUBJECTS : Accounting and

Communication

OTHER SUBJECTS : Accounting (N1-

N3)

: Office Practice

(N1-N3)

: Communication

(N1-N3)

: Typing (N1-N3) 65

W.P.M.

FINANCIAL MANAGEMENT AND COMPUTER PRACTICE

NAME OF INSTITUTION : Pinetown Technical College (94/95 July)

MAJOR SUBJECTS : Financial Management

SUBJECTS PASSED : Accounting (N4-N5): Communication (N4-N5): Computer Practice (N4-

N5: Office Practice (N4): Internal Auditing (N5)

STUDIED : NATIONAL DIPLOMA IN LOCAL GOVERNMENT FINANCE

INSTITUTION : UNIVERSITY OF SOUTH AFRICA (UNISA)

YEAR 1 : Financial Accounting I (passed)

: Local Government Finance I Distinction

: Local Government Management I (passed)

: Mercantile Law I (Passed)

YEAR 2 : Financial Accounting II (Module 1) (Passed)

: Local Government Finance II (Passed)

: Local Government Management II (Passed)

: Internal Auditing I -

Distinction

YEAR 3 : Local Government Management III ( Passed)

: Economics 1 ( Module 1) (Passed)

: Local Government Accounting III (Passed)

: Local Government Accounting III (Passed)

NB// Modules O/S : Financial Accounting Module II

: Economics Module II

STUDIED : B: Tech Management INSTITUTION : Durban University of

Technology

Modules : Management IV - Distinction

: Research Methodology (Passed)

: Operations Management Distinction

: Financial Management (Passed)

EMPLOYMENT HISTORY

ORGANISATON : Department of Local

Government &Housing

PREVIOUS POSITION : Personal Assistant

SECTION : Local Government

Administration

YEAR : 01-03-1996 – 01-07-1999

MAIN DUTIES

Assisting in Managing day to day Activities of the Director

which include

Managing Directors’ diary

Responsible for travelling arrangements

Preparing documentation for meetings

Arranging meetings and performing Secretarial duties during

these meeting as required by Director.

Responding to querries and concerns to office Protocol

Dealing with general administration and secretarial duties

Making and receiving telephone calls, arranging appointments

and meetings as well as typing correspondence and taking

down of minutes of the meeting.

Handling the budget of the Director and the office .

Taking telephone messages and assisting callers when the

Director is not available.

Handling all incoming and outgoing mail, pending register,

correspondence register and all types of registers kept in the

Directors’ office

Drafting and typing of letters

Handling outgoing and incoming faxes

Typing of submissions, memorandum, draft reports compiling

of Director ‘s office Budget.

01-07-99

ORGANISATON : Department of

Housing

PREVIOUS POSITION : Senior Admin.

Clerk

SECTION : Human Resource

MAIN DUTIES

Minute taking at meetings chaired by : The Deputy-Director General

: The Chief Director: Housing Support Management

: Snr Manager: Housing Support

: The Ministers’ office on request of Ministry

Minute taking of the following meetings : Housing Branch meetings held once in 2 months time

: Section Heads’ Meeting

: Any other meetings called by Management.

Prepare and distribute agenda and minutes of the meetingsArrange for refreshments for the meetingsAssist Chief Administration Clerk with Personnel related functionsRender relief secretary dutiesRender relief switchboard duties

ON THE 6TH OF DECEMBER 1999 I WAS TRANSFERRED TO PROVINCIAL HOUSING DEVELOPMENT BOARD SECRETARIAT, BECAUSE OF THE SPLIT OF THE DEPARTMENTS.

ORGANISATION : Department of Housing

POSITION : Senior Admin. Clerk

SECTION : Provincial Housing Board

(Secretariat)

MAIN DUTIES

Support services to the Provincial Housing Board (KZN) and its

various

sub-committee and task team which include: (Exco, Policy and

Promotions, Assets Committee, Strategy and Development.

Hostels Portfolio Committee and Housing Assets Portfolio

Committee

Prepare and type submissions

Receive submissions, reports and make record in relevant register

Checking submissions for correctness

Compile and type agendas

Make logistics arrangements for Board meetings

Attending meetings

Taking and typing of minutes for management meetings

Recording and conveying of Board resolutions

Processing Board Members remunerations and S & T Claims

Photocopying and faxing of documents

On 25 April 2000 I was placed in Finance Section because of the Establishment of Department of Housing.

ORGANISATION : Department of Housing

POSITION : Accounting Clerk/Cashier

SECTION : Finance Section

MAIN DUTIES

Receipting of monies in respect of the Housing Fund and Voted

Fund

Updating of debtor system in respect of dishonoured cheques

Allocation of manual receipts and updating thereof

Posting of debtor statements

Forward arrear letters to debtors

Forward letters of demand to debtors

Identifying accounts with incorrect balances etc.

Rectify same or hand over to letting or sales/after sales

Set up journal adjustments on the debtor system

Verify receipts against statements

Counter duties - debtor accounts queries etc

Journal adjustment

Prepare payment advices i.r.o. rates and domestic services

Batch and submit payments for warrant voucher generation

Update control cards i.r.o. payment made

Update debtor system in respect of warrant voucher details

Check validation reports

Clear error history reports

Filing of documents

Checking of payments in terms of T.I. K2.2.5 with the

exception of payment advices prepared by myself.

Posting of warrant voucher to Municipalities and Contractors

(check, batch, and submit to Head Office for warrant voucher

generation.

Sending notifications to municipalities with regards to the

properties that are being transferred.

Controlling of the monthly budget book.

ORGANISATION : Department of Human

Settlement

POSITION : Senior Admin. Officer

SECTION : Subsidy Administration

MAIN DUTIESTo administer and process Project Progress Payments in the Subsidy Financial administration Division. To administer subsidy administration /Project administration support to project progress payments.

- Monitoring Implementation of Projects and monitoring

and evaluating progress on payment of

Subsidy.

- Conduct Procedural Checking on all claims received

- Process implementation of payments claims for all

subsidy project claims on HSS.

- Maintain and update claims processes & reporting

information.

- Reconciliation of project payment against project budgets

on HSS.

- Process implementation on non financial project budgets

on HSS.

- Informing community on subsidy benefits and qualifying

criteria and new subsidy bands.

- Receive copy of signed Agreements, in order to update

addendums or new projects

- Place a copy of the agreement’s financial details or

addendum in the

payment file.

- Liase with various role players regards to co-ordination

of claims and payments. (Project Managers, Monitors,

Municipalities etc)

- Ensuring that claims submitted are claimed according to

the agreement and milestones agreed between the

Developer and the Department

- Monitoring the payments processed and paid to ensure

that it corresponds with the Cash Flow for Regional

Offices.

- Attend to correspondence with regards to progress

payments.

- Batching and filling of payments

- Attending to payment queries from stake holders

- Reconciliation of projects in respect of Progress

Payments

- To update manual spreadsheet in respect of Progress

Payments

- Capturing of refunds

- Attend to Audit queries

- Assisting and checking the beneficiary status and

queries

-ORGANISATION : Department of Human Settlement

POSITION : Acting Assistant Manager

SECTION : Flisp and Service Sites Unit :

Subsidy Admin.

PERIOD : 01 JULY 2015 TO DATE

MAIN DUTIES Control and monitor the FLISP administration process

Control and authorise the processing of FLISP subsidy pay

Provide advice and guidance to stakeholders & public with

regard to FLISP subsidy processes

Monitor the utilization of resources in the component

Receive, record & distribute FLISP application forms from

stakeholders & public

Ensure that FLISP application forms are procedurally

checked before capturing

Ensure that all FLISP application forms that have passed

procedural check are captured and verified on HSS.

Ensure that all FLISP application forms that are captured

and verified are sent for electronic checks.

Ensure that approval letters are sent out and respective

parties are informed of any rejections

COURSES/TRAINING ATTENDED1. Microsoft Word

OCTOBER 1996

2. Microsoft Excel

DECEMBER 1996

3. INTRODUCTION TO MS DOS

DECEMBER 1996

4. MICROSOFT WORD 2010

NOVEMBER 2002

5. MICROSOFT EXCEL 2010

NOVEMBER 2002

6. TRAINING ON HOW TO USE E-MAIL

7. POWERPONT

NOVEMBER 2002

8. INTRODUCTION TO CASH MANAGEMENT

ATTENDED AT KPMG- The Global Leader Chartered

Accountants and Business Advisors - 12/08/1997 to

13/08/1997

9. GOOD GOVERNANCE AMBASSADORSHIP 29/9/97 -

31/9/97

10. Training on Housing Subsidy System (HSS) offered by

National Housing

11. Basic Accounting System Training :Flow Chart Components Description

General Journal Capturing Process Flow

General Journal Capturing Event Process Description

General Journal Authorisation Process Flow

General Journal Authorisation Event Process Description

Sundry Cycle: Sundry Payments

12. Capacity Building Course : Offered by University of Natal:

Faculty of Community and Development Disciplines Centre

for Housing and Development and Research School of

Architecture, Planning and Housing.

Modules Passed1. A theoretical understanding of Housing Policy and

Legislation changes in relation to the environment

2. Skills in the implementation of Housing and agreements

processes

3. Skills in project preparation and management

4. Skills in budget preparation

5. Skills in assets management

13. INTRODUCTION TO HOUSING MANAGEMENT : BY DURBAN INSTITUTE OF TECHNOLOGY ON 07-02-2005 TO 11-02-2005

TOPICS

Housing policy/Constitution, Housing Act and Legislation

Legislation for Development Facilitation Act and Integrated

Development Act and Integrated Development plans to

Housing

Roles and responsibilities of different spheres of

government in relation to housing delivery.

Housing Management process to project type.

Analysis and identifying problems and possible solutions

related to the implementation of Housing delivery.

Procedures relating to housing delivery mechanisms.

CONTRACT AND LEGAL ADMINISTRATION

COURSE OUTLINE : PRESENTED BY THE DURBAN INSTITUTE OF TECHNOLOGY 14/11/2005 TO 18/11/2005 Legislative framework

Contractual issues

Legal drafting

Land Acquisition

Development approval/township establishment

Transfer of tenure

13. WORKSHOP IN PROFESSINAL BUSINESS

APPROACHES IN A CHANGING

SOUTH AFRICAN ENVIRONMENT : Offered by Durban

University of Technology.

14. PROJECT FACILITATION : BY DURBAN INSTITUTE OF TECHNOLOGY FROM 10/04/2006 TO 11/04/2006

Roles of DOH Facilitators and Municipal personnel in project

packaging and evaluation

Introduction to Municipal structures and intergovernmental

relations

Project integration

General project information

Importance of Project preparation and project basics

Project pre-feasibility and packaging requirements

Project Feasibility and Packaging requirements

15.PROJECT PACKAGING AND EVALUATION BY : DUT 5 JUNE 2006 TO 9 JUNE 2006

Role of Department of Housing monitors and municipal

personnel in project packaging and evaluation.

Roles of municipalities in project packaging

Introduction to municipal structures and

intergovernmental relations

Project integration

Procurement policies

Importance of project preparation and project basics

Project pre-feasibility and packaging requirements

Top structure designs and specifications

Project finances

Peoples housing process

Project application

Technical Evaluation

Social Evaluation

Approval procedures

16.PROJECT IMPLEMENTATION AND MONITORING BY D.U.T. 26 JUNE 2006 TO 30 JUNE 2006

Overview of Project Implementation Process

Detailed Design of engineering Services

Town Planning and General Plans

Civil Engineering Tender and Construction

Sales Administration and Transfer of Erven

House Design and Construction

17. PROJECT MANAGEMENT BY D.UT. 31 JULY 2006 TO 04 AUGUST 2006

Project Integrated Management

Project Scope Management

Project Time Management

Project Quality Management

Project Cost Management

Project Human Resources Management

Project Communication Management

Project Risk Management

Project Procurement Management

18. INTRODUCTION TO COMPUTERS BY CAREERS IT Windows Foundation

Word 2007 Foundation

Word 2007 Intermediate

F. ACHIEVEMENTS

Member of Institute for Public Finance and Auditing (IPFA)

Registered as Public Sector Accounts Administrator with ( IPFA)

Junior Achievements Certificate obtained from David White heads

and Sons, training for Best Students in Accounting in 1988

Binamaculo Cultural Festival Certificate obtained in Pretoria in

1992.

Member of Communications Committee - Plessislaer Technical

College

Member of House Committee in Palmiet Resident - Pinetown

Technical College in 1994/95

Secretary for Local Government Funeral Club from 1998 to 1999

Vice Chairlady for Local Government Administration Task Team

G. REFERENCES

MR A.T. NGEMA

BRIGADERE (SAPS)

Tel : 012 8458951

082 414 9530

Mrs Jurina Meyer

Assistant Manager : Subsidy Administration

(031) 3365287