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Eanes ISD Master Plan Advisory Committee Presentation
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ì District-‐Wide Master Plan Eanes Independent School District
Broaddus Planning 1 December 17, 2012
Advisory CommiBee MeeDng December 17, 2012 Planning Process OrganizaDon Roles & ResponsibiliDes
Best Process = Best Product
ì Community Input
ì VeJng of Ideas
ì Building Support
ì Informing & EducaDng
ì AcDonable Plan
Broaddus Planning 2 December 17, 2012
Planning Process: Phase One Process Map
MONTH / TASK OCTOBER2012
NOVEMBER 2012
DECEMBER 2012
JANUARY 2013
FEBRUARY2013
Planning Process Mapping
�ŶŐĂŐĞŵĞŶƚ�Θ��ŽŵŵƵŶŝĐĂƟŽŶƐ�Strategy Development
Procurement Management
TIMELINE & ACTIVITY GUIDE: PHASE ONE�Ž
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Review Responses &
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Educate Advisory
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about Planning Process
Θ��ŽŵŵƵŶŝĐĂƟŽŶƐ�Θ�Engagement Protocol
Develop
Planning
Process
Map
Prepare for
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Engagement
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line & Scope
Contract Nego-
ƟĂƟŽŶƐ(2-3 weeks)
Inter-
views
(1 day)
Broaddus Planning 3 December 17, 2012
We are here!
Planning Process Management
Engagement & CommunicaDons Strategy Development
Procurement Management
Master Plan Objective
ì Eanes Independent School District is commiBed to educaDonal excellence and has idenDfied the creaDon of a District-‐wide FaciliDes Master Plan as a priority project in order to guide strategic capital investment in its faciliDes over the next three, six, and ten-‐year horizons.
ì Eanes ISD seeks a qualified consulDng team to develop a District-‐wide FaciliDes Master Plan that considers shiXs in naDonal educaDonal pedagogy that influence educaDonal faciliDes, the local environment, and builds broad community support.
Broaddus Planning 4 December 17, 2012
Scope of Work: Key Elements
ì Long-‐term property development strategy
ì 10-‐year horizon
ì 3-‐year & 6-‐year implementaDon prioriDes
ì Informs Future Fiscal Decisions
ì Broad Community Support ì Symposium (in-‐person) ì Website (online)
Broaddus Planning 5 December 17, 2012
Consultant Team Structure
ì Core ConsulDng Team Members ì K-‐12 Master Planner /
Architect ì Space Programmer ì Technology Consultant ì Cost EsDmator
ì AddiDonal ConsulDng Resources (if needed) ì Civil Engineer /
TransportaDon Planner ì MEP Engineer ì Structural Engineer
Broaddus Planning 6 December 17, 2012
Phase Two: Master Plan Timeline
MONTH / TASK FEBRUARY2013
MARCH2013
APRIL2013
MAY2013
JUNE2013
JULY2013
AUGUST2013
SEPTEMBER2013
OCTOBER2013
NOVEMBER2013
<ŝĐŬͲKī
Analysis
Concept
Development
Final PlanFinal Plan
Order of Magnitude Costs
Development Plans
/ŵƉůĞŵĞŶƚĂƟŽŶ�WƌŝŽƌŝƟĞƐ
Guiding Principles
Concept Plan
(District-wide & each Site)
Site Analysis
^ƉĂĐĞ�EĞĞĚƐ�WƌŽũĞĐƟŽŶƐBenchmarking
Data Gathering
Site Tours
Bond
Planning
Symposium Web-‐Conference
Kick-‐off
Analysis
Concept
Development
Final Plan
Broaddus Planning 7 December 17, 2012
Process: Five Phases
ì Kick-‐off: align expectaDons & establish project goals
ì Analysis: evaluate qualitaDve & quanDtaDve data
ì Concept: holisDc planning scenario development
ì Development: further study & detail, prioriDzaDon
ì Final Plan: final composite plans, clear implementaDon strategy
Broaddus Planning 8 December 4, 2012
Process: A Series of Symposia
ì Symposia (in-‐person) ì MeeDngs
ì Steering CommiBee ì Advisory CommiBee
ì Community Forums ì Focus Group MeeDngs ì Site Tours ì Consultant Work-‐Sessions
ì Website (online) ì K-‐12 Insights Surveys ì InformaDon / Events
Broaddus Planning 9 December 4, 2012
Outcomes: Products
ì Interim Reports ì PowerPoint presentaDons ì Summaries from Symposia ì In-‐development Research,
Diagrams & Plans
ì Final Report ì ExecuDve Summary ì Intro & Methodology ì Analysis (Site Needs, Space
Needs) ì Benchmarking & Best PracDces ì Concept Plan ì Final Plan w/3, 6, and 10-‐year
prioriDes ì Order of Magnitude Costs
Broaddus Planning 10 December 17, 2012
ì Community Engagement Structure Roles & ResponsibiliDes of the CommiBees
Board of Trustees
^ƚĞĞƌŝŶŐ��ŽŵŵŝƩĞĞ Broaddus Planning Master Plan �ŽŶƐƵůƟŶŐ�dĞĂŵ
�ĚǀŝƐŽƌLJ��ŽŵŵŝƩĞĞ
Cedar Creek Campus Leadership Team
Forest TrailCampus
Leadership TeamBarton Creek
Campus Leadership Team
Eanes Campus
Leadership TeamBridge Point
Campus Leadership Team
Valley View Campus Leadership Team
Hill Country Campus Leadership Team
West Ridge Campus
Leadership TeamWestlakeCampus
Leadership Team/ŶƐƚƌƵĐƟŽŶĂů�Θ�
Academic Experiences Team
Enriching KƉƉŽƌƚƵŶŝƟĞƐ�dĞĂŵ
EŽŶͲŝŶƐƚƌƵĐƟŽŶĂů�Θ�District Support &ĂĐŝůŝƟĞƐ�dĞĂŵ
Community Outreach Team
Community Engagement Structure
Broaddus Planning 12 December 4, 2012
ì Advisory CommiBee ì Chair & Co-‐Chair from each
Sub-‐CommiBee ì Steering CommiBee Members
ì Sub-‐CommiBees ì ExisDng CLTs
ì Local Focus
ì 4 New CommiBees ì District-‐wide Focus
Roles & Responsibilities
Broaddus Planning 13 December 4, 2012
ì Board of Trustees ì Approve the ObjecDve Statement of
the Master Plan ì ParDcipates in Master Plan dialogue at
project milestones ì Makes decisions at criDcal Master Plan
milestones
ì Serves as an ambassador of the Master Plan in the community
Roles & Responsibilities
Broaddus Planning 14 December 4, 2012
ì Steering CommiBee ì Presents Board with criDcal informaDon about the Master
Plan; advises the Board on key issues and assists the Board in decision-‐making
ì Interprets and implements Board direcDves in Master Plan project
ì Engages key staff, Broaddus Planning, and the Master Plan ConsulDng Team as necessary to ensure project success
ì Serves on the Advisory CommiBee; receives feedback from Advisory CommiBee and incorporates the feedback into Master Plan direcDons accordingly
ì Serves as an ambassador of the Master Plan in the community
Roles & Responsibilities
Broaddus Planning 15 December 4, 2012
ì Broaddus Planning ì Works closely with Steering CommiBee ì Interprets and implements Board and Steering CommiBee
direcDves in the Master Plan project ì Provides day-‐to-‐day management of the Master Plan
ConsulDng Team; ensures that project goals are conveyed consistently and feedback is provided in a Dmely fashion
ì Represents Eanes ISD as single Point-‐of-‐Contact between Master Plan ConsulDng Team, CommiBees and Sub-‐CommiBees
ì Manages overall Master Planning Process schedule and ensures all deadlines are met
ì Assists and reviews all communicaDon documents, Master Plan ConsulDng Team deliverables and progress updates
ì Organizes, adverDses and facilitates community engagement acDviDes both during symposium and online
Roles & Responsibilities
Broaddus Planning 16 December 4, 2012
ì Advisory CommiBee ì ParDcipates regularly in Advisory CommiBee and select
Sub-‐CommiBee meeDngs at and between key Master Plan milestones (i.e., during and between symposia)
ì Advises the Steering CommiBee on Master Plan direcDon ì Serves as Chair or Co-‐Chair of Sub-‐CommiBee(s)
ì Organizes Sub-‐CommiBee MeeDngs ì Presents Sub-‐CommiBee with meaningful informaDon
about the project ì Leads discussion and explores key subject areas or
decision-‐points with the Sub-‐CommiBee ì ArDculates / Reports Sub-‐CommiBee findings to the
broader Advisory CommiBee ì Serves as an ambassador of the Master Plan in the
community
Roles & Responsibilities
Broaddus Planning 17 December 4, 2012
ì Sub-‐CommiBee ì Represents a parDcular consDtuent group on a focused
topic or area ì ParDcipates in Sub-‐CommiBee meeDngs between key
Master Plan milestones and may occasionally be engaged at key milestones
ì Explores topic areas and provides feedback to Chair and Co-‐Chair
ì Keep communicaDon flow at a local level ì Serves as an ambassador of the Master Plan in the
community
ì Next Steps Preparing for District-‐wide Master Plan
Next Steps
ì Own the process: this is your Master Plan
ì Think criDcally: what’s working, what’s not
ì Start with the big-‐picture ì Details come later
ì Engage others
ì ConDnuous loop: ongoing process
Broaddus Planning 19 December 17, 2012
Next Steps
ì Select Co-‐chair ì Gather Contact InformaDon
ì Schedule Sub-‐CommiBee Master Plan OrientaDon MeeDng
ì E-‐mail Ideas & QuesDons ì Catherine Sckerl, AICP
ì Stephen Coulston, AIA [email protected]
Broaddus Planning 20
December 17, 2012
Phase Two: Master Plan Timeline
MONTH / TASK FEBRUARY2013
MARCH2013
APRIL2013
MAY2013
JUNE2013
JULY2013
AUGUST2013
SEPTEMBER2013
OCTOBER2013
NOVEMBER2013
<ŝĐŬͲKī
Analysis
Concept
Development
Final PlanFinal Plan
Order of Magnitude Costs
Development Plans
/ŵƉůĞŵĞŶƚĂƟŽŶ�WƌŝŽƌŝƟĞƐ
Guiding Principals
Concept Plan
(District-wide & each Site)
Site Analysis
^ƉĂĐĞ�EĞĞĚƐ�WƌŽũĞĐƟŽŶƐBenchmarking
Data Gathering
Site Tours
Bond
Planning
Symposium Web-‐Conference
Kick-‐off
Analysis
Concept
Development
Final Plan
Broaddus Planning 21 December 17, 2012
