Microsoft Office 2007

5/20/2018 Microsoft Office 2007

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Academic Computing Services 2007

Microsoft

Office 2007

Get up to speed with the

2007 Office system

Get up to speed with the 2007 Office system
http://popupwindow%28%27http//www.mysoftwareconnection.com/index.php?main_page=popup_image&pID=79%27)


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Academic Computing Services 2007Academic Computing Services 2007

Course contents

A new look to familiar programs

The new Office: Made for you

Answers to critical questions



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Course goals

See how the 2007 Office system has changed, and

why.

Use the Ribbon to do what youre used to doing.

See what the new file formats mean to you.



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Overview: A new look to familiar

programs

When you open a 2007 Microsoft Office system

program, youll see a lot thats familiar. But

youll also notice a new look at the top of the

window.

Menus and toolbars have been replaced by the

Ribbon, which contains tabs that you click to

get to commands.

This presentation introduces you to the Ribbon

and other new ways to make better documents,

faster.Get up to speed with the 2007 Office system


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Computer Requirements

Operating System - Windows Vista | Windows XP SP2

Memory Required - 512MB or higher recommended for instant

search

HardDisk Required - 1.5 GB a portion of this disk spaces will

be freed after installation if original download package is

removed from hard drive

Minimum Processor Speed - 500 MHz processor or higher

Display - 1024x768 or higher resolution monitor



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The new Office: Made for you



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The new Office: Made for youYes, theres a lot of

change to familiar

Microsoft Officeprograms.

But its good change.

With the Ribbon, commands and other tools you need

are now exposed and more readily available.



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Whats on the Ribbon?

The three parts of the

Ribbon are tabs,

groups, andcommands.

1

2

3

Tabssit across the top of the Ribbon. Each one

represents core tasks you do in a given program.

Groupsare sets of related commands. They remain on

display and readily available, giving you rich visual aids.

Commandsare arranged in groups. A command can be

a button, a menu, or a box where you enter information.Get up to speed with the 2007 Office system


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Whats on the Ribbon?

How do you get

started?

In Word 2007, for example, thats the Hometab.

Its got the commands that people use most commonlywhen they write documents: font formatting commands

(Fontgroup), paragraph options (Paragraph group),

and text styles (Stylesgroup).

Begin with the first

tab.



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How commands are organized

Commands are

organized by how

theyre used.

Frequently used core commands no longer have to

share space with a range of remotely related commands

on a menu or toolbar.

Theyre the ones that get used, and so now theyre the

ones most prominently featured.



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More commands, but only when you

need them Commands you usemost are available on

the Ribbon all thetime.

Others appear only

when you need them,

in response to anaction you take.

For example, the Picture Toolsin Word appear on the

Ribbon when you insert a picture, and they go away

when youre done. The Ribbon responds to your action.

So dont worry if you dont see allthe commands at all

times. Take the first steps, and what you need will

appear.



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More options if you need them

Sometimes an arrow,

called the Dialog Box

Launcher, appears inthe lower-right corner

of a group.

This means more

options are availablefor the group.

1

2

On the Hometab, click the arrow in the Fontgroup.

For example, to get to a less commonly used font option in PowerPoint2007:

The Fontdialog box opens, with the full selection of font

commands.



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Preview before you selectAre you familiar with

the try-undo-try cycle?

You make a change,

its not what you want,

and so you undo and

keep trying until you

get what you had inmind.

Now you can see a live preview of your choice beforeyou make a selection, which saves you time and gives

you better results.

Animation: Right-click, and click Play.



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Preview before you selectAre you familiar with

the try-undo-try cycle?

You make a change,

its not what you want,

and so you undo and

keep trying until you

get what you had inmind.

Now you can see a live preview of your choice before

you make a selection, which saves you time and gives

you better results.



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Put commands on your own

toolbar Do you often usecommands that arent

as quickly available asyoud like?

You can easily add

them to the Quick

Access Toolbar.

Located above the Ribbon when you first start your

Microsoft Office program, the Quick Access Toolbar

puts commands where theyre always visible and nearat hand.



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Working with different screen resolutions

Everything described

so far applies if your

screen is set to highresolution and the

program window is

maximized.

If not, things lookdifferent.

Low resolution:If your screen is set to a low

resolution, a few groups on the Ribbon will display the

group name only, not the commands in the group.

Click the arrow on the group button to display the

commands.

How? Like this:



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Working with different screen resolutions

Everything described

so far applies if your

screen is set to highresolution and the

program window is

maximized.

If not, things lookdifferent.

Screen not maximized:Some groups will display

only the group names.

How? Like this:

Tablet PCs:On those with smaller screens, the

Ribbon adjusts to show smaller versions of tabs and

groups.Get up to speed with the 2007 Office system


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Suggestions for practice

1.Add a bulleted list in Word.

2.Apply heading styles in Word.

3. Insert a picture into a Word document.

4. Format text in Word using the Mini toolbar.

5.Add a button to the Quick Access Toolbar in Excel, and then

delete one.

6. Find more Excel options.

Online practice(requires Word 2007 and Excel 2007, part of the 2007 Microsoft

Office system)Get up to speed with the 2007 Office system
http://office.microsoft.com/training/Training.aspx?AssetID=RP101482301033&CTT=6&Origin=RC101482291033http://office.microsoft.com/training/Training.aspx?AssetID=RP101482301033&CTT=6&Origin=RC101482291033


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Answers to critical questions



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Answers to critical questionsNow its time to look

beyond the Ribbon

and see what else isnew.

The Microsoft Office Button is new, as are new keyboard shortcuts and new

file formats for Word, Excel, PowerPoint, and Access 2007.

In this lesson, youll find out how to work with some of the new options.



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What happened to the Filemenu?The Microsoft Office

Button appears in

the upper-left cornerof the window in

several Microsoft

Office programs, such

as Word and Excel.

But the button offers more commands than the File

menu did.



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What happened to the Filemenu?The Microsoft Office

Buttonalso leads you

to the programsettings that control

things like your

preferences for

correcting spelling.

In previous versions of Office programs you could set

options in the Optionsdialog box, which you opened

through the Toolsmenu.

Many of those options can now be found when you click

the Microsoft Office Button.



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Where do I start a blank document?

When you create a

new document,

workbook,presentation, or

database, youll get a

full, colorful window to

help you begin.

You can start with a blank or existing file, as youre

accustomed to doing.

Or to jump-start your authoring work, look on the left.

Under Microsoft Office Online, click Featured, and

choose from the catalog of links to online templates and

training courses.



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What about favorite keyboard shortcuts?

If you rely on the

keyboard more than

the mouse, youll wantto know that the

Ribbon design comes

with new shortcuts.

There are shortcuts for every single button on the

Ribbon.

Shortcuts often require fewer keys.

This change brings two big advantages over previous

versions of Office programs:



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The new shortcuts

also have a new

name: Key Tips.

The picture shows an

example of using Key

Tips to remove a

heading style in Word.

Press ALT to make the Key Tips appear.

Press H to select the Hometab.

Press E to select the Clear Formattingbutton in the

Fontgroup to remove the heading style.

1

2

3



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Keyboard shortcuts of old that begin with CTRL are still intact,and you can use them as you always have.

For example, the shortcut CTRL+C still copies something to

the clipboard, and the shortcut CTRL+V still pastes something

from the clipboard.

What about the old keyboard shortcuts?



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What if I cant find a command?If you cant find the

command youre

looking for, thereshelp.

For Word 2007, Excel 2007, and PowerPoint 2007,

theres a visual, interactive reference guide to help you

quickly learn where things are.



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What about the new file formats?

Word 2007, Excel

2007, and PowerPoint

2007 use new fileformats.

Increased security for your files and reduced chances

of file corruption.

Reduced file size.

New features.

There are lots of great reasons for the change:



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What about the new file formats?

For documents, workbooks, and presentations, the defaultfile format now has an x on the end, representing the XML

format. For example, in Word, a document is now saved by

default with the extension .docx, rather than .doc.

If you save a file as a template, the same applies: You getthe template extension of old, with an x on the end; for

example, .dotx in Word.

If your file contains code or macros, you have to save it using

the new macro-enabled file format. For a Word document,that translates into .docm; for a Word template, its .dotm.

A bit more about the new format in Word, Excel, and PowerPoint:


f f


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Working with files from earlier versions

You may be the first in

your group to get the

2007 Office system.

Or you may work with

departments that need

to use Office

documents saved inan earlier format.

Dont worry, you can still share documents between the

2007 Office system and earlier versions of Office

programs.


f f


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You can open a file created in previous versions of Office programs, from

95 through 2003. Just open the file as usual.

After working with it in the 2007 version, you may want to save the

file. By default, the Save Asdialog box saves a file created in a

previous version as that same version.

As you save, a Compatibility Checker will let you know of any new

features added to the file that may be disabled, or matched as closely

as possible.

Heres how:


W ki i h fil f li i


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Colleagues who have Word, Excel, or PowerPoint versions 2000 through

2003 (and the latest patches and service packs) can open 2007 files.

Heres how:

When they open your document, they will be asked if they want to

download a converter that will let them open your document.


Wh t b t th fil f t i


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What about the new file format in

Access? The new file format inAccess 2007, .accdb,

supports new productfeatures.

For example, Access supports the attachment data

typewhich lets you store documents and files as

compressed attachments in your databaseand

multivalued fields.




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Access?

When you create a new database in Access 2007, the database

automatically uses the new .accdb format.

Earlier versions of Access use the .mdb file format. You can open and

work with .mdb files in Access 2007, if those files were saved in

Access 2003, Access 2002, or Access 2000.

However, the new features in Access 2007 will not work for .mdb files.

If you want to use the new features, use Save Asto convert the

database to the .accdb format.

Get up to speed withthe 2007 Office system

Version compatibility




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Access?

When you use Access 2007 to open a database saved in Access 95 or

Access 97, Access 2007 offers to upgrade it to the .accdb format.

Version compatibility

If you dont plan to use the database with earlier versions of Access

(and you do not use replication or user level security), you should

upgrade the database.

Important:You cannot open a database in .accdb file format with any

version of Access but Access 2007.


S ti f ti


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Suggestions for practice

1. Create a new document in Word.

2. Delete private information and comments from your document.

3. Save your Word file as a different version.

4. Check out your options in Excel.

5. Use a keyboard shortcut in Excel.

Online practice(requires Word 2007 and Excel 2007, part of the 2007Microsoft Office system)



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Word 2007

Microsoft Office Word 2007 helps you produce

professional-looking documents by providing a

comprehensive set of tools for creating and formatting

your document in the new Microsoft Office Fluent user

interface.

Rich review, commenting, and comparison capabilities

help you quickly gather and manage feedback from

colleagues.

Advanced data integration ensures that documents stayconnected to important sources of business information.


More.
http://office.microsoft.com/en-us/help/HA100742241033.aspxhttp://office.microsoft.com/en-us/help/HA100742241033.aspx


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Excel 2007

Sharing and managing information has just been madeeasier using Microsofts Excel 2007.

Analyzing, creating spreadsheets and sharing information

are all made easy with the impressive tools that comewith Excel.

With the combined technologies of Office Excel services2007 your able to share and transfer data at the highestlevel, giving you the quality and security your businessneeds.


More.
http://office.microsoft.com/en-us/getstarted/HA100738731033.aspxhttp://office.microsoft.com/en-us/getstarted/HA100738731033.aspx


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Outlook 2007 with Business

Contact Manager 2007

Outlook 2007 uses the brand new Office fluent user interface.

Composing, formatting and acting on e-mails are brought to you

on a whole new level, making your experience with Outlook2007 a unique and intuitive one.

With the new integrated Instant Search you can find all the

information in your emails youre looking for, from right inside

the Outlook 2007 interface.

Along with the Instant Search, comes upgraded emailprotection/control, and much more.


More.
http://office.microsoft.com/en-us/outlook/HA100743061033.aspx?pid=CH101535021033http://office.microsoft.com/en-us/outlook/HA100743061033.aspx?pid=CH101535021033


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PowerPoint 2007

Charismatic, energizing and compelling are allcharacteristics of the presentations that can be createdwith PowerPoint 2007.

With streamlined and powerful SmartArt diagrams, its nowonder why everyone loves Microsofts PowerPoint 2007.


More.
http://office.microsoft.com/en-us/powerpoint/HA100742261033.aspxhttp://office.microsoft.com/en-us/powerpoint/HA100742261033.aspx


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Access 2007

Integrated with all Office programs, Access 2007 grantsyou the ability to import information through e-mails andyour database.

With all new features, youre able to gather, share andtrack your information with the highest security Microsofthas to offer.


More.

Q ick Reference Card
http://office.microsoft.com/en-us/access/HA100241851033.aspxhttp://office.microsoft.com/en-us/access/HA100241851033.aspx


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Quick Reference Card

For a summary of the tasks covered in this course, view

the Quick Reference Card.


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Useful Websites

http://www.microsoft.com/office/newday/default.mspx?nav

=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-

72B9-4133-A2B5-72D0F7822973

http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973http://www.microsoft.com/office/newday/default.mspx?nav=v1xcsubmenuxi6&?WT.srch=1&WT.mc_id=6B6925D3-72B9-4133-A2B5-72D0F7822973

Documents

Microsoft Office 2007