MS PowerPoint Essential Training- Module 1

MS PowerPoint 2010 Essential Training Module 1: Getting Started

MS PowerPoint 2010 Essential Training�Module 1: Getting Started

§ identify elements on the screen

§ use the Quick Access Toolbar

§ changing the view

§ identify screen symbols

§ create a presentation

§ use Backstage to save, open,

close, and create new

presentations

§ switch between presentations

§ move around a presentation

§ save in different file formats

2�

§ insert, rearrange, and delete

slides

§ change slide layouts and

backgrounds

§ apply and modify presentation

themes

Lesson Objectives


§ The PowerPoint window

shares several common

elements and tools with other

Office programs.

§ Normal view allows you to

add and delete slides, and add

text and elements to slides.

§ The Home tab is the default

tab on the Ribbon and

includes many of the

commands you will use most

often.

3�

Looking at the Screen


4�

Looking at the Screen


5�

Viewing Screen Tips

§ Quick description of feature

§ Position mouse cursor over item to

display tip and keyboard shortcut


6�

Using the Quick Access Toolbar

§ Contains buttons for frequently used

commands

§ Can be customized

§ Can be positioned above or below

Ribbon


7�

Changing the View

Normal View Add and edit slides and slide content. Where you will do most of your work.

Slide Sorter View Reorganize slides and add sections. Displays thumbnails of your slides so you can easily rearrange them.

Reading View View presentation adapted to monitor size for ease of reading. Slide almost fills the screen.

Notes Page View one slide and notes for ease of editing notes. Displays slides on top of the page and speaker notes below

Slide Show View in presentation mode.


8�

Changing the View

§ To change views:

• Go to the Presentation Views group on the View tab.

§ View shortcuts on the status bar


§ In Normal View you can have up to four panes:

• Slides tab and Outline tab: Slides tab shows thumbnails of your slides and

Outline tab shows text in an outline format.

• Slide pane: Displays one slide at a time, and offers an opportunity to edit text.

• Notes pane: Where you add speaker notes.

• Task pane: Opens up on the right for some tasks such as inserting clip art.

9�

Changing the View


10�

Creating New Presentations

Blank Presentation Blank presentation with only title slide and no colors or design elements.

Recent Templates List of recently used templates.

Sample Templates Pre-designed sample template with suggestions for text, colors, backgrounds, images, etc.

Themes Pre-designed themes with specific backgrounds and colors.

My Templates Templates designed by you or a colleague.

New from existing Use a presentation that is already written and designed, and apply new content and design components.

Office.com Templates

Templates included with PowerPoint and those previously downloaded from Microsoft’s Office templates Web site.


11�

Moving Around in Presentations

§ To access slides:

§ Click a slide in the Slides/Outline pane

• use the scroll bar on the right of the screen

• press PgDn or ↓ or → to move forward one slide

• Press PgUp or ↑ or ← to move backward one slide

• press Home to move to the first slide

• press End to move to the last slide


12�

Learn the Skill

§ In this exercise, you will create a presentation using one of the Office.com

templates & then another one from a sample template.


§ To save a new presentation the

first time, you use the Save As

command.

§ The next time you want to save

changes to your presentation,

click the Save button on the

Quick Access Toolbar or press

Ctrl+S.

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§ Maximum of 255 characters

§ Name should identify contents

quickly

§ Cannot use: / \ : * ? “ < > |

§ Can save file to any location you

can access

§ Use Save As to save version

with a new name

Saving a Presentation


§ Detects issues with presentations created with earlier versions of PowerPoint,

and when saving to earlier version formats.

§ Click File and, with Info selected, click Check for Issue and then click Run

Compatibility Checker.

§ To convert to PowerPoint 2010 format click File, click Info, and then click

Convert.

14�

Working with the Compatibility Mode


§ To switch between presentations:

• Preview and select open presentations on Windows taskbar; or

• Click View, then Switch Windows

15�

Switching between Presentations


16�

Learn the Skill

§ In this exercise, you will save two of the three active presentations you have

available. You will also save one of these presentations in an earlier version of

PowerPoint so someone in a branch office can access it, as they do not have

PowerPoint 2010 as yet


§ To close a presentation:

• Click Close for the PowerPoint application; or

• click File and then Close; or

• press Ctrl+W or Ctrl+F4 ; or

• point at the PowerPoint button in the taskbar and then, in the window with the

presentations, click the X button for that file.

§ You will be prompted to save the presentation if it has changed.

17�

Closing a Presentation


18�

Opening a Presentation

§ To open a presentation:

• Click File, click Recent, and

then click the file from the

list of recent presentations;

or

• click File and then click

Open; or

• press Ctrl+O or Ctrl+F12.


19�

Inserting New Slides

§ To insert a new slide with same layout:

• On the Home tab, in the Slides group, click

New Slide; or

• press Ctrl+M; or enter,

• right-click a slide on the Slides tab or

Outline tab and click New Slide; or

• from the last placeholder on a slide, press

Ctrl+Enter.

§ To insert a new slide with a different layout:


the New Slide arrow and select a different

layout.


20�

Duplicating Slides

§ To duplicate selected slides:


the arrow for New Slide and then click

Duplicate Selected Slides; or

• right-click the slide in the Slides tab and

click Duplicate Slide; or

• click the slide in the Slides tab and press

Ctrl+D.


21�

Inserting Slides from Existing Presentations

§ Save time by re-using slides from other

presentations.

§ On the Home tab, in the Slides group, click the

New Slide arrow and click Reuse Slides.

§ Browse and select presentation.

§ Click slides to insert.


22�

Deleting Slides

§ To delete a slide:

• On the Home tab, in the Slides group, click Delete; or

• click the slide in the Slides tab and press ; or

• right-click the slide in the Slides tab and click Delete Slide; or

• click the slide symbol in the Outline tab and press; or

• right-click the slide in the Outline tab and click Delete Slide.


23�

Changing the Slide Layout

§ To change slide layout:

• On the Home tab, in the Slides group,

click Layout, and then click a slide

layout; or

• right-click a slide in the Slide pane, click

Layout and click a slide layout; or

• right-click the slide in the Slides tab,

click Layout and click a slide layout.


24�

Learn the Skill

§ In this exercise, you will practice inserting, duplicating, and deleting slides, and

changing slide layouts.


25�

Adding a Slide Header of Footer

§ Header: top of slide

§ Footer: bottom of slide

§ Used for additional information, such

as date, slide number, or name of

presenter.

§ To insert, click the Insert tab, then

click Header & Footer.


26�

Using Themes

§ Quickly apply a professional look to a presentation

§ Includes pre-selected fonts, color palettes, and slide layouts

§ Can be customized to suit exact needs

§ To apply a theme, on the Design tab, in the Themes group, click Theme.


27�

Modifying Slide Backgrounds

§ Area behind slide content

§ Can be formatted with colors and

designs

§ Be careful not to obscure content!

§ On the Design tab, in the Background

group, click Background Styles to

view a list of pre-created background

styles.


28�

Learn the Skill

§ In this exercise, you will practice adding a slide header & footer, applying &

modifying a theme, & formatting a slide background.


29�

Changing the Presentation Page Setup

§ Change page size and orientation for printing or wide-

screen displays, for example

§ On the Design tab, in the Page Setup group, click Page

Setup or Slide Orientation.


30�

Learn the Skill

§ In this exercise, you will practice creating a new presentation for an event that

Fieldco Limited will be sponsoring, i.e. Charity Dance-Off. You will also change the

orientation of the slides in this presentation.


31�

Using the Slide Sorter

§ Use for “bird’s eye” view of

presentation

§ Easy to rearrange or remove slides,

or add new ones, when you can see

the whole presentation

§ Use Zoom to change slide sorter

view


32�

Learn the Skill

§ In this exercise, you will practice duplicating & rearranging slides.


§ identify elements on the screen

§ use the Quick Access Toolbar

§ changing the view

§ identify screen symbols

§ create a presentation

§ use Backstage to save, open,

close, and create new

presentations

§ switch between presentations

§ move around a presentation

§ save in different file formats

33�

§ insert, rearrange, and delete

slides

§ change slide layouts and

backgrounds

§ apply and modify presentation

themes

Lesson Summary


34�

Review Questions

1.  What are the five different ways you can create a presentation in PowerPoint?

2.  What are the benefits of using templates to create a presentation?

3.  How do you change the slide orientation?

4.  How do you insert a new slide using a keyboard shortcut?

5.  How do you change the slide layout?

6.  What are themes?

7.  How do you add a footer to a slide?

8.  What view do you use to organize the order of slides in a presentation?

9.  What are the benefits of sections?

Documents

MS PowerPoint Essential Training- Module 1