Olivetti Fax.lab200 250

Fax-Lab 200/Fax-Lab 200PFax-Lab 250/Fax-Lab 250P

INSTRUCTIONS

cover ENG.p65 11/09/01, 15.482

PUBLISHED BY:

Olivetti I- Jet S.p.A.Localit Le Vieux11020 ARNAD (Italy)

Editors:

Olivetti Tecnost, S.p.A.Direzione @ Home/OfficeVia Jervis, 77 - 10015 IVREA (Italy)

Copyright 2001, OlivettiAll rights reserved

The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, andwithout prior warning.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection asa single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differencesbetween individual PSTNs in the various countries, the approval does not unconditionally guarantee successoperation of every PSTN termination point.If you encounter any problems, you should contact your supplier immediately.

The manufacturers declare under their own responsibility that this productcomplies with provisions laid down by the directive 1999/05/CE.Conformance is certified by the application of the mark to the product.

Network compatibility declarationThis product has been designed and developed to operate in the networks of all European Community countries,and in those of Switzerland and Norway.Full compatibility with the networks of individual countries will depend on specific national software parameters whichcan be set in the product. If you encounter problems with non EC PSTN networks, contact your national technicalsupport service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well asthe machines characteristics:

incorrect electrical supply; incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual

supplied with the machine; replacement of components or original parts using other types, not approved by the manufacturer, or where

carried out by unauthorized persons.

The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical powersupply, unplug it from the supply socket.

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QUICK GUIDEThis chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions,see the relevant sections.

INSTALLATIONFor further details, see the "Preliminary operations" chapter.

+

Connect the fax machine to the telephone line

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Connect the receiver

+

Connect the fax machine to the mains socketBefore connecting it, remove the clip securing the print carriage during transport(see print head compartment).Plug the power cable into the wall power supply socket.

+

Add some printing paper

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Insert the print head

+ +

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Make the fax machines country settings

+

+

Line

+ The display shows the name of a country.

If the country displayed is not the desired one, press / to change it.

To confirm the setting. The display shows the language in which the messages will be displayed.

If the language displayed is not the desired one, press / to change it.

TRANSMISSIONFor further details, see "To send a document" in the "Basic transmission and reception operations" chapter.

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Place the original, without forcing, on the documenttray with the side to be sent face down and then fit thecheeks against either side of it.

Dial the correspondents number (max. 52 digits).

+ +

RECEPTIONFor further details, see "To receive a document" in the "Basic transmission and reception operations" chapter.

COPYINGFor further details, see the "To copy a document" chapter.

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Place the original on the document tray. Theside to be copied must be face down.

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Press to make a single copy or type the desired number of copies (max 9) and then press

and then press

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Press the key until the message "MANUAL RX" appears on thedisplay.

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When the telephone rings, lift the to engage the line.1234567890123456789012345678901212345678901234567890123456789012123456789012

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As soon as you hear the dialling tone, press .

QUICK GUIDE

Using the , and keys, select the contrast,

resolution and reduction values, respectively.

COMPONENTSThe figure shows the external and internal parts common to the four models of fax machine. The second row of keys shown on the left-hand side of the console is only present on models with a built-in telephone answering device. The parallel interface is only presenton the multifunctional models.

Paper support extension

Connection sockets and (only on themultifunctional models) parallel port

Built-in telephonehandset

DisplayThe display consists of two lines of 16characters each. It shows the date andtime, menu items, error messages, reso-lution and contrast values and, for themodel with a built-in telephone an-swering device, the total number ofmessages received.

Paper adjusting lever

Plain paper feed compartment (ASF)Adjustable to the following paper sizes: A4, Letter and Legal.Maximum capacity: 40 sheets (80gr/m2).

Automatic feeder for original documents tobe sent and copied (ADF)Maximum capacity: 5 sheets of A4, Letter and Legal

1 sheet of A5

Operator console

Received or copied document output

Speaker

Paper guides

Print head compartment cover

Print head compartment

Machine serial number plate(see base)Optical reader

With tone dialling, they send atone down the line for specialnetwork services.They scroll "backwards" and"forwards" through charactersand special symbols during theentry of names.

only: dials remote controlcodes.Before or after dialling the fax ortelephone number, temporarilyswitches the dialling mode frompulse to tone.

CONSOLE

The figure shows the operator console of the models with a built-in TAD. The keys on the second row on the left and the LED concern thetelephone answering device and are described in the relevant section.

COPY KEYStarts copying a docu-ment (only with the docu-ment already inserted inthe ADF).

REDUCTION KEYReduces or enlarges the docu-ments to be copied (only withthe document inserted in theADF).RESOLUTION KEY

Adjusts the resolution of thedocuments to be copied (onlywith the document inserted inthe ADF)

CONTRAST KEYAdjusts the contrast of thedocuments to be copied(only with the document in-serted in the ADF).

RECALL KEYWith the handset lifted, gives access to thespecial functions made available by thenetwork manager and commonly knownas REGISTER RECALL (R function).

"ERROR" LED INDICATORSignals an operating fault during transmission orreception.

ONLY MODELS WITH BUILT-IN TELEPHONE ANSWERING DEVICEOn, indicates that there are messages or memos in the memory that have already beenplayed.Blinking, indicates that the memory contains documents that have not been printed, mes-sages or memos that have not been played.Off, indicates that the memory is empty.

TELEPHONE ANSWERING DEVICE KEYSModels with a built-in TAD onlyDescribed in the corresponding chapter.

NUMERIC KEYSDial the fax or telephone number.If pressed for more than a second, auto-matically dial (once set) the telephone orfax number assigned to them (one-touchdialling function).Set any numeric data.Select digits and alphanumeric charac-ters during the entry of numbers andnames.

FUNCTION KEYGives access to program-ming mode.Selects menus andsubmenus.

LAST TX /PAUSE KEY When pressed twice,

redials the last fax number(only with document in-serted in the ADF) or thelast telephone number di-alled.Inserts a pause during thedialling of the telephone orfax number.

STOP KEYUnloads a document from the ADF.Turns off the " " LED indicator.Returns the fax machine to the stand-by mode.Stops the programming, transmission,reception or copying operation inprogress.

START KEYStarts receiving a document.After the fax number has been dialled,starts sending a document (only withthe document already inserted in theADF)Confirms the selection of menus,submenus, parameters and their val-ues and moves on to the next condi-tion.

HOOK KEYAccesses the line: it isequivalent to lifting thereceiver.

CONSOLE

SPEED DIAL/CLEAR KEYAfter two numeric keys (01-32) havebeen pressed, automatically dials (onceset) the telephone or fax number associ-ated with them.Cancels incorrect settings.

EXTERNAL KEYWith the fax machine connected to a private exchange:When pressed before dialling the telephone or fax number gives ac-cess to the public line.

RESOLUTION KEYAdjusts the resolution of the documents to besent (only with the document inserted in theADF).Scrolls "backwards" through the settings of aparameter.Moves the cursor to the "left" during the entry ofnumbers and names.Decreases the speaker volume after pressingthe key.

RX MODE/HOLD KEYSelects the various receptionmethods.

Puts a call on hold during a

telephone conversation.

CONTRAST KEYAdjusts the contrast of the documents to be sent(only with the document inserted in the ADF).Scrolls "forwards" through the settings of a pa-rameter.Moves the cursor to the "right" during the entry ofnumbers and names.Increases the speaker volume after pressing the

key.

TABLE OF CONTENTS

INTRODUCTION 1

PRELIMINARY OPERATIONS 2

TO CONNECT IT TO THE TELEPHONE LINE ............................. 2TO CONNECT THE TELEPHONE HANDSET .............................. 4TO CONNECT IT TO THE POWER SUPPLY ................................ 4TO ADD PAPER ............................................................................ 4TO INSTALL THE PRINT HEAD.................................................... 4TO SET IT UP FOR THE FIRST TIME .......................................... 5

BASIC TRANSMISSION AND RECEPTIONOPERATIONS 9

TO SEND A DOCUMENT .............................................................. 9TO RECEIVE ............................................................................... 12TO SET ONE-TOUCH AND SPEED DIALLING ........................... 13TO PRINT REPORTS AND LISTS .............................................. 15

TO MAKE A CALL 18

TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ 18TO TELEPHONE WITH SPEED DIALLING .................................. 18TO TELEPHONE BY RUNNING A SEARCH INTHE PHONE BOOK ..................................................................... 18

TO MAKE A COPY 19

WHAT DOCUMENTS CAN BE COPIED ...................................... 19TO MAKE A COPY ...................................................................... 19TO GET COPIES OF AN EXCELLENT QUALITY ........................ 19

THE TELEPHONE ANSWERING DEVICE 20

THE TAD CONSOLE ................................................................... 20TO CHANGE OR DELETE THE TAD ACCESS CODE ................ 20OUTGOING MESSAGES ............................................................. 21TO SET THE LENGTH OF MEMOS AND INCOMINGMESSAGES ................................................................................. 22TO LISTEN TO INCOMING MESSAGES AND MEMOS .............. 22TO DELETE MESSAGES AND MEMOS YOU HAVE ALREADYLISTENED TO ............................................................................. 23TO TRANSFER MESSAGES AND MEMOS TO A REMOTETELEPHONE ............................................................................... 23TO OPERATE THE TELEPHONE ANSWERING DEVICEFROM A REMOTE LOCATION .................................................... 24SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERINGDEVICE ....................................................................................... 24TO PRINT THE TAD CONFIGURATION PARAMETERS ............ 25

MORE SOPHISTICATED OPERATIONS 26

OTHER USEFUL RECEPTION SETTINGS ................................. 26OTHER USEFUL TRANSMISSION SETTINGS .......................... 27TO CHANGE THE DATE AND TIME AND THEINSTALLATION PARAMETERS ................................................... 28SENDING/RECEIVING A DOCUMENT IN POLLING MODE ....... 32

TROUBLESHOOTING GUIDE 34

WHAT HAPPENS IF THERE IS A POWER FAILURE ................... 34WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 34IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 34FOR MINOR PROBLEMS ............................................................ 34ERROR CODES .......................................................................... 35SIGNALS AND MESSAGES ........................................................ 36

MAINTENANCE OPERATIONS 38

TO REPLACE THE PRINT HEAD ............................................... 38CLEANING THE PRINT HEAD AND TESTINGTHE NOZZLES ............................................................................ 38TO CLEAN THE ELECTRICAL CONTACTS OF THEPRINT HEAD ............................................................................... 39TO CLEAN THE NOZZLES OF THE PRINT HEAD .................... 39TO CLEAN THE PRINT HEAD PAD ............................................ 39TO CLEAN THE OPTICAL READER ........................................... 40TO CLEAN THE CASING ............................................................ 40TO REMOVE JAMMED DOCUMENTS AND SHEETS OFPRINTING PAPER ....................................................................... 40

TECHNICAL DATA 41

TO USE IT AS A PRINTER 42

SOFTWARE INSTALLATION REQUIREMENTS .......................... 42TO INSTALL THE "LINKFAX" SOFTWARE ................................. 42TO UNINSTALL THE "LINKFAX" SOFTWARE ............................ 42ACCESSING THE ON-LINE DOCUMENTATION ........................ 43NOTES ON HOW TO USE THE COMMUNICATION PORT ........ 43

INDEX 44

1INTRODUCTION

CONSULTING THE MANUALThis manual describes four models of fax machine: the base model,the model with a built-in telephone answering device, and thenthe multifunctional models (base model and model with built-in telephone answering device) which can be connected to aPC and use a colour print head (for the latter two models, see alsothe documentation provided inside the packaging). In the descriptionthat follows, whenever a distinction is to be made between models,the following indications will be given:Models with a built-in TAD: refers to the "model with a built-intelephone answering device" and "multifunctional model with built-intelephone answering device".Multifunctional models: refers to the "multifunctional base model"and "multifunctional model with a built-in telephone answering de-vice".Base model: refers to the "base model" only.

OPERATING PRECAUTIONS Never attempt to repair the fax machine yourself. If you remove

the outer casing, you could get an electric shock or suffer someother kind of injury. Repairs should be carried out by qualifiedtechnical staff only.

If you are to leave the fax machine unused for a long period oftime, you should disconnect it from the power supply: in this way,it will be protected against the risk of damage due to interference orpower surges.

During storms we recommend you unplug the device fromboth the power outlet and the telephone line so as toeliminate all risk of damage.

In case of a voltage drop or power failure, it will not be possible tomake or receive telephone calls as the keypad will be disabled.If it is essential that you make a call in this situation, you must use anemergency telephone approved by the telephone company andconnected directly to the fax machine.

INSTALLATION PRECAUTIONS Place the fax machine on a stable, flat surface free of vibrations, to

prevent it from falling and getting damaged or causing injury topeople.

Keep the fax machine in a dust-free place away from sources ofwater, steam or excessive heat. Do not expose it to direct sunlight.

Keep the fax machine away from other electrical or electronicappliances which may generate interference, e.g. radio, televi-sion, etc.

Ensure that no books, documents, or other objects obstruct normalventilation in any way. Ideally this fax machine should be operatedin an environment with a temperature of between 5C and 35Cand a relative humidity of between 15% and 85%.

Leave enough room in front of the outlet for the unloading oforiginals and received/copied documents, so that they do not fallon the floor.

ABOUT THE INSTALLATION AND SETUPPARAMETERS

As the country default values for each installation and setup param-eter may change due to certification requirements or specific custom-ers needs, these values do not always correspond to those indicatedin the manual: it is therefore advisable to print them before changingthem.

PACKAGE CONTENTSIn addition to the fax machine and this manual, you will find the follow-ing elements in the package:

The cable for connecting the fax machine to the telephone line. The telephone plug (if applicable). The box containing the monochrome print head provided with the

machine. The telephone handset. The paper support. The template for nationalizing the central part of the operator con-

sole. The guarantee. For multifunctional models only: The Linkfax software installation CD (to use the fax machine as a

printer). The print head box.

2PRELIMINARY OPERATIONS

TO CONNECT IT TO THE TELEPHONE LINE

As the connection to the telephone line of the fax machine, ex-ternal answering machine, additional telephone or other devicesis regulated by national standards that vary from one countryto another, the diagrams that follow show some examplesof connections. However, if the connection to the telephone lineis different in your country from those shown in the diagrams,respect the regulations in force in your country.

CONNECTING THE FAX MACHINE

1. Insert the connector of the cable for connecting it to the telephoneline into the "LINE" socket on the fax machine (see diagrams"case 1", "case 2" or "case 3").

2. Insert the connector or the plug (if applicable) at the other end ofthe cable into the wall telephone line socket (see diagrams "case1", "case 2" or "case 3").

CONNECTING OTHER DEVICES (ANSWERING MACHINE,EMERGENCY TELEPHONE, ETC. )

(Case 1 connection)1. Remove, if present, the cover of the "TEL" socket for connecting

the machine to the telephone line on the fax machine, then insertthe connector on the telephone cable of the addition device intothis socket (see diagram).

If you cannot connect the additional device directly into the "TEL"socket, use the relevant adapter (which varies from one country toanother).

If the system to which the fax machine is connected is a system withseveral sockets in series, you must connect the fax machine tothe primary socket.

(Case 2 connection)1. Insert the connector or plug (which varies from one country to

another) of the additional device into the plug-socket (see dia-gram).

(Case 3 connection)1. Insert the plug of the additional device into the wall telephone line

socket (see diagram).

If you want, using the relevant adapter (as for the case 1 connec-tion), you can connect another device to the "TEL" socket forconnection to the telephone line on the fax machine.

CASE 1 CONNECTION

LINE

CORD

FAX

ADDITIONAL TELEPHONE OROTHER DEVICES

B

B

TEL

Connection sockets

WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

3C

OTHER DEVICES

LINE

B

D

BC

TEL

LINE

B

C

LINE

B

D

B

C

D

BCD

CASE 2 CONNECTION CORD

FAX


Connection sockets


CASE 3 CONNECTION (GERMANY) CORDFAX


Connection sockets


OTHER DEVICES

CASE 3 CONNECTION (AUSTRIA) CORDFAX


Connection sockets


4TO CONNECT THE TELEPHONE HANDSET

1. Insert the connector of the handset cable into the socket markedwith the symbol on the fax machine.

2. Place the handset in its seat.

TO CONNECT IT TO THE POWER SUPPLY

Before connecting the fax machine to the mains, removethe clip securing the print carriage during transport(see print head compartment).

1. Insert the plug of the power cable into the wall power socket.

The fax machine automatically runs a short test to check that its com-ponents are working and then the display shows:

For models with a built-in TAD, the display will also show the totalnumber of messages received, in this case "00" beside the mes-sage "AUTOMATIC RX":

The fax machine will remain permanently connected,ready to receive and send documents 24 hours a day.If you want to turn it off, detach the plug of the powercable from the wall socket as the fax machine has no on/offswitch.

If the messages do not appear in the language spoken inyour country, choose the "LANGUAGE" from those avail-able by pressing the following keys in the order indicated:

+ The display shows the country it is set for.If the country displayed is not the desired one, press

/ to change it.

To confirm the setting. The display shows the lan-guage in which the messages will be displayed.If the language displayed is not the desired one, press

/ to change it.

TO ADD PAPER

1. Insert the paper support extension in its slit until it clicks into place.2. Holding the sheets by their upper edge, insert them by letting them

"drop" into the ASF without folding or forcing them.3. Push the sheets against the left side of the ASF using the adjusting

lever.

If you add sheets to the ASF, make sure you place themunder and not on top of those already present.

The fax machine has a memory that enables it to receive upto 21 pages even if you do not add any paper.

TO CHECK THE PRINT FORMAT SET ON THE FAX MACHINE

Once you have manually adjusted the automatic sheet feeder (ASF),to ensure that the fax machine works properly, check that theprinting format set on the fax machine corresponds to the size ofpaper you intend to use. See "To set it up for the first time" laterin this chapter.

TO INSTALL THE PRINT HEAD

51-2 Lift the print head compartment cover by putting your finger in thenotch at its centre, as shown in the figure.

3. Remove the print head from its package and, holding it by the grip,peel off the film covering the nozzles.

4. Avoid touching the nozzles and the electrical contacts with yourfingers.

5. Place the print head in its seat with the electrical contacts facingtowards the front of the fax machine.

6. Push the print head in the direction indicated by the arrow until itclicks into place and close the print head compartment cover.

If, after the print head has been installed, the "CHECK PRINTHEAD" message appears again, try removing it and thenreinserting it, pressing it more firmly into position. If the mes-sage remains on the display, remove the print head andclean the electrical contacts of the print head and the car-riage, see "To clean the electrical contacts of the printhead", section "Maintenance operations".

To replace the print head, see the section "Maintenanceoperations".

AUTOMATIC PRINT HEAD NOZZLE CLEANING AND TESTINGPROCEDURE

Once the print head has been inserted, the fax machine startsthe nozzle cleaning and checking procedure, which is com-pleted by:

the printing, on the sheet loaded automatically, of a diagnostictest sheet containing:- a numbered scale, for checking the flow of ink and the

electrical circuits of the print head nozzles.- a group of graphics and text, so that the printing quality

may be evaluated. the display shows the message: "CHECK PRINT OUT",

"1=EXIT 0=REPEAT".Examine the print test sheet as follows:

Check that the numbered scale is not interrupted at anypoint, that the black areas do not present any horizontalwhite lines: if these conditions, which confirm that the printhead has been inserted correctly and is working properly, arerespected, set the value 1. The fax machine returns to its initialstand-by status and is ready for use.

The display shows the message:

On the other hand, if there are any interruptions or whitelines present, set 0 to clean the nozzles again: if the new printtest continues to be unsatisfactory, repeat the procedure an-other time. Then, if the printing quality does still not meet yourexpectations, clean the electrical contacts and the nozzles asindicated in "To clean the electrical contacts of the printhead" and "To clean the nozzles of the print head", sec-tion "Maintenance operations".

TO SET IT UP FOR THE FIRST TIME

To get started on the fax machine, the only setup and installationparameters you have to set are the country, the language, thedate and time, your name and your telephone number. Theremaining parameters may be left unchanged (default values) orchanged, to adapt the fax machine to your working requirements(see "Setting parameters").

Once the parameters have been set for the first time, subse-quent changes are to be made exclusively as indi-cated in the procedures described in "To set the dateand time and the installation parameters", section "Moresophisticated operations".

As the country default settings for each installation param-eter may be subject to changes due to certification re-quirements or specific users needs, these settings do notalways correspond to those indicated in the manual: itis therefore advisable to print them before changing them:Having set the country and the language (see the proceduredescribed below), press the key until the display shows:

Press the key again to confirm.

SETTING PARAMETERS

From here on, if you think you have made a mistake or wishto abort the procedure in progress during any phase of op-eration, press the key.If no data is entered for about two minutes, the faxmachine will automatically return to its initial stand-bystatus.

It is to be borne in mind that the stand-by status indicatesthat the fax machine is currently idle and is the status fromwhich functions may be programmed.

6+ The display shows the country it was set up for. In this case:

If the country displayed is not the desired one, press / tochange it.If your country is not present among those shown on thedisplay, see the table below:

COUNTRY COUNTRY TO BE SELECTEDArgentina AMERICA LATINAAustralia NZL/AUSTRALIAAustria STERREICHBelgium BELGIUMBrazil BRASILChile AMERICA LATINAChina CHINAColombia AMERICA LATINADenmark DANMARKFinland FINLANDFrance FRANCEGermany DEUTSCHLANDGreece INTERNATIONALHolland HOLLANDHong Kong SINGAPOREIndia INDIAIsrael ISRAELItaly ITALIALuxembourg BELGIUMMexico AMERICA LATINANew Zealand NZL/AUSTRALIANorway NORGEPeru AMERICA LATINAPortugal PORTUGALRest of world INTERNATIONALSingapore SINGAPORESouth Africa S. AFRICASpain ESPAASweden SVERIGESwitzerland SCHWEIZTaiwan TAIWANUK U.K.Uruguay AMERICA LATINAVenezuela AMERICA LATINA

The display shows the language in which the messages willbe shown on the display. In this case:

If the language shown is not the desired one, press / tochange it.

The display shows:

To select the print format

If the print format set on the fax machine does not corre-spond to the print format you intend to use, press the /keys until the display shows the desired paper format "LET-TER" or "LEGAL".

The display shows:

!!

To set the date and time

If you want to select a different format from the one dis-played, press /.

The display shows:

If you want to select the other time format (12-hour), press/.

The display shows:

!!

Enter the new date and time (e.g. 26-07-01; 12:00). Aseach digit is entered, the cursor will move to the next one.

!!

"

If you only want to change a few digits, move the cursor tothem using the / keys and overwrite them with the correctdigits.

If you have chosen the 12-hour time format, the display willshow the letter "p" (post meridiem) or the letter "a" (antemeridiem). To switch from one letter to another, move thecursor to the letter to be changed, using the / keys, andpress the key.

The display shows:

!!

To set your name

To select the characters of each key cyclically.

To move the cursor one place or to leave a space, press/.

To include a variety of special symbols, e.g. &, in yourname.

If there are any incorrect characters: position the cursor onthe incorrect character using the / keys and overwrite itwith the correct character.

To delete the name completely.

7For example, to enter the name "LARA":

Until you have selected the letter "L".

Until you have selected the letter "A".

Until you have selected the letter "R".

Until you have selected the letter "A".

To confirm the name. The display shows:

!!#

To set your fax number

Enter your fax number.

To enter a space, press /.If you make any typing errors, correct them in the sameway as for your name.If you want to include the international code in your number,instead of the zeros, press the * key; the display will showthe symbol +.

To confirm the fax number. The display shows:

#$%

To set it up for the type of lineAt this point, you can connect the fax machine to a public lineor a private line:follow either of the procedures described below and, hav-ing completed it, continue setting up the fax machine startingfrom the step at which the display shows: "OTHERCARR.:ON".

To connect it to a public line:

The display shows:

The dialling mode is a characteristic parameter of theexchange that manages the line on which you have con-nected the fax machine:

pulse dialling, also called decadic; each number di-alled emits a corresponding number of pulses.

tone dialling, also called multifrequency; each numberdialled emits a sound with a specific tone different from thatemitted by the other keys.You must therefore set the correct parameter on the faxmachine: if in doubt about the choice to be made, ask thetelephone network manager.

Press / to display the other dialling mode: "PSTN DIAL:PULSE".

To connect it to a private line (PBX)To connect the fax machine to a private line and be able touse it also on a public line, proceed as follows:

Select the "PBX" parameter. Set the same dialling mode (tone or pulse) as the one

used by the private telephone exchange that manages theline to which you have connected the fax machine. If indoubt about the choice to be made, ask the company thatmanages your private telephone network.

Set the output mode (area code or flash) to access thepublic telephone network from the private telephone net-work.

Set the same dialling mode (tone or pulse) as the oneused by the public telephone exchange.

Press / to view the other available option:

&$#%

The display shows:

#

Press / to view the other dialling mode:

#

To confirm your choice.

Press / to view the other available option:"EXT.LINE:FLASH".If you confirmed the "EXT.LINE:PREFIX" mode, the faxmachine prompts you to enter the number corresponding tothe area code (max. 3 digits).The display shows:

Press / to view the other dialling mode:

Having confirmed the dialling mode to be used by the faxmachine to connect to the public line, simply press the key, before dialling the correspondents fax or telephonenumber, to gain access to it. The display will show the letter"E" (external).

To confirm the connection to the public line or private line.The display shows:

To automatically dial a frequently used codeThis parameter enables you to store a frequently usedcode such as an area code or a code to access analternative telephone operator which is to be dialledautomatically by the fax machine.If you do not want to enable this parameter, press / todisplay the alternative option: "OTHER CARR.:OFF" thenpress the key; then resume the procedure startingfrom the point where the display shows: "REMOTESTART:ON".

The display shows:

8 Enter the name that identifies the area code or the name of

the alternative telephone operator and then press the key. The display shows:

!

$'%

Type the new code (max. 6 digits) and then press the key. The display shows:

!

$%

Type the letter that identifies the code on the display(1 character).

The display shows:

To set the remote control code

The display shows:

!

$ '()%))

Type the code, for example: *8.You can only replace the second "asterisk" in this codeusing a digit from 0 to 9.If you do not want to set any code, press / to display thealternative option: "REMOTE START:OFF" and move onto the next step.

To confirm your choice. The display shows:

To recognize the ring frequency

If you do not want to enable this parameter, press the key and then resume the procedure from the point wherethe displays shows: "RX SILEN.:OFF".

Press / until the display shows:

The display shows:

Call the fax machine with the desired frequency so that itdetects it. The display shows:

The display shows:

To enable/disable silent reception

Press / to display the alternative option: "RX SILEN.:ON".


To set the number of rings

Press / to view the other available values: "01", "02","04" and "08".


To set the time of the acoustic signal

Press / to view the other available values: "15", "30" or"40".


"

To set the silence time

Press / to view the other available values: "3", "4", "8","10" and "OFF".


To print the parameters

Press the key to start printing or the key toreturn the fax machine to its initial stand-by status.

HOW TO INTERPRET THE PARAMETERS

A more detailed explanation of the meaning of the parameters andtheir application is given in "To set the date and time and theinstallation parameters", section "More sophisticated opera-tions".

9BASIC TRANSMISSION AND RECEPTION OPERATIONS

Now that your fax machine has a name and number, you can use it to:

send documents (also in broadcast mode, from the memory, or bypolling)

receive documents (also by polling) make telephone calls (see the section "To make a call") copy documents (see section "To make a copy").

TO SEND A DOCUMENT

WHAT DOCUMENTS MAY BE USED

Dimensions Width min. 148 mm - max. 216 mm Length min. 105 mm - max. 600 mmThicknessfrom: 60 - 90 gr/m2 (max. 5 sheets)

50 - 140 gr/m2 (1 sheet at a time)

For documents of a different size from those specified, youcan use a transparency with rear sheet.

NEVER USE

curled paper excessively thin paper torn paper damp or set paper excessively small paper crumpled paper carbon paper

In addition, in order to avoid damaging your fax machine and invali-dating your guarantee, make sure that the documents you are to usedo not contain:

staples paper clips adhesive tape correcting liquid or glue that has not yet dried.

For all these cases, photocopy the document and send the copy oruse a transparency with a rear sheet.

TO PLACE THE DOCUMENT IN THE ADF

Place the document, without forcing, on the automatic document feeder(ADF) with the side to be sent face down and then fit the cheeksagainst either side of it.The display shows:

TO ADJUST THE CONTRAST AND RESOLUTION

Before sending a document you can make some adjust-ments so as to optimize the printing quality.

To choose the contrast on the basis of the following crite-ria:

NORMAL, if the document is neither too light nor toodark. "NORMAL" appears on the bottom line of the dis-play.

LIGHT, if the document is dark. "LIGHT" appears on thebottom line of the display.

DARK, if the document is light. "DARK" appears on thebottom line of the display.

To choose the resolution on the basis of the followingcriteria:

STD (STANDARD), if the document contains easily leg-ible characters. An "arrow" appears on the bottom line ofthe display in line with the " " symbol printed on theconsole.

FINE, if the document contains very small characters ordrawings. An "arrow" appears on the bottom line of thedisplay in line with the " " symbol printed on the console.

HALF TONES, if the document contains shaded areas.An "arrow" in line with the " " symbol and an arrow inline with the " " symbol printed on the console appearon the bottom line of the display.

TO SEND A DOCUMENT

Place the document in the ADF. The display shows thedefault contrast and resolution values: NORMAL and (standard), respectively.If you want, change the contrast and resolution values asdescribed previously.

On the numeric keypad type the number of the correspond-ent to whom you want to send the document (max. 52digits).

To start sending the document.

If the document is sent correctly, once this operation hasbeen completed, the display will show the message "TXCOMPLETED" for a few seconds and then the initial stand-by status.

10

If you have entered any incorrect digits: position the cursor,using the / keys, to the incorrect digit and overwrite it withthe correct one; if you want to delete the number altogether,

press the key.

If you want you can dial the correspondents number usingthe quick dialling procedures, see "To set one-touch andspeed dialling", "To send a document with one-touchdialling" and "To send a document with speed dial-ling".

If you want to abort the transmission in progress, pressthe key. The fax machine unloads the document fromthe ADF and returns to the initial stand-by mode.If the document to be removed consists of more than onesheet, before pressing to unload the first, remove allthe others by hand.

TO HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT


To hear the dialling tones. The display shows:

On the numeric keypad type the number of the correspond-ent to whom you want to send the document (max. 52digits).As soon as you hear the tone of your correspondents faxmachine, press to start sending the document.If the document is sent correctly, once this operation hasbeen completed, the display will show the message "TXCOMPLETED" for a few seconds.

TO SEND A DOCUMENT WITH THE RECEIVER RAISED


Lift the receiver to engage the line. The display shows:

On the numeric keypad type the number of the correspond-ent to whom you want to send the document (max. 52digits).

If your correspondents fax machine is set up for auto-matic reception, you will hear the fax machine signal.If it is set up for manual reception, the correspondenthimself will answer so you can ask him to press the startkey on his fax machine, after which you will hear the faxmachine signal.

To start sending.

If the document is sent correctly, once this operation hasbeen completed, the display will show the message "TXCOMPLETED" for a few seconds and then the initial stand-by status.

If you forget to hang up after completing the transaction, thefax machine will emit a beep to prompt you to hang up.

AUTOMATIC REDIAL

If no connection is established due to line errors or because thecorrespondents number is busy, the fax machine automaticallyredials the number up to three times.

TO CALL THE CORRESPONDENT AGAIN WITHOUT HAVING TODIAL HIS NUMBER MANUALLY

The fax machine always saves the last number dialled, which you

may therefore redial by pressing the key twice.

TO DIAL A FREQUENTLY USED CODE AUTOMATICALLY

Once programmed to do so (see "To set it up for the first time",section "Preliminary operations"), the fax machine will allow you tostore a frequently used code such as an area code or a code foraccess to an alternative telephone operator.

Automatic code dialling is activated by pressing the key beforedialling the correspondents number.If the fax machine is connected to a private line (PBX) , the keyis to be pressed twice before dialling the correspondents number.

TO SEND A DOCUMENT AT A PRESET TIME (BROADCASTTRANSMISSION)

This function enables you to solve time zone problems ifyour correspondent is located thousands of kilometres awayand to avoid paying high prices by choosing time bandswhen there is less traffic on the telephone lines.Place the document in the ADF. The display shows thedefault contrast and resolution values: NORMAL and (standard), respectively.

11

If you want, change the contrast and resolution values asdescribed previously.

Until the display shows:

The display shows:

Enter the time at which you want to send the document. Forexemple "16:50".

The display shows:

Dial your correspondents number in any of the availablemethods: directly on the numeric keypad or using the one-touch keys or speed dialling codes (see "To set one-touchand speed dialling").

To confirm the setting. The display shows:

You can delete the "broadcast transmission" setting by re-moving the document from the ADF or pressing the key.

TO CHANGE/DELETE A BROADCAST TRANSMISSION THAT ISALREADY SET


The display shows:

The display shows:

!

If you want to delete the transmission set, press the/ keys: the display shows the message "CANCEL SET-TING?", then press to confirm deletion. The faxmachine automatically returns to the initial stand-by mode.If you want to change the time at which the document is to besent or the number of the correspondent to whom you wantto send the document, take the following steps:

The display shows:

Overwrite with the new time and then confirm the setting by

pressing the key or confirm the existing time by press-

ing the key. The display shows:

If you want to restore the current time, press the key,

the key straight away.

Overwrite with the new number and confirm the setting by

pressing the key or confirm the existing one by press-

ing the key straight away. The display shows:

"

TO SEND A DOCUMENT TO SEVERAL CORRESPONDENTS

The fax machines memory allows you to send a document (evenat a preset time: "Delayed transmission") to several correspond-ents (max. 10): "Broadcast transmission". See "To send a docu-ment from the memory".

TO SEND A DOCUMENT FROM THE MEMORY


The display shows:

The fax machine starts to save the document. Once saved,the display shows the message "DOC.N. XXXX" and then:

Enter the time at which you want to send the document , for

exemple "16:50", then press the key or press the

key straight away to confirm the current time. Thedisplay shows:

Dial your correspondents number in any of the availablemethods: directly on the numeric keypad or using the one-touch keys or speed dialling codes (see "To set one-touchand speed dialling").

12

The fax machine prompt you to enter another number:

If you want to send the document to more than one corre-spondent, repeat the previous two steps the necessarynumber of times and then press the key to terminatethe procedure.If you want to send the document to one correspondentonly, press the key without entering any numbers.Once the procedure has been completed, the display shows:

The fax machine enables you to set one broadcast transmis-sion from the memory at a time.

The fax machine automatically deletes all the transmissionscompleted successfully from memory.

TO CHANGE/REPEAT/DELETE A TRANSMISSION FROM THEMEMORY THAT IS ALREADY SET

The display shows:

The display shows:

The display shows:

!

Press / to view the other available options: "CHANGEPARAM.?" or "CANCEL SETTING?".

To confirm your choice.

PRINT SETTING? To print the memory transmissionparameters only. When it has finished printing, the fax ma-chine returns automatically to its initial status.CANCEL SETTING? To clear the setting. The fax ma-chine returns to its initial standby status.CHANGE PARAM.? To change the correspondentsnumber or the time at which you want to send the document.The display shows:

From this point on, proceed as indicated in the last threesteps of the procedure in "To send a document from thememory".

If the transmission from the memory is already in progress,the display will show the message "TRANSMITTING..."; inthis case, as mentioned previously, you cannot change it.

TO RECEIVE

You can set up the fax machine to receive the documentssent by your correspondents in four separate modes,that you may access by pressing the key.

Manual reception, for all occasions in which you arepresent and you can therefore answer the calls yourself.


When the telephone rings, lift the handset to engage theline. The display shows:

As soon as you hear the fax machine signal or if the corre-spondent asks you to receive a document. The displayshows:

Hang up.The fax machine starts to receive and the display showssome information about the reception in progress, includingthe your correspondents fax number or, if programmed,his name.Once the document has been received, the display showsthe message "RX COMPLETED" for a few seconds andthen the stand-by mode.

Automatic reception, for all occasions in which you areout but want to receive documents anyway. This is themode originally set on your fax machine; should it not beset in this way, press the key until the display shows"AUTOMATIC RX 00".The document is received as in manual reception mode.

Automatic reception with recognition of the type ofcall. In this reception mode, after a given number of rings(default setting: 2 rings), the fax machine connects to thetelephone line and is capable of recognizing whether theincoming call is a fax call or a telephone call.


The action taken by the fax machine in this reception modedepends on who is calling:- If the caller is another fax machine, after two rings your

fax machine automatically prepares to receive a docu-ment.

- If the caller is a telephone, after two rings, the fax machineemits an acoustic signal for about 20 seconds and thedisplay shows "LIFT HANDSET". If you do not lift thereceiver within 20 seconds, the fax machine automati-cally prepares to receive a document.

If you lift the receiver before the fax machine connects to thetelephone line and you hear the dialling tone, press the

key and then hang up. Reception with telephone answering device. In this re-

ception mode, the TAD receives the calls, records any mes-sages left by the correspondent and, if he wants to send youa document, enables the fax machine to receive it.

13

For the models with a built-in telephone answeringdevice, see the relevant section.If you connect an external telephone answering de-vice, make sure that the number of rings after which theanswering device is activated is less than the one set onthe fax machine (see "To change thenumber of rings",section "More sophisticated operations").Until the display shows:

On the models with a built-in telephone answering de-vice, this message is only displayed if you have storedoutgoing message 1.

Any kind of reception may be stopped by pressing the key. The fax machine then returns to the initial stand-by mode.

TO SET ONE-TOUCH AND SPEED DIALLINGThe fax machine is also capable of carrying out quick diallingprocedures, such as one-touch dialling and speed dialling, butthese functions must be duly set.

ONE-TOUCH DIALLING

You can assign each of the 10 numeric keys (0 - 9) a faxnumber, a telephone number and a name which will bedialled automatically when you press this key for more thana second.To associate a fax number with a name:

Unti

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