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Open GL Balance Loads

This section shows the required file format and data validation applied to Open GL Balance loads. Asshow in table 4.3.1.1 above, data from each line of the load file is entered into one Oracle standardinterface table, depending on the columns populated, which are responsible for the import of:

Open GL Balances data - GL_INTERFACE

The final import into Oracle General Ledger is via Oracles Program Import Journals concurrent request,the navigation for which is shown in table 4.3.1.2; this request can be run either manually as required orscheduled at regular intervals. The concurrent request output file reports any errors encountered at thisstage, with the standard table GL_INTERFACE_ERRORS containing further information.

Data File Format

Table 5.1.1.1 describes the expected file format for the load of Open GL Balance data as stated above,the first two lines in all data files are respectively the expected record count and the date/time stamp.

Open GL Balance File Format

No Field Description

1 ORIG SYS INVOICE NO Original system reference Mandatory field

2 INSERT / UPDATE FLAG Insert or update indicator (I Insert, U Update)

3 DESCRIPTION Line description

4 INVOICE DATE Entry date

5 INVOICE TYPE Invoice type (e.g. MIGRATION_INVOICE)

6 CURRENCY Line currency code (e.g. GBP)

7 REVENUE ACCOUNT Revenue account code combination

8 RECEIVABLE ACCOUNT Receivable account code combination

9 ORIG SYS CUSTOMER REF Original system reference used to migrate the invoice customer

10 ORIG SYSTEM BILL REF Customers original system reference for the Bill-to address

11 ORIG SYSTEM SHIP REF Customers original system reference for the Ship-to address

12 VAT CODE Tax code

13 TERMS CODE Payment terms code

14 ORDER NO Oracle order number

15 BATCH SOURCE Payment batch source code (e.g. MIGRATION)

16 LINE NO Invoice line number

17 LINE TYPE Invoice line type (e.g. LINE or TAX)

18 QUANTITY Line quantity

19 UNIT PRICE Line unit price

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Open GL Balance File Format

No Field Description

20 EXTENDED LINE VALUE Line extended amount (quantity x unit price)

21 UNITS CODE Line Open GL Balance units of measure

22 SALES REP Sales rep name

23 SET OF BOOKS Set of books (if there is only one for it is used by default)

24 ORGANIZATION Organization name (e.g. MED PLM (OU))

25 LAST UPDATE DATEFields 25 28Standard Oracle who columns defaults applied ifleft blank

26 LAST UPDATED BY

27 CREATION DATE

28 CREATED BY

29 OPEN GL BALANCE NUMBER Invoice Open GL Balance number

Table 5.1.1.1 Open GL Balance File Format

Data Validation

The following validation is performed for each data row; this is over and above the standard Oraclevalidation performed during load from the Open Interface.

Open GL Balance Record Validation

FieldNo

Field Validation

Error Message

5INVOICE_TYPE

Validated against table RA_CUST_TRX_TYPES; column TYPE

Invoice Type not setup/out of date in Oracle

6

CURRENCY_CODE

Validated against table FND_CURRENCIES; columnCURRENCY_CODE

Invalid or disabled currency code "GBPX"

9

ORIG SYS CUSTOMER REF

Validated against table HZ_CUST_ACCOUNTS; fieldORIG_SYSTEM_REFERENCE

Customer not setup in Oracle

10 ORIG SYSTEM BILL REF

Validated against table HZ_CUST_ACCT_SITES_ALL; columnORIG_SYSTEM_REFERENCE where SITE_USE_CODE is BILL_TO

Customer Bill To Address not setup in Oracle

11 ORIG SYSTEM SHIP REF

Validated against table HZ_CUST_ACCT_SITES_ALL; columnORIG_SYSTEM_REFERENCE where SITE_USE_CODE is SHIP_TO

Customer Ship To Address not setup in Oracle

12 VAT_CODEValidated against table ZX_RATES_B; column TAX_RATE_CODE

Vat Code not found for Invoice Ref# nnnnn

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Open GL Balance Record Validation

FieldNo

Field Validation

Error Message

13 TERMS_CODEValidated against table RA_TERMS; column NAME

Payment Terms not setup/out of date in Oracle

21 UNITS CODE

Validated against table MTL_UNITS_OF_MEASURE; columnUNIT_OF_MEASURE

Unit of Measure not setup in Oracle

22 SALES REPValidated against table RA_SALESREPS_ALL; column NAME

Sales Rep not setup/out of date in Oracle

23 SET OF BOOKS

Validated against table GL_SETS_OF_BOOKS; columnSHORT_NAME;

Organization Plymouth (OU)X is invalid

29 OPEN GL BALANCE_NUMBER

Validated against table MRL_SYSTEM_OPEN GL BALANCE S_B;

column SEGMENT1.

Open GL Balance not setup in Oracle ... line n

Table 5.1.2.1 Open GL Balance Record Validation