Valtion talous- ja henkilöstöhallinnon palvelukeskus | www.palkeet.fi

Palkeet – road to Winshuttle Foundation

Presenter Juha Ilanmaa

Finnish Government Shared Services Centre for Finance and HR - Palkeet

The Finnish government has been using shared services for its finance and HR since 2005 On 1.1.2010 four shared service centres were administratively merged into one single centre under the jurisdiction of the Ministry of Finance The merged service centres were from

Judicial Administration Defence Forces Interior Affairs Administration a unit operating under the State Treasury

Following the instruction set out by the Finnish Government, the various administrations transitioned to a client-based relationship with the shared service centre by the end of 2009 (the final transitions by 2011)

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The Central Government Services GroupThe Service Centre model is an important part of productivity actions in the government’s support functions Palkeet’s goals are derived from the Ministry of Finance’s performance steering and Palkeet’s strategy The services have been adapted to be used in the government’s financial and HR processes

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Haus LtdHansel

Ltd Senate Properties (state owned

business enterprise)

Ministry of Finance

C L I E N T S

The State Treasury

Government ICT Centre

Palkeet Service Production Key Figures 2014

100 customers within the government: agencies, institutions, foundations

1.3 million purchase invoices

0.6 million sales invoices

1.2 million pay-slips

financial statements for 63 accounting departments

+ to 5 foundations and orders

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References

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A short primer on Kieku -project

Kieku –project consolidates HR and FI to a SAP solution Payroll, vacations external CGI-solutions with integration to SAP

Project origins at 2008, expected to end in 2016 At the end of year 2016 almost all Governmental branches will be imported into Kieku, HR data of 70000 – 80000 employees Budget 2008-2016 125 M € Role of Palkeet increasing towards the Projects end Expected benefits

20% more efficient HR and Financial activities Comparable data across Government branches Consolidation of payroll, financial etc. methods

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Winshuttle as part of Kieku

Current WS Connect licenses 9 Transaction Dev, 16 Runner, distributed to different branches

Current activities, mainly mass data input via WS Transaction New customers, in addition to migration process we have been filling blanks Organizational changes New Projects into FICO Position data (related to organization) Some numerics (TOP 5 records per Tx, 1.1.2010 !)

PA30 – 137660 FM02 – 84468 AS91 – 69657 PP03 – 44315 CJ20N - 40305

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Winshuttle Foundation

Contract signed 6/2015 Delays in implementation from Vacation downtime, complexities with environment (not WS based)

Expectations: New tools: Central, Query, Server

Central for focusing development, user and license management, security and reporting Query for better handle of master data, enhanced Ad Hoc, part of Forms? Server based script execution

Timed execution

Efficiency through parallel working methods, no ”Excel-lock”

Later in the future Forms and workflows

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Valtion talous- ja henkilöstöhallinnon palvelukeskus | www.palkeet.fi

Thank You !

Additional information

Palkeet: http://www.palkeet.fi/

Kieku: http://www.statetreasury.fi/en-US/Agencies_and_institutions/Implementation_of_Kieku_in_central_government