Embed Size (px)
Citation preview
0
Project Management 412
Project Assignment Number 1: Project Plan
Group: E1
Group Members
Nina Du Toit 15286363
Mark Marais 15368122
Ryno Beyers 15407756
Mohammed Karjiker 15137775
Wolfgang ( Bill ) Edmayr 15462463
1
Contents:
Page
Project Scope Statement………………………………………………….…………………………….….…2
a. Company Background……………………………………………………………………...2
b. Objectives………………………………………………………………………………....…2
c. Deliverables……………………………………………………………………………….…3
d. Milestones………………………………………………………………………………...….4
e. Work Breakdown Structure…………………………………………………………………5
f. Technical Requirements…………………………………………………………………….6
g. Limits and Exclusions…………………………………………………………………….....7
h. Customer’s Appropriate Review & Approval Procedures.....………………………….8
Appendix ………………………………………………………………………………………………………..10
a. Planning………………………………………………………………………………...…….11
b. Baseline Project Plan……………………………………………………………….…….…16
c. Budget………………………………………………………………………………………...17
d. Minutes of Meetings………………………………………………………………….…...…28
2
Project Scope Statement
a. Company Background ( Directly off Simproject Simulation Information)
D&J Plastics is a 10-year old plastics manufacturing company located in the Midwest. They specialize in developing
parts for industrial use using injection molding and extrusion technologies. Their specific specialty lies in the area of
developing made-to-order parts for the automotive after-market, although their product catalog includes products used
within many industries, both marketed directly to consumers and those sold to manufacturers and retailers. D&J
Plastics is a privately owned company with projected revenues for FY2003-2004 of $15 million. In recent years, the
company has begun to broaden its capabilities by developing design and engineering expertise in-house. This
approach has allowed the company to expand its business opportunities by developing products for other firms that
lack specific knowledge of plastics engineering and/or manufacturing. The impetus to expand in-house engineering
capabilities at D&J has been identified by upper management as a necessary means for continuing to enhance
business opportunities and revenue generation in this highly competitive marketplace. The goal of D&J is to continue
to develop in-house engineering and new product development to a level that will provide a sustainable competitive
advantage for the firm over competitors in both the local and national markets. Recognizing the value of project
management procedures, D&J has committed to improving their new product development through project
management in the past three years. The company’s objective is to re-engineer existing products and develop new
products in a cost-effective manner while meeting customer needs. D&J seeks to use exclusivity agreements and
patents to protect its revenue generation for these products.
b. Objectives
• Ensure projects are delivered within budget
• Ensure projects are delivered within schedule commitments
• Deliver quality solutions – reduced errors, improved effectiveness and appropriate risk management and
internal control
• Continuous process improvement via collaboration
• Implement project communication and oversights
• Ensure development of in-house engineering and new product development to a level that will provide a
sustainable competitive advantage for the firm over competitors in both the local and national markets
• expand in-house engineering capabilities at D&J
• enhance business opportunities
• enhance revenue generation
• Ensure project management executions results in new and existing products being developed in a cost-
effective manner while meeting customer needs.
• Legal aspect- ensures D&J uses exclusivity agreements and patents to protect its revenue generation for
these products.
• Ensure customer satisfaction
• Ensure product is user friendly
• Ensure there is a support structure for the product
3
c. Deliverables
The following deliverables relate to the 53 tasks that will be undertaken in the project.
Division Specific deliverable to be approved Releva nt Task/s
Market Assessment
Marketing Evaluation
Customer Preference Study
Business Evaluation
Evaluate Market
Customer Preference Study
Business Evaluation
Procurement
RFQ’s
Production Sample
Vendor Selection
Develop and Issue RFQ’s
Issue Sample
Identify vendors
Supplier Quality
Supplier Process Analysis
Sample Part Analysis
Perform Supplier process
capability, Qualify Supplier
Approve sample parts
Design
Design and Development Plan
Design Specification Report
Risk Analysis
Final Design Report
Design and development Plan
Design specifications
Risk Analysis
Design labeling, Approve Design
Engineering
Engineering Specification Report
Functional Model
Model Design Report
Initial Engineering specifications
Build functional model
Approve model design
Engineering Quality
Testing protocol report
Test Results Report
Product Release Plan
Evaluate design specifications,
Develop testing protocol
Test prototype, Evaluate results of
tests and identify weaknesses
Product Release Meetings
Manufacturing
Process Engineering Plan
Production Plan
Production Control Plan
Production Part Analysis
Pilot Test Report
Production Release Report
Process engineering plan
Develop production plan
Develop production control plan
Approve production parts
Production pilot test
Contracting for deliveries, submit
production purchase order,
debugging production system,
production release
Commercialization
Marketing Plan
Marketing Program
Advertising campaign proposal
Product Launch report
Develop preliminary marketing plan
Develop marketing program
Advertising campaign
Product Launch
Project Management Project Status Reports Project Management of every
period
4
d. Milestones
Period/Milestone Critical period days ID of critical tasks Duration ID of
milestone
hours Date of
milestone
1 7.06+8.25+12.31+5.1
3
2,3,4,5 32.75 69 262 2011/03/31
2 6+22 16,17 28 70 224 2011/05/10
3 28 52 28 71 224 2011/06/17
4 5+4+5 20,21,23 14 72 112 2011/07/07
5 7+4+10 24,25,26 21 73 168 2011/08/05
6 18 27 18 74 144 2011/08/31
7 5+14 9,12 19 75 152 2011/09/27
8 15 39 15 76 120 2011/10/18
9 4+4 29,30 8 77 64 2011/10/28
10 10+7+3 14,31,37 20 78 160 2011/11/11
11 8.5+5+8 41,42,43 21.5 79 172 2011/12/13
12 2+5+4+3+3 49,45,46,47,54 17 80 136 2012/01/05
totals 242.25 242.25 1938
Milestones are the target tasks achieved for a particular period for this project. The milestones for this project are
represented in the table above. The identification of each milestone is listed in column 5 above with milestone 1
identified as ID 69 till milestone 12 identified as 80.
• Milestone 1 involves locating and defining the market of the product.
• Milestone 2 creates a preliminary market plan while developing a design plan and design specs for the
product
• Milestone 3 stipulates the training of sales team and developing an advisement campaign while identifying
possible risk factors
• Milestone 4 involves the approving of the design plan and initial engineering spec.
• Milestone 5 validates the consistency of product functionality, product design and engineering plans and the
release of pre product specifications
• Milestone 6 evaluates the design specifications and the construction of a functional model with a development
and issue of a RFQ.
• Milestone 7 issues a sample product and develops testing protocol for prototype while investigating quality
control and procurement.
• Milestone 8 designs process engineering plan and tests prototype.
• Milestone 9 approves the model design, validates the design review and approves sample parts while testing
the prototype.
• Milestone 10 identifies the specific machine and manpower resources needed to produce the requirements for
the product as well as assessing the necessary quality requirements.
• Milestone 11 evaluates all supplier responses to RFQ and notifies those selected as well as initialization the
manufacturing process.
• Milestone 12 includes production and manufacturing of the product.
5
e. Work Breakdown Structure
Heading
Design
Design and
development plan (2)Design specs (2)
Identifying testing
requirements (3)Risk analysis (3)
Design labeling (4) Approve design (4)
Commercialiazation
Develop
preliminary marketing plan (2)
Develop marketing
program (2)
Train sales team (3)Advertising campaign
(3)
Show functional
model at trade show (8)
Product launch (12)
Engineering
Initial engineering
specs. (4)
Design verification
activities (5)Verification design
review (5)
Release pre-
production specifications (5)
Build function
model (6)
Design validation
activies (8)
Validation design
review (9)
Approve model
design (9)
Design transfer
activies (10)
Engineering Quality
Evaluate design
specifications (6)
Develop testing
protocol for prototype (7)
Test prototype (8)
Evaluate results of tests and
identify weaknesses (9)
Product release
meetings (10)
Manufacturing
Process engineering
plan (8)
Develop production
plan (10)
Develop production
control plan (11)
Approve production
parts (11)Contracting for
deliveries (11)
Production release
(12)Submit production
purchase order (12)
Production pilot
test (12)
Debugging
production system (12)
Market Assesment
Evaluate market (1)Develop Business
opertunity (1)
Customer
preference study (1)
Business evaluation
(NPV, etc) (1)
Procurement
Identify vendors (6)Develop and Issue
RFQ (6)
Issue sample
(production equivalent (7)
Asses RFQ responses
and select vendors (11)
Project
Management
Project
Management Period 1
Project
Management Period 2
Project
Management Period 3
Project
Management Period 4
Project
Management Period 5
Project
Management Period 6
Project
Management Period 7
Project
Management Period 8
Project
Management Period 9
Project
Management Period 10
Project
Management Period 11
Project
Management Period 12
Supplier Quality
Perform supplier
process capability (7)
Approve sample
parts (8)
Quality Supplier (10)
6
f. Technical Requirements
Summary of product:
The product desired is to be a new plastic composite used in a large variety of applications. The client wants to use
the specified composition to create a new plastic used for industrial sized containers to replace large metal containers.
The desire is to use the containers to completely replace industrial sized metallic waste containers in the hopes of a
greener product.
Product Requirements:
1. The product must be recyclable.
2. The product should be cheaper and easier to produce than the current metal container used in industrial
applications.
3. The product must satisfy all green product requirements and have a “green-label”.
4. The product must at least meet and preferably surpass all strength or endurance capabilities of the metal
container.
5. The product must be able to handle extreme temperature and environmental conditions on an industrial scale.
6. The product should be light and easy to manoeuvre.
7. The product must not become susceptible to any materials or liquids placed within the container. i.e. must not
become foul-odoured because of its containments etc.
8. The product should not be an eyesore.
9. The product must be of feasible composition so that a water or other non-toxic based paint can effectively and
efficiently colour or texture the product.
Project Requirements:
1. The project takes place from the 15th February 2011 to the 5th of January 2012.
2. There has to be a completed Market assessment on the feasibility of the product.
3. The procurement of the quote of the product must be established.
4. The capabilities of the suppliers must be identified.
5. Design of the entire product must be completed including specifications, risk analysis, design analysis and the
possible testing requirements.
6. All engineering specifications must be completed regarding pre-production specifications, a functional model
of the product, the validation of the product and secure final approval of engineering, design and
manufacturing.
7. The quality of the product from an engineering standpoint must be evaluated including the testing of the
prototype and a evaluation of all results with all weaknesses identified.
8. The manufacturing process must be established with all relevant tasks completed including the contracting of
deliveries and a production pilot test.
9. Finally the commercialization of the completed product must be completed including a marketing program, the
procurement of a sales team, an advertising campaign and an official launch date of the product.
7
g. Limits and Exclusions
Limits
The limits associated with the company D&J for re-engineering of existing products and developing new products.
The company has recently expanded in its capabilities by developing design and engineering expertise in-house. This
approach has lead to an expansion of the company’s business. D&J thus tend to continue to develop in-house
engineering and develop new products at a competitive level. D&J have therefore acquired the expertise of a project
manager. D&J’s new development and re-engineering have outlined the following limits for this specific project.
1) Cost effective. The project has been given a specific budget of $380 000,
2) Time constraint. The project is run over a specific time interval, 243 days divided into 12 periods containing an
overall of 53 tasks.
3) Environmental constraints for the product. As the company is a plastic manufacturing company
environmentally friendly concepts need to be addressed.
4) Environmental responsibility for project. Engineering’s involved with the project need to be as environmentally
friendly as per regulations.
5) Specific standards and regulations. In developments of new products the specific standards and regulations
need to be followed.
6) Regular informatory meetings. As the company is new to this branch of development the stake holders need
to be regularly informed.
7) Functionality. The acquired recourses need to function at optimum capacity due to the time constraint and
functionality needs to be as high as possible.
Exclusions
The exclusions of the project are a minimum as the project involves market assessment, commercialization, design,
engineering, engineering quality, procurement and manufacturing. However the project ends after the product launch
and debugging of the product system, the exclusions of the product are listed below.
1) The project doesn’t continue production after initial launch.
2) The project doesn’t involve services of the product or follow up development on the product.
3) Once the Product is launched and debugged the project is terminated.
4) Project team is not involved in any manufacturing of products except for the project product.
5) The Project stipulates that no resource may quit until the project manager releases the individual of his/her
responsibilities.
8
h. Customer’s Appropriate Review & Approval Procedu res
Several of the deliverables of the project team need to be reviewed and approved by the customer, D& J Plastics.
Each task is assigned a person to undertake it and someone in the project team to approve it. The customer does not
want to be bothered after every deliverable is finished to review and approve it so they have asked to get feedback of
the deliverables of each phase from the divisions of the project team. Each deliverable, however, must be reviewed
and approved some or other time. The customer request directs the reviewing procedure of the deliverable through
the correct managerial path.
Periodically each project team approver of a division is required to give feedback to the customer approver and then
the customer approver will review the tasks that are complete and the ones that are under construction. The divisions
are listed below in the table, with the appropriate project team and customer approvers.
As one can see on the planning (which can be found in the Appendix), a project status meeting has been scheduled
for each period. This will give the project team approver an opportunity to review actions that have taken place and
also for him or her to meet with the respective customer approver.
Phase Specific deliverable to be approved Project Team
Approver Customer Approver
Market Assessment Marketing Evaluation
Customer Preference Study
Business Evaluation
Marketing Manager Marketing Director
Procurement RFQ’s
Production Sample
Vendor Selection
Engineer Procurement Manager
&Senior Engineer
Supplier Quality Supplier Process Analysis
Sample Part Analysis
Quality Engineer Procurement Manager &
Head Quality Inspector
Design Design and Development Plan
Design Specification Report
Risk Analysis
Final Design Report
Senior Product
Designer
Operations Manager
Engineering Engineering Specification Report
Functional Model
Model Design Report
Engineer Senior Engineer
Engineering Quality Testing protocol report
Test Results Report
Product Release Plan
Engineer & Quality
Engineer
Senior Engineer & Head
Quality Inspector
Manufacturing Process Engineering Plan
Production Plan
Operations Specialist Operations Manager
9
Production Control Plan
Production Part Analysis
Pilot Test Report
Production Release Report
Commercialization Marketing Plan
Marketing Program
Advertising campaign proposal
Product Launch report
Marketing Manager Marketing Director
Project
Management
Project Status Reports Project Manager Board of Directors
10
Appendix
Page
e. Planning…………………………………………………………………………………….11
f. Baseline Project Plan……………………………………………………………….……16
g. Budget……………………………………………………………………………………...17
h. Minutes of Meetings………………………………………………………………….……28
11
a. Planning 1 2 1 2 1 2 SUMMARY OF ACTIONS
TASK
PE
RIO
D
ASSIGNED RESOURCE
Pro
j Man
ager
Juni
or M
arke
ting
Spe
cial
ist
Juni
or M
arke
ting
Spe
cial
ist
Mar
ketin
g
Man
ager
Ju
nior
Pro
duct
Des
igne
r S
enio
r P
rodu
ct
Des
igne
r O
pera
tions
Spe
cial
ist
Q
ualit
y E
ngin
eer
Qua
lity
Eng
inee
r
Eng
inee
r
Eng
inee
r
EV
EN
TS
TR
AIN
ING
BID
DIN
G
FIR
ING
0
BID BID BID BID BID
proj
ect s
tatu
s
mee
ting
and
team
mee
ting
lots
of b
iddi
ng!
0
0
0
0
Project Management
Period 1 1 Project manager
BID
proj
ect s
tatu
s m
eetin
g an
d
team
mee
ting
seni
or p
rodu
ct d
esig
ner
Evaluate market 1 Junior marketing specialist
Develop Business
opportunity 1 Marketing manager
Customer preference study 1 Junior product designer
Business evaluation (NPV,
etc.) 1 Junior marketing specialist
Develop preliminary
marketing plan 2 Junior marketing specialist
stat
us
mee
ting
and
team
mee
ting
juni
or
mar
ketin
g
spec
ialis
t
Develop marketing 2 Marketing manager
12
program
Project Management
Period 2 2 Project manager
Design and development
plan 2 Junior product designer
Design specs. 2 Senior product designer
Train sales team 3 Junior marketing specialist
BID
BID
proj
ect s
tatu
s m
eetin
g an
d
team
mee
ting
two
engi
neer
s
Advertising campaign 3 Marketing manager
Project Management
Period 3 3 Project manager
Identify testing
requirements 3 Junior product designer
Risk analysis 3 Senior product designer
Project Management
Period 4 4 Project manager
proj
ect s
tatu
s
mee
ting
and
team
mee
ting
jun.
mar
k -
inte
rper
sona
l ski
lls
mar
ketin
g m
anag
er
Design labelling 4 Junior product designer
Approve design 4 Senior product designer
Initial engineering specs. 4 Engineer
Project Management
Period 5 5 Project manager
BID
proj
ect s
tatu
s
mee
ting
and
team
mee
ting
qual
ity e
ngin
eer
Design verification
activities 5
Senior product designer &
Junior product designer
Verification design review 5 Engineer
13
Release pre-production
specifications 5 Engineer
Build functional model 6 Engineer
PIZ
ZA
PA
RT
Y ,
proj
ect s
tatu
s
mee
ting
and
team
mee
ting
proj
ect m
an -
fina
ncia
l ski
lls
juni
or a
nd s
enio
r pr
oduc
t
desi
gner
s
Evaluate design
specifications 6 Quality Engineer
Project Management
Period 6 6 Project manager
Identify vendors 6 Engineer
Develop and Issue RFQ 6 Engineer
Project Management
Period 7 7 Project manager
BID
proj
ect s
tatu
s m
eetin
g an
d
team
mee
ting
qual
ity e
ngin
eer
Issue sample (production
equivalent) 7 Engineer
Perform supplier process
capability 7 Quality engineer
Develop testing protocol for
prototype 7 Engineer
Show functional model at
trade show 8 Junior Marketing Specialist
BID
proj
ect s
tatu
s m
eetin
g
and
team
mee
ting
oper
atio
ns s
peci
alis
t
Project Management
Period 8 8 Project manager
Approve sample parts 8 Quality engineer
Process engineering plan 8 Engineer
14
Design validation activities 8 Engineer
Test prototype 8 Quality engineer
Validation design review 9 Engineer
one-
on-o
ne m
eetin
g (p
roj
man
. And
op.
spe
c) ,
proj
ect s
tatu
s m
eetin
g
and
team
mee
ting
qual
ity e
ngin
eer
Approve model design 9 Engineer
Project Management
Period 9 9 Project manager
Evaluate results of tests
and identify weaknesses 9 Quality engineer
Project Management
Period 10 10 Project manager
proj
ect s
tatu
s m
eetin
g
and
team
mee
ting
Qualify Supplier 10 Quality egineer
Product release meetings 10 Quality engineer
Develop production plan 10 Operations Specialist
Design transfer activities 10 Engineer x 2
Project Management
Period 11 11 Project manager
proj
ect s
tatu
s m
eetin
g an
d
team
mee
ting
qual
ity e
ngin
eer Assess RFQ responses
and select vendors 11 engineer
Develop production control
plan 11 Operations specialist
Approve production parts 11 Operations Specialist
Contracting for deliveries 11 engineer
15
Production release 12 Operations specialist
proj
ect s
tatu
s m
eetin
g an
d te
am
mee
ting
Product launch 12 Junior marketing specialist
Project Management
Period 12 12 Project manager
Submit production
purchase order 12 Operations specialist
Production pilot test 12 Operations specialist
Debugging production
system 12 Operations specialist
16
b. Baseline Project Plan
PLEASE NOTE THAT IN THE ONLINE SUBMITTED VERSION THI S PAGE WILL BE BLANK AS THE PROJECT FILE IS TOO UNC LEAR TO ADD TO THIS DOCUMENT DIRECTLY . THE PROJECT
FILE IS, HOWEVER, ADDED AS A ELECTRONIC FILE TO THE SUBMISSION .
17
c. Budget
Note on budget:
Rates for team members are field averages. (I.e. project manager’s budgeted rate is the average of all project manager’s starting rate in the simulation)
An idle team member is paid 20% of his or her rate.
Total budget available:$380 000.00
Budgeted Expenses: $459 609.44
Period
Assigned Workers Idle Workers Events/Training
Pos
ition
Tas
k
Rat
e
Hou
rs
Tot
al
Pos
ition
Rat
e
Hou
rs
Tot
al
Des
crip
tion
Cos
t
1
Project
manager
Project
Management
Period 1 $131.33 200.00 $ 26 266.67
Project
manager $ 26.27 62.00 $ 1 628.53
Project
Status
Meeting $ -
Junior
marketing
specialist 1
Evaluate
market $ 49.88 96.00 $ 4 788.71
Junior
marketing
specialist 1 $ 9.98 166.00 $ 1 656.09
Team
Meeting $ -
Marketing
manager
Develop
Business
opportunity $ 93.67 112.00 $ 10 490.67
Marketing
manager $ 18.73 150.00 $ 2 810.00
18
Junior
product
designer
Customer
preference
study $ 51.60 168.00 $ 8 668.80
Junior
product
designer $ 10.32 94.00 $ 970.08
Junior
marketing
specialist 2
Business
evaluation
(NPV, etc.) $ 49.88 32.00 $ 1 596.24
Junior
marketing
specialist 2 $ 9.98 230.00 $ 2 294.59
SUBTOTALS: $ 51 811.07 $ 9 359.30 $ -
GRAND
TOTAL: $ 61 170.37
PERIOD
BUDGET: $ 52 280.00
2
Junior
marketing
specialist
Develop
preliminary
marketing
plan $ 49.88 40.00 $ 1 995.29
Junior
marketing
specialist $ 9.98 184.00 $ 1 835.67
Project
Status
Meeting $ -
Marketing
manager
Develop
marketing
program $ 93.67 120.00 $ 11 240.00
Marketing
manager $ 18.73 104.00 $ 1 948.27
Team
Meeting $ -
Project
manager
Project
Management
Period 2 $131.33 112.00 $ 14 709.33
Project
manager $ 26.27 112.00 $ 2 941.87
Junior
product
designer
Design and
development
plan $ 51.60 168.00 $ 8 668.80
Junior
product
designer $ 10.32 56.00 $ 577.92
Senior
product
designer
Design
specs. $ 76.64 32.00 $ 2 452.36
Senior
product
designer $ 15.33 192.00 $ 2 942.84
SUBTOTALS: $ 39 065.79 $ 10 246.56 $ -
19
GRAND
TOTAL: $ 49 312.35
PERIOD
BUDGET: $ 39 600.00
Junior
marketing
specialist
Train sales
team $ 49.88 176.00 $ 8 779.29
Junior
marketing
specialist $ 9.98 48.00 $ 478.87
Project
Status
Meeting $ -
Marketing
manager
Advertising
campaign $ 93.67 224.00 $ 20 981.33
Marketing
manager $ 18.73 0.00 $ -
Team
Meeting $ -
Project
manager
Project
Management
Period 3 $131.33 112.00 $ 14 709.33
Project
manager $ 26.27 112.00 $ 2 941.87
Junior
product
designer
Identify
testing
requirements
$ 51.60 80.00 $ 4 128.00
Junior
product
designer $ 10.32 144.00 $ 1 486.08
Senior
product
designer
Risk
analysis $ 76.64 80.00 $ 6 130.91
Senior
product
designer $ 15.33 144.00 $ 2 207.13
SUBTOTALS: $ 54 728.87 $ 7 113.94 $ -
GRAND
TOTAL: $ 61 842.81
PERIOD
BUDGET: $ 28 000.00
20
4
Project
manager
Project
Management
Period 4 $131.33 104.00 $ 13 658.67 Engineer 2 $ 11.09 112.00 $ 1 241.96
Project
Status
Meeting $ -
Junior
product
designer
Design
labelling $ 51.60 40.00 $ 2 064.00
Junior
Marketing
Specialist $ 9.98 112.00 $ 1 117.36
Team
Meeting $ -
Senior
product
designer
Approve
design $ 76.64 32.00 $ 2 452.36
Project
manager $ 26.27 8.00 $ 210.13
Engineer 1
Initial
engineering
specs. $ 55.44 40.00 $ 2 217.78
Junior
product
designer $ 10.32 72.00 $ 743.04
Senior
product
designer $ 15.33 80.00 $ 1 226.18
Engineer 1 $ 11.09 72.00 $ 798.40
Interpersonal
course
$600.00
SUBTOTALS: $ 20 392.81 $ 5 337.08
$600.00
GRAND
TOTAL: $ 26 329.88
PERIOD
BUDGET: $ 18 600.00
21
5
Project
manager
Project
Management
Period 5 $131.33 120.00 $ 15 760.00
Junior
Marketing
Specialist $ 9.98 168.00 $ 1 676.05
Project
Status
Meeting $ -
Senior
product
designer &
Junior
product
designer
Design
verification
activities $ 76.64 56.00 $ 4 291.64
Senior
product
designer &
Junior
product
designer $ 15.33 112.00 $ 1 716.65
Team
Meeting $ -
Engineer 1
Verification
design
review $ 55.44 32.00 $ 1 774.22
Engineer 1
$ 11.09 136.00 $ 1 508.09
Engineer 2
Release pre-
production
specifications
$ 55.44 80.00 $ 4 435.56
Engineer 2
$ 11.09 88.00 $ 975.82
Project
manager $ 26.27 8.00 $ 210.13
SUBTOTALS: $ 26 261.41 $ 6 086.75 $ -
GRAND
TOTAL: $ 32 348.16
PERIOD
BUDGET: $ 24 800.00
22
6
Engineer 1 Build
functional
model $ 55.44 144.00 $ 7 984.00
Junior
Marketing
Specialist $ 9.98 144.00 $ 1 436.61
Project
Status
Meeting $ -
Quality
Engineer 1
Evaluate
design
specifications
$131.33 80.00 $ 10 506.67
Engineer 1
$ 11.09 0.00 $ -
Team
Meeting $ -
Project
manager
Project
Management
Period 6 $131.33 72.00 $ 9 456.00
Quality
Engineer 1 $ 26.27 64.00 $ 1 681.07 Pizza party
$
70.00
Engineer 2 Identify
vendors $ 55.44 56.00 $ 3 104.89
Project
manager $ 26.27 72.00 $ 1 891.20
Financial
course
$600.00
Engineer 2 Develop and
Issue RFQ $ 55.44 48.00 $ 2 661.33 Engineer 2
$ 11.09 40.00 $ 443.56
SUBTOTALS: $ 33 712.89 $ 5 452.43
$670.00
GRAND
TOTAL: $ 39 835.32
PERIOD
BUDGET: $ 29 000.00
7
Project
manager
Project
Management
Period 7 $131.33 88.00 $ 11 557.33
Junior
Marketing
Specialist $ 9.98 154.00 $ 1 536.38
Project
Status
Meeting $ -
Engineer 1
Issue sample
(production
equivalent) $ 55.44 40.00 $ 2 217.78
Project
manager $ 26.27 66.00 $ 1 733.60
Team
Meeting $ -
23
Quality
engineer 1
Perform
supplier
process
capability $131.33 112.00 $ 14 709.33
Engineer 1
$ 11.09 114.00 $ 1 264.13
Engineer 2
Develop
testing
protocol for
prototype $ 55.44 64.00 $ 3 548.44
Quality
engineer 1
$ 26.27 42.00 $ 1 103.20
Engineer 2 $ 11.09 90.00 $ 998.00
SUBTOTALS: $ 32 032.89 $ 6 635.31 $ -
GRAND
TOTAL: $ 38 668.20
PERIOD
BUDGET: $ 22 800.00
8
Junior
Marketing
Specialist
Show
functional
model at
trade show $ 49.88 24.00 $ 1 197.18
Junior
Marketing
Specialist $ 9.98 96.00 $ 957.74
Project
Status
Meeting $ -
Project
manager
Project
Management
Period 8 $131.33 24.00 $ 3 152.00
Project
manager $ 26.27 96.00 $ 2 521.60
Team
Meeting $ -
Quality
engineer 1
Approve
sample parts $131.33 64.00 $ 8 405.33
Quality
engineer 1 $ 26.27 56.00 $ 1 470.93
Engineer 1
Process
engineering
plan $ 55.44 120.00 $ 6 653.33
Engineer 1
$ 11.09 0.00 $ -
24
Engineer 2
Design
validation
activities $ 55.44 40.00 $ 2 217.78
Engineer 2
$ 11.09 80.00 $ 887.11
Quality
engineer 2
Test
prototype $131.33 80.00 $ 10 506.67
Quality
engineer 2 $ 26.27 40.00 $ 1 050.67
SUBTOTALS: $ 30 935.11 $ 5 930.31 $ -
GRAND
TOTAL: $ 36 865.42
PERIOD
BUDGET: $ 21 960.00
9
Engineer 1
Validation
design
review $ 55.44 32.00 $ 1 774.22
Operations
Specialist $ 10.31 64.00 $ 659.78
Project
Status
Meeting $ -
Engineer 2
Approve
model
design $ 55.44 32.00 $ 1 774.22
Junior
Marketing
Specialist $ 9.98 64.00 $ 638.49
Team
Meeting $ -
Project
manager
Project
Management
Period 9 $131.33 32.00 $ 4 202.67
Engineer 1
$ 11.09 32.00 $ 354.84
One-one-on
chat $ -
Quality
engineer 1
Evaluate
results of
tests and
identify
weaknesses $131.33 48.00 $ 6 304.00
Engineer 2
$ 11.09 32.00 $ 354.84
Project
manager $ 26.27 32.00 $ 840.53
Quality
engineer $ 26.27 16.00 $ 420.27
25
SUBTOTALS: $ 14 055.11 $ 3 268.76 $ -
GRAND
TOTAL: $ 17 323.88
PERIOD
BUDGET: $ 12 800.00
10
Pos
ition
Tas
k
Rat
e
Hou
rs
Tot
al
Pos
ition
Rat
e
Hou
rs
Tot
al
Des
crip
tion
Cos
t
Project
manager
Project
Management
Period 10 $131.33 40.00 $ 5 253.33
Junior
Marketing
Specialist $ 9.98 160.00 $ 1 596.24
Project
Status
Meeting $ -
Quality
egineer 1
Qualify
Supplier $131.33 80.00 $ 10 506.67
Project
manager $ 26.27 120.00 $ 3 152.00
Team
Meeting $ -
Quality
engineer 2
Product
release
meetings $131.33 24.00 $ 3 152.00
Quality
egineer 1 $ 26.27 80.00 $ 2 101.33
Operations
Specialist
Develop
production
plan $ 51.55 48.00 $ 2 474.18
Quality
engineer 2 $ 26.27 136.00 $ 3 572.27
Engineer 1
Design
transfer
activities $ 55.44 28.00 $ 1 552.44
Operations
Specialist $ 10.31 112.00 $ 1 154.62
Engineer 2
Design
transfer
activities $ 55.44 28.00 $ 1 552.44
Engineer 1
$ 11.09 132.00 $ 1 463.73
Engineer 2 $ 11.09 132.00 $ 1 463.73
26
SUBTOTALS: $ 24 491.07 $ 14 503.92 $ -
GRAND
TOTAL: $ 38 994.99
PERIOD
BUDGET: $ 18 600.00
Project
manager
Project
Management
Period 11 $131.33 104.00 $ 13 658.67
Junior
Marketing
Specialist $ 9.98 172.00 $ 1 715.95
Project
Status
Meeting $ -
engineer 1
Assess RFQ
responses
and select
vendors $ 55.44 80.00 $ 4 435.56
Project
manager
$ 26.27 68.00 $ 1 786.13
Team
Meeting $ -
Operations
specialist
Develop
production
control plan $ 51.55 68.00 $ 3 505.09
engineer 1
$ 11.09 92.00 $ 1 020.18
Operations
Specialist
Approve
production
parts $ 51.55
40.00
$ 2 061.82
Operations
specialist $ 10.31 64.00 $ 659.78
engineer 2 Contracting
for deliveries $ 55.44 64.00 $ 3 548.44 engineer 2
$ 11.09 108.00 $ 1 197.60
SUBTOTALS: $ 27 209.58 $ 6 379.65 $ -
GRAND
TOTAL: $ 33 589.22
PERIOD
BUDGET: $256 000.00
Operations
specialist
Production
release $ 51.55 24.00 $ 1 237.09 Engineer 1 $ 11.09 136.00 $ 1 508.09
Project
Status $ -
27
Meeting
Junior
marketing
specialist
Product
launch $ 49.88 24.00 $ 1 197.18 Engineer 2 $ 11.09 136.00 $ 1 508.09
Team
Meeting $ -
Project
manager
Project
Management
Period 12 $131.33 80.00 $ 10 506.67
Operations
specialist $ 10.31 24.00 $ 247.42
Operations
specialist
Submit
production
purchase
order $ 51.55 16.00
$
824.73
Junior
marketing
specialist $ 9.98 112.00 $ 1 117.36
Operations
specialist
Production
pilot test $ 51.55 40.00 $ 2 061.82
Project
manager $ 26.27 56.00 $ 1 470.93
Operations
specialist
Debugging
production
system $ 51.55 32.00 $ 1 649.45
SUBTOTALS: $ 17 476.93 $ 5 851.89 $ -
GRAND
TOTAL: $ 23 328.83
PERIOD
BUDGET: $186 000.00
28
e. Minutes of meetings RB = RYNO BEYERS
NDT = NINA DU TOIT
MK = MOHAMMED KARJIKER
BE = BILL EDMAYR
MM = MARK MARAIS
The team held meetings but also corresponded via email and a Facebook group. This way work could be divided and
done by the individual members before the next meeting. Communication of meeting times and venues, as well as
confirmation of which person is responsible for which task was more effective this way. The crucial emails and some
Facebook correspondence are inserted below the meeting minutes.
16 February
Meeting Place: A303B
Present: RB, NDT, BE, MM, MK
1. Decisions:
a. Wednesday proj. management lecture is a permanent meeting time.
2. Next Meeting:
a. 22 February
3. Tasks:
a. Everyone must read project assignment sheet and understand requirements of project.
Minutes approved by:
RB
NDT
MK
BE
MM
29
22 February
Meeting place: Firga
Present: RB, NDT, BE, MM
Excused: MK (received his planning)
1. Actions :
i. Planned each period strategically so that people are not hired unnecessarily(see excel sheet)
2. Decisions:
a. Bid for less competent engineer and train them later on
3. Questions:
a. Check the extra planning we did with Mohammed
b. Will ask lecturer tomorrow about our planning
c. Ask if engineer can do job of operations specialist
4. Next Meeting:
a. 2 March
Minutes approved by:
RB
NDT
MK
BE
MM
30
2 March
Meeting place: Room 303B
Present: RB, NDT, MM
Excused: BE, MK
1. Period 1 decisions:
Task Person Allocated to it
Project management Project manager
Evaluate market Two junior marketing specialists
Develop business… Marketing manager and 1 jun. mark. Spec
Customer preference study Junior product designer
Business evaluation Junior marketing specialist
a. Need to bid for a senior product designer
b. NDT will submit all decisions for period 1
2. Other decisions:
a. Email was sent by NDT about work allocations – to be completed by 3/3
b. Team will meet on Sunday to complete scope and report
3. Next meeting:
a. 3/3 at 4pm in S207
Minutes approved by:
RB
NDT
MK
BE
MM
31
3 March
Meeting place : firga
Present : BE, NDT, MM, MK, RB
1. Agenda for 3/3 to 10/3 – bold indicates what was done on 3/3
a. Update employee types for specific tasks
b. Look at how many people we need for each task
c. Look at how people will help each other in each period
d. Which people will we bid for?
e. When will we bid for them? How important are the y? How much will we bid for them?
f. Decide on % below milestone budget we are aiming for
g. Fill in budget
h. Decide on events and managerial activities and t raining
i. Fix baseline and work out how to show progress on it
j. Do scope
k. Make report
l. Comment on report findings – graphs etc, what we expect to happen etc
m. Minutes of meetings – all signed etc
2. Decisions:
a. Events in periods :
o every period a project status meeting and team meeting must take place MK
o Once the operations specialist has arrive assign a one-on-one chat with proj. manager
o Week 6 : pizza party for everyone (after some were fired) MM
b. Training in periods:
o Period 4: train Nelson (jun. mark. Specialist) in interpersonal skills ALL
c. Bidding:
o Bid early for operations specialist to get good one – see excel sheet for bidding dates
o We will look at average cost of a type of employee to determine budget for bidding for people
d. Task allocation:
o We will decide for each period who will help who – baseline plan is starting point
e. Budget
o Aim for 10% below milestone budget in our budget NDT
3. Questions to ask on webct – NDT to submit:
a. How many days in a period?
b. How can you show milestone budget on gantt chart?
4. Actions – ALL contributed:
32
a. Final selection of resource categories for each specific task decided – see excel sheet
b. Reduced the amount of operations specialist and engineers to be hired
c. Decided on when to hire specific people – see excel sheet
5. Next meeting:
a. Sunday 15:00 at firga
Minutes approved by:
RB
NDT
MK
BE
MM
6 March
Meeting Place: Birga
Present: MM, RB, BE, NDT, MK
1. Actions:
a. Submit period decisions -according to excel sheets (done by: BE)
b. Find out period lengths (done by: MM)
c. Update baseline plan (done by: RB)
d. Start project scope (done by: NDT & MK)
e. WBS (done by: MM & BE)
f. Questions to ask on webct (MK will submit them)
2. Decisions:
• Once we receive feedback on webct questions we will e-mail each other to divide up work and then NDT
will put together final document.
Minutes approved by:
RB
NDT
MK
BE
MM
33
9 March
Meeting Place: A303B
Present: MM, RB, BE, NDT, MK
1. Decisions:
a. People to submit period decisions:
i. Sunday 13/3 - BE, MM
ii. Wed 16/3 – NDT
iii. Sunday 20/3 – MK
2. Project assignment actions:
a. NDT will email answered questions from Schutte to everyone
b. Everyone will update their sections and e-mail back to NDT
c. NDT will compile document
Minutes approved by:
RB
NDT
MK
BE
MM
E-mails:
Du Toit, Nina <[email protected]> [[email protected]]
Sent: 28 February 2011 04:40 PM
To: Beyers, RD, Mnr <[email protected]>; Marais, MS, Mnr <[email protected]>; Edmayr, W, Mnr
<[email protected]>; Karjiker, MH, Mnr <[email protected]>
34
hey everyone. i am looking at our planning and realised we have a good starting point but need to do a lot more.
we need to look at the hours of a task to see if we can use 1 engineer instead of assigning 2 etc. this will entail looking
at the predecessors and critical path of our gantt chart. i think we were a bit hasty to just get another engineer or
operations specialist in some places.
1. we need to decide who to put on the following tasks (we didnt make final decisions the other day)
1. 1 period 10 - qualify supplier task : we said a quality engineer but thought of having two people on it....
1.2 period 11 - contracting for engineers : we said operations specialist or engineer , which one should
we use?
1.3 period 12 - debugging production system : same issue as above.
2. we need to look at the following periods to see how many of one type of person we REALLY need (like i mentioned
above we need to look at gantt chart and take into consideration that people might take longer to do task or which
tasks can be both completed within time period) you can play around with gantt chart to see how we can make things
better.
these are the tasks in periods we need to see how many we need each type of person for:
2.1. period 5 - engineers for 2 tasks (verification design review and release pre-production
specifications)
2.2. period 6 - engineers for 3 tasks (build functional model, indentify vendors, develop and issue RFQ)
2. 3. period 7 - engineers for 3 tasks (develop testing protocol for prototype, issue sample and the third
task is to work with quality engineer doing perform supplier process capability.
2.4. period 8 - quality engineer for 2 tasks (approve sample parts and test prototype)
engineers for 2 tasks (process engineer plan and design validation activities)
2.5. period 9 - engineers for 2 tasks(validation design review and approve model design)
2.6. period 10 - engineers for1 BIG task(design transfer activities)
quality engineers for 2 tasks(quantify supplier - which can be done with someone else,
the person that does this does 1.1 too which will tell you who is on the job , second task product release meetings)
2.7 period 11 - operations specialists for 4 tasks - might use engineer for one of them though (see 2.4)
tasks are : assess RFQ responses, develop production control plan, approve production parts, contracting for
deliveries)
2.8 period 12 - operations specialists for 4 tasks (submit production purchase order, production pilot
test, debugging production system)
35
please look at the tasks in other periods that depend on your tasks or tasks that your task depends on.
3. we must consider bidding for people earlier than we need them if we really need a good or specific person. the cost
of them being idle might be low compared to how badly we need them.
I suggest getting a really good operations specialist and quality engineer. any suggestions on when we should bid for
them? we can maybe discuss this further after we have completed the paragraph just above this.
4. we need to hand in a budget so we need to forecast who we will be hiring, when, bid amounts, training we want to
do etc.
I also think the second thing needs to be done before this can be done. once we have decided how many ppl we
actually need we can decide on who we want, when, and for how much and training and managerial activities etc.
ok so how are we going to go about this? the steps should be done systematically so I suggest we divide the work up.
the first two points need to be divided up then.
i hope you guys dont mind me dividing up the work, if you have an issue with it please let me know.
i did it fairly evenly but had to consider which on step one affects step 2's questions as well.....
marais 1.1 2.3
edmayr 1.2 2.4 2.7
karjiker 1.3 2.5 2.8
beyers 2.1 2.6
du toit 2.2
feel free to advise each other! please submit your decisions to be by tomorrow night so that I can update the plan so
we can carry on with point 3's work :)
please let me know if you do not understand what I have said.
thanks guys!!
Nina Du Toit
-----------------------------------------
Industrial Engineering Student
Stellenbosch University
0724303937
RE: project
Edmayr, W, Mnr <[email protected]>
Sent: 25 February 2011 12:22 PM
To: Du Toit, Nina <[email protected]>
36
Sup
Think for marketing manager we should get
Kaneyasu Yoshi - Marketing Manager
Standard Rate $98
Overtime Rate $147
Quite expensive but well rounded and in the average price range for m.m.
Cheers
______________________________________
From: Du Toit, Nina <[email protected]>
Sent: 25 February 2011 11:52 AM
To: Edmayr, W, Mnr <[email protected]>; Marais, MS, Mnr <[email protected]>; Karjiker, MH, Mnr
<[email protected]>; Beyers, RD, Mnr <[email protected]>
Subject: project
Please find attached the preliminary baseline gantt thingy.
Notes:
*
I named them engineer1, engineer2, engineer3 etc. But we must check this to make sure that they are not doing more
than one task in a period etc because it is quite confusing to make the baseline and keep track of this at the same
time.
*
We must make sure that we choose the correct engineer for a specific task- check his stats for what we want him to
do overall etc.
ok so the simulation starts next week but we must bid for resources by sunday evening.
we need to bid for the following:
1. project manager - karjiker
2. 2 x junior marketing specialist - du toit
3. marketing manager - edmayr
4. junior product designer - marais
37
i think each one of us should choose a person. just find a nice person and decide on a decent but not expensive bid in
please.
remember that for some positions we need an excellent person - like project manager - and for some its ok to train the
person - like a junior marketing specialist.
ok so check the list above for who you need to bid for.
NB NB NB NB NB NB NB - do not submit the bids. just EMAIL ME the name and amount to bid.
then beyers can submit all the decisions.
is this ok with everyone?
i know it sounds a bit deurmekaar but we need to hire lots of people and its pretty fair to divide the work this way.
from the next period on we can assign one person per period to choose people etc.
ok. keep me updated please :)
enjoy your weekend!
Nina Du Toit
-----------------------------------------
Industrial Engineering Student
Stellenbosch University
0724303937
[email protected]<mailto:[email protected]>
project - 1st draft is attached
Du Toit, Nina <[email protected]> [[email protected]]
Sent: 09 March 2011 01:11 PM
To: Beyers, RD, Mnr <[email protected]>; Edmayr, W, Mnr <[email protected]>; Karjiker, MH, Mnr
38
<[email protected]>; Marais, MS, Mnr <[email protected]>; Du Toit, Nina [[email protected]]
Importance: High
Attachments: Project Management 412.docx (208 KB )
ITEMS IN BOLD ARE WEBCT QUESTIONS AND ANSWERS:
In the project scope statement, what is meant by the technical requirements?
No - it refers to the technical requirements of the product. Obviously, not a lot of information is known,
and you will have to "dream"/fabricate a little to give it substance. This is obviously not the main focus
of this course - but what is important to note, is that we need to specify somewhere what are the
envisaged characteristics that we are supposed to deliver.
1. Are the objectives mainly focused on management e.g. ensure projects are delivered within the
budget
2. Do we look at the tasks of each period to identify deliverables?
3. Is it the technical requirements of the product or the team? Team technical requirement e.g. have a
certain amount of meetings
4. Should our baseline budget be the same as our MS project’s baseline cost?
5.Does MS project take the cost of inactive people into account when it calculates the budget?
6.What are exclusions? could you please give an example?
7. What is customer’s appropriate review and approval procedures
1. Yes, but also to deliver a product successfully in the market.
2. That can help, yes.
3. Product. See other responses.
4. Yes - for tasks.
5. No. Your challenge is thus to try to model it.
6. "The project does not include support after launch"
7. Each project phase must have some form of sign-off.
In addition, what should the limitations and exclusions section cover? Does this refer to the limitations
of the project in the sense of, e.g. we are designing and implementing the new product, but will not be
responsible for the further sales?
39
Yes. This is a contractual type statement to clarify what your assumptions are wrt what you will do,
and what you believe should be excluded from your responsibilities.
WHAT YOU MUST DO TODAY:
Mohammed :
1. objectives - make sure that objectives focus on managemenet as well as to deliver an product
successfully in market
2. deliverable - u should be ok with this
Mark:
1.Milestones: write a bit on each milestone- e.g milestone one (or period 1) focuses on locating and
defining the market of product etc
2. Limits and Exclusions: i think u are on track with this. also maybe try separate product and project
limits and exclusions - but keep both in! , focus on the type of statements you will find in a contract -
like the project team will not look at any other product manufacturing during the project and that
people can't quit team until fired etc.
Bill:
1. technical requirements: requirements are of the product according to him.you are allowed to make
up a product in order to give technical requirements.
maybe add some more of this. and try separate project requirements from
product requirements so that the reader can follow logically.
NBNBNB - > you need to look at marks work to see that we do not repeat stuff!!
2. customers appropriate review and approval procedures : look at each period or each deliverable
that mohammed mentions and think if the plastics company people need to be informed of decisions
being made or final designs. for example: if you do a marketing plan the company marketing manager
needs to approve it. the head engineer of the company needs to approve stuff too. financial stuff needs
to approved by financial director. etc etc....
Ryno:
1. fix baseline according to webct requirements and check especially finances and amounts used
Nina:
1. planning and budget are ok
2. update meeting minutes and get them signed
40
3. update document
Nina Du Toit
-----------------------------------------
Industrial Engineering Student
Stellenbosch University
0724303937
Facebook Group:
Nina Du Toit
Thursday at 5pm ok?
Mohamed Hussein Karjiker I'm good with that
March 2 at 8:39am · LikeUnlike
Mark Marais
Hey guys when we meeting again
Mohamed Hussein Karjiker
Hey..when r we having a meeting?
Ryno Beyers
Hi guys, looks like we've got the people we need :)
Mohamed Hussein Karjiker AWESOME!!!
February 28 at 10:03pm · LikeUnlike
Nina Du Toit yay! sent u ppl emails yesterday, hope u got them :)
Ryno Beyers
41
Okay I've done the bidding
Mohamed Hussein Karjiker thanks man..let me know if we get our bids
Ryno Beyers cool :) will do
February 28 at 7:12pm · LikeUnlike
Nina Du Toit
Kurt Sandstrom bid $65
Mohamed Hussein Karjiker
hey guys..Project manager :Kohana Washi .....bid $140
Ryno Beyers
If you guys have time, your welcome to just check that I didn't mess anything up.
Ryno Beyers
okay, i've submitted the resource bids. I offered despina(the proj manager) $120/hour, and Kaneyasu (the marketing
manager) $100/hour.
Ryno Beyers
what rate should be bid for?
Mohamed Hussein Karjiker
Despina monahan..high interpersonal skills...we need that in a project manager
Nina Du Toit
hey. we need to meet sometime to discuss the first thing we need to hand in before test week. see ur project study
guide for more info...
Ryno Beyers
okay, thnx. I have entered the tasks etc. into the graph thing I made, I'm sending you an e-mail with a picture in a min.
Nina Du Toit cool thanx i got it :)
February 27 at 11:04am · LikeUnlike
Nina Du Toit
we only bid for the ones we want for period 1.
Ryno Beyers
I mean do we have to bid now* for all of them
42
Ryno Beyers
Hey guys I was wondering, do we have to bid for ALL the people we need throughout the project, or can we bid again
during periods 1-12?
Nina Du Toit
check ur email :)
Nina Du Toit added Wolfgang Bill Edmayr and Mark Marais to the group.
Mohamed Hussein Karjiker whats the username n password ?:P
Ryno Beyers
hi nina, im keen on doing the trial sim. Do i need to discuss my project decisions or can i just fire away?
Nina Du Toit hey. we need to do a trial simulation by tonight. anyone keen to play around a bit and do it? let me know
asap. n
