REVENUE and EXPENDITURE BUDGETS OTHER FUNDS. Glossary Budgeted Fund ◦ Any fund for which a budget must be officially adopted by the Board of Trustees

REVENUE and REVENUE and EXPENDITURE BUDGETSEXPENDITURE BUDGETS

OTHER FUNDS

GlossaryGlossary Budgeted Fund

◦ Any fund for which a budget must be officially adopted by the Board of Trustees in order to expend money from the fund (MCA 20-9-201(a))

Cash Fund◦ Expenditures are limited by cash on hand

Fund Balance re-appropriated (FBR)◦ Cash Remaining on June 30

less the reserve less any outstanding obligations

Reserve◦ Limits are Set by Montana State Law◦ Cash that can be set aside and not used to fund next year’s budget◦ Helps to pay bills that are due before revenues begin to come in◦ Change for FY14 – Retirement is capped at 20%

State School Block Grant (20-9-630, MCA)◦ Replaced Several non-levy revenues (HB124 – FY02)◦ Amount paid is increased by .76% each year.◦ Must be budgeted as non-levy revenue in the General & Transportation

Funds

General Fund (01)General Fund (01)Budgeted FundBudgeted Fund

(MCA 20-10-101) (MCA 20-10-101)PURPOSE: Primary operating fund and it

accounts for all financial resources of the district except those required to be accounted for in other funds.

To finance general maintenance and operational costs of a district not financed by other funds.

General FundingGeneral Funding

Funding is comprised of the following sources.◦ Direct state aid equal to 44.7% of the district’s basic and per-ANB

entitlements

◦ 100% of the total Quality Educator Payment

◦ 100% of the total At-Risk payment

◦ 100% of the total Indian Education for all Payment

◦ 100% of the American Indian Achievement Gap payment

◦ Special education allowable cost payments from the state

◦ 100% Data for Achievement Component (New for FY14)

◦ Non-Levy Revenue and FBR

◦ GTB

◦ Voted & non-voted local levies

General Fund (01)General Fund (01)Budgeted FundBudgeted Fund

COMMON CODING Fund: 101 Elementary General 201 High School General Program: Varies Function: Varies Object Codes: All Object Codes

Revenue Source: Varies

RESERVE LIMIT◦ 10% or $10,000 – Whichever is greater (20-9-104(1), MCA)

VOTER APPROVAL OF TAX LEVIES◦ Base Levy – Permissive (non-voted)◦ Over-Base Levy – Must get voter approval for an increase in the

prior year’s over-BASE levy.

Transportation Fund (10)Transportation Fund (10)Budgeted FundBudgeted Fund

(MCA 20-10-101) (MCA 20-10-101)PURPOSE: Established for the purpose

of financing the -

Maintenance and operations of district owned school buses

Contracts with private carriers for school bus service

Individual transportation contracts

And any amount necessary for the purchase, rental or insurance of school buses or operation of the transportation program


Transportation is the conveyance of a pupil by a school bus which is driven by a certified driver between the pupil’s legal residence or designated bus stop and the school of the pupil’s attendance.

Reimbursement is given based on the miles traveled to transport eligible transportees on routes approved by the County Transportation Committee.

An eligible transportee is a student between the ages of 5 and 21 who is a resident of the state regardless of District or County boundaries, who resides at least 3 miles from the nearest school.

The student must be considered to reside with his/her parents who maintain legal residence within the boundaries of the district providing transportation.

Transportation Funding Transportation Funding

School Bus Miles Reimbursed◦ First 3 miles is not reimbursed/6miles per day

.95 per mile/rated capacity – not more than 49 passenger 1.15 per mile/rated capacity – 50 to 59 passenger 1.36 per mile/rated capacity – 60 to 69 passenger 1.57 per mile/rated capacity – 70 to 79 passenger 1.80 per mile/rated capacity – 80 or more passenger

◦ Nonbus mileage – vehicle driven by a bus driver to and from an overnight location of a school bus when it is more than 10 miles from the school 50 cents per mile

Transportation Funding Transportation Funding

Individual Transportation◦ Parent transports student(s) between residence and school

OR between residence and bus stop◦ Minimum of 35 cents per day◦ Maximum of $12.95 per day for first student, $8.40/9.60 for

each additional student◦ Isolated rate is 1 and ½ times the regular rate◦ Room and Board per diem is the same as maximum

miles per day X 2 – 6 miles X .35 cents per mile

OPI Website – Pupil Transportation – Forms – Individual Contract Tips and Reminders

On Schedule CalculationOn Schedule Calculation

Bus Miles Reimbursed+Nonbus Miles Reimbursed+ Individual Transportation

Contracts Reimbursed+ 10% Contingency= On Schedule Reimbursement

50% County Levy 50% State Reimbursement

On Schedule SpreadsheetOn Schedule Spreadsheet

OPI has a great tool for this

http:// www.opi.mt.gov /PupilTransport/index.html

When routes vary from day to day you may need to set up different reimbursements for the same route. IE: Runs one way on Monday, Wednesday and Friday (Route 1a) and another way on Tuesday and Thursday (Route 1b).

Over Schedule CalculationOver Schedule Calculation

When expenditure budget exceeds the reimbursement for On Schedule

Remainder is funded by non-levy revenues and a local levy

Go to OPI Transportation Worksheet


Valid Expenditures◦ Administrative salaries and benefits (% of time spent)◦ Bus Driver wages and benefits – including 10 hours of

training costs◦ Fuel◦ Repairs and maintenance to buses◦ Insurance for buses◦ Drug Testing◦ Purchase of new or replacement yellow bus (not extra-

curricular)◦ Individual transportation payments◦ Isolation payments


Valid Expenditures (cont.)◦ Two way radios and base stations◦ Supplies and equipment necessary for transportation

administration◦ Constructing and maintaining bus storage facilities◦ Utilities for bus storage facility◦ Any equipment necessary for safely transporting students◦ Contracted bus fees◦ Crossing guards◦ Any other costs related to transporting students from

home to school

Does not include costs for field trips, activities and athletic transportation.


COMMON CODING Fund: 110 Elementary Transportation 210 High School Transportation Program: 100 Regular Programs 200 Special Programs Function: 2700 Student Transportation Object Codes: All Object Codes 514 Individual Transportation Contracts

Revenue Source: 2220 County Transportation Reimbursement 3210 State On-Schedule Transportation Reimbursement

RESERVE LIMIT◦ 20% of Current Year Budget (MCA 20-10-144(3))

VOTER APPROVAL OF TAX LEVIES◦ None (permissive)

Bus Depreciation Reserve (11)Bus Depreciation Reserve (11)Budgeted FundBudgeted FundMCA 20-10-147MCA 20-10-147

PURPOSE: This fund is for the purpose of financing replacement of buses including two-way radio equipment owned by a school district.

Trustees of a district owning a bus or two way radio for purposes of transportation or for purposes of conveying pupils to and from school functions or activities have the authority to establish a bus depreciation reserve.

Depreciation describes the process by which funds are raised.

Bus Depreciation Reserve Bus Depreciation Reserve FundingFunding

Funding◦ Fund Balance Re-appropriated

(Year End Cash Balance) Always budget at least the cash in the account

◦ +Non-Levy Revenues ◦ +Local Levy

Limited to 20% of the acquisition cost of each asset (bus or a 2 way radio) each year, not to exceed 150% over time

Ie: Bus cost 100,000 Annual depreciation is 20,000 Maximum depreciation 150,000

Bus Depreciation Reserve (11)Bus Depreciation Reserve (11)Budgeted FundBudgeted Fund

Levy Permissively up to that amountYour Assets are listed in MAEFAIRS and you enter

how much you want to depreciate each yearDepreciate the oldest buses first so you can be

sure you get them depreciated out before they are no longer in use

SB 329 removes restriction on tranferring $$ out of this fund

No longer have to sell all of the buses and get voter approval to transfer funds


VALID EXPENDITURES◦ Funds can be used to convert, remodel, or rebuild

buses◦ Funds can be used to purchase an additional yellow

bus for route (SB 229)◦ Can replace a yellow bus or an activities (non-

yellow) bus◦ Replace 2 way radios◦ Funds can not be used to buy additional activity

bus (SB 229)◦ Cannot be used for ordinary repairs and

maintenance (SB 229)◦ Often use this fund to level out mills


COMMON CODING Fund: 111 Elementary Bus Depreciation 211 High School Bus Depreciation Program: 100 Regular Programs 200 Special Programs Function: 2700 Student Transportation Object Codes: 660 Equipment under amount of

capitalization policy (ie. $5,000) 730 Equipment over amount of capitalization

policy (ie. $5,000)

RESERVE LIMIT◦ None. Districts usually reappropriate all fund balance to support

the budget and allow for expenditures during the year.


School Food Services (12)School Food Services (12)Cash FundCash Fund

MCA 20-10-201MCA 20-10-201PURPOSE: The purpose of this fund is

to account for School Food service operations; to provide breakfast and lunch to students

Funding◦ Fund Balance re-appropriated

(Year End Cash Balance)

◦ +Other Revenues Federal Reimbursement – based on a schedule of amounts

that are multiplied by the number of daily participants in the breakfast, lunch or snack program; rates vary for free, reduced and full pay students; Federal payment is received through the OPI;


◦ +Other Revenues (cont.) State Payment – the state matching funds are based on a

percentage of the federal payment, usually receive it once a year in the spring

District – most often expenses are subsidized by the general fund or if available Impact Aid

Meal Ticket Sales (Adults & Students) – students and staff pay on a per meal basis; the prices is set by each school district; Adults must pay at least the free meal reimbursement rate or the district must subsidize the program in order to cover the difference;

◦ Tips The free and reduced count is used to drive many federal

programs such as Gear-Up and Erate; encourage people to take advantage of the free and reduced prices;

Remember, for some children, this may be the only good, hot, nutritionally balanced meal they get in a day;


VALID EXPENDITURES◦ Salaries – kitchen staff, meal distribution drivers, %

of administration◦ Benefits – of food services related staff◦ Purchase, Repair, or Maintenance of food service

equipment◦ Supplies for food service◦ Food


COMMON CODING Fund: 112 Food Service (101 Elementary General, 201 High School General) Program: 910 Food Service Function: 3100 Food Service Object Codes: All Object Codes (630

Food) Revenue Source: 4550 Federal Child Nutrition 3220 State Food Services Match 1600 Lunch Ticket Sales RESERVE LIMIT

◦ None

Tuition (13) Tuition (13) Budgeted FundBudgeted FundMCA 20-5-323MCA 20-5-323

PURPOSE: To finance tuition costs for elementary and high school districts with pupils attending schools outside their district of residence.

Funding ◦ Fund Balance re-appropriated


◦ +Non Levy Revenues

Tuition (13) Tuition (13) Budgeted FundBudgeted Fund

◦ +Local Levy For geographical barriers approved by County Transportation

Committee Agreements/Contracts for Grades 7 and 8 and Kindergarten in

elementary districts that don’t offer K, 7 and/or 8 District placements (ie. IEP requirements)

◦ Tuition receipts are deposited into the General fund◦ DPHHS and Court Placements (including Tribal court)

are paid by the state out of county equalization before it is sent to the state

◦ Pay this year’s tuition in the next year so have the costs before you budget


VALID EXPENDITURES◦ For students the trustees have placed in

another district◦ For students where geographic conditions make

it impractical for the student to attend in his own district

◦ Pay this year’s tuition in the next year so have the costs before you budget

◦ Payment is made the year after the year of attendance:

1st Half by 12/31.

2nd Half by 6/15


COMMON CODING Fund: 113 Elementary Tuition 213 High School Tuition Program: 100 Regular Education Function: 1000 Instruction Object Codes: 560 Tuition

Revenue Source: 1310 Individual Tuition 1320 School Tuition from Other School

District Within the State RESERVE LIMIT

◦ None


Retirement Fund (14)Retirement Fund (14)Budgeted FundBudgeted FundMCA 20-9-501MCA 20-9-501

PURPOSE: To finance the employer’s contribution to the Teacher’s Retirement System (TRS), the Public Employees’ Retirement System (MPERA/PERS), Unemployment Compensation and Social Security, (FICA and Medicare);

Retirement costs for employees paid from federal funds must be paid from the federal program rather than the retirement fund;

Retirement Fund (14)Retirement Fund (14)Budgeted FundBudgeted Fund



◦ +Non-Levy Revenues Interest Earnings Combined School Block Grant No other non-levy revenues as this is not a local levy


Funding (cont.)◦ +County Retirement Distribution

Send Salary data to County Superintendent who calculates the countywide requirement

Non-Levy Revenue at County Level Oil and Gas Taxes Coal Gross Proceeds School Retirement Block Grants (MCA 20-9-631)

Guaranteed Tax Base Aid for Qualifying Counties (MCA 20-9-367) Eligible if the County Retirement Mill Value per ANB is less than the corresponding

Statewide Mill Value per ANB


Distributed a minimum of 2 times per year

Should monitor this county levy calculation and the distribution

Have been many cases of errors in this calculation and distribution


VALID EXPENDITURES◦ Employer share Social Security and Medicare◦ Employer share TRS and PERS◦ Employer payment of unemployment premium

◦ Early Retirement Bonus is not valid expenditures◦ Payments to Employees are not valid expenditures


COMMON CODING Fund: 114 Elementary Retirement 214 High School Retirement Program: All Program Codes except Federal

Funds Function: All Function Codes Object Codes: 210 Social Security and Medicare 220 Teacher’s Retirement 230 Public Employee’s Retirement 240 Unemployment Compensation

Revenue Source: 2240 County Retirement Distribution

RESERVE LIMIT20% of the budget (20-9-501 (4)(a)(v), MCA) New Limit for FY14

VOTER APPROVAL OF TAX LEVIESNone (permissive through countywide levy)

Federal Programs (15)Federal Programs (15)Cash FundCash Fund

MCA 20-9-507MCA 20-9-507

PURPOSE: To account for local, state or federal grants and reimbursements

Funding◦ Federal: Per grant award◦ State: Per grant award◦ Local: Allowable miscellaneous receipts (often local

donations)


Program/Revenue for Common Grant Awards

420/4200 Title I – Improving Basic Programs 427/4270 Title I D – Neglected, Migrant, At Risk 430/4300 Title II – Teacher and Principal Training and

Recruitment 432/4320 Title III – English Language Acquisition 413/4130 Title VII – Indian Education 456/4560 IDEA Part B 457/4570 IDEA Pre-School Special Education 360/3600 Gifted & Talented Education 390/3900 State Vocational Education 452/4520 Carl Perkins 471/4710 Gear Up


E-grants Indirect Cost Rates

◦ Good budgeting tool◦ Make application to the OPI – right now◦ Very Simple◦ Gives you additional options

Have small amount of money left at year end can just claim Indirect Cost and clear it out

Some grant applications require an indirect cost rate when applying


VALID EXPENDITURES

◦ Expenditures are only allowed that fall within the purpose of the grant

◦ Must include all Benefit Costs - approximately 16% of salary

◦ Must also include Health Insurance


COMMON CODING Fund: 115 Elementary Misc. Programs (most common) 215 High School Misc. Programs Program: 100 Local Program Codes 3XX State Program Codes 4XX Federal Program Codes Function: All Function Codes Object Codes: All Object Codes

Adult Education (17)Adult Education (17)Budgeted FundBudgeted FundMCA 20-7-705MCA 20-7-705

PURPOSE: To account for all district money received in support of the district’s adult education program.



◦ +Non-Levy Revenues Including Student Fees

◦ +Local Levy Permissive Levy Can levy an unlimited number of mills

Adult Education (17)Adult Education (17)Budgeted FundBudgeted Fund

VALID EXPENDITURES ◦ “The instruction of persons 16 years of age or

older who are not regularly enrolled, full-time pupils for the purposes of ANB computation.”

◦ Salaries for instructors

◦ Supplies necessary for instruction in the class, but not for projects taken home by the students

Adult Education (17)Adult Education (17)Budgeted FundBudgeted Fund

COMMON CODING Fund: 117 Elementary Adult Education 217 Adult Education Program: 600 Adult Education Programs Function: 1000 Instruction Object Codes: All Object Codes Revenue Source: 1340 Fees for Adult Education

RESERVE LIMIT35% of Adult Education Fund Budget (20-7-713,

MCA)

VOTER APPROVAL OF TAX LEVIESNone (permissive)

Traffic Education (18)Traffic Education (18)Cash FundCash Fund

MCA 20-7-507MCA 20-7-507PURPOSE: For the accounting of traffic

education activities for students who are 15 or within 6 months of turning 15 and are taught by a certified traffic education instructor



◦ +State Payment Approximately $80 per student who completes the course


Funding (cont.)◦ District

Expenses subsidized by the general fund

◦ Local Fees charge per student as set by the Board of Trustees Can only charge students not enrolled in your district

more if you charge tuition


VALID EXPENDITURES ◦ Instructor Salaries◦ Supplies: textbooks, gas, etc.◦ Rent or purchase of a vehicle◦ Insurance on vehicle◦ Repairs and maintenance of driver education

vehicle


COMMON CODING Fund: 218 Traffic Education Program: 100 Regular Programs Function: 1000 Instruction Object Codes: All Object Codes

Revenue Source: 1311 Driver’s Education Fees from

Students 3260 State Driver Education Reimbursement

Lease Rental (20)Lease Rental (20)Cash FundCash Fund

MCA 20-9-509MCA 20-9-509PURPOSE: To account for revenues and

expenditures related to lease or rental of school property. (MCA 20-7-509)


(Year End Cash Balance) Cannot have a year end balance of more than $10,000 Excess must be transferred back to the general fund

◦ Non Levy Revenue Interest

◦ +Revenue from Rental Property


VALID EXPENDITURES◦ Utilities◦ Repair and maintenance of property◦ Custodial expenses related to leased area◦ Administrative cost of owning leased property◦ Insurance for property◦ Acquisition of additional housing or dormitory

facilities=


COMMON CODING Fund: 120 Elementary Lease-Rental

220 High School Lease-Rental

Program: 100 Regular Programs Function: 26XX Operation and

Maintenance Object Codes: All Object Codes

Revenue Source: 1910 Rentals

Compensated Absence Fund (21)Compensated Absence Fund (21)Cash FundCash Fund

MCA 20-9-512MCA 20-9-512PURPOSE: To finance the accumulated sick

leave and vacation pay that a non-teaching or administrative school district employee is entitled to upon termination



◦ +Annual Transfer from General Fund Maximum of 30% of total district liability Calculation includes

25% of Accumulated Sick Leave 100% of Accumulated Vacation Leave

X Their hourly rate + Benefit Costs

Must have budget authority for transfer to occur

COMPENSATED ABSENCES AS OF

EMPLOYEE HOURLY VACATION TOTAL 25% OF TOTAL EMPLOYEE COMP AB

NAME RATE HOURS VAC LIAB SICK LEAVE S/L LIAB BENEFITS** LIAB

13.94 37.20 518.57 83.40 1162.60 253.86 1935.02

7.57 0.00 0.00 21.04 159.27 24.05 183.32

7.57 0.00 0.00 8.75 66.24 10.00 76.24

8.74 4.43 38.72 39.42 344.53 60.44 443.69

11.01 0.00 0.00 60.69 668.20 125.89 794.09

28.85 95.50 2755.18 23.91 689.80 543.27 3988.25

16.17 0.00 0.00 3.85 62.25 11.73 73.98

12.88 0.00 0.00 8.66 111.54 21.01 132.56

10.44 101.36 1058.20 106.35 1110.29 408.54 2577.04

7.49 36.73 275.11 37.70 282.37 105.03 662.51

7.28 31.30 227.86 6.03 43.90 51.20 322.96

6.10 0.00 0.00 7.55 46.06 8.68 54.73

9.28 0.44 4.08 61.61 571.74 108.49 684.31

TOTALS 306.96 4877.71 468.96 5318.79 1732.19 11928.69

** CLERICAL - .0765 FICA +.068 PERS +.0015 UNEMP + .0050 WC = .151

Compensated Absences Calculation


VALID EXPENDITURES ◦ Sick and Annual Leave pay outs for Non-teaching and

administrative staff only, at termination of employment

◦ Must transfer back to the General Fund any balance over 30%


COMMON CODING Fund: 121 Elementary Compensated Absence 221 High School Compensated Absence Program: 100 Regular Programs 200 Special Programs Function: All Function Codes Object Codes: 100 Personal Services – Salaries 200 Personal Services – Employee Benefits

Revenue Source: 5300 Transfer between General Fund and Comp Absences Fund

Impact Aid (26)Impact Aid (26)Cash FundCash Fund

MCA 20-9-514MCA 20-9-514PURPOSE: This is federal money

intended to replace the lack of tax revenue generated on land held in trust by the Federal Government. Entire law is property based, based on where the student(s) reside.



◦ +Estimated Revenue Annual Application based upon students who live on non-

taxable land Revenue is received approx. December


VALID EXPENDITURES ◦ Allocation for students with disabilities must

be spent on those student needs◦ Allocation for construction must be spent on

maintenance, repairs or construction of new buildings

◦ Remaining funds are spent at the discretion of the Board of Trustees


COMMON CODING Fund: 126 Elementary Impact Aid 226 High School Impact Aid Program: All Program Codes Function: All Function Codes Object Codes: All Object Codes

Revenue Source: 4820 Federal Impact Aid

RESERVE LIMITNone

Litigation Reserve (27)Litigation Reserve (27)Cash FundCash Fund

MCA 20-9-515MCA 20-9-515PURPOSE: To pay legal settlements and

court judgements ordered against the district

Funding ◦ Transfer Amount

Transfer from the general fund when litigation is pending Funds remaining after settlement/judgement must be returned

to the general fund


VALID EXPENDITURES◦ Costs named in the legal settlement/judgment order


COMMON CODING◦ Fund: 127 Elementary Litigation Reserve

227 High School Litigation Reserve

◦ Program: 100 Regular Programs ◦ Function: 2500 Business Services◦ Object Codes: 820 Judgment Against the District

Revenue Source: 5300 Transfer between General Fund and Litigation Reserve Fund

RESERVE LIMITOnce settlement/judgement is paid no reserve is

allowed

Technology (28)Technology (28)Budgeted FundBudgeted FundMCA 20-9-533MCA 20-9-533

PURPOSE: The purpose of this fund is to finance the purchase and maintenance of technological equipment and to provide technical training.

to account for receipt of state Technology “Timber” money and other revenues and expenditures for technology equipment and computer network access

Technology (28)Technology (28)Budgeted FundBudgeted Fund



◦ +Non-Levy Revenues Including Interest Possibly Combined School Block Grant

◦ +State Technology Aid Referred to as “timber money” State’s appropriation is based on timber harvest in Common School

trust lands when the harvest exceeds a certain threshold (MCA 17-7-502

Distributed based upon size of a district’s BASE budget as compared to the total of all districts’ BASE budgets for the previous year (MCA 20-9-534)


◦ + Local Technology Levy Special election based on depreciation of items Levy amount is determined by

The original cost of technology equipment and access costs + Purchases made during the year - Equipment disposed of during the year - The amount that has already been levied for each asset up to date

Once the levy is established can continue to collect it within the parameters

To Increase the levy would require another vote Limited to 20% of the acquisition cost, not to exceed 150% over

time

This can also be accomplished in the Building Reserve Fund


VALID EXPENDITURES◦ Purchase, rental, repair, maintenance, and

depreciation of technological equipment, including computers and computer network access

◦ Associated technical training for school district personnel

◦ Software maintenance fees, ie: for student information and accounting systems.


COMMON CODING Fund: 128 Elementary Technology 228 High School Technology Program: All Program Codes Function: All Function Codes Object Codes: All Object Codes

Revenue Source: 3281 State Technology Aid

RESERVE LIMIT ◦ None

VOTER APPROVAL OF TAX LEVIES ◦ Yes – can be permanent or durational

Flexibility Fund (29)Flexibility Fund (29)Budgeted FundBudgeted FundMCA 20-9-543MCA 20-9-543

PURPOSE: To account for receipt of the state Flexibility Payment (if any) and other revenues and expenditures. Trustees may use the fund, at their discretion.



◦ +Non-Levy Revenues Interest Combined School Block Grant

Flexibility Fund (28)Flexibility Fund (28)Budgeted FundBudgeted Fund

Funding (cont.)

◦ +State Flexibility Payment Based on an appropriation, if any from the legislature Distributed as follows:

40% based on the state’s five year average ANB 20% based on the previous year’s statewide average ANB 15% based on the number of schools in the state 25% based on the number of schools having more than 250 students

There has not been an appropriation since 2003

◦ + Local Levy Must be Voter Approved Limited to 25% of the estimated State Flexibility Payment When there is no State Payment, there cannot be a levy


VALID EXPENDITURES◦ Technology◦ Facility Expansion◦ Student Assessment and Evaluation◦ Curriculum Development◦ Training for Classroom Staff to Support the Delivery of

Education Programs◦ Classroom Teacher Housing◦ Retention of Certified Staff◦ Increased Energy Costs Caused by Increases Since

2001◦ Facility/Equipment Expansion


COMMON CODING Fund: 129 Elementary Flexibility Fund 229 High School Flexibility Fund Program: All Program Codes Function: All Function Codes Object Codes: All Object Codes Revenue Source: 3900 State Other Revenue

Reserve Limit◦ 150% of Maximum General Fund BudgetVoter Approval of Tax Levies◦ Yes – can be permanent or durational◦ No State Distribution – No Levy

Debt Service Fund (50)Debt Service Fund (50)Budgeted FundBudgeted FundMCA 20-9-438MCA 20-9-438

PURPOSE: To finance the paying of the principle and interest and associated fees on outstanding bonds and special improvement district (SID) assessments



◦ +Non-Levy Revenues Interest Combined School Block Grant All other revenues attached to a mill levy

Debt Service Fund (50)Debt Service Fund (50)Budgeted FundBudgeted Fund

Funding (cont.)◦ +State School Facilities Reimbursement

Provides State Subsidies to eligible schools to repay bonds District’s mill value per ANB must be less than the corresponding

facility guaranteed mill value per ANB


If eligible, 3 calculations are made School Facility Entitlement (MCA 20-9-370)

K-6 ANB x $300; 7-8 ANB X $370, and 9-12 ANB X $450State Reimbursement Payment (MCA 20-9-371)

Amount of State Equalization Aid distributed to a district that: >Has a district mill value per ANB that is less than the

corresponding facility guaranteed mill value per ANB >Has a debt service obligation in the ensuing school

year on bonds Percentage determined by [(1-(district mill value per ANB/facility guaranteed mill value per ANB) X (the lesser of: Total school facility entitlement calculated OR the district’s current year debt service obligation)


State Advance Payment (MCA 20-9-371)Calculated same as state reimbursement payment, adjusted, if necessary, to the state’s prorated payment of facilities reimbursement in the prior yearState advance payment is paid on in the first year of the bondAdvances are distributed to eligible districts, within the available appropriation

Building Fund (60)Building Fund (60)Cash FundCash Fund

MCA 20-9-508MCA 20-9-508PURPOSE: To account for building and

construction projects using bond or insurance proceeds, federal funds, or proceeds from the sale of property


(Year End Cash Balance) Insurance Proceeds can be deposited here

◦ +Non-Levy Revenues Combined Block Grant Funds

◦ +Bond Sale Proceeds or District Property


VALID EXPENDITURES

◦ Construction

◦ Building additions, remodeling or repairs◦ Federal money can only be spent for the

express purpose of the grant


COMMON CODING Fund: 160 Elementary Building Fund 260 High School Building Fund Program: 100 Regular Program Function: 4000 Facilities Acquisition and Construction Services

Object Codes: 720 Purchase of Existing

Buildings 725 Major Construction Services 730 Major Equipment Revenue Source: 5110 Sale of Bonds 5200 Sale or Compensation for

Loss of Assets

Building Reserve Fund (61)Building Reserve Fund (61)Budgeted FundBudgeted FundMCA 20-9-502MCA 20-9-502

PURPOSE: To finance voter approved buildings or construction projects funded with district mill levies

Funding ◦ Fund Balance Re-appropriated


Building Reserve Fund (61)Building Reserve Fund (61)Budgeted FundBudgeted Fund

Funding (cont.)◦ +Non-Levy Revenues

All Non-Levy Revenues Attached to a Levy Interest Earnings Combined Fund School Block Grant

◦ +Local Levy Trustees must adopt a resolution addressing the duration of time

over which the the total amount of money will be raised, in equal, annual installments

Limited to a maximum of 20 years for building-type reserve Limited to a maximum of 6 years for transitional-type reserve Must be Voter Approved


VALID EXPENDITURES ◦ Restricted to language on the ballot. Must

specify purpose for which the building reserve would be used from the list below:

◦ To raise money for the future construction, equipping, enlarging of school buildings or for purchasing land needed for school purposes.

◦ To raise money for transitional costs of opening/closing schools, replacing school buildings or consolidating/annexing.


Possible Building Reserve Ballot Language

The approval of ____ number of dollars and approximately ____ mills to be raised over a period of _____ years in annual, equal installments for the purpose of updating, maintaining, and equipping the ______ school facilities.

____ For

____ Against


COMMON CODING Fund: 161 Elementary Building Reserve Fund 261 High School Building Reserve Fund Program: 100 Regular Program Function: 2600 Operation and Maintenance Services 4000 Facilities Acquisition and Construction

Services Object Codes: All Object Codes

RESERVE LIMIT ◦ None

VOTER APPROVAL OF TAX LEVIES ◦ Yes, duration – Up to 20 Years

THE ENDTHE END

THANKS FOR LEARNING WITH US

Documents

REVENUE and EXPENDITURE BUDGETS OTHER FUNDS. Glossary Budgeted Fund ◦ Any fund for which a budget must be officially adopted by the Board of Trustees