RNS 2016 Exhibitor Prospectus

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WELCOME

The Ninth Rheumatology Nurses Society (RNS) Annual Conference will “ROCK” Cleveland, OH on August 4 - 6, 2016 at the brand new Hilton Cleveland Downtown hotel.

Rheumatology Nurses and Healthcare

Professionals will be immersed in a multi-day,

evidence-based educational experience that

will equip them to “Be Your Patients’ Rock Star.”

The RNS Annual Conference positions your organization for optimal return-on-investment through intentional engagement opportunities with conference attendees. At the 2016 conference you will benefit from over seven hours of dedicated exhibitor time with the attendees. That is more than double the time

provided in previous years. We have also included multiple snack and coffee breaks, two lunches, and structured activities all held in the exhibitor hall to maximize your opportunities to engage with the leading healthcare professionals in rheumatology.

Enhance your exhibiting experience at the 2016 conference by expanding your organization’s presence through additional signage, display and print advertising, sponsored events and activities, product theaters, generous bag insert opportunities, and more.

RHEUMATOLOGY

NURSES SOCIETY

NINTH ANNUAL

CONFERENCE

AUGUST 4 - 6, 2016Cleveland, OH

RESERVE YOUR BOOTH TODAY AT

http://RNSnurse.org/2016conference

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The RNS Annual Conference is the premiere rheumatology nursing education event of the year!

• Direct access to hundreds of the leading healthcare professionals in rheumatology including RNs, NPs, PAs, and more!

• NEW in 2016 we have DOUBLED the dedicated exhibitor hours

• Snack and coffee breaks have been extended in time and are now located inside the exhibit hall (sponsorship available)

• Two all-attendee lunches in the exhibit hall (sponsorship available)

• New structured networking and attendee-exhibitor engagement opportunities to increase traffic flow and opportunities

Become a RNS Corporate Member and receive additional benefits* and discounts* at the RNS Annual Conference including:• Invitation to attend the RNS Board of Director’s Corporate

Round-table general meeting at the Annual Conference

• Private meeting with the RNS Board of Directors before the Annual Conference

• Opportunity for conference calls with the RNS Board of Directors (only G, D, P)

• Recognition of Corporate Membership in the Conference Journal and signage at the Annual Conference

• Right of refusal on all conference sponsorships including product theaters

• Complimentary conference registrations

• Up to a 15% discount on Annual Conference corporate sponsorship opportunities including product theaters (only D, P)

• Up to a 15% discount on exhibit booths at the Annual Conference

• Preferred location selection of Annual Conference exhibit booth

• Complimentary one-time Annual Conference attendee mailing list use (only D, P)

• One complimentary insert for the Annual Conference attendee bag (only D, P)

*For complete details and list of benefits please reference the 2016 Corporate Membership information sheet. (S = Silver | G = Gold | D = Diamond | P = Platinum)

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DESIRED CONFERENCE SPONSORSHIP PRODUCTS & SERVICES » Durable and Home Medical Equipment

» Education / Training » Infusion Medications and Solutions

» Injection Products » Infusion Sets

» Infusion Site Prep and Maintenance

» Insurance » Nursing Apparel and Accessories

» Nutrition » Patient Safety Products

» Pharmaceuticals » Pharmacy Services » Professional Associations and Organizations

» Publications » Reimbursement Services » Skin and Wound Care

» Nursing Recruitment » Vascular Access Devices » Vascular Access Simulators

» Vein Illumination Devices

BE IN GREAT COMPANYRNS conference exhibitors and sponsors are in great company with the leading organizations in rheumatology today!

AbbVie

Advanced Care Scripts (ACS Specialty Pharmacy)

American Autoimmune Related Diseases Association (AARDA)

American Nurses Credentialing Center (ANCC)

Amgen

Antares Pharma

Arthritis Foundation

Arthritis Introspective

Ashfield Healthcare, LLC

Association of Rheumatology Health Professionals (ARHP)

Association of Women in Rheumatology (AWIR)

AstraZeneca

Avella Specialty Pharmacy

BioPlus Specialty Pharmacy

Blingtastic! Jewelry

Bristol-Myers Squibb

Celgene

Champion Manufacturing

Commcare Pharmacy

CORRONA

Covidien

Crealta Pharmaceuticals

Crescendo Bioscience

CuraScript Specialty Pharmacy

CVS Caremark Specialty Pharmacy

CVS Health

Diplomat Specialty Pharmacy

Eli Lilly and Company

Elsevier

Exagen Diagnostics, Inc.

Feel Good, Inc.

Ferring Pharmaceuticals

Genentech

Gideons International

GlaxoSmithKline

Horizon Pharma

Institute for Continuing Healthcare Education

Integritas Communications

Janssen

Journey Medical Furniture

Laclede

Lilly

Lupus Foundation of America

Mallinckrodt Pharmaceuticals

McKesson Specialty

Care Solutions

Medac Pharma Inc

Metro Medical Supply

Misson Pharmacal

Mother to Baby

National Chronic Fatigue Syndrome & Fibromyalgia Association

National Data Bank for Rheumatic Diseases

National Organization of Rheumatology Managers (NORM)

National Psoriasis Foundation

Novartis Pharmaceuticals Corporation

Nutramax Laboratories

Oxford Immunotec

PatientPoint

Pfizer

Quality Specialty Pharmacy

Questcor Pharmaceuticals

Quintiles

RDL Reference Laboratory

Rheumatoid Patient Foundation

Sage Medical Laboratory

Savient Pharmaceuticals

Senderra Rx

Sjögren’s Syndrome Foundation

Therabath / WR Medical Electronics

TLCRx

UCB

Value-Based Care in Rheumatology

Zyno Medical, LLC

GENERAL EXHIBITOR INFORMATIONExhibitor Space Rental Fees

10’x 10’ booth: $1,750

10’x 10’ non-profit booth: $750

Meeting Location

Hilton Cleveland Downtown 100 Lakeside Avenue East Cleveland, OH 44114 Exhibits are located in Superior Ballroom A & B

Exhibit Hall Times Attendees will be directed to the Exhibit Hall during times listed.

Thursday, August 4: 10:00am - 11:00am and 3:15pm - 4:15pm (breaks)

Friday, August 5: 9:30am - 10:30am, 4:00pm - 4:30pm (breaks), and 12:30pm - 2:00 pm (lunch)

Saturday, August 6: 10:00am - 11:00am (break) and 1:00pm - 2:30pm (lunch)

Setup and Breakdown

Setup: Wednesday, August 3, 8:00am - 6:00pm

Breakdown: Saturday, August 6, 2:30pm - 8:00pm

Exhibitor Space Rental Fee includes:

8’ high back wall drape (except island booths)

3’ high sidewall drapes (except island booths)

Company identification sign

One 8’ table with two chairs

A small wastebasket

Listing within Conference Journal including a company profile description and website link

Sales reps receive full conference registrations

Discounted hotel room rates



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The Rheumatology Nurses Society is dedicated to the development of evidence-based education and practice to provide the highest level of care and advocacy for rheumatic patients. The RNS is devoted to be a resource that empowers nurses through clinical advancement to make a significant difference in the lives of those suffering with a rheumatic disease. The RNS annual conference brings together the top leaders in the field of rheumatology to provide the most advanced knowledge, treatments, and support

possible to healthcare professionals in rheumatology.

RNS ATTENDEE PROFILE

PAST CONFERENCES

2008: ORLANDO, FL

2009: LAS VEGAS, NV

2010: CHICAGO, IL

2011: KANSAS CITY, KS

2012: TAMPA, FL

2013: NASHVILLE, TN

2014: LOUISVILLE, KY

2015: ORLANDO, FL

WHAT ATTENDEES ARE SAYING“Gained a wealth of knowledge and wonderful suggestions regarding patient care. Highly recommended for nurses who work in the field of rheumatology.” - S. J., RN

“Excellent material that is applicable to practice and to implement in patient care. Excellent presenters on complicated topics. Recommend this to all nurses practicing in a Rheumatology setting.” - C. Z., RN, BSN, CPN

“The RNS Annual Conference is a source of knowledge for daily practice and a great place to learn about all the services and products available to you and patients. A great place for networking as well.” - T. S., BSN, RN

“The best conference I’ve been to in YEARS!” - S. Y., RN

“I believe the conference was extremely valuable to me both personally and professionally. I have walked away with a greater understanding of multiple autoimmune diseases as well as some new ideas in the management of them.” - G. C., RN, MSN, FNP-BC

PRACTICE SETTINGS REPRESENTEDAcademic Center

Academic Hospital Based Practice

Group Multi-Specialty Practice

Group Rheumatology Practice

Health Advocacy

Home Health Care

Hospital Based Practice

Medical Affairs

Medical Specialty Clinic

Outpatient Infusion Center

Pediatric Rheumatology Clinic

Pharmaceutical Industry

Private Practice

Research Facility

Telehealth and Telemedicine

POSITIONS REPRESENTEDAcademic Clinical Nurse

Assistant Director

Clinical Manager

Clinical Nurse Educator

Clinical Nurse

Clinical Research Coordinator

Clinical Science Manager

Clinical Trial Nurse

Director / Manager

Educator

Infusion Nurse

Infusion Nurse Manager

Medical Assistant

Nurse Ambassador

Nurse Coordinator

Nurse Educator

Nurse Manager

Nurse Practitioner

Patient Assistant Program Analyst

Pediatric Nurse

Physician Assistant

Practice Manager

Research Manager

Research Nurse

Staff Nurse

Triage Nurse

FUNCTION AREAS REPRESENTEDAdministration

HCP Education

Operations

Patient Care

Patient Education

Research

22% of attendees are Nurse Practitioners

51% of attendees are either primary decision-makers or have influence over purchasing decisions.

51% of attendees have been in the field of rheumatology more than six years.

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The Rheumatology Nurses Society (RNS) is a non-profit professional nursing organization representing nurses who are engaged in clinical practice, education, and research for the care of patients with rheumatic diseases.

Through the efforts of the RNS leadership, rheumatology nursing was recognized by the American Nurses Association (ANA) in 2012 as a nursing specialty. Following this recognition, RNS and the ANA co-published the Scope and Standards of Practice for Rheumatology Nursing in 2013 to better define the role of the profession. RNS recently took the important step of cementing a relationship with the American Nurses Credentialing Center (ANCC) to develop a new board certification through portfolio for rheumatology nursing. The new certification program is currently under development and scheduled to launch in 2016.

In 2015, RNS also published the Core Curriculum for Rheumatology Nursing, a 484-page hardcover textbook. Led by an editorial board of four rheumatology nurse leaders, a team of 27 rheumatology nurse authors, five section editors, and other experts in education, research, and publishing helped developed the first edition of this curriculum that espouses the principles, knowledge, and resources available to the rheumatology nurse. This publication helps guide rheumatology nurses in their approach to care across many of the more than 100 rheumatic diseases that they may see in daily practice.

The RNS is a recognized authority in producing relevant education and practice tools for rheumatology nurses through the development of live annual conferences, online enduring content, nurse tools, patient resources, and peer-reviewed content including the new Rheumatology Nurse Practice initiative. The Rheumatology Nurse Practice (RNP) initiative consists of three exciting and free programs including a new peer-reviewed newsletter, a series of Google Hangout (webinar) live programs, and regional live events.

The RNS currently represents over 800 members who have access to its full array of professional and educational activities. A number of free educational tools are available on the RNS website for the broader population of rheumatology nurses throughout the United States and the world. The RNS has a broad reach and influence within the global rheumatology community of health care professionals, physicians, industry, and patient populations. Beyond its internal data sources of thousands of targeted healthcare professionals in rheumatology, the RNS is an avid adopter of social media and other emerging communication platforms which include LinkedIn groups, 2,940 followers of its Twitter feed, more than 12,000 Facebook “Likes”, and live and enduring content developed through Google Hangouts.

RHEUMATOLOGY NURSES SOCIETYORGANIZATIONAL SUMMARY

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*Corporate Member pricing reflects the discount for Diamond (D) and Platinum (P) RNS Corporate Members

Product theaters are turnkey, 90-minute marketing presentations about your company’s products or services presented to the entire conference. These sessions do not offer CE credit; rather, they give you the freedom to create a presentation centered on your company’s products.

There are two options. In the first option all food cost will be covered by RNS. With option two, the sponsor covers all food related cost. For either option the sponsor must provide the speaker, speaker accommodations, all related artwork, and a finished 8 ½” x 11” or smaller tote bag insert.

AvailableRNS Covers Food Cost

Sponsor Covers Food Cost

Corporate Member* Food Included

Corporate Member* Food Not Included

5 $37,500 $27,500 $33,750 (D) / $31,875 (P) $24,750 (D) / $23,375 (P)

Includes:

» Crescent round seating in a dedicated room close to the main lecture hall

» On site sponsorship signage recognition

» Recognition in the RNS Conference Journal, on the conference slide rotations, RNS website and Schedule-at-a-Glance

» Use of two lavaliere microphones, one podium microphone, an LCD projector and screen, sound amplification and mixer system, a VGA switcher and the necessary electricity

» 8 ½” x 11” or smaller insert to be placed inside the conference attendee tote bag. Sponsor covers all cost.

PRODUCT THEATER (non CE)

RNS provides an opportunity for companies to host educational programs before or after conference sessions, often offering CE credit to participants. (Sponsor will provide speaker, speaker accommodations, all related artwork, and finished tote bag insert.)

AvailableRNS Covers Food Cost

Sponsor Covers Food Cost

Corporate Member* Food Included

Corporate Member* Food Not Included

5 $37,500 $27,500 $33,750 (D) / $31,875 (P) $24,750 (D) / $23,375 (P)

Includes:

» Crescent round seating in a dedicated room close to the main lecture hall



» Use of two lavaliere microphones, one podium microphone, an LCD projector and screen, sound amplification and mixer system, a VGA switcher and the necessary electricity

» 8 ½” x 11” or smaller insert to be placed inside the conference attendee tote bag. Sponsor covers all cost.

INDEPENDENT SATELLITE SYMPOSIUM (CE)

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Each year we celebrate the accomplishments of the RNS with a themed President’s Dinner. This is one of the highlights the attendees look forward to each year for the award ceremony, networking, food, and fun. This is an excellent opportunity for a highly visible show of appreciation and respect for rheumatology nurses.

Available Standard With Corporate Member* Discount1 $10,000 $9,000 (D) / $8,500 (P)

Includes:

» On site program signage promoting your product or brand


PRESIDENT’S DINNER

SNACK BREAK STATIONS

Four times throughout the conference attendees receive a break to walk the exhibit hall. During this time there will be snack break stations. A discount is available for sponsoring all four snack break stations. (Sponsor will provide all related artwork. Snack selection will be determined by the RNS)


Includes:



Following-up with 2015’s successful Paint-a-Picture event, this year we are customizing another Wednesday evening networking event. This will be a two-hour exclusive networking event.


Includes:


» Sponsoring company is allowed to have sales representives at the networking event

WEDNESDAY EVENING NETWORKING EVENT

Have your brochure, postcard or branded item placed upon each attendee’s chair in the main lecture hall during one or more of three lunch breaks. RNS staff will take your item and insure each chair has one.


Includes:

» Sponsor provided brochures, postcards or branded item(s) will be placed on each attendee’s chair during one or more specific lunch breaks

LUNCH CHAIR DROPS

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For quick, schedule information, each attendee receives a Schedule-at-a-Glance during registration and will refer to it for schedule times and locations. (Sponsor will provide all related artwork.)


Includes:

» On site program signage promoting your product theater

» Recognition in the RNS Conference Journal and Schedule-at-a-Glance

SCHEDULE-AT-A-GLANCE

During registration each attendee receives a postcard size card called the Passport to Education Card. By sponsoring this card your logo will be placed prominently on each printed card. Attendees will preset this card to each exhibitor to attempt to win prizes. (Sponsor will provide all related artwork.)


Includes:

» Company name, logo on each Passport to Education Card. Every attendee receives one in the tote bag


» Recognition in the RNS Conference Journal

PASSPORT TO EDUCATION CARD SPONSORSHIP

Everyone wants to read their email, post on their favorite social media channels, and check their flight status during the conference. Get everyone connected as the official RNS WiFi sponsor.


Includes:


» Recognition in the RNS Conference Journal and on the conference slide rotations

MEETING ROOM WIFI

Be one of the first visual sponsorships incoming attendees see when they check into the hotel and receive the official RNS hotel room card with your name, logo, and directions to your booth.


Includes:

» Company name, logo on each hotel key card. Every attendee receives two key cards



HOTEL KEY CARD

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RNS staff will place your brochure or postcard into each attendee tote bag.

Available Standard With Corporate Member* DiscountMANY $500 $450 (D) / $425 (P)

Includes:

» Sponsor provided brochure or postcard, no larger than 8½” x 11” to be placed into each attendee tote bag

TOTE BAG INSERTS

All attendees receive this bag filled with the resources needed for the conference including: The Official Conference Journal, Schedule-at-a-Glance, Passport to Education, inserts, and more. (Sponsor will provide all related artwork.) .


Includes:

» Your logo on one side and the RNS logo on the other

» On site program signage promoting your product theater


TOTE BAG

Badges must be worn at all times within the conference hotel. Exhibiting companies are prohibited from distributing lanyards, making this a unique and highly visible sponsorship opportunity. Sponsor will provide all related artwork.


Includes



ATTENDEE BADGES

Each attendee receives a detailed full-color Conference Journal (Program Guide) where they take notes during each session of the conference. Many attendees keep their Conference Journals as reference material, providing additional brand impressions beyond the conference.


Includes:

» Two-page, full color, center spread inside the Conference Journal (artwork provided by sponsor)


» Recognition on the conference slide rotations and on RNS website

» 8 ½” x 11” or smaller insert placed inside the conference attendee tote bag (sponsor provided inserts)

» One mailing list usage of RNS attendees

CONFERENCE JOURNAL

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2016 CORPORATE MEMBERSHIP

Member Benefits Silver Gold Diamond Platinum

Logo with a link to your website on the RNS website. ● ● ● ★Electronic subscription to the RNS NewsRheumTM email newsletter and Rheumatology Nurse PracticeTM newsletter. ● ● ● ★

Logo placement on RNS NewsRheumTM email newsletters. ● ● ● ★One complimentary ad placement in a RNS NewsRheumTM email newsletter.1 ★Invitation to attend the RNS Board of Director’s Corporate Round-table general meeting at the Annual Conference. ● ● ● ★A private 30-minute face-to-face meeting with the RNS Board of Directors before the Annual Conference.2 ● ● ● ★Preferred time request for the private face-to-face meeting with the RNS Board of Directors.3 (order of consideration)

Fourth Third Second FirstOpportunity to schedule conference calls with the RNS Board of Directors.2 (number of calls)

1 2 4Recognition of Corporate Membership in the Conference Journal and on signage at the Annual Conference. ● ● ● ★Right of refusal on all conference sponsorships including product theaters.3 (order of consideration)

Fourth Third Second FirstNumber of complimentary conference registrations.4 (quantity of registrations) 1 2 3 4Discount on Annual Conference corporate sponsorship opportunities including product theaters. (discount percentage)

10% 15%Discount on Annual Conference exhibit booths. (discount percentage) 10% 10% 10% 15%Preferred selection of Annual Conference exhibit booth location.3, 5 (order of consideration)

Fourth Third Second FirstComplimentary one-time Annual Conference attendee mailing list use.1 ● ★Insertion of one complimentary item in the Annual Conference attendee bag.1 ● ★

Corporate Membership $15,000 $30,000 $40,000 $50,000

BE THE RESOURCE THEY NEED.

2016 RNS Corporate Membership | Page 1 of 2

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8437 TUTTLE AVENUE - SUITE 404 | SARASOTA, FL 34243RNSNURSE.ORG • TOLL FREE: (800) 380-7081 FAX: (410) 384-4222

RNS Board of Directors Private MeetingMeet privately, in-person, for 4-hours with the RNS Board of Directors and Executive Staff. Pricing is based on number of board members (nurses) that attend and the Corporate Membership level. One executive staff person will accompany the board members. Cost of travel and accommodations for the board members and executive staff attending is to be provided by the Corporate Member. Location and time to be mutually agreed upon. Based upon availability. Other duration and faculty configurations are available.

Board Members Attending

Silver and Gold Corporate Members

Diamond Platinum

2 $12,500 $10,000 $7,500

4 $20,000 $15,000 $12,500

6 $25,000 $20,000 $18,500

RNS Corporate Membership Add-ons

Core Curriculum for Rheumatology Nursing Bulk purchase of the Core Curriculum for Rheumatology Nursing, a 484-page hardcover textbook, includes free shipping of entire order to one mailing address. Other quantities are available.

Quantity Cost

25 $2,475

50 $4,950

100 $9,900

2016 RNS Corporate Membership | Page 2 of 2

2016 CORPORATE MEMBERSHIP ADD-ONS

RNS Corporate Membership Notes:1 Must be pre-approved by the Rheumatology Nurses Society (RNS).2 Based on availability. At minimum four board members and one executive staff person will be in attendance.3 The RNS does not make any guarantees in selection outcomes but, in good faith, will follow this process. The order of consideration in selection processes is as follows: Platinum Corporate Members, Diamond Corporate Members, Gold Corporate Members, and then Silver Corporate Members. When multiple parties share the same Corporate Member level the longevity of the relationship with RNS will be considered. When selection opportunities are presented to Corporate Members, the selection requests must be made by the deadline date provided to ensure consideration. 4 The RNS Annual Conference registrations that are part of the RNS Corporate Membership benefits are full attendee registrations with access to all educational sessions and activities. Additional registrations can be bundled as add-ons to the RNS Corporate Membership at the current conference registration rate.5 Corporate Membership does not include the cost of exhibit booths at the RNS Annual Conference. Exhibit booth space is ordered separately.

The following add-on items are available to be included in the RNS Corporate Memberships for the listed additional cost. Rheumatology Nurses Society will also consider requests for add-on items that are not listed below. If new requests are approved, the approved add-on will be added to this list and be made available to all RNS Corporate Members.

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1. Contract. Contract for booth space must be completed online, mailed, or faxed, and must be executed by an individual who has the authority to act on behalf of the applicant.

2. Exhibit Booth Price. The prices for exhibit space are indicated on the previous pages. 50% of the exhibit fee is due within 30 days of contract submission; the remainder is due and payable on or before June 1, 2016 in order to guarantee booth space. Booth prices include one table, two chairs, a wastebasket, pipe, drape, and side rail. Booth space is NOT guaranteed until payment-in-full is received by RNS. If full payment is not received by June 1, 2016, RNS will have the right to resell the assigned booth space. The exhibitor understands that any deposits made will be forfeited.

3. Exhibitor Booth Badges:

• Each 10’ x 10’ booth space is allowed no more than four representatives to work inside the booth at any given time

• Each representative receives a full conference registration

• Only two registrations are included with each 10’ x 10’ space; however additional registrations may be purchased online at the given conference rate.

• RNS requires an online submitted list of all exhibitor representatives by August 1, 2016.

4. Cancellation of Booth Space. Cancellations and requests for refunds must be received in writing no later than July 1, 2016, for 50% of the exhibit fee refunded, payable after the conference. Cancellations received after July 1, 2016, are non-refundable.

5. Assignment of Booth Space. Booth space is assigned on a first-come, first-served basis with priority given to RNS veteran sponsors and Corporate Members. Booths are assigned on or before the first week of July 2016.

6. Hospitality and Entertainment. No entertainment, social functions, or events may be scheduled by an exhibitor to conflict with educational program hours, exhibit hours, or social events held during the conference. Companies that are not exhibiting are prohibited from hosting hospitality or social functions.

7. Conduct of Exhibits. Interviews, demonstrations, and distribution of literature or samples must be made within the booth space assigned to the exhibitor. Canvassing or distribution of advertisements outside of the exhibitor’s own booth will not be permitted. Such conduct is subject to immediate removal from the conference and future conferences.

8. Installation and Dismantle of Exhibits. All exhibits can be installed on August 3, between 8:00 a.m. and 6:00 p.m. All booths will remain assembled until August 6 at 2:30 p.m. Exhibit removal prior to this time is NOT permitted. All exhibit space must be dismantled by 8:00 p.m. on August 6, 2016.

9. Exhibit Contractor. The Official Contractor for the RNS 2016 Annual Conference is the Carolina Tradeshow Decorators (CTD). www.carolinatd.com, PO Box 220051, Charlotte, NC 28222. 704-366-9970. 704-635-7099 (fax). A CTD customer service desk will be accessible during the installation and dismantling of the exhibits. CTD will manage the following services: furniture, decorator, signs, electricity, and shipping.

Exhibit Service Manuals will be sent approximately 45 - 90 days prior to the conference, with complete instructions on exhibiting and additional services available (i.e. electricity, carpet, etc.).

10. Hotel Discount Room Rates. Hotel rooms are the sole responsibility of each exhibitor; however, we have negotiated a limited-time discount with the host hotel. You will find a link to the discounted hotel rooms on the RNS website. Availability is limited to first-come-first-served as well as the published deadline.

Hilton Cleveland Downtown 100 Lakeside Avenue East, Cleveland, OH 44114 (216) 413 - 5023

11. Indemnification - The Exhibitor agrees to abide by the terms of this Contract, the Terms and Conditions, and any applicable provisions under the Rheumatology Nurses Society’s agreement with the management of the conference hotel, all of which are made a part of this contract by reference and fully incorporated herein.

The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to exhibitor’s displays, equipment, and other property brought upon the premises of the hotel.

The Exhibitor shall indemnify and hold harmless the conference hotel, its agents, servants, and employees, and the Rheumatology Nurses Society, it’s board members, contractors, sub-contractors, agents, employees, and directors, and Lyons Den Solutions, LLC from any and all such losses, damages, and claims, except for losses, damages and/or claims that arise from the negligence or willful misconduct of the conference hotel, its agents, servants and employees, and/or the Rheumatology Nurses Society, its board members, contractors, sub-contractors, agents, employees or directors.

TERMS AND CONDITIONS

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12. Music Licensing. The exhibitor warrants that it will comply with all copyright restrictions applicable to exhibitors including, but not limited to, any music performance agreements required by the American Society of Composers, Authors and Publishers (ASCAP) or Broadcast Music, Inc. (BMI). Audio devices used as part of an exhibit, which project sounds beyond the perimeter of the exhibitor’s booth, are not permitted.

13. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits, merchandise, and display materials against theft, fire, etc. at their own expense. It is recommended that the exhibitor contact its insurance broker to obtain all-risk insurance or a rider policy covering exhibit property while absent from home premises for exhibit purposes.

14. Fire Regulations and Health Precautions. No exhibitor will be allowed to use any flammable decorations in the exhibit booth. Latex materials are not allowed in the exhibit hall.

15. Exhibit Space and Floor Plan. Every effort will be made to maintain the original configuration of the exhibit floor plan; however, RNS reserves the right to assign other than the requested space and to rearrange the floor plan and/or relocate exhibits, if necessary, without warning or notification.

16. Shipping Instructions. Information on shipping exhibit materials will be included in the Exhibit Service Manual prepared by CTD. A copy will be available on the RNS website approximately 30 - 45 days prior to the conference.

17. Subletting of Exhibit Space. Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Exhibitors may not exhibit, or permit to be exhibited in their space, any merchandise or advertising materials that are not part of their own products, or those of their subsidiaries.

18. Selling in Exhibit Space. The selling of any products/services and the related taxes for delivery of products/services during the RNS Conference is the sole responsibility of the exhibitor.

19. Exhibit Contractors. Should an exhibitor choose to use a contractor for booth setup and dismantling, the contractor must comply with the requirements of CTD as specified in the exhibit manual. The exhibitor will provide the RNS with the name and contact details of any contractors, as well as evidence that the contractor has a Certificate of Insurance with a minimum of one million dollars liability coverage, including property damage, by July 20, 2016.

20. Subject to Change. Pricing, offering, and availably are all subject to change. RNS reserves the right to change, cancel, or modify all offerings within the RNS Exhibitor Prospectus. All hours and events are preliminary and are subject to change. RNS reserves the right to refuse exhibit space and sponsorship participation for any reason.

Version: 1-012016.b

RHEUMATOLOGY

NURSES SOCIETY

NINTH ANNUAL

CONFERENCE

AUGUST 4 - 6, 2016CLEVELAND, OH



Documents

RNS 2016 Exhibitor Prospectus