2/7/2017

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ROSSVILLE CONSOLIDATED SCHOOL DISTRICT

BOARD OF EDUCATION

REGULAR SESSIONFEBRUARY 7,  2017  7:00  P.M.

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Call to Order 

2/7/2017

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SPOTLIGHTMiddle School Honor Choir

Left to Right:

• Jenna Stevenson

• Emmeline Seest

• Katie Dunderman

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SPOTLIGHTElementary Honor Choir

Left to Right:

• Sydney McCullough

• Brylee Shambaugh

• Katie Noether

• Madilyn Seest

2/7/2017

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Approval of MinutesConsideration of Claims & Payroll

• January 10, 2017 Regular Session

• January 10, 2017 Board of Finance

• January 10, 2017 Executive Session• Board members received claims docket, payroll claims, and minutes in advance of the meeting.

• Members were asked to contact Dr. Hanna with individual items which they have questions.

Motion made to approve the minutes, claims, and payrolls as presented.

Motion by: Mike Emens 2nd by: Nathan McCullough

Motion Passed: Root, Mink, Emens, McCullough

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New Business ‐ Personnel ItemConsideration of Leave of Absence

• Mrs. Glover is requesting a FMLA leave commencing on January 31, 2017 and continuing through February 28, 2017.

• Dr. Hanna is requesting approval of this request.

Motion made to approve the leave of absence as presented.

Motion by: Joe Mink 2nd by: Mike Emens

Motion Passed: Root, Mink, Emens, McCullough

2/7/2017

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New Business ‐ Personnel ItemConsideration of Appointments

• Mr. Dennison is recommending Mrs. Chantel Lehr as a temporary  elementary art teacher beginning on April 3, 2017 for the remainder of the semester at a rate of $180.11.

• Mr. Gick is recommending Adam Phelps for four hours per week to provide homebound services as per a student’s IEP.  The services began on January 16 and will continued until changed in the IEP.

• Mr. Gick is recommending Mrs. Patty Butler as a short term substitute teacher for Mrs. Glover’s leave at a rate of $175 per day.

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New Business ‐ Personnel ItemConsideration of Appointments

• Mr. Knapp has recommended the following individuals for coaching positions:

• Evan Muinzer – Junior Varsity Baseball Coach

• Jammie Brown –Assistant Track Coach

• Angel Brown –Volunteer Assistant Track Coach

• Griffey Saylor –Volunteer Assistant Middle School Track Coach

Motion made to approve the appointments as presented.

Motion by: Nathan McCullough 2nd by: Joe Mink

Motion Passed: Root, Mink, Emens, McCullough

2/7/2017

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New Business ‐ Financial ItemConsideration of Architect Contract

• On January 17, 2017 RCSD received word that no petitions were filed concerning the building project.

• The Superintendent met with the Construction Manager, Bond Counsel, Financial Advisor and the Architect to discuss the financing of the project and the development of a projected timeline for financing.

• Dr. Hanna requested a contract for the Board to consider for the architectural work for the project.

• A contract proposal has been provided by Lancer + Beebe, LLC and has been reviewed by Tecton Construction Management and the law office of Ryan, Moore, Cook & Triplett

• Dr. Hanna is recommending approval of the contract.

Motion made to approve the architectural contract as presented.

Motion by: Joe Mink 2nd by: Mike Emens

Motion Passed: Root, Mink, Emens, McCullough

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New Business ‐ Financial ItemConsideration of Pickup Purchase

• Dr. Hanna secured three quotes for the purchase of a 2017 ¾ ton, four wheel drive pickup truck.

• The pick‐up will replace the Chevrolet ton truck used by the corporation since January of 2001.  This truck will be sold at a later date.

• Dr. Hanna is recommending the purchase of the truck from Mann Chevrolet utilizing the government purchasing option which results in a cost of $30,369.56.  Mann Chevrolet had the lowest most responsive quote.

Motion made to approve the pickup truck purchase as presented.

Motion by: Nathan McCullough 2nd by: Joe Mink

Motion Passed: Root, Mink, Emens, McCullough

2/7/2017

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New Business ‐Miscellaneous ItemConsideration of Overnight Field Trip Request

• Mr. Fadness has requested an overnight field trip for the IHSAA Semi‐State Wrestling Championship at East Chicago Central High School.

• Students will depart Rossville Schools on Friday, February 10, 2017 and stay overnight in order to compete in Semi‐State on Saturday, morning.

• Five wrestlers qualified from the Logansport Regional on Saturday, February 4, 2017.  

• Dr. Hanna is requesting approval of this field trip request and offers congratulations on moving on to the next step in the tournament. 

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New Business ‐Miscellaneous ItemConsideration of Overnight Field Trip Request

• Mr. Griffin has requested to take FFA student on their annual ski trip.

• Students will depart Rossville Schools and travel to Timber Ridge Ski Area in Gobles, Michigan on February 18, 2017 and will return on February 19, 2017.

• Dr. Hanna is requesting approval of this field trip request.

Motion made to approve the overnight field trip as presented.

Motion by: Nathan McCullough 2nd by: Mike Emens

Motion Passed: Root, Mink, Emens, McCullough

2/7/2017

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New Business ‐Miscellaneous ItemConsideration of Overnight Conference Request

• Mr. Marcus Painter has requested the opportunity to attend the Indiana Google Summit in Franklin, Indiana from April 8, 2017 through April 9, 2017.

• Dr. Hanna is recommending approval.

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New Business ‐Miscellaneous ItemConsideration of Out‐of‐State Conference Request

• Mr. Gick is requesting the opportunity to attend the Spring Learning & Brain Conference as part of the training provided by the Lilly Grant.

• The conference is being held April 7‐9, 2017 in Arlington, VA.

• Dr. Hanna is recommending approval.

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New Business ‐Miscellaneous ItemConsideration of Out‐of‐State Conference Request

• Ms. Amanda Szabela is requesting the opportunity to attend the Behind the Scenes with the President: First Ladies, Vice Presidents & More.

• The conference is being held July 17 – 21, 2017 in Independence, Missouri.

• Dr. Hanna is recommending approval.

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New Business ‐Miscellaneous ItemConsideration of Out‐of‐State Conference Request

• Dr. Hanna is requesting the opportunity to attend the TransfinderAnnual Client Summit in Austin, Texas.

• The training will cover Routefinder Pro, Infofinder, and Viewfinder which are software suites that Rossville schools use to route all school buses.

• The conference is being held from May 10‐12, 2017 and will be paid out of the Transportation Fund.

Motion made to approve the conference request as presented.

Motion by: Joe Mink 2nd by: Mike Emens

Motion Passed: Root, Mink, Emens, McCullough

2/7/2017

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New Business – Miscellaneous ItemSchool Bus Detailing/Inspection Preparation

• Rossville Consolidated School District has contracted with individuals to detail school buses during the summer.

• Dr. Hanna is requesting to advertise this position at a rate of $170 per bus.

• The maximum number of buses to be clean is 15 full size school buses and three activity buses.  The number may be adjusted due to the delivery schedule of new vehicles.

Motion made to approve the posting of a School Bus Detailing/Inspection Preparation position as presented.

Motion by: Mike Emens 2nd by: Joe Mink

Motion Passed: Root, Mink, Emens, McCullough

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New Business – Miscellaneous ItemConsideration of Board Meeting Dates

• August 1 is the first day the school corporation may begin collective bargaining with the Rossville Classroom Teachers Association (RCTA).

• The Corporation has been in discussion with the RCTA about potential number of payrolls for the new contract.

• Therefore, it would be in the best interest of all parties to move the previously tentative board meeting scheduled on August 1 to August 8 to allow for those negotiations to take place with the hope to come to a quick ratification.

• Dr. Hanna is therefore recommending that the first board meeting in August be held on the 8th

rather than August 1.

Motion made to approve August 8, 2017 board meeting date as presented.

Motion by: Nathan McCullough 2nd by: Mike Emens

Motion Passed: Root, Mink, Emens, McCullough

2/7/2017

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New Business ‐Miscellaneous ItemDeclaration of Surplus Equipment

• Rossville Consolidated School District has a variety of equipment that is no longer in use and should be declared surplus.

• Surplus equipment will be disposed of according to Indiana Law.

• A list of the surplus equipment items has been provided to the Board for consideration.

Motion to approve the materials listed as surplus and direct the Superintendent to dispose of the materials as per Indiana Law.

Motion by: Nathan McCullough 2nd by: Joe Mink

Motion Passed: Root, Mink, Emens, McCullough

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Reports & InformationField Trip Reports

Group Date of Trip Activity LocationMen of Integrity February 9, 2017 Purdue Men’s Choral Festival West Lafayette

Rossville FFA February 9 & 22, 2017 Women in Agriculture Presentation West Lafayette

Select Middle School Choir

February 11, 2017 Circle the State with Song Lafayette

Rossville FFA February 20, 2017 State House Visit Indianapolis

U.S. History & Theater Class

March 15, 2017 Grapes of Wrath Indianapolis

Rossville FFA March 15, 2017

April 26, 2017

Natural Resources Workshop & Competition

Monticello

2/7/2017

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Reports & InformationField Trip Reports

Group Date of Trip Activity LocationRossville FFA April 10-12, 2017 Clinton County Soil & Water

Conservation DistrictFrankfort

Rossville FFA April 13, 2017 Livestock & Dairy Career Development

Frankfort

Rossville FFA April 27 & 28, 2017 Presentation for Nobel Prize Winners

West Lafayette

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Reports & InformationConference Requests

Staff Attending Date of Conference Conference Title LocationDale Griffin

Jesse Davis

Casondra Lehmen

January 19, 2017 Indiana Agriculture State Meeting

Trafalgar

Tammy Melson January 25, 2017 IASP District 4 Meeting Lafayette

Carla Elliott

Cara Cornell

January 26-27, 2017 Primero Edge Nutritional Tools Training

Beech Grove

Carla Elliott

Cara Cornell

February 3, 2017 ISNA Winter Conference Plainfield

Megan Woodruff February 3, 2017 IUK’s Transition from High School: College Pathways

Kokomo

2/7/2017

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Reports & InformationConference Requests

Staff Attending Date of Conference Conference Title LocationCory Dunn February 8, 2017 Lafayette Sports Medicine

SymposiumLafayette

Susan Erdman

Taylor Mink

February 10, 2017 Nonviolent Crisis Intervention Training

Lebanon

Cheryl McIlrath March 8, 2017 Indiana School Law Conference Terre Haute

Geoff Salmon March 22-23, 2017 A.L.I.C.E. Training West Lafayette

Amanda Hart April 20-21, 2017 Family & Consumer Sciences: Spring Professional Development

Conference

Indianapolis

Chad Dennison May 15, 2017 Indiana School Safety Specialists Academy

Indianapolis

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Reports & Information2018 Budget Preparation Schedule

Date ActivityJanuary 2017 Develop 2018 Budget Calendar, Preliminary Develop School Bus Replacement, & Update

General Fund Projected Cost

February 2017 Refine School Bus Replacement Plan & Update General Fund Projected Cost

March 2017 Request Capital Project Fund Budget Needs from Principals

April/May 2017 Preliminary Development of General Fund & Transportation Operating Fund Budgets

May/June 2017 Preliminary Development of Capital Projects Fund & Debt Service Fund Budgets

June/July Participate in State Budget Workshop, Review Projections, Refine Budgets, & Develop Rainy Day Fund Budget

July/August 2017 Meet with Field Representative from Department of Local Government Finance (DLGF)

August 2017 Finalize for Board Presentations School Budgets

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Reports & Information2018 Budget Preparation Schedule

Date ActivityAugust 22, 2017 Budget Review in Work Session with Board of Education & Board meeting to Approve

Budget for Advertising (must be advertised at least 10 days prior to hearing)

September 12, 2017 Public Hearing on Budget (at Least 10 days prior to adoption)

October 3, 2017 Consideration of Budget Adoption

October 4, 2017 Publish Notice of Adoption of Capital Projects Fund Plan

October 16-20, 2017 Fall Break

October 25, 2017 Request County Auditors a Certificate of No Remonstrance for CPF

November 3, 2017 Last day for units to submit their 2018 budget, tax rates, and tax levies to the DLGF through Gateway.

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Public Comments 

• The Vice President will ask for any additional comments from the gallery.

• The Vice President asks that you identify yourself prior to making comments and to limit your comments to three (3) minutes.

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Adjournment• The Vice President will ask for a motion to adjourn the regular Board meeting.

Next Board Meeting March 7, 2017 – 6:30 Work Session

7:00 p.m. Regular Meeting