Embed Size (px)
Citation preview
DEFENSE LOGISTICS AGENCYTHE NATION’S COMBAT LOGISTICS SUPPORT AGENCY
WARFIGHTER FIRST
Jackie Bostic, SPS PMDLA - J62C/SPS-JPMO
April 2 - 5, 2018
Standard ProcurementSystem (SPS) Update
DoD Procure-to-Pay (P2P) Training Symposium
FOR OFFICIAL USE ONLY
WARFIGHTER FIRST 2
SPS - Symposium Agenda
• Current SPS Release Status
• FY2018 Change Requests & Technology Upgrades
• SPS Sunset Support
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 3
Current SPS Release Status
• Service Release Deployment Status– SR15 – Currently - 3% (SOCOM & Army)– SR16 – Currently - 91% – SR17 – Currently – 6% (55% of Army non-USACE, BUMED, DHA)
• SR17a – Latest SPS Accepted Baseline– 4 technology updates
• Java 8• webMethods v9.8 support• Office 2013• Sybase ASE 16.0
– 8 Change Requests• Spend Analysis• Effective Date• Blank Contract Type Warrant• External Award Closeout• Vendor Debarred Status & Vendor DBA Name• Autosave• PSC Lockdown• PIID Search Capability
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 4
Current SPS Release Status
• SPS – Procurement Data Standard (PDS)– PDS Extract Utility v5.3 – current version in use (Accepted
November 2017)– PDS Extract Utility v5.4
• New SPS-PDS Release in the works…– Acceptance – projected for late Spring
• DPAP is retiring PDS v2.5 on October 31, 2018• SPS-PDS Extract Utility v5.4 (in testing) provides PDS v2.5.1 capability
along with a few bug fixes• It will be important for all sites to upgrade to the new version when it
becomes available or the PDS v2.5 will fail at GEX after October 31st• A revised PDS Punch-out v2.0 is underway and includes Handshake 2
capability (Funds Certification with a financial system)• To perform Handshake 2, sites will need to request an additional channel
with GEX
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 5
Current SPS Release Status
• SPS – Procurement Data Standard (PDS) - cont.– PDS Punch-out Utility v1.0 – current version in use (Accepted
June 2014)– PDS Punch-out Utility v2.0 (Handshake 2)
• Acceptance – projected for late Spring– PDS Conformed Award Utility v1.0
• Accepted on October 11, 2016• Produces conformed PDS contracts. Developed for
the purpose of PDS data migration when it is determined that the conformed PDS data on EDA is sparse for the receiving system.
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 6
FY2018 Change Requests & Technology Upgrades
• Upcoming SR17 Updates– Technology Upgrades
• Powerbuilder 2017/Windows 10 certification• webMethods v10.1• Sybase ASE v16 SP03 PL02
– Stakeholder/Customer RFCs• USAF – Add Text RFC – fix an existing Add Text issue• USN – Audit Logging – support audit requirements• DPAP – Data Lake Integration – support SPS sunset
– Extract data/documents for closed contracts to Data Lake for retention period
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 7
SPS Sunset Support
• Sunset Date– No new actions after end FY20– No additional contract actions on existing SPS contracts after FY23
(September 30, 2023)
• SPS Pending Sunset Impacts– Support for Customer Contract Writing System Schedules– Supporting for Legacy Integrations De-support Schedules– Reduced Testing Resources– Future Software Licensing (webMethods, Sybase, etc.)– Continued System Maintenance; Technical Viability
• Goal: Support for one Service Release for all customers
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 8
SPS Sunset Support
• SPS Customer Sunset Support– Contract Closeout– Data Retention– Data Migration
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 9
SPS Sunset Support
FOR OFFICIAL USE ONLY
• Contract Closeout SupportIn preparing to sunset SPS, existing contracts can be categorized as:– Closed Out: In Retention
• SPS Initiative: Send Forms / Data to Data Lake (e.g. Pre-Award, Post-Awards, Attachments, etc.) to compliment existing EDA Forms / Data
• Benefits: Aids in the retirement of SPS databases– Ready to be Closed Out: Final Invoice Paid
• SPS Initiative: Ability receive DD 1594 data from WAWF; Ability to send DD 1594 data to GEX.
• Benefits: Receiving DD 1594s aids in closing contracts within PD2 for the offices that used PD2 for that purpose. Sending DD 1594s for contracts closed within PD2 helps alert others that the contract is closed
– Active (almost done): Current contract coming to a close – Active (many years left): Need to migrate or continued contract
• SPS Initiative: PDS Conformed Award Utility• Benefits: Aids in migrating a Conformed PDS Award to a new CWS
2018 P2P Training Symposium
WARFIGHTER FIRST 10
SPS Sunset Support
Electronic Closeout Architecture
UDF
GEX
MOCAS
567C
Component Systems
567C EDI/UDF/
PK9
567C to SPS DD 1594 XML
567C
SPSSPS User/Contracting
FPDS (Planned)
Contract Closeout
Logistics/Finance/Contracting
WAWF
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 11
SPS Sunset Support
• Data Retention Support– Closed contract repository– Data Lake Integration RFC
• Provides for an enterprise solution for data retention• Provides additional contract data retention beyond just the
closed conformed contract (from EDA)– Pre-Award & Post-Award data/documents
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 12
SPS Sunset Support
FOR OFFICIAL USE ONLY
• Data Migration Support– Open contracts– The Strategic Plan for Defense Wide Procurement Capabilities (A
Functional Strategy) Version 2.2, March 2017, Section 5.5 Data Standards states,
– The SPS-PDS Conformed Award Utility (CAU) was developed to assist with the migration from SPS to new contract systems that can ingest conformed PDS
– This tool is available to SPS sites that would like to produce samples for their new CWS prototypes• Air Force is using this for CON-IT data migration and checking contract
quality prior to migration
“Components are encouraged to use the PDS and Electronic Document Access system as part of a data migration strategy in transitioning from legacy systems.”
2018 P2P Training Symposium
WARFIGHTER FIRST 13
Questions?
Email: [email protected]: SPSsite.CACI.COMHelp Desk: Phone: 1-800-234-7453 or 703-679-6300
E-Mail: [email protected] of Operation:0800-1800hrs EST (Monday through Friday)
FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
WARFIGHTER FIRST 14FOR OFFICIAL USE ONLY
2018 P2P Training Symposium
